Contract Administrator Accountabilities:

• Managing supply chain under the contract, establishing and monitoring delivery performance;
• Timely supply of buyers' production orders to the suppliers;
• Scheduling deliveries; releasing the material from the warehouse;
• Checking contract options on metal grades, quantities, destinations, etc.
• Ensuring timely options declarations by the customers;
• Filling in the database with all the data required by a business process;
• Calculation of the metal price and invoicing of the buyers. 
• Control of incoming/outgoing payments;
• Arranging documentation flow as required by the contract (releases, warehouse receipts, Bs/L, insurance certificates, others);
• Contacting customers on availability of metal in production, transit and in stock, documents, technical/quality issues, delivery timing, etc.
• Monitoring financing schemes per each customer to create documents per sales contracts in accordance with pledge status.
• Assess and monitor the performance on contracts and performance of customers and advise supervisor and trader in case of non-performance issues or risks on non-performance.
• Maintain good relationships with customers and initiate activities to improve customer satisfaction.

Contract Administrator Skills, Abilities and Experience:

• Very good understanding of financing and payment instruments (L/C, trade finance), INCOTERMS 2010, foreign trade, import / export operations including contract execution;
• Basic understanding of LME and hedging operations;
• Proficient in English and Russian, any other language is an asset;
• Proficient knowledge of MS Office and Excel, SAP;
• Proactive team player with excellent communication, organization and planning skills, attention to details
• Ability to work efficiently under pressure in team and independently, result-oriented.
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint)

Contract Administrator Duties and Responsibilities:

• Ensure the sub-contracts are made in line with contract guidelines and policies
• Support key stakeholders in preparing project plans and maintaining the appropriate control processes
• Understand the scope and terms of the main contract and sub-contracts - covering both customer and subcontractor’s obligations.
• Monitor compliance with the contractual obligations and potential claims
• Maintain all relevant documentation and managing a register of contra charges
• Support project teams in converting opportunities to profitable variation orders
• Conduct monthly reporting and insights
• Maintain project forecast costs, revenue and profitability in SAP and key business reporting tools
• Support Legal team in resolving any contract disputes

Contract Administrator Skills, Abilities and Experience:

• Working knowledge of formulas, links connecting sheets, data sorting, creating a professional clear/concise document, conditional formatting, pivot tables
• Able to demonstrate the longevity of service in your past roles
• Excellent administration/coordination experience in a fast-paced role
• Proven ability to work in a fast-paced environment
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set

Contract Administrator Roles and Responsibilities:

• Support Program Managers of their rights and obligations under the contract terms
• Review pricing, contract terms and conditions for completeness and consistency with corporate standards
• Work with Program Managers to provide guidance concerning contractual terms and conditions
• Comply with Federal Acquisition Regulations (FAR) and FAR supplements and other Government contracting issues
• Issue contractual correspondence including evaluating and responding to CPARS
• Attend meeting and briefings with Government customers
• Prepare proposals, both directly to the Government and to other prime contractors, including review and analysis of solicitations, terms and conditions determinations
• Ability to address complex procurement related matters and recommend solutions to acquisition challenges
• Generate forecasting and tracking reports.
• Exercise sound judgment in a politically sensitive environment

Contract Administrator Qualifications and Requirements:

• Ability to maintain US government security clearance
• Ability to travel to customer work sites.
• Ability to maintain US government security clearance
• Knowledge of Oracle or comparable ERP required
• Advanced MS Excel required
• Knowledge of Noetix and OBI a plus
• Analytical skills a plus for the processing of administrative fee payments

Contract Administrator Duties:

• Work closely with the construction teams, project management and engineering as well as other functional teams to ensure their deliverables meet the project requirements for subcontracts and or purchase orders.
• Collaborating with the procurement team for sub-contract formation based on standard project terms and conditions including requirements insurance, bonds and milestone payments.
• Expedite subcontractor deliverables including progress reports and drawings and documentation submissions.
• Issues internal requisitions for purchase orders, change orders and sub-contracts, sub-contract change orders to enable project approval.
• Negotiate and issue change orders, sub-contracts and sub-contract amendments following review and approval of internal requisitions by the project management team.
• Lead the review of any claims received from sub-contractors suppliers and prepare and issue an appropriate response for project management approval.
• Prepare and issue any potential claims to be issued to subcontractors and suppliers.
• Coordinate and lead in site progress meetings with sub-contractors and suppliers as required.
• Collaborate with the Prime Contracts Manager for any commercial issues related to the prime contract.
• Ensure compliance with project quality, safety and environmental requirements.

Contract Administrator Skills and Experience:

• Five years of practical contract administration or procurement experience in a similar role.
• Experience working within a heavy civil, electrical instrumentation and mechanical engineering environment and knowledge of construction processes by which the works will be undertaken.
• Experience preparing and issuing procurement documentation is required.
• Exceptional communication skills, both verbal and written.
• Able to work under pressure and effective multitasking.
• A dedicated team player with excellent interpersonal skills.

Contract Administrator Duties and Responsibilities:

• Administering head contract agreements according to contract conditions
• Maintaining requests for information, site instructions, extension of time, variations, meeting minutes etc.
• Organising subcontractor / head contractor agreements
• Participating in site meetings and liaising with project teams
• Reporting on document control as mentioned above, as well as cost schedules, risk analysis, construction programs etc
• A tertiary qualification related to the construction industry

Contract Administrator Qualifications and Requirements:

• Experience working as a Contract Administrator in the High-end Residential space is essential
• Experience in management and tracking of project expenditure, inclusive of subcontractor claims
• Exceptional written and verbal communication skills
• Excellent time management skills
• Strong Data Entry
• Proficient Mathematics
• Proficient Organizing Data
• Proficient Problem Solving

Contract Administrator Duties and Responsibilities:

• Obtains executive signature and follows-up with countersignature.
• Works with various departments including Finance, Purchasing 
• Business owners to ensure the proper reviews and approvals of legal documents.
• Maintains repository of legal documents (responsibilities include scanning legal documents and entering pertinent information to the legal documents database).
• Manages legal documents database and generates reports.
• Manages and implements corporate legal document sign-off process to ensure that policies are followed prior to execution of legal documents.

Contract Administrator Qualifications and Requirements:

• Associate degree in Business Administration or related field required. Bachelor's degree preferred.
• Support experience in contract administration, preferably in the health insurance industry, or equivalent experience in a law firm or corporate legal department.
• Intermediate MS Office, database, Worldox and OnBase Skills.
• Knowledge of standard contract documents, terminology, and compliance.
• Good attitude and eagerness to learn
• Excellent managerial and organisational skills
• Strong communication skills

Contract Administrator Details:

• Assist project managers to develop and implement their processes to record and document all client and supplier contracts correctly
• Reviewing contracts and identifying any risks involved, escalating this to project managers and suggesting favorable changes
• Provide assistance in preparing and reviewing contract negotiations to assist in increasing company profitability
• Understanding and reviewing tenders to obtain new business engagements, as well as invoicing, credit holds and receivable issues
• Administer and setup new projects, providing project managers with all the relevant details and facilities required
• Monitoring and tracking individual project budgets, by preparing contract and client project reviews to report the status of each for monthly meetings
• Processing paperwork and handling requests in relation to new contracts, reviewing each contract and adhering to all compliance aspects
• Responsible for project performance monitoring, recording each project’s expenditure, liaising and reporting to each project’s finance lead to identify costs and their reasons

Contract Administrator Skills, Abilities and Experience:

• Bachelor’s Degree specialising in a business-related discipline.
• Ability to work well in a team environment
• Strong negotiation skills including excellent written and verbal skills
• Good communication skills
• Ability to work under pressure and independently when required
• Employment experience in roles that involved developing, negotiating and administering contracts/agreements in a commercial workplace
• Proficient written and verbal communication skills

Contract Administrator Duties and Responsibilities:

• Track revisions and markups to owner contract(s); escalate identified issues or concerns and bring to closure
• During pre contract stage, monitor owner / client “asks” and distribute to appropriate staff; track and report on progress
• Verify liability insurance is in place and correct based on contractual requirements
• Help Accounting drive the pay app process to meet monthly accounting deadlines; 
• Support the accounting team to mitigate missing or incorrect information from trade partners
• Review, identify, and approve compliance items needed prior to release of payment; 
• Communicate unresolved issues via email with trade partners.
• Perform final review of documents for compliance prior to disbursement of payments
• Participate in Pre-lien process
• Participate in bid bond submission and processing
• Setup project files in Sharepoint and MS Teams following established file hierarchy and protocols
• Track and review trade partner certified payrolls to ensure timely submission

Contract Administrator Education and Experience:

• Three to five years of pertinent experience is preferred
• Construction project accounting is helpful
• Impeccable organizational skills
• Relentless follow up to open issues
• Solid MS Office Suite experience, especially Excel, Teams and Sharepoint
• Experience with construction accounting software. Bonus points if experience in Vista Viewpoint
• Excellent written and verbal communication skills
• Experience with mature private companies

Senior/ Contracts Administrator Duties:

• Provide contractual advice and support to multiple project managers and internal stakeholders
• Provide contract administration, including overseeing assessment of progress claims, variations and any other form of contractor claims
• Reporting on the performance of existing contracts to all internal stakeholders
• Support in the setup & mobilisation of contractors, ensuring smooth, efficient mobilisation and pre-commencement of work deliverables
• Lead dispute investigations and supports management in resolving matters in a timely manner
• Tertiary qualification in engineering, construction or business

Senior/ Contracts Administrator Requirements:

• 10+ year in contracts administration or management 
• Expert in managing claims, variations and leading negotiations 
• Have worked in a PMO environment or site-based contracts role
• Strong stakeholder engagement skills with internal and external groups
• Self-starter, able to multi-task and work in a fast paced environment
• Results orientated
• Experience working with stakeholders
• Willing to learn new tools to support day-to-day job
• Microsoft Outlook, Word, and Excel experience required
• Basic-Intermediate MS Office skills preferred