CONTRACT ADMINISTRATOR SKILLS, EXPERIENCE, AND JOB REQUIREMENTS

Published: September 20, 2024 - The Contract Administrator possesses strong communication skills, efficiently handles contractual documents, and has proven proficiency in MS Office, including Outlook, Word, and Excel. This role requires the ability to manage multiple tasks with high attention to detail in a fast-paced and high-pressure environment. Desired qualifications include experience with Oracle, Coupa, and DocuSign, emphasizing the need for quick adaptability and excellent customer focus skills.

Essential Hard and Soft Skills for a Standout Contract Administrator Resume
  • Contract Management
  • Legal Compliance
  • Risk Assessment
  • Document Review
  • Procurement
  • Budgeting
  • Project Management
  • Data Analysis
  • Negotiation
  • Software Proficiency
  • Communication
  • Problem Solving
  • Attention to Detail
  • Time Management
  • Adaptability
  • Teamwork
  • Conflict Resolution
  • Leadership
  • Organizational Awareness
  • Stress Management

Summary of Contract Administrator Knowledge and Qualifications on Resume

1. BA in Business Administration with 6 years of Experience

  • Solid understanding of risk management, assessment, and planning
  • Excellent Working Knowledge of FAR and DFAR
  • Proficiency of knowledge in Federal Contracting
  • Possess the ability to thrive in a fast-paced, multi-tasking environment, love challenges and details, be resourceful, and have great organizational and time management skills
  • Knowledge of federal contracting, bidding, source selection, and procurement regulations and laws
  • Experience with audit standards and federal cost principles
  • Outstanding communication and negotiation skills, strong financial, pricing and business management skills
  • Extensive knowledge and experience in utilizing and maintaining databases and working with Excel spreadsheets
  • Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Access and Outlook)
  • Strong working knowledge of the Federal Acquisition Regulations and its supplements as well as the Uniform Commercial Code
  • Experience/Proficiency with Contract Negotiations
  • Experience/Proficiency with Policy Compliance, Project Audits (Internal & External), Government Property and Insurance
  • Proficiency with Source Selection, Procurement Regulations/Laws, Experience with Audit Standards

2. BS in Contract Management with 3 years of Experience

  • Demonstrated knowledge of contract fundamentals
  • Exceptional contract negotiation experience
  • Extensive experience with contract redlining
  • Demonstrated experience routing contractual documents for execution
  • Experience with managing and delivering across business units and geographical boundaries
  • Excellent interpersonal communication and people management skills
  • Demonstrated consulting and problem-solving skills
  • Outstanding written and oral communication skills
  • Compelling influencing and persuasion skills
  • Strong project management and change management skills
  • Able to multi-task and work in a fast-paced environment
  • Experience working with stakeholders
  • Willing to learn new tools to support day-to-day job

3. BA in Supply Chain Management with 2 years of Experience

  • Good communication skills, both written and verbal
  • Ability to work effectively under time-critical deadlines
  • Ability to effectively manage multiple tasks and priorities with attention to detail
  • Ability to adapt and acquire new skills quickly
  • Ability to work in a high-pressure, fast-moving and challenging environment
  • Organized and detail-oriented
  • Good customer-focus skills
  • Proven experience in handling contractual documents
  • Knowledge of Oracle policies and procedures desired
  • Microsoft Outlook, Word, and Excel experience
  • Basic-Intermediate MS Office skills

4. BS in Legal Studies with 5 years of Experience

  • Experience in a similar role and / or as a contract specialist
  • Exposure to back office operations, escalation management and troubleshooting environments and exposed to problem solving over emails/phones
  • Experience using Microsoft Office
  • Fluent in English
  • Ability to communicate effectively across all functions and levels of the organization
  • Strong written and oral communication skills
  • Strong numerical and analytical ability.
  • Ability to communicate effectively in a business environment with a track record of establishing and maintaining effective relationships
  • Ability to organize own work to meet deadlines
  • Ability to work effectively within a team environment with a flexible approach
  • Operate in a fast-moving and sometimes ambiguous environment with full control and responsibility of achieving business objectives
  • Able to work independently with exceptional organizational, prioritization and time management skills with the ability to execute multiple, high-priority projects with a keen eye to detail
  • Excellent interpersonal and communication skills
  • Adept at learning new software and web-based tools

5. BA in Project Management with 4 years of Experience

  • Strong computer skills including Excel and other Microsoft Office applications
  • Experience with Market Data preferred
  • Familiarity with financial markets preferred
  • Experience with license agreements a plus
  • Ability to effectively and efficiently organize, prioritize and handle a high volume of tasks
  • Excellent communication skills and the ability to correspond with a diverse group of stakeholders and vendors
  • Ability to complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining the cooperation of others, monitoring progress, problem-solving, making adjustments to plan
  • Experience with a variety of project values and complexities including subcontractor negotiations
  • Interpret and apply relevant legislation/code on the project to prevent potential business exposure
  • Understanding/experience in document control processes in accordance with records management procedures
  • Intermediate to advanced proficiency in relevant software packages such as Microsoft Suite (including Excel) and exposure to a contract management system (CRM)

6. BS in Business Law with 5 years of Experience

  • Experience working for a Government Contractor or not-for-profit implementer over experience working directly for the Federal Government.
  • Strong knowledge of FAR, CFR, AIDAR and Federal reporting requirements.
  • Strong writing skills and demonstrated ability to craft process, policy, and justification documents.
  • Experience in financial management and budgeting is strongly preferred
  • Ability to budget in Excel
  • Strong research and critical analysis skills.
  • Meticulous attention to detail and ability to work independently.
  • Well-organized with demonstrated multi-tasking skills.
  • Strong oral and written communication skills.
  • A proactive approach to both day-to-day tasks and departmental innovation initiatives.
  • Commitment to a values-driven and culturally diverse work environment
  • Business proficiency in written and spoken Spanish

7. BA in Finance with 5 years of Experience

  • Ability to assist with the preparation, evaluation and recommendation of tenders consistent with the procurement strategy and maintain the procurement register
  • Ability to contribute to the drafting of contract documentation during procurement, including the preparation of scopes of work in conjunction with the Project Engineer’s
  • Ability to process purchase orders into the financial system(s) and arrange appropriate approvals
  • Ability to immediately report incidents, near misses and hazards to a responsible manager/supervisor
  • Ability to take care that personal actions or omissions do not endanger self or others
  • Ability to comply with instruction and training provided by Downer, including proper use of Personal Protective Equipment (PPE)
  • Experience with Daily administration of executed subcontracts, with particular emphasis on achieving milestones and variations
  • Quantification and assessment of variations, ensuring consistent with the terms of subcontracts
  • Ability to draft and issue instructions and variation approvals
  • Ability to prepare contractual correspondence and notices as necessary, for review by the Commercial Manager
  • Direct responsibility for the preparation and submittal of proposals including review of solicitations to ensure company compliance, preparation of certifications, development of proposal costing, and conducting direct interface with counterparts.

8. BS in Economics with 4 years of Experience

  • Excellent analytical, communication and negotiation skills.
  • Working experience with Microsoft Excel.
  • Experience in managing site contracts and field change orders
  • Experience in contract administration/contract management
  • Strong command of the English language both written and verbal with exceptional communication skills
  • Customer service-focused approach to contract management
  • Excellent interpersonal skills
  • Strong communication and conflict resolution skills
  • Computer software skills (i.e. word processing, spreadsheet and system tracking software applications, etc.),
  • Ability to record and maintain daily records,
  • Cross-cultural awareness with an understanding and sensitivity of the challenges associated with differences in cultural and economic backgrounds

9. BA in Operations Management with 5 years of Experience

  • Ability to manage a high volume of monthly delivery-order/task-order modifications.
  • Previous experience with GSA Federal Supply Schedule and Multiple Award Schedule contracting.
  • Previous reporting experience with eSRS and small business plan reporting
  • Previous experience in government contract administration.
  • Experience with components of the Department of Justice (DOJ), Department of Homeland Security (DHS) and Department of State (DOS) preferred.
  • Experience applying Service Contract Act provisions in government contracting.
  • Solid working knowledge of contract concepts and the FAR.
  • Experience administering all contract types, and contract modifications and options.
  • Strong proficiency with MS Office Suite, particularly Excel and Outlook.
  • Proficiency with Deltek Costpoint 8
  • Experience supporting proposal development and submissions. 
  • Experience developing price narratives

10. BS in Human Resources with 6 years of Experience

  • Experience in an engineering, procurement and construction (EPC) or an engineering, procurement and construction management (EPCM) company or owners project team and managing and executing contract lifecycle activities.
  • Strong understanding of project lifecycles, project procedures, project roles and responsibilities
  • Experience with various contract types, models, and strategies.
  • Intermediate understanding of various legal and commercial terms.
  • Strong dispute resolution skills.
  • Strong understanding of multiple phases of project execution.
  • Able to raise awareness of contract activities that impact a project.
  • Knowledge of the engineering and construction industry.
  • Strong critical and conceptual thinking skills.
  • Strong interpersonal skills as well as strong written and verbal communication skills.
  • Proficient in Microsoft Word, PowerPoint, Excel, Outlook and Internet Explorer.
  • Broad knowledge of different contract, solicitation and agreement types to include FFP, Cost Reimbursement, Time and Materials, ID/IQ, and Non-Disclosure/Proprietary Information Agreements.
  • Direct responsibility for the administration of contracts in support of Civilian agency programs.
  • Broad knowledge of acquisition terms and principles relating to for example Limitation of cost/Funds, Government Property Management, and Data Rights.

11. BA in International Business with 5 years of Experience

  • Experience managing contracts database platforms and organization systems
  • Experience with In-house, nonprofit, and/or biotech
  • Works under minimal supervision with wide latitude for independent judgment
  • Experience in planing and prioritizing work that involves difficult problems and/or decisions
  • Understand when to elevate potentially controversial matters and/or matters with material implications to attorneys for guidance and assistance
  • Ability to perform complex tasks and complete assignments with little or no assistance
  • Ability to work with cross-functional groups and understand impacts on legal processes
  • Understands legal terms and has knowledge of standard practices, procedures, software, and technologies used in the legal department
  • Work product is consistently complete and accurate
  • Holds a strong commitment to exceeding expectations on client service and work product
  • Excellent time management and organization skills; ability to work efficiently and motivated to find ways to make processes more efficient and user-friendly
  • Consistently and effectively uses communication techniques appropriate to the person or audience; communicates with clients and third parties even when the answer is not known
  • Ability to use discretion when handling confidential information and works well with people at all levels inside and outside of the organization

12. BS in Management Information Systems with 4 years of Experience

  • Experience in government contract and subcontract management. 
  • Experience should include some exposure to NDAs, teaming agreements, ATPs, and safeguarding of intellectual property.
  • Strong computer skills, including proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat. 
  • Ability to review and permanently redact PDF documents.
  • Excellent communication and organizational skills.
  • Ability to build collegial relationships with colleagues and client representatives.
  • Ability to work well under pressure, handle multiple priorities, and make deadlines while maintaining a strong attention to detail in a highly dynamic work environment.
  • In-depth knowledge of Federal Acquisition Regulation (FAR) and associated Supplements is a must.
  • Ability to create a subcontracting plan in accordance with government requirements.
  • Familiarity with DCAA requirements for an approved purchasing system.
  • A thorough understanding of different contract types (i.e., FFP, T&M, LOE, CR, etc.)
  • Experience with Costpoint and Microsoft SharePoint preferred

13. BA in Marketing with 5 years of Experience

  • Experience in a Contract Administration/Business Management/ Finance role within the Aerospace Industry or a Department of Defense contractor
  • Excellent organizational written and verbal communication skills
  • Ability to establish and maintain effective relationships with internal and external customers to include management, technical and functional counterparts
  • Strong analytical, financial and negotiation skills
  • Effectively meet responsibilities in a highly interactive team environment and able to work well under pressure, multi-task, and deliver on multiple priorities while producing work of the highest caliber
  • Proficiency in MS Office Suite (Excel, Word, & Outlook) as well as Adobe Acrobat
  • Strong sense of accountability and urgency.
  • Strong collaborative skills and enjoy working with other teams while protecting SWZD from unnecessary risk exposure.
  • Independent person who’s able to spot red flags and deal with them efficiently and professionally.
  • Good leadership skills, with the highest degree of personal and professional integrity and ethics.
  • Experience working with a finance or legal group or public company issues
  • Experience working with SalesForce, GSuite, Conga, and Docusign

14. BS in Public Administration with 2 years of Experience

  • Experience with Deltek CostPoint
  • Experience with federal contracts, commercial procurements
  • Strong understanding of federal government regulatory guidelines.
  • Proven Microsoft Office skills specifically Excel and Word.
  • Strong interpersonal, organization and time management skills.
  • Ability to work independently with minimum supervision.
  • Ability to handle highly confidential and sensitive information.
  • Strong attention to details and quality control, with the ability to identify contractual risk.
  • Ability to work autonomously or within a team environment
  • Strong business acumen, with a practical approach to problem-solving
  • Good written and oral communication skills

15. BA in Organizational Leadership with 5 years of Experience

  • Experience overseeing all aspects of contract management on major projects of at least $200 million, preferably working in the industrial sector such as oil and gas, mining, transportation, or power generation. 
  • Proven track record with claims management and dispute resolution on major project
  • Demonstrated experience working concurrently on multiple contracts
  • Demonstrated experience working on different types of contracts such as Lump sum, Design-build (DB), Design, Build and Finance (DBF), etc. throughout the project life cycle from bid to contract closeout
  • Sound understanding of construction methodology and process
  • Thorough knowledge of change management principles including identifying significant variations, claims identification, narration, quantification and evaluation
  • Good understanding of the law of contract in the jurisdiction of the project, combined with a detailed appreciation of contractual obligations and liabilities
  • Direct experience with contract administration, procurement and subcontract administration
  • Experience with risk identification and management
  • Experience in liaising with clients, subcontractors and consultant representatives
  • Basic understanding of insurance program requirements for various project types

16. BS in Procurement with 4 years of Experience

  • Working knowledge of accounting software
  • Experience with multiple US Government contract types (FFP / T&M / FPIF / CPFF/IDIQ/MATOC), as well as Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulations (FAR), FAA Acquisition Management System (AMS), and Code of Federal Regulations (CFR)
  • Experience with all federal contract types, including GSA schedules
  • Knowledge of Accounts Receivable/Invoicing processes
  • Excellent oral and written communication skills
  • Ability to multi-task and have outstanding attention to detail and accuracy
  • Must be proficient in Microsoft Office Professional Suite of software (Word, Excel, PowerPoint)
  • Ability to use web-based applications, such as, Wide Area Workflow, GSA IT Solutions, and GSA Finance websites.
  • Highly effective interpersonal skills
  • Proficient in Excel, MS Word and Outlook
  • Ability to maintain confidentiality
  • Ability to work well under time constraints with a sense of urgency to achieve results and meet deadlines.

17. BA in Business Ethics with 8 years of Experience

  • Strong knowledge of DOE’s requirements with respect to funds in contractual instruments such as Strategic Partnership Projects (SPP’s) and Cooperative Research & Development Agreements (CRADA’s).
  • Knowledge of cost, price and profit analysis, awards, proposals and Government Audit Reports and Data.
  • Knowledge of all applicable Procurement regulations and policies governing the procurement cycle (proposal evaluations for selection award, award termination, changes and various methods of procurement, etc.).
  • Skill in negotiating procedures and business principles including negotiating contract price, terms, and conditions, complex price and cost analysis, the characteristics of products and services being procured, planning, scheduling, and program control, authoring, administering, terminating, and closing out awards.
  • Skill in interpersonal relations, making sound, independent judgments concerning regulations and business protocol and practices
  • Knowledge of procurement regulations, negotiating orders, evaluating and selecting vendors, determining appropriate costs and price, and written and oral communications.
  • Relevant experience in the specific field or related area
  • Desire to thrive in a high-paced environment, requiring exceptional organizational skills, juggling client matters, and adhering to strict deadlines
  • Contracts experience desired
  • Strong communication and social skills and able to receive criticism well

18. BS in Risk Management with 10 years of Experience

  • Experience as a Contracts Administrator or Quantity Surveyor in the Construction and Engineering Industry.
  • Experience in all stages of head contract and subcontract management, including preparing claims, procurement, scope preparation, cost forecasting, variations/claims management, completion and closeouts.
  • Experience in SAP and working on communications projects both wireless and fibre is highly preferable.
  • Experience in creating and applying organizational legal, financial, and control standards when reviewing contracts. 
  • Experience managing a database and/or review and revision of contracts to meet institutional requirements.
  • Ability to work in a complex environment where alignment with various stakeholders while independently addressing and solving issues within the scope of the position.
  • Excellent customer relationship skills. 
  • Able to build and maintain relationships across multiple internal organizations.
  • Strong communication and interpersonal skills with the ability to effectively listen and communicate complex information in a clear and concise manner.
  • Experience with Microsoft tools such as SharePoint, Excel, and Power Point.
  • Strong administration skills with respect to contracts and contract management. 
  • Strong organizational and time management skills. 
  • Ability to manage multiple priorities simultaneously.

19. BA in Entrepreneurship with 2 years of Experience

  • Strong customer service and communication skills.
  • Advanced PC skills, including MS Word, Excel, Access, PowerPoint and Outlook.
  • Contract experiences in the construction industry and/or legal experience a plus.
  • Experience with insurance compliance and underwriting procedures, a plus.
  • Special organizational skills to track and monitor contracts for future obligations, expiration dates and other contractual deadlines
  • Demonstrated knowledge of diverse computer applications
  • Experience handling confidential business matters and information with discretion
  • Legislation and standards which regulate Legal Entities and Private Entrepreneurship activity
  • Procedures to determine and perform documentation, knowledge of Civil Code of Ukraine
  • Profound knowledge of Tax and Economic Legislation
  • Knowledge of legislation requirements for original accounting documentation
  • Knowledge of legislation requirements for electronic document workflow

20. BS in Industrial Management with 4 years of Experience

  • Excellent skills in working with PC, Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Expertise in working with document management and original documents such as creation, maintenance of registers, archiving, etc
  • Experience working with inventories, and databases, including open-source reporting
  • Familiarity with legal systems and programs would be a plus
  • Hands-on experience in electronic workflows
  • Expertise in the preparation and submission of reports
  • Strong analytical skills
  • Intermediate or higher English level (B1+)
  • Ability to effectively cooperate in a team, good communication skills, responsibility, attentiveness, punctuality, result-orientation
  • Fluent Ukrainian including advanced business correspondence skills
  • Proven experience in ‘DocS’ electronic workflow and/or other electronic document circulation systems
  • Participation in complex document management automatization in a company

21. BA in Environmental Management with 3 years of Experience

  • Experience with multiple solicitation types, contract types, the FAR, and the DFAR
  • Experience with Federal government contract
  • Strong verbal and written communication skills
  • Work well with others in high-volume situations with high attention
  • Effectively interface with multiple internal functions
  • Delivery teams with a high level of customer service
  • Proficient with project management software ideally Jobpac or equivalent.
  • Excellent organizational and time management skills.
  • Experience in steel fabrication and erection
  • Flexible and cooperative team attitude
  • Ability to accept directions and constructive criticism and make necessary adjustments
  • Excellent organization and time management skills
  • Strong IT literacy across MS Office and ideally Siebel, AWI and Flex

22. BS in Corporate Finance with 5 years of Experience

  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Ability to work independently with strong follow-through skills.
  • Excellent communication skills such as both verbal and written.
  • High level of interpersonal skills to handle sensitive and confidential situations. 
  • Position continually requires demonstrated poise, tact and diplomacy.
  • Flexibility to juggle a moderate degree of multiple and changing priorities.
  • Maintain a positive attitude in a fast-paced and evolving work environment.
  • Excellent Microsoft Office Skills (including Outlook, Word, Excel, and PowerPoint).
  • Real Estate knowledge is helpful but not necessary.
  • Proficiency in Appfolio and Docusign 
  • Experience in interpreting architectural and structural engineering drawings
  • Experience completing take-offs of structural steel, purlins, and metalwork
  • Experience in the preparation of contract agreements

23. BA in Logistics with 4 years of Experience

  • Working knowledge of contracting concepts, Uniform Commercial Code, and applicable public contract acquisition law and regulations
  • Good working knowledge of FAR and experience on federal government/DoD contracts
  • Strong interpersonal skills and the ability to work professionally with persons at all levels, and to maintain effective working relationships
  • Ability to effectively communicate both verbally and in writing to all levels throughout the organization and externally
  • Strong decision-making, presentation, organizational, and leadership skills
  • Strong analytical or critical thinking and problem-solving capabilities
  • Ability to handle sensitive matters on a confidential basis and to make sound decisions
  • Ability to exercise confidentiality and discretion
  • Ability to draft simple to moderate routine contractual instruments and identify improvements to established policies
  • Excellent internal and external negotiation skills
  • Excellent written and verbal communication
  • Ability to influence, negotiate and resolve conflict

24. BS in Regulatory Affairs with 3 years of Experience

  • Excellent people skills and the consistent ability to build and maintain positive, supportive working relationships with an approachable, friendly demeanor. 
  • Ability to self-initiate activities, coordinate tasks, and manage and follow up on projects in a timely fashion.
  • Strong verbal and written communication, organizational, and problem-solving skills. 
  • Interact and coordinate with various outside vendors, consultants, and contractors. 
  • Present technical information in a clear and concise manner. 
  • Write and process reports, business correspondence, and procedures.
  • Ability to work in a fast-paced, team-oriented environment with multiple deadlines, and to adapt readily to changing priorities.
  • Ability to work independently with minimal supervision, and to take direction from, and work effectively with, various internal and external team members.
  • Proficiency in Microsoft Office software such as Word, Excel, PowerPoint and Outlook such as Adobe Sign, Box.com, SharePoint and MRI
  • Exceptional attention to detail with the ability to spot errors and take appropriate action to correct
  • Excellent organization, prioritization and time management skills
  • Comfortable taking ownership of requirements whilst working as part of the wider business support team including invoicing, planning and customer support

25. BA in Strategic Management with 5 years of Experience

  • Expertise in all facets of the contract lifecycle process from inception to contract closure.
  • Experience negotiating and drafting a combination of the following contract types such as sale of goods and services, and distributor and channel sales agreements.
  • Strong understanding of the UCC Articles 2 and 2A, including Battle of the Forms, and Incoterms.
  • Experience with drafting and using playbooks.
  • Experience with metrics tracking and dashboards.
  • Experience and interest in legal innovation and the disruption of traditional methods of legal service delivery.
  • Interest and knowledge of the technology industry.
  • Strong organizational and communication skills.
  • Coordination of multiple high-priority tasks simultaneously
  • Understanding of basic finance and accounting concepts and terminology
  • Fluent in English and Spanish (both verbal and written communication) preferred.
  • Experience with Salesforce
  • Strong PC skills in Word and Excel.
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