What Does A Payroll Administrator Do?

WHAT DOES A PAYROLL ADMINISTRATOR DO?

Job Description Resume Cover Letter Skills Roles

Updated: Dec 18, 2025 - The Payroll Administrator processes regular payroll cycles by auditing and entering payroll data, managing adjustments, deductions, garnishments, and maintaining accurate employee payroll and timekeeping records. This role involves coordinating leave-of-absence reimbursements, resolving timekeeping discrepancies, preparing final wage calculations, supporting benefit administration through invoice audits and data reconciliation, and ensuring compliance with policies, laws, and reporting requirements. The Administrator also serves as a key communication point for payroll deadlines and procedures, prepares payroll summaries for audits, trains timecard approvers, and acts as a backup for payroll management.

A Review of Professional Skills and Functions for Payroll Administrator

1. Payroll Administrator Duties

Invoice Management: Gather reimbursable information for invoices, process semi-monthly bill backs by running reports and creating invoices, and allocate payroll invoice fees to properly bill back clients for payroll services.
Reporting: Create and send reports to managers and financial managers every payroll cycle.
Compliance Management: Responsible for Wage and Hour enforcement and training for employees and managers, maintaining compliance with federal, state, and local employment and benefits laws and regulations.
Administrative Support: Participate in administrative staff meetings and attend other meetings and seminars.
Report Evaluation: Assist in the creation and evaluation of reports.
Payroll Data Management: Enter all pay increases, manager, and other employee changes into the payroll system.
HRIS Management: Maintain Payroll/HRIS records and compile reports from the database.

2. Payroll Administrator Details

Payroll Processing: Ensure payrolls are processed accurately and on time, in line with statutory legislation and company policies.
Payroll Data Management: Prepare, input, and process all relevant data related to allocated payrolls.
Payroll Reconciliation: Check and reconcile allocated payroll output before BACS submission to ensure accuracy.
Team Collaboration: Review other team members’ allocated payrolls to meet BACS deadlines and ensure accuracy.
Inquiries Management: Handle inquiries from statutory bodies and employees efficiently and professionally.
Cross-Department Coordination: Liaise with relevant internal departments to ensure payroll deadlines are met.
Support and Assistance: Provide support to the Payroll Manager and team members with additional payroll-related duties.
Collaboration & Project Delivery: Work closely with teams, draw on expertise, and utilize resources to deliver quality projects across a range of disciplines.

3. Payroll Administrator Responsibilities

Payroll Processing: Process payroll in a timely and accurate manner per the company's established payroll cycles.
Data Management: Enter data changes into the payroll process and maintain all payroll filing, ensuring records are confidential.
401K Administration: Administer 401K employee status changes, including new hires, terminations, and address changes in Fidelity.
System Integration: Enter election and loan status changes from Fidelity into Vibe.
Employee Support: Assist in resolving routine requests from employees and the HR team efficiently and professionally.
Report Generation: Provide standard reports to the finance team and support the payroll specialist.
Payroll Mail Management: Sort and distribute all payroll mailings, including scanning to other locations and processing returned paychecks.
Compliance and Confidentiality: Ensure payroll policies and procedures are adhered to and maintained professionally and confidentially.
Accounting Support: Provide journal entries and backup to Accounting.
Expense Processing: Process expenses within company-defined policies and legal statutes.

4. Payroll Administrator Job Summary

Multi-State Payroll Processing: Process multi-state payroll for US employees and a small payroll for Canada.
Payroll Garnishment Management: Process and maintain payroll garnishments.
Regulatory Compliance: Maintain compliance with federal, state/provincial, and local payroll regulations.
Off-Cycle Check Processing: Process miscellaneous off-cycle checks, including final paychecks, severance, etc.
HR, Benefits, and Payroll Coordination: Ensure HR, benefits, and payroll changes are processed and completed on time.
401k Contribution Management: Accurately process 401k contribution uploads each pay period.
Data Integrity Management: Ensure data integrity between Namely HRIS and Namely payroll.
Payroll Troubleshooting: Troubleshoot problems with paychecks, tax deductions, timecard issues, and other payroll-related matters, and respond to inquiries.
Employee Payroll Support: Respond to questions from employees regarding paychecks, direct deposit, and general payroll inquiries, and handle escalated payroll matters from HR and other internal departments.
Process Improvement: Demonstrate continuous effort to improve operations, streamline work processes, and work cooperatively to provide high-quality customer service.
Payroll Reconciliation: Know how to reconcile payroll cycles over past cycles.

5. Payroll Administrator Accountabilities

Data Collection: Collect data on all new employees.
Payroll Query Management: Liaise with staff regarding pay queries.
Document Filing: File electronic and manual documents.
Employee Information Management: Update and maintain staff information files.
Document Control: Maintain a proper document control system.
Policy and Tax Awareness: Keep abreast with company policies and tax registrations that may impact remuneration.
Month-End Reporting Support: Assist with month-end reporting.
Payroll Communication: Communicate payroll changes to relevant parties.
Cafe Sales Calculation: Calculate coffee shop totals and create cafe statements.
Referral Processing: Process lead referrals and lead statements.
Payslip Distribution: Assist with the distribution of monthly payslips.
Report Development: Develop daily, monthly, and ad hoc reports.

6. Payroll Administrator Functions

Payroll Processing: Review, process, and maintain bi-weekly domestic and monthly international payroll information for approximately 100 employees in a multi-state environment.
Payroll Deduction Management: Verify and process necessary payroll deductions, ensuring timely remittance of 403b retirement contributions and regular reconciliations.
Manual Payment Processing: Prepare manual checks, severance and vacation payments, update garnishments, taxes, and direct deposit changes, and process W2 or W2-Cs.
Tax Information Management: Maintain accurate and timely quarterly and annual tax information in coordination with ADP.
Regulatory Compliance: Ensure compliance with all applicable local, state, and federal government regulations and keep current with changes in government requirements.
Employee Payroll Support: Liaise with staff to answer payroll questions and resolve paycheck issues.
Payroll Procedure Improvement: Review and recommend improvements to existing payroll procedures, updating documented payroll procedures.
Best Practices Development: Develop best practices to improve payroll process efficiency.
Semi-Monthly Payroll Processing: Timely processing of semi-monthly payroll for 300+ employees utilizing ADP Workforce Now.
Payroll Data Management: Prepare and process payroll, including compiling, processing, and verifying necessary information for new employment, salary adjustments, overtime, transfers, and terminations.
Timesheet Administration: Administer timesheets and payroll forms.

7. Payroll Administrator Job Description

Payroll Setup and Maintenance: Ensure new starters are set up on the payroll system, leavers are removed, and salary and hours input are accurate, including statutory and voluntary deductions.
Payment Processing: Prepare electronic payments for fortnightly and monthly payroll.
Tax and NI Management: Accurate calculation and transfer of monthly payments to HMRC for tax and NI contributions, using RTI.
Payroll Reporting: Provide information, analysis, and reports on budget spend, sickness absence, salaries, and other requested reports, while maintaining payroll policies and procedures.
Tax and Compliance Advisory: Advise on tax and pay laws, audit payroll for compliance, issue tax forms (e.g., P45s, P60s), and support with P11ds.
Pension Administration: Manage the pension auto-enrolment process and ensure compliance with legal requirements, including communication with workers as per the Pension Regulator’s requirements.
Legislative Compliance: Ensure monthly and annual legislative returns are made accurately and on time to the appropriate bodies.
Quality and Accuracy Assurance: Ensure high standards of quality and accuracy in all activities, including data entry, validation, reporting, analysis, and communications.
Task Management: Effective management and execution of multiple tasks, prioritizing workload in line with objectives and deadlines.
Budget and Resource Management: Effective budget and resource management, monitoring, and escalating issues.

8. Payroll Administrator Overview

Payroll Entry: Responsible for entering daily payroll via approved timesheets in SAP.
Administrative Support: Perform administrative and clerical duties to maintain accurate records for timekeeping, project controls, etc.
Timesheet Verification: Collect and verify daily labor timesheets for payroll entry and processing.
Time and Attendance Management: Responsible for employee onboarding, offboarding, and daily attendance reconciliations within the Time and Attendance System.
Payroll Processing: Perform payroll duties such as verifying and submitting timesheets, audit reports, preparing new employee packages, termination/layoff forms, rate changes, and travel and board calculations.
Project Support: Assist the site manager and superintendents in tracking, analysis, and forecasting of ongoing projects.
Shift and Roster Management: Coordinate with the Time and Attendance System team to maintain shifts, rosters, etc.
Document Filing: Maintain a filing system for payroll documents in accordance with auditing procedures.
Employee Records Management: Maintain documents for employee information, including labor qualifications, certifications, and training.
Project Controls Support: Assist Project Controls in tracking, monitoring, and analyzing productivity data and project costs where applicable.

9. Payroll Administrator Details and Accountabilities

Financial Reporting: Prepare financial reports for accounting and reports to be reviewed by management.
Payroll System Management: Enter information into the payroll system about employee taxes, exemptions, transfers, firings, and resignations as details change.
Payroll Administration: Administer paychecks, deduction summaries, and earnings statements with external payroll companies for staff across different countries.
Data Accuracy Review: Evaluate the accuracy of submitted payroll data weekly and contact supervisors or employees when discrepancies arise.
Employee Data Management: Create new data files for new employees and submit hiring paperwork into the system to set up payroll accounts.
Payroll Error Resolution: Respond to payroll errors by reviewing records and making wage corrections or adjustments.
Absence Tracking: Track employee absences through payroll software and record details.
Employee Payroll Support: Answer employee questions about payroll, leave amounts, tax forms, and other compensation issues.
Leave Entitlement Management: Maintain records of employees' leave entitlements such as vacation, sick time, banked time, maternity, and workers' compensation.
HR Reporting: Provide Human Resources with monthly compilation reports.
Government Compliance: Prepare reports and remittances required by government agencies.
Payroll Calculations: Perform calculations such as overtime averaging, severance pay, retroactive pay, leave without pay, end-of-season bonus, gross up, etc.

10. Payroll Administrator Tasks

Payroll Ownership: Take full ownership of the Northern Ireland payroll.
Payroll Processing: Process the payroll every week using Sage50.
Timely Updates and Checks: Ensure all necessary updates are done on time, followed by checks.
Paycheck Accuracy: Conduct the correct rate of paychecks regularly.
Employee Records Management: Keep track of personal files and ensure all necessary documentation.
CJRS Administration: Administer the full cycle of CJRS.
System Maintenance: Maintain and update computer systems, including Microsoft packages, Sage50, and TMS.
Time and Absence Tracking: Process hours, record absences, holidays, etc., on Sage Payroll, and take appropriate action.
Payroll Support: Answer staff payroll queries in a professional, timely, and proficient manner.
Payment Accuracy: Ensure all payments are processed accurately according to the company schedule.
Issue Escalation: Escalate concerns or queries to the Payroll Manager and/or Finance Director.
Leave and Holiday Management: Maintain annual leave and bank holiday records.
Payroll Administration for Multiple Units: Provide payroll administration services to several stores and business units in ROI.

11. Payroll Administrator Roles

Timesheet Management: Follow up on timesheets weekly to ensure completeness and approvals.
Payroll Processing: Process payroll for both non-union and unionized employees in a timely and accurate manner in accordance with policies and government legislation.
Termination Administration: Ensure terminations are processed accurately, and Records of Employment are issued.
General Ledger Posting: Post payroll entries and third-party remittances to the general ledger and prepare and post journal entries.
Source Deductions: Prepare and remit source deductions according to the applicable due dates.
Statutory Remittances: Ensure other amounts, including employer health tax and workers' compensation, are remitted to meet deadlines.
Payroll Reconciliation: Prepare reconciliations monthly for payroll general ledger accounts.
Leave Reporting: Prepare vacation and banked overtime reports monthly.
Statistical Reporting: Complete statistical reporting for employees monthly.
Year-End Payroll: Responsible for all year-end tasks such as the reconciliation and issuance of tax slips and summaries, and other reports for the employer health tax and workers' compensation boards.
System Testing: Assist in the specifications and testing of system fixes and enhancements to ensure the system is producing accurate payroll for all employees.
Payroll Support: Answer queries from employees and outside agencies regarding payroll-related matters.

12. Payroll Administrator Additional Details

Payroll Processing: Perform all activities necessary to process corporate payroll.
Multi-Site Payroll: Prepare payroll input for multiple locations, including reviewing manager self-service transactions, making time record adjustments, and importing various earnings from multiple systems.
Payroll Records: Maintain related records and balances, and control earnings and deduction totals.
Termination Processing: Process terminations and involuntary deductions such as levies and garnishments.
Accounting Transactions: Prepare accounting transactions and supporting documents.
Payroll Auditing: Inspect automated system output, such as registers and standard reports, and determine and correct out-of-balance conditions.
Payroll Inquiries: Answer questions from employees and supervisors regarding payroll matters.
Special Payments: Coordinate and process any irregular payments.
Team Collaboration: Function as a team member within the department and across other functions.

13. Payroll Administrator Essential Functions

Contractor Payments: Review, code, and process timely payments to all contingent workers and vendor resources on regular cadences.
Vendor Coordination: Work with a third-party vendor to perform accuracy reviews and produce required tax forms at year-end.
Document Management: Store supporting documentation for all payments and transactions in a manner consistent with guidelines.
Contractor Support: Provide timely and high-quality resolution of contractor-related inbound inquiries from leaders, other departments, and independent contractors, addressing inquiries related to contractor transactions and payments.
SOP Development: Write and update standard operating procedures related to the maintenance of contractor data and contractor payments.
Process Improvement: Improve operating processes, identify issues or discrepancies, and bring them to the attention of the direct manager for action.
Quality Assurance: Maintain a high level of attention to quality, detail, and service excellence.

14. Payroll Administrator Role Purpose

Payroll Processing: Perform payroll processing and record-keeping activities, including terminations, retroactive adjustments, and other special processing.
Deduction Reconciliation: Process and reconcile deductions, including all forms of garnishments and taxes, in accordance with guidelines.
Agency Payments: Ensure timely and accurate payments to all agencies.
Process Implementation: Participate in implementing new payroll processes and communicate changes effectively to the field.
Timekeeping Monitoring: Monitor timekeeping activity and alert managers to take appropriate action.
Issue Escalation: Notify the manager and HR partners of any potential problems or abnormal patterns.
Payroll Issue Resolution: Research and resolve employee payroll issues by collecting and analyzing information.
Financial Reporting: Assist with month-end financial reporting and various payroll-related analysis and journal entries.
Tax Applications: Complete applications for various entities for tax payments.
Tax Filing: File all local and employee tax documents.

15. Payroll Administrator General Responsibilities

Outsourced Payroll: Manage payrolls that are outsourced to a third-party provider.
Payroll Journals: Prepare and post monthly payroll journals, including intercompany recharges.
Balance Reconciliations: Prepare monthly payroll balance sheet reconciliations.
Year-End Reporting: Prepare and submit payroll year-end reporting.
Accrual Management: Maintain the holiday pay accrual.
Payroll Audits: Assist with payroll audits and other payroll-related queries as they arise.
Vendor Management: Manage the third-party payroll relationship, ensuring governance meetings occur and issues are raised and resolved.
Commission Payroll: Prepare quarterly sales commission statements and manage payroll execution.
HR Collaboration: Work closely with HR to ensure finance and HR are aligned.
Payroll Analysis: Complete ad hoc payroll analysis.

16. Payroll Administrator Key Accountabilities

Payroll Compliance: Ensure compliance with statutory legislation and policy with regard to payroll processing.
Payroll Administration: Manage the payroll inbox and collate and process information related to all aspects of payroll.
System Maintenance: Maintain and update the payroll system accurately.
Absence Reporting: Maintain and update absence reporting.
Report Generation: Run reports in adherence to timetables and deadlines.
Workload Management: Organise and maintain workload to ensure employees are paid accurately and on time.
Payroll Queries: Deal with queries relating to all aspects of payroll in a timely and efficient manner to maintain high customer service levels.
Stakeholder Relations: Create and maintain good working relationships across the business and with external customers.

17. Payroll Administrator Roles and Details

Payroll Processing: Manage the preparation and processing of payroll by collecting, calculating, and confirming that employee data is entered correctly into the HRIS database system.
Payroll Backup: Serve as a backup for payroll-related functions.
HR Coordination: Work with HR team members to process paperwork for new hires and terminations, as well as employee status and salary adjustments.
Payroll Corrections: Lead employee payroll corrections and resolve basic discrepancies by investigating and researching potential issues.
Leave Management: Maintain employee vacation and sick leave in the time and attendance system.
Pay Calculation: Calculate pay according to hours worked, incorporating leaves, new hires, terminations, and adjustments, and ensure tax jurisdictions are set up correctly for employees.
Garnishment Administration: Manage garnishment administration and other special payroll deductions.
Policy Compliance: Adhere to HR policies and procedures during payroll processing.
Regulatory Awareness: Stay abreast of new laws and regulations regarding payroll and tax-related issues.
Time File Transfer: Clear out timesheet exceptions to prepare for file transfer, and transfer time and attendance files for payroll processing for part-time and full-time employees.
Self-Service Review: Review employee self-service requests and approve them for payroll processing.
Employee Changes: Review hourly and salaried new hires, terminations, direct deposits, status or tax changes, deductions, commissions, referral rewards, incentives, bonuses, liens, and wage garnishments.
Payroll Reconciliation: Prepare payroll reconciliations before processing.
Payroll Reporting: Prepare payroll reports after processing.
General Ledger: Prepare payroll general ledger documentation.
Accounts Payable: Prepare accounts payable check requests for accounting.

18. Payroll Administrator Responsibilities and Key Tasks

Payroll Data Entry: Calculate and input data for all new hires, terminations, leaves of absence, overtime, salary changes, and benefit deductions.
Employee Updates: Handle changes in exemptions, job status, and job titles.
Vendor Liaison: Maintain working relationships and liaise regularly with the payroll service provider via the portal and telephone.
Payroll Review: Review output for accuracy and ensure payroll is processed efficiently and on time.
General Ledger Upload: Upload general ledger files into the accounting system.
Payroll Funding: Prepare funding for payroll.
Pension Reporting: Upload monthly reports to pension providers and charitable foundations.
Payroll Reporting: Complete payroll reports for record-keeping purposes and managerial review.
Payroll Filing: File all payroll data on time once processing is complete.
Payroll Support: Answer staff payroll queries on time.
Policy Compliance: Adhere to payroll policies and procedures and comply with relevant laws.
Data Confidentiality: Honour the confidentiality of employee pay records.
Payroll Knowledge: Maintain a working knowledge of current issues related to payroll processing.
Statutory Filing: Assist with the filing of statutory tax and pension information.
National Statistics: Be responsible for filing payroll-related national statistics information.
Pay Gap Analysis: Perform gender pay gap calculations.

19. Payroll Administrator Duties and Roles

Master Data: Perform employee master data processing while consistently meeting or exceeding established service level agreements.
System Support: Assist locations and shared service centers with troubleshooting and resolving issues related to timekeeping and payroll systems.
Payroll Service: Provide payroll customer service to HR managers, leaders, and employees.
SLA Response: Respond to payroll emails and phone calls based on established service level agreements.
Issue Resolution: Identify, troubleshoot, and resolve payroll issues.
Payroll Guidance: Provide answers and guidance for a broad spectrum of payroll-related questions.
Process Education: Provide information to HR managers, leaders, and employees to enhance their understanding of payroll processes and tools.
Stakeholder Coordination: Communicate and coordinate with internal and external stakeholders regarding payroll matters.
Exception Reporting: Execute exception reports to identify payroll errors.
Statement Distribution: Print and distribute pay statements and tax statements.
Process Improvement: Provide suggestions for continuous improvements to streamline processes and administration.
Special Projects: Assist with special projects and research.
Data Governance: Ensure payroll master data records are maintained in accordance with policy and data governance requirements.
Data Auditing: Audit key payroll data elements to ensure data accuracy.
Pay Reclassification: Execute pay scale reclassification processes.
Continuous Improvement: Participate in continual improvement by maintaining documentation and training coworkers.
HR Partnership: Partner with human resources and operations to provide effective customer service on payroll-related transactions.
Payroll Advocacy: Act as an ambassador for payroll solutions within the organization.

20. Payroll Administrator Roles and Responsibilities

Payroll Administration: Provide a first-class payroll administrative service for employees.
Payroll Data Preparation: Gather data for payroll input and prepare payroll data for input through payroll systems to a fully managed payroll provider, forwarding employee records for starters, leavers, and internal changes.
Payroll Reconciliation: Perform final payroll checks and reconciliation, and sign off on final payroll amounts.
Payroll Reporting: Provide accurate post-payroll reporting to external third parties as well as regular reporting for internal customers.
People Team Support: Support the people team with data referencing for letters and other administrative requirements, absence data, service data, and other sensitive personal data.
System Updates: Provide updates to payroll providers and maintain HR and time and attendance systems to reflect pay, headcount, and personnel changes.
Ad Hoc Support: Handle ad hoc requests outside of the main areas of responsibility.

21. Payroll Administrator Duties

Payroll Oversight: Help lead and oversee the administration of assigned payrolls, ensuring payrolls are paid accurately and on time.
Regulatory Compliance: Ensure payroll is compliant with relevant rules and legislation.
Provider Coordination: Oversee the validation and processing of payroll data to external payroll providers.
Variable Pay: Collect variable elements from HR and other business functions, including bonuses and taxable prizes.
Payroll Validation: Control and validate payroll and request corrections.
Error Analysis: Carry out problem and error analysis, including period-end validations.
Employee Support: Respond to employee inquiries in a courteous and timely manner.
Process Improvement: Streamline and update existing standard work processes.
Reconciliation Support: Assist with reconciliation processes and resolve payroll discrepancies.
Management Reporting: Research and prepare special reports for management and ensure reporting needs are met.
Special Projects: Assist with special projects related to the payroll function.
Business Partnerships: Maintain working relationships with business partners, including human resources, accounting, legal, and accounts payable.
Cross-Functional Work: Work with cross-functional teams on finance initiatives.
Policy Compliance: Ensure compliance with policies, including data protection regulations and internal controls.

22. Payroll Tax Administrator Details

Tax Setup: Monitor new hires and employee changes to ensure accurate tax setup.
Tax Configuration: Configure and maintain all required tax jurisdictions in employee payroll profiles.
Exemption Monitoring: Monitor employees who claim exemption from tax withholding and ensure proper documentation.
Payroll Audits: Generate payroll audit reports after payroll processing to validate accuracy and compliance.
Jurisdiction Registration: Register new tax jurisdictions to maintain ongoing payroll withholding compliance.
System Consistency: Set up and maintain tax jurisdictions consistently across payroll systems.
License Management: Manage business license renewals to ensure regulatory compliance.
SSN Verification: Perform social security number verification for new hires and employee name changes.
SSN Auditing: Conduct periodic social security number verification audits for the employee population.
Tax Research: Perform tax research and periodic audits of employee tax configurations.
Regulatory Filings: Prepare and submit labor surveys and organizational and healthcare filings.
Annual Compliance: Manage annual payroll-related activities, including notice distribution, tax election renewals, imputed income processing, employee tax inquiries, compliance letters, and tax return handling.

23. Payroll Administrator Responsibilities

Payroll Processing: Process payroll for assigned entities according to established schedules.
Policy Compliance: Ensure adherence to payroll policies and procedures.
Time System Interface: Import and export execution and validation from time and attendance systems.
Payroll Coordination: Coordinate payroll workflow for validation of payments by human resources in compliance with auditing requirements.
Financial Reporting: Generate and distribute finance and accounting reports.
First-Level Support: Respond to first-level inquiries from human resources, finance, and accounting groups.
Tax Inquiry Resolution: Address and resolve tax filing inquiries in conjunction with vendors and management.
Audit Support: Assist in compiling data for internal and external audits.
Tax Reconciliation: Review and reconcile quarterly tax edits.
Project Participation: Participate in departmental projects, including compiling reports for auditors, system table maintenance, and training initiatives.
General Duties: Conduct other job-related activities.

24. Payroll Administrator Accountabilities

Payroll Administration: Assist in the preparation and administration of payroll for employees while auditing payroll processing reports for accuracy.
Payroll Data Entry: Input payroll data accurately and ensure it is complete in the human capital management system, including new hire information, terminations, and payroll changes, and make necessary adjustments.
Payroll Processing: Process hourly, salaried, and other payroll-related payments accurately using payroll software.
Journal Entries: Produce journal entries.
Issue Resolution: Resolve issues related to payroll input and provide information to location administrators.
Payroll Inquiries: Be responsible for all inquiries arising from payroll questions.
Compensation Changes: Implement salary increases, bonuses, and other changes in accordance with policies and instructions provided.
Payroll Adjustments: Enter additional payroll changes, such as vacation and manual adjustments, and check for accuracy prior to submitting payroll for review.
Manual Calculations: Produce gross-to-net calculations for manual payments.
Employment Records: Ensure records of employment are issued for separations of employment.
Regulatory Compliance: Comply with requirements set out by external entities such as employment standards, tax authorities, workers' compensation, and statistical agencies.
Data Confidentiality: Discreetly handle details of a highly confidential and critical nature.
Departmental Support: Provide support to payroll and other departments.
System Support: Provide ongoing technical support to employees using the human capital management system.

25. Payroll Administrator Functions

Employee Administration: Administer new starters, leavers, employee leave, and benefits, including travel loans, healthcare, childcare vouchers, and cycle to work schemes.
Record Management: Create, update, and maintain accurate employee records, ensuring all changes are processed correctly and on time.
Data Entry: Ensure timely and accurate entry of employee data to support HR and payroll operations.
Payroll Support: Support the payroll team with monthly payroll processing for employees.
Timesheet Validation: Collect, review, and validate timesheets and employee-related payroll information.
Payroll Reconciliation: Reconcile payroll data against source documentation to ensure accuracy.
Pay Updates: Update payroll systems with pay increases, minimum wage changes, and bonus adjustments.
Compliance Monitoring: Monitor payroll amendments to ensure compliance with statutory and policy requirements.
Payroll Queries: Respond to basic payroll queries from retail employees on time.
Issue Escalation: Escalate complex payroll issues to senior payroll or HR specialists for resolution.

26. Payroll Administrator Overview

Reward Data: Ensure accurate reward data is maintained by outsourced payrolls by providing accurate new starter information, including salary, contract, national identity, and other statutory information.
Salary Updates: Provide salary updates associated with promotion, salary increments, or indexation.
Tax Status Changes: Indicate changes impacting tax status, such as changes in parental or marital status.
Benefits Updates: Provide updates on changes in benefits to ensure they are correctly reflected and taxed via payroll.
Payroll Variables: Provide outsourced payroll providers with monthly payroll variables by geography and maintain appropriate internal records.
Equity Administration: Support communications and administration of global employee ownership schemes across geographies.
Payslip Verification: Verify payslips and reports from payroll, with a second check performed by HR leadership or coordination roles.
Payment Authorization: Notify updates, confirm final validation, and request payment by contractual deadlines through payroll or finance.
Report Management: Save payroll-related reports and invoices, ensuring appropriate access and data protection controls are in place.
Payslip Distribution: Ensure the provision of payslips to all employees through appropriate distribution methods.
Compliance Coordination: Coordinate receipt and sharing of compliance documentation from employees, such as signed timesheets.
Leave Reconciliation: Cross-check and liaise to correct discrepancies between declared leave across all relevant platforms.
Process Improvement: Consider and advise on procedural improvements or streamlining to improve efficiency, compliance, and reduce the risk of error or data breaches.

27. Payroll Administrator Details and Accountabilities

Payroll Support: Serve as the first point of contact for employees regarding payroll questions or concerns.
Payroll Processing: Process payroll regularly and maintain payroll information as required by law and policy.
Payroll Records: Prepare and maintain related payroll records and reports.
Issue Tracking: Record employee complaints, questions, and concerns about payroll services and communicate issues to human resources leadership.
Department Support: Provide support to the human resources and finance departments.
Audit Preparation: Prepare records and information for audits.
Policy Compliance: Maintain compliant policies and procedures for processing payroll checks.
Data Entry: Perform data entry of employee data and related information.

28. Payroll Administrator Tasks

Payroll Processing: Accurately process all aspects of payroll with payroll support, including transferring data between timekeeping and payroll systems and completing payroll checklists.
Payroll Reconciliation: Verify reconciliations and precheck audit reports to ensure accuracy of data entry and records.
Customer Service: Provide high-quality customer service by investigating and responding to inquiries regarding payments, withholdings, or pay discrepancies.
Issue Communication: Communicate with management in a professional and timely manner regarding payroll or tax irregularities and resolution steps.
Interdepartmental Coordination: Communicate and follow up with departments to ensure timely submission, corrections, and resolution of payroll-related issues.
Garnishment Administration: Administer all aspects of employee wage garnishments.
Payroll Updates: Update employee pay-related changes, including loan payments, retirement plan deferrals, and other payroll data.
System Expertise: Serve as a subject matter expert in payroll and timekeeping systems.
Software Testing: Participate in testing changes in payroll-related software to ensure uninterrupted and accurate payments.
Approval Management: Receive necessary approvals for payroll-related tasks such as payments and reimbursements, and document compliance with policies, procedures, and regulatory requirements.
Period-End Support: Assist with quarter and year-end activities to ensure balancing and data integrity.
Process Improvement: Identify areas to improve payroll and timekeeping processes.
Data Confidentiality: Maintain employee confidence and protect payroll operations by maintaining strict confidentiality of data.

29. Payroll Administrator Roles

Payroll Oversight: Oversee payroll processing for weekly, biweekly, and monthly payrolls.
Tax Compliance: Assist with multi-jurisdiction payroll tax reporting and compliance.
Special Projects: Assist with special projects related to compensation, benefits, and payroll.
Regulatory Compliance: Administer and maintain payroll compliance with respect to all local and federal laws.
FSA Administration: Monitor and assist with flexible spending account reporting and compliance.
Payroll Knowledge: Stay up to date on payroll updates, changes, and best practices related to payroll and timekeeping systems.

30. Payroll Administrator Additional Details

Payroll Processing: Process payroll information by calculating, posting, and disbursing payments according to payroll schedules.
System Configuration: Maintain the payroll setup table.
Payroll Reporting: Prepare monthly and daily payroll reports.
UAT Testing: Participate in payroll user acceptance testing.
Variance Analysis: Resolve payroll variances by collecting and analyzing large data sets.
Inbox Management: Monitor, research, resolve, and respond to the team email inbox.
Payroll Validation: Perform confirmations to ensure payrolls are processed accurately.
Policy Compliance: Maintain payroll operations by following policies and procedures.
Staff Training: Support the training of payroll operations staff.
Process Improvement: Perform special projects to explore ways to improve the efficiency of department functions.

31. Payroll Administrator Essential Functions

Payroll Data Entry: Perform payroll data entry and management.
Pension Administration: Administer pension processes.
RTI Submissions: Prepare real-time information submissions.
Payroll Calculations: Assist in payroll calculations and statutory deductions.
Report Preparation: Prepare reports.
External Liaison: Liaise with tax authorities and third-party providers.
Deadline Management: Meet all reporting and payment deadlines.
Client Support: Liaise with clients, client representatives, and staff regarding payroll queries.
Multi-Client Management: Work across multiple clients simultaneously.

32. Payroll Administrator Role Purpose

Employee Experience: Ensure an amazing employee experience through friendly, enthusiastic, and professional service with all team members and external partners.
Payroll Administration: Administer payroll systems, employee and management training, and compliance.
Payroll Management: Manage and process combined payrolls and assist managers, employees, and senior leaders.
Payroll Processing: Complete accurate and efficient payroll, including processing all required payroll reports and checks.
Cross-Department Coordination: Work closely with human resources and accounting departments to ensure locations meet cut-off dates and adhere to reporting schedules.
Accounting Support: Provide backup support for the accounting department.
Employee Payroll Data: Process payroll, including maintaining employee information such as deductions, taxes, garnishments, direct deposits, and support orders, and review earnings and payroll reports.
Timecard Review: Screen daily timecards, enter timecard data, review entries, and verify accuracy daily and weekly for reasonableness and consistency.
Issue Resolution: Communicate with supervisors to correct and resolve timecard issues.
System Monitoring: Monitor payroll systems regularly by adding and updating schedules, new hires, and correcting missing punch exceptions, events, and accrual edits.
Data Upload: Upload keyed and batch data into the payroll system.
Exception Monitoring: Check payroll accounts for exceptions and review reports regularly while maintaining issue logs to support corrections.
Data Security: Maintain a high level of security and confidentiality of sensitive information.
Payroll Correspondence: Correspond with employees and external agencies regarding payroll printouts, earnings statements, tax forms, and information requests.
Special Payments: Process voids, manual checks, disability payments, payment adjustments, and garnishment payments.
Employee Support: Serve as the first line of contact for employees regarding benefits, payroll deductions, overtime, and pay.
Benefits Reconciliation: Reconcile monthly benefit invoices against payroll data to ensure billing accuracy and correct employee elections and deductions.
HR Support: Provide administrative support to human resources leadership.

33. Payroll Administrator General Responsibilities

Statutory Payments: Administer statutory payments in line with legislative requirements.
Payroll Queries: Resolve payroll queries for store-based employees in a timely manner.
Workload Management: Effectively prioritise workload to meet payroll deadlines and service level expectations.
Payroll Systems: Utilise payroll systems for accurate payroll processing and data management.
Office Applications: Use office applications to support payroll calculations, reporting, and documentation.
Manual Payslips: Prepare manual payslips and detailed payroll workings.
Payroll Records: Maintain accurate and up-to-date employee payroll records.
Employee Changes: Process payroll starters, leavers, and changes to terms and conditions accurately.
Third-Party Liaison: Manage and respond to payroll-related correspondence from third parties.
Confidential Liaison: Liaise with stores, human resources, and other departments while maintaining strict confidentiality at all times.

34. Payroll Administrator Key Accountabilities

Timekeeping Review: Review and reconcile time and attendance records in the human capital management system and make necessary adjustments.
Payroll Processing: Prepare and process payroll for multiple pay groups and entities.
Payroll Records: Maintain accurate payroll records in the human capital management system.
Benefits Coordination: Review and confirm payroll information sent to providers for benefit payroll deductions and contributions.
Tax Filing: Coordinate with system providers to file quarterly and annual payroll tax returns and forms, and complete tax reconciliations.
Compliance Monitoring: Keep up to date with payroll compliance for various types of pay, benefits, and regulatory reporting requirements.
Employee Lifecycle: Process payroll-related information for new hires and terminations to ensure proper payments.
Employment Verification: Respond to employment verification requests.
Audit Coordination: Coordinate activities and prepare records associated with internal and external payroll-related audits.
HR Support: Perform other payroll or human resources tasks.

35. Payroll Administrator Roles and Details

Payroll Processing: Process payroll for the organization.
Time Data Import: Import all time tickets from time and expense systems into the accounting system.
Payroll Export: Export payroll information, including hours and gross amounts, to the payroll system.
Deduction Management: Calculate and update all deductions, including medical, dental, vision, retirement plans, and other benefits.
Payroll Analysis: Conduct payroll analysis for each employee before payroll submission to validate calculations.
Fund Transfers: Work closely with accounting leadership on the transfer of payroll funds between bank accounts.
Employee Setup: Manage new employee setup and employee salary changes in the accounting system based on change requests from human resources.
Tax Filings: Coordinate new state tax filings.
Off-Cycle Payroll: Conduct off-cycle payroll requirements and coordinate with payroll providers on these requests.

36. Senior Payroll Administrator Responsibilities and Key Tasks

Client Management: Manage and take ownership of a defined portfolio of clients.
Payroll Oversight: Oversee multiple payrolls across varying payroll frequencies.
Payroll Approvals: Ensure all payroll approvals are completed accurately and on time.
Problem Resolution: Identify and resolve problems through curiosity and a proactive mindset.
Independent Judgment: Work independently to assess situations and determine required actions.
Accountability: Take full accountability for issues, including responsibility for team successes and failures.
Clear Communication: Communicate clearly and effectively at both high-level overviews and detailed discussions.
Stakeholder Engagement: Engage stakeholders with clarity, confidence, and passion to support collaboration and results.

37. Payroll Administrator Duties and Roles

Payroll Processing: Prepare and process biweekly salaried and hourly payrolls using payroll software.
Timesheet Review: Review timesheets and follow up to resolve issues upstream.
Scheduling Management: Maintain and update scheduling units for all programs and provide support and training to program administrators with scheduling inquiries.
Legislative Compliance: Ensure payroll is submitted correctly and compliant with relevant legislation.
Statutory Reporting: Perform biweekly, monthly, and year-end reporting, including source deductions, benefits, employer taxes, records of employment, and tax slip preparation and distribution.
Payroll Reporting: Run payroll reports, publish pay statements through employee portals, and prepare and distribute records of employment.
Financial Data Support: Be accountable for the availability of timely and accurate payroll-related data for financial analysis and audit purposes.
Benefits Reconciliation: Reconcile and maintain employee benefit deductions and pension plans, and investigate variances.
Employee Support: Provide timely responses to staff for inquiries related to payroll and benefit banks.
Employee Setup: Maintain and manage employee setup in payroll systems in close collaboration with human resources.
Position Tracking: Track all funded and created positions and corresponding cost center mapping.
Data Confidentiality: Observe and respect the confidentiality of payroll information.

38. Payroll Administrator Roles and Responsibilities

Payroll Data Entry: Collect and input payroll data into payroll systems and verify accuracy and completeness, including payroll elections, bonuses, incentives, union dues, benefits, retirement, light duty payments, and payroll corrections.
Payroll Auditing: Audit payroll reports to determine whether corrections are needed, work with payroll teams to correct timesheet errors, and lock and commit timesheets for payroll processing.
Error Resolution: Research and resolve payroll errors in partnership with vendor support teams and internal customers.
Union Payroll: Monitor calculation of union payments and monthly reporting to unions, ensure timely payments, and serve as the main contact for union-related payroll questions.
Payroll Training: Educate, counsel, and support payroll staff on payroll compliance, processes, and training.
SOP Management: Create and maintain standard operating procedures for payroll and departmental processes.
System Analysis: Research and analyze payroll and system anomalies and pay setup change requests to determine whether system configuration changes are required.
Rule Configuration: Work with system teams and vendor support to determine whether existing rules should be changed or new rules are required.
Process Improvement: Identify opportunities for improvement and recommend best practice payroll processes.
Leadership Backup: Serve as backup to payroll leadership for all essential payroll functions.

39. Payroll Administrator Duties

Payroll Support: Support managers and employees in non-complex payroll queries.
First Contact: Act as the first point of contact for all phone and email queries.
Issue Escalation: Raise escalations to payroll specialists or managers.
Employee Processing: Process employee records through the payroll system.
Record Management: Manage employee records via electronic filing to ensure data is accurate and up to date.
Procedure Maintenance: Maintain payroll procedures, policies, and documentation.
Customer Service: Ensure customer service and attention to detail as a matter of importance.

40. Payroll Administrator Details

Employee Changes: Action payroll contract and role changes, and terminations in the HR system.
Payroll Data Extraction: Extract payroll change data from the HR system onto third-party payroll change templates for multiple regions.
Payroll Requests: Ensure payroll requests, such as salary sacrifice, deductions, and pension changes, are acknowledged and entered onto payroll templates.
Payroll Coordination: Work closely with payroll leadership and benefits partners to ensure employees are set up and paid correctly.
Document Management: Collate supporting documentation for all payroll changes under existing filing conventions.
Pay Calculations: Use templates to calculate pay changes, such as pro rata and termination payments, and provide copies to support external payroll processing.
Inbox Management: Manage the payroll inbox and respond to straightforward payroll enquiries promptly.
Leave Setup: Ensure new starter leave plans are set up correctly in the HR system.
Payslip Upload: Upload payslips into the HR system once payroll is finalised.
Retirement Support: Act as the point of contact for day-to-day retirement plan enquiries.
Statutory Lodgements: Assist with monthly lodgements and year-end reconciliations for payroll tax and workers' compensation.
Pension Lodgements: Assist with regular retirement plan lodgements.
Report Generation: Run reports from HR and payroll systems on request.
Process Improvement: Work closely with payroll leadership and human resources to identify process improvements.
Administrative Support: Provide support with other administrative responsibilities.

41. Payroll Administrator Responsibilities

Payroll Calculations: Perform all payroll-related calculations and payments.
Statutory Reporting: Submit salary reports to tax and pension authorities.
Bank Administration: Supervise salary bank account procedures.
Team Supervision: Manage payroll accounting staff by providing control and guidance to ensure work is completed accurately and within deadlines.
Tax Authority Liaison: Cooperate with tax authorities through consultation, dispute management, and payroll-related communication.
System Provider Liaison: Cooperate with payroll system providers regarding issues, support, and process improvements.
Cross-Department Collaboration: Cooperate with other departments through consultation, training, and problem-solving.
Payment Monitoring: Follow up to ensure tax payments and employee salary payments are completed within stipulated deadlines.
Legislative Monitoring: Monitor changes in legislation and ensure necessary software updates are applied.
Procedure Compliance: Ensure company procedures are followed and complied with.
Month-End Close: Complete monthly closing procedures and ensure all required calculations and postings are in place.
Accounting Accuracy: Ensure transactions are entered properly and accurately using correct accounts, periods, and accounting and tax principles.
Employee Support: Provide information and answer employee questions regarding payroll-related matters.
Management Reporting: Prepare reports for accounting leadership.
Audit Preparation: Prepare for audits by compiling required information, responding to auditor questions, and assisting to ensure audits are finalized within deadlines.

42. Senior Payroll Administrator Accountabilities

Payroll Processing: Process payrolls and benefits end-to-end in collaboration with internal departments while adhering to policy, controls, legislation, and best practices.
Manual Calculations: Perform manual calculations for statutory absence pay, tax, national insurance, student loans, court orders, and gross-to-net adjustments.
Benefits Payroll: Support the payroll of benefits administration.
Second-Line Support: Provide second-line support in resolving payroll queries raised by team members, employees, and internal departments.
Issue Escalation: Identify and escalate potential payroll issues to payroll leadership.
Special Projects: Work on special projects as a leader or team member supporting payroll and cross-departmental requirements.
Process Improvement: Identify opportunities and make recommendations to support process improvements and drive efficiency and effectiveness.
System Compliance: Ensure payroll software operates in line with policy, controls, legislation, and best practice.
System Implementation: Work with payroll specialists and technology teams to implement payroll system changes.
UAT Testing: Identify system requirements and perform user acceptance testing in test environments.
Cash Forecasting: Update cash forecasts for payroll net pay and taxes for treasury teams.
Payroll Reporting: Build ad hoc payroll reports and manipulate data using spreadsheet applications.

43. Payroll Administrator Functions

Union Benefits: Calculate and process union benefits for employee groups.
Audit Coordination: Coordinate responses to union benefit audits.
HRIS Data Entry: Enter HR information, including new hires, pay changes, terminations, job requisitions, and offers, into the HRIS system.
Policy Maintenance: Maintain and update HR forms and policies.
Eligibility Verification: Be responsible for employment eligibility verification processes.
Onboarding Administration: Assemble new hire packets and ensure completion of all required paperwork.
Pre-Employment Checks: Obtain drug screenings and background checks for assigned employee groups.
HRIS Support: Complete assigned HRIS tasks and resolve HRIS inquiries from employees and HR.
Data Tracking: Create and maintain spreadsheets to track employee data and HR forms.
Database Administration: Maintain and administer databases relevant to assigned employee groups.
HR Projects: Assist with various HR projects.
Administrative Support: Perform other administrative duties.

44. Senior Payroll Administrator Overview

Payroll Processing: Prepare and process multi-provincial payrolls regularly.
Employee Records: Establish and maintain employee records, ensuring changes are entered correctly and on time.
Time Data Coordination: Collaborate with work sites to ensure accurate entry of time data and resolve issues.
Payroll Inquiries: Respond to payroll and benefits-related inquiries and concerns on time.
Employment Records: Prepare records of employment online each pay cycle for inactive employees.
Tax Declarations: Prepare and issue employee tax declaration forms.
Payroll Reporting: Provide payroll and benefits data and reports.
Legislative Awareness: Stay current on relevant legislation.
Department Backup: Serve as backup to other positions in the department.
Year-End Processing: Prepare year-end tax slips and filings related to year-end activities.
Statutory Remittances: Prepare monthly remittances for workers' compensation and employer tax obligations.

45. Payroll Administrator Details and Accountabilities

Payroll Operations: Support end-to-end payroll functions to ensure accurate and timely processing.
Regulatory Compliance: Process payroll in compliance with policies and regulations.
Payroll Changes: Manage payroll changes, including employee updates and pay adjustments.
Hours Validation: Transfer and validate worked hours between systems.
System Imports: Perform payroll system imports for new hires, merit increases, bonuses, and benefit changes.
Employee Support: Work directly with employees and managers to resolve hours entry issues and adjustments.
Employee Lifecycle: Process employee lifecycle transactions, including hires, transfers, and terminations.
Multi-Jurisdiction Payroll: Manage multi-jurisdiction payroll processing to ensure correct taxation and compliance.
Year-End Payroll: Perform year-end payroll activities, including tax form processing and required adjustments.
Payroll Accounting: Support accounting functions through payroll reconciliations and journal entries.
Manual Payments: Process manual checks and manage pay card administration accurately.

46. Payroll Administrator Tasks

Employee Lifecycle: Responsible for activities related to onboarding, termination, and timekeeping.
Report Analysis: Pull and verify reports using spreadsheet applications.
Staff Communication: Communicate regularly with staff through mass and one-on-one communication.
Team Coordination: Coordinate with payroll and human resources teams on procedures, problem-solving, and initiatives.
Data Processing: Process data into various platforms, including entering new hire data into payroll systems.
HR Support: Assist in human resources duties, including benefits administration.
Technical Support: Provide technical support and troubleshooting for time clocks and other platforms.
Check Processing: Process payroll checks in accounting software.
Office Administration: Sort checks for delivery, manage incoming mail, and perform general office duties.
Scheduled Reporting: Run required reports on a scheduled basis.

47. Payroll Administrator Roles

Client Payroll Delivery: Deliver weekly, monthly, and other payroll services for a diverse portfolio of clients.
Statutory Compliance: Ensure payrolls are processed accurately, on time, and in line with statutory requirements.
Payroll Advisory: Handle payroll queries and provide clients with clear advice on technical payroll matters.
Client Contact: Act as an initial point of contact for assigned clients and support additional client accounts.
Client Relationships: Build and maintain strong client relationships by delivering a consistently high-quality service.
Payroll Ownership: Take increasing ownership of client payrolls as experience and confidence develop.
Operational Support: Support the payroll department with ad hoc projects and operational tasks.

48. Payroll Administrator Additional Details

Payroll Processing: Process bi-weekly payroll accurately using Datacom payroll software.
Statutory Filings: Prepare and submit PayDay filings in line with statutory requirements.
Payroll Reporting: Generate and review payroll reports to support compliance and audits.
Employee Inquiries: Handle employee queries relating to individual pay, deductions, and leave.
Discrepancy Resolution: Investigate and resolve payroll discrepancies promptly.
Record Maintenance: Maintain accurate payroll records and supporting documentation.
Policy Compliance: Ensure payroll processes comply with relevant legislation and company policies.
Payroll Administration: Support general payroll administration tasks.
Cross-Team Collaboration: Collaborate with HR and finance teams to resolve payroll-related matters.
Data Confidentiality: Maintain confidentiality and accuracy in all payroll activities.

49. Payroll Administrator Essential Functions

Payroll Processing: Process payroll for all employees and prepare summaries for approval.
Payroll Adjustments: Facilitate payroll adjustments, pay rate changes, garnishments, bonuses, and leaves of absence.
Journal Entries: Complete payroll-related journal entries in accordance with month-end deadlines.
Balance Reconciliation: Prepare corresponding balance sheet reconciliations and research variances.
Payroll Compliance: Ensure compliance with payroll requirements.
Employee Support: Handle employee payroll inquiries in a timely, courteous, and accurate manner.
Process Design: Participate in process designs that allow for scalability, including HRIS workflows.
Tax Reporting: Ensure timely issuance of annual tax forms.
Benefits Auditing: Partner with finance and human resources on auditing benefit elections and deductions.
Retirement Plans: Support retirement plan enrollment and contributions.
Employee Classification: Evaluate part-time versus full-time qualification criteria.
Licensing Coordination: Coordinate registration of payroll licensing requirements.
Audit Support: Assist with external audits, including year-end, payroll, and retirement plan audits.
Policy Documentation: Document policies and procedures and ensure guidelines are followed.
Equity Compensation: Process stock-based compensation transactions.
Ad Hoc Reporting: Perform ad hoc reporting requests from finance and people operations.

50. Payroll Administrator Role Purpose

Payroll Processing: Prepare and process all payroll, commissions, bonuses, and other related payments in a timely and accurate manner.
Paycheck Distribution: Be responsible for the distribution of paychecks.
Deduction Reconciliation: Prepare and reconcile employee deductions, garnishments, benefits, and retirement plan elections and matches.
System Data Management: Coordinate and maintain data relating to the payroll system.
Payroll Reporting: Prepare regular and ad hoc reports and maintain central control of payroll records to ensure the integrity and accuracy of payroll transactions.
Final Payments: Prepare final paychecks and notify benefit carriers of employee terminations.
Accounting Coordination: Review and run payroll reports and coordinate with the accounting department on the general ledger, accruals, and tax filings.
Audit Participation: Prepare documents for and participate in payroll-related audits, including benefits and workers' compensation.
Employee Training: Train and assist employees with payroll logins and self-service.
Time System Management: Manage time clock software and assist users.
Technical Support: Provide guidance, expertise, and technical support to payroll system users.

51. Payroll Administrator General Responsibilities

Software Optimization: Gather information from users and recommend best practices to utilize payroll software effectively.
Vendor Coordination: Document issues, work with vendors to provide timely resolutions, and recommend system changes and enhancements.
Data Accuracy: Ensure payroll system data is maintained accurately.
Policy Guidance: Respond to inquiries regarding payroll policies and processes and communicate significant or potential liability issues to HR leadership.
Regulatory Awareness: Stay up to date on payroll laws and reporting requirements.
Data Confidentiality: Maintain confidentiality on all payroll and related transactions.
Document Management: Maintain and scan employee documents into the paperless filing system.
Statistical Reporting: Compile employee statistics for vendor and government reporting.
Employment Verification: Verify dates and earnings and respond to employment verification requests.
Employee Engagement: Assist with special events, celebrations, and employee recognition.
Cultural Support: Grow within the organization by supporting culture and core values.
Project Support: Complete other payroll and HR-related projects.

52. Payroll Administrator Key Accountabilities

Payroll Processing: Process payroll regularly, including auditing data, data entry, adjustments, and deductions.
Earnings Reporting: Report payroll earnings data to corporate payroll departments in line with policies, practices, and wage and hour laws.
Payroll Data Management: Process the collection, calculation, and entry of payroll data to ensure systems reflect accurate information, including wages, bonuses, benefit deductions, and non-financial employee changes.
Leave Coordination: Coordinate wage reimbursement and paid time off usage for employees on leave of absence in conjunction with disability benefits and monitor discrepancies for resolution.
Payroll Records: Maintain all employee payroll records in payroll systems.
Deduction Tracking: Track all deductions and garnishments and ensure payments are made accurately.
Payroll Reconciliation: Reconcile payroll before transmission and validate payroll reports.
Employment Verification: Process requests for employment verification.
Policy Compliance: Adhere to corporate policies and procedures.
Data Confidentiality: Maintain strict confidentiality of company and personnel information.
Audit Support: Assist with payroll and human resources audit reports for quarterly and annual reporting.

53. Payroll Administrator Roles and Details

Payroll Backup: Act as backup for payroll management.
Garnishment Processing: Process wage garnishments through payroll ticket submissions.
HSA Reporting: Send health savings account reports to payroll administrators regularly.
Timekeeping Review: Verify timekeeping records and resolve discrepancies with employees.
Final Payments: Process separation checks reflecting final wage calculations, paid time off, and benefit deductions to ensure timely availability.
System Maintenance: Update and maintain information in time and attendance systems, including new hires, status changes, and approver structures.
Payroll Communication: Provide general payroll communications regarding time off requests, approvals, and payroll deadlines.
Approver Training: Train timecard approvers on procedures for reviewing and approving employee timecards and time off requests.
Payroll Reporting: Assist in preparing payroll reports by compiling summaries of earnings, taxes, deductions, benefits, payments, and non-taxable wages.
Benefit Deductions: Enter payroll deductions in benefits administration systems.
Invoice Auditing: Audit benefit invoices and make timely adjustments to ensure accuracy with employee enrollments and selections.
Benefits Liaison: Act as the main point of contact to exchange payroll information with benefit carriers and accounting departments by reconciling benefit invoices.

Relevant Information

What Does An HR Payroll Administrator Do?