• Handle full-cycle payroll processing for all staff on a semi-monthly basis
• Process payments for taxable and non-taxable employee reimbursements and commissions
• Download timecards and calculate hours and related overtime
• Process payments for annual, quarterly, spot, referral, recruiting and anniversary bonuses
• Guide bonus taxation laws to appropriately report and tax all employee gifts/bonuses
• Partner with HR to reconcile benefit deductions for payroll processing
• Process final paycheck, payout and severance for terminated employees
• Review international agency payroll reports and coordinate payment
• Process foreign independent contractor payments
• Process 401k, HSA, and DCRA contributions
• Calculate commissions for a sales team of 8 and growing, developing multiple plans and tiers across two service lines and multiple product types
• Communicate monthly commission amounts to sales (leader and individual) and address any questions
• Assist with monthly close
• Undertake various day-to-day general accounting tasks or projects as assigned by leadership

Skills: Payroll Processing, Reimbursement Processing, Timecard Management, Bonus Taxation, Benefit Deductions, Termination Payments, International Payroll, Commission Calculation

• Support Payroll Manager with monthly payrolls by ensuring all Starters/Leavers & Changes are input into the payroll system accurately and in line with the published payroll deadlines. 
• Oversee absence administration by collaborating with the Payroll Administrator, site contacts and relevant line managers to ensure absence information is correctly reported, processed and paid. 
• Liaison with the HR BP’s and Advisers to keep them updated with accurate information relating to absence within business unit areas, allowing HR process to be maintained. 
• Provide cover across all roles within the Payroll team
• Raise 3rd party payments to HMRC, pension provider, childcare voucher provider, court orders, etc.
• Query resolution and general payroll advice to employees and offer guidance to the Payroll Administrators and HR Team. 
• Oversee the production and distribution of monthly payslips ensuring they are sent out to the correct locations for receipt by employees on time.
• Manage the input and processing of Benefits for P11D purposes (cars, medical and exceptional benefits).
• Provide support for RTI and reporting of P60’s, P11D’s etc. 
• Coordinate administration of new joiners and leavers with company pension and benefits.
• Produce monthly reports for headcount, financial stats, turnover and information required for governing bodies.
• Support with the effective management of the Payroll, Benefits and Pension email inboxes
• Escalate issues to the manager when needed/appropriate

Skills: Payroll System Management, Absence Administration, HR Liaison, Payroll Support, Third-Party Payments, Query Resolution, Payslip Distribution, Benefits Reporting

• Collect and submit international payroll data including salary changes, bonuses, commissions, etc. via external provider’s systems (this role mainly supports Germany and the UK).
• Check payroll outputs, look for errors, and ensure quick correction a problem resolution.
• Regular communication with external payroll providers and other external service providers (e.g. pension brokers).
• Keep evidence of vacation plans and other absences, track vacation balance, distribute payslips.
• Providing reports and reset passwords.
• Provide HRIS Administration support to the EMEA HR Team (UK, Germany, Italy, Spain, the Czech Republic, the Netherlands).
• Enter personal data into the Internal HR system.
• Run regular audits and validate data in the HR system.
• Initiates internal HR processes in the system (job changes, promotions, terminations, new positions/job requisitions...).
• Track and verify proper authorizations in the HR system sends reminders or additional information
• Under the direction of the Workday Administrator, prepares simple user guides for employees, answers employees’ questions and provides instructions.

Skills: International Payroll Data Management, Payroll Output Verification, External Provider Communication, Absence Tracking, HRIS Administration Support, Data Entry, HR Data Auditing, User Guide Preparation

• Gathering and processing payroll for weekly and bi-weekly in the United States multi-state environment.
• Review and compute wages and correct errors to ensure the accuracy of earnings.
• Ensures all employees are paid accurately and timely.
• Review all expense reports to make sure expense claims abide by the Company’s policy guidelines.
• Administrator over password resets in accounting software, troubleshoot issues for employees using software, training new employees on timesheet submittals and other roll-outs as necessary.
• Maintain employee records, including but not limited to garnishments, levies, PTO balances and child support payments.
• Ensures proper state are set up to pay payroll taxes and reporting.
• Drives managers and employees to submit work time in a timely manner.
• Ensures the process set up for approvals are adhered to and documented appropriately.
• Comply with federal, state, and local taxation and regulatory requirements.
• Coordinate and process special payments and off-cycle checks with CFO.
• Maintains payroll liabilities and creates journal entries accordingly.
• Participates and adheres to the health, safety and environmental program.

Skills: Multi-State Payroll Processing, Wage Review and Error Correction, Timely Payroll Delivery, Expense Report Compliance, Accounting Software Administration, Employee Record Maintenance, Payroll Tax Setup, Special Payments Coordination

• Process the bi-weekly payroll for 500 plant hourly employees at three locations
• Maintain employee information in payroll software. 
• Verify the accuracy of paperwork
• Develop and maintain multiple spreadsheets to track employee changes, i.e., Short Term Disability, New Hire increases, etc. 
• Develop processes to ensure accuracy
• Develop and maintain reports in ADP WFN, using reporting to streamline and validate processes
• Work with plant HR personnel regularly to verify that payroll-related benefits are processed in a timely and accurate manner
• Produce manual checks as necessary
• Maintain awareness of active garnishments and regulatory requirements as relate to Payroll
• Participate in the implementation process for any upgrades to software
• Develop and maintain company-wide Payroll and Time and Attendance Standard Work
• Maintain dedication to continuous improvement in all areas of responsibility
• Pursue opportunities to develop skills through continuous education

Skills: Bi-Weekly Payroll Processing, Payroll Software Maintenance, Accuracy Verification, Spreadsheet Tracking, Process Development, Report Creation in ADP WFN, HR Collaboration, Garnishment Management

• Maintain employee records in Kronos, including adding new employees and terminating those who leave the company
• Retrieve phone messages from plant call-in and text lines and request appropriate time off on behalf of employees in Kronos
• Review all employee vacation requests and approve or deny them based on contractual requirements and the individual employee accrual balances. 
• Work with plant HR personnel regarding FMLA absences.
• Analyze timecards daily, looking for punch exceptions and anomalies that need to be addressed. 
• Communicate with supervisors regarding employees, requesting additional information
• Understand and apply contract rules to ensure compliance when administering daily time and attendance process
• Maintain work schedules for all employees.
• Enter daily and weekend overtime schedules
• Oversee the temporary transfer process, providing training and assistance when necessary
• Maintain anniversary calendar, ensuring that employees receive all contractual vacation benefits and that accruals are properly assigned

Skills: Employee Record Management, Time-Off Request Management, Vacation Request Approval, FMLA Absence Management, Timecard Analysis, Supervisor Communication, Contract Rule Compliance, Work Schedule Maintenance

• Develop and maintain multiple spreadsheets to track employee changes, i.e., PTO, Perfect Attendance, Absence Percentages, etc. 
• Develop processes to ensure accuracy
• Develop and maintain reports in Kronos, using reporting to streamline and validate processes
• Assign points to employee records in Kronos according to contractual requirements. 
• Alert plant HR personnel when an employee must be written up due to an elevated number of points. 
• Analyze automatic point assignments to ensure the appropriate number of points is assigned
• Upload informational documents to employee time cards as necessary
• Serve as point person for Kronos timeclock issues, contacting vendor for assistance when clocks become non-functional
• Maintain the Time and Attendance records for corporate employees in ADP WFN
• Running payroll for circa 150 clients
• Preparation of monthly CIS returns
• Liaising with clients, both face-to-face and over the phone

Skills: Spreadsheet Development, Process Development, Kronos Reporting, Point Assignment, Employee Write-Up Alerts, Point Assignment Analysis, Document Uploading, Timeclock Support

• Run periodic reporting for management personnel
• Assist Corporate Payroll Manager with various administrative tasks
• Prepare month-end check requests for various vendors
• Prepare research on various accounts for month-end
• Prepare monthly insurance breakdown for HR
• Maintain all electronic and paper files related to payroll and time and attendance
• Provide backup to the Corporate Payroll Manager when necessary
• Maintain an excellent understanding of the provisions of the union contracts so that rules can be applied correctly when administering time and attendance
• Maintain compliance with corporate, state and federal employment regulations
• Understand the role of the payroll department in safeguarding confidential employee information
• Demonstrate the ability to gather information from a variety of sources, analyze, organize, and communicate required information in a clear and informative manner
• Maintain open communication with personnel from all departments, especially plant HR
• Enterprise/Establish and utilize frameworks and systems, including tools such as visual management, problem-solving, standard work and kaizen.

Skills: Reporting for Management, Administrative Support, Vendor Payment Preparation, Account Research, Insurance Breakdown Preparation, File Maintenance, Union Contract Knowledge, Compliance and Confidentiality

• Processing payroll semi-monthly
• Ongoing maintenance and overall accuracy of vendor records
• Developing and updating vendor spreadsheets
• Running monthly reports
• Entering vendor invoices for payment into NetSuite
• Reviewing vendor invoices for appropriate documentation and approval prior to payment
• Reconciling vendor statements, researching and correcting discrepancies
• Assisting in the preparation of journal entries
• Assisting with bank reconciliations
• Maintaining files and documentation thoroughly and accurately, in accordance with company policies and GAAP
• Cooperate and commit in a team environment to achieve goals and deliverables.
• Resolve complicated challenges using the problem-solving process.
• Actively embrace core principles using courage, humility and kaizen.

Skills: Semi-Monthly Payroll Processing, Vendor Record Maintenance, Vendor Spreadsheet Development, Monthly Report Generation, Invoice Data Entry, Invoice Review, Vendor Reconciliation, Bank Reconciliation Support

• Process semi-monthly payroll for approximately 425 employees and bi-weekly payroll for 35 employees
• Reconcile payroll to ensure all payroll transactions are processed accurately and timely
• Investigate and resolve payroll discrepancies
• Review timecards and time off requests for manager and employee approvals
• Manage vacation and sick policies, maintaining compliance with City and State laws
• Calculate and deduct appropriate amounts from payroll checks for various deductions including, 401k, advance reimbursements, benefit catch-ups
• Calculate and add additional amounts to payroll checks including, advances, additional pay, bonuses, commissions
• Prepare manual checks for employees, as needed
• Provides payroll information to employees upon request and receipt of authorization
• Assists in answering questions about timesheets and payroll system

Skills: Payroll Processing, Payroll Reconciliation, Discrepancy Resolution, Timecard Approval, Policy Compliance, Deductions Calculation, Additional Pay Calculation, Manual Check Preparation

• Demonstrated problem-solving, organization, interpersonal, project management, and communication skills.
• Solid Microsoft Office Suite (Excel) skills.
• Ability to learn and utilize specialized software, per office/team requirements, such as Payroll Software (UKG Pro),
• Ability to provide exceptional client service, demonstrate commitment to continuous learning, display appropriate ethical knowledge and commitment, exhibit a sense of urgency and commitment to quality, and the timely completion of duties.
• Keen sense of accuracy and attention to detail, as well as the ability to follow directions and procedures
• Ability to work in a fast-paced, time-sensitive environment with frequent interruptions.
• Strong leadership skills, including collaboration, assertiveness, creative thinking, drive, and a positive attitude.
• Ability to identify opportunities for improvement and participate in internal projects and operations.
• Demonstrated ability to work with leadership to identify and implement new processes and procedures, facilitating feedback and offering solutions.
• Certified Payroll Professional designation favored
• Remarkable analytical, quantitative and social skills
• Ability to enter data into various electronic systems while maintaining the integrity and accuracy of the data
• Prior experience using accounting software

Qualifications: BA in Accounting with 3 years of Experience

• Knowledgeable about federal and state payroll regulations and requirements
• Process Bi-weekly Payroll experience highly desired
• Union payroll experience
• Knowledge of payroll systems for 100-500 employees
• Demonstrated knowledge of HRIS Payroll System
• Full Cycle Payroll experience
• Adeptness in Weekly Payroll
• Practical knowledge of reconciling payroll
• Strong familiarity with manual payroll
• General familiarity with Special Payroll Deductions
• Dependability in Microsoft Office with strong Excel skills in particular
• Expertise with internal controls
• Experience with high-volume multi-state payroll, billing, licensing, AP, etc.
• Knowledgeable of basic accounting principles and solid financial acumen

Qualifications: BS in Human Resource Management with 4 years of Experience

• Deep understanding of payroll
• Proven knowledge of Calculate Figures
• General familiarity with analysis
• Reconciliations and Kronos experience
• Experience with Microsoft Excel
• Data entry, document management, file creation and previous records experience
• Certified Payroll Professional designation
• Experience using accounting software
• Knowledge of internal controls
• Reliable skills in Microsoft Office with excellent Excel skills
• Familiarity with HRIS system and high proficiency with spreadsheets
• Payroll for over 500 employees experience
• Solid understanding of Full Cycle Payroll
• Proficiency in Process Payroll

Qualifications: BA in Finance with 2 years of Experience

• Mastery of federal and state payroll regulations and requirements
• Understanding of basic accounting principles and solid financial acumen
• Expertise with internal controls
• Previous experience using accounting software
• Prior experience working with high-volume multi-state payroll, billing, licensing, AP, etc.
• Skillful in analytical, quantitative, and social skills
• Well-founded grasp of payroll for under 100 employees
• Proven knowledge of payroll
• Proficiency in bi-monthly Payroll
• Knowledge of ADP ezLaborManager
• Full Cycle Payroll experience
• Comprehensive knowledge of ADP Workforce Now
• Multi-state payroll experience
• General proficiency in Microsoft Word and Microsoft Excel 

Qualifications: BS in Business Administration with 5 years of Experience

• Experience working with an HRIS system and high proficiency with spreadsheets is a necessity
• Experience with Multistate Payroll
• Process Payroll experience
• Adeptness in payroll systems for 100-500 employees
• Foundational knowledge in Multi-state Payroll
• HRIS Payroll System experience preferred
• General familiarity with Process Bi-weekly Payroll
• Full Cycle Payroll experience desired
• Practical knowledge of the Process of Biweekly Payroll
• Demonstrated knowledge of Payroll Functions
• Deep understanding of HR Payroll System
• Demonstrated ability in garnishments, various withholdings, and processing liens

Qualifications: BA in Management with 6 years of Experience

• Experience in a high-volume, fast-paced payroll environment
• Oracle and/or Ceridian Dayforce experience an asset
• Excellent organization and the ability to multi-task
• Strong communication skills, both verbal and written
• Time management skills with the ability to meet strict deadlines
• Strong interpersonal skills and works well in a team environment
• Must possess keen analytical and troubleshooting skills
• Flexibility to work overtime to meet deadlines
• Intermediate to advanced skills in Microsoft Excel
• Proficiency in additional MS Applications such as Outlook, Word

Qualifications: BS in Economics with 3 years of Experience

• Strong familiarity with Microsoft Excel
• Experience using accounting software
• Capable of managing high-volume multi-state payroll, billing, licensing, AP, etc.
• Ability to enter data into various electronic systems while maintaining the integrity and accuracy of the data
• Extraordinary analytical, quantitative and social skills
• Expertise in federal and state payroll regulations and requirements
• Certified Payroll-oriented designation 
• Proficient knowledge of basic accounting principles and solid financial acumen
• Knowledge of an HRIS system and high proficiency with spreadsheets
• Understanding of processing liens, garnishments, and various withholdings
• Multi-state payroll experience
• Strong familiarity with account reconciliation
• Expertise in journal entries
• Knowledge of Review Timesheets
• ADP Workforce Now experience

Qualifications: BA in Mathematics with 4 years of Experience

• Understanding of federal and state payroll regulations and requirements
• Understanding of internal controls
• Multi-state payroll experience
• Wide-ranging experience with Payroll Taxes
• Earlier work involving Process Payroll
• Proven knowledge of multi-state payroll
• Good understanding of Reconcile Payroll
• Comprehensive knowledge of payroll
• General familiarity with Payroll Tax
• Quality experience with Payroll Tax Reporting
• Command of Full Cycle Payroll
• Experience with Local Payroll Tax
• Foundational knowledge in Multistate Payroll

Qualifications: BS in Information Systems with 2 years of Experience

• Demonstrated ability or experience in a similar role in the preparation, entry and processing of data.
• Advanced computing skills (Excel, SQL database).
• Knowledge and use of Micropay products.
• Knowledge of taxation and superannuation legislation.
• Sound analytical and problem-solving skills.
• Well-founded grasp of payroll for over 500 employees
• Practical knowledge of payroll management
• Previous experience working with payroll taxes
• Demonstrated ability in strong analytical, quantitative and social skills
• Prior experience working with collections/accounting software
• Command of Microsoft Office with strong Excel skills
• Well-informed in basic accounting principles and solid financial acumen
• Prior experience working with high-volume multi-state payroll, billing, licensing, AP, etc.
• Outstanding data entry skills

Qualifications: BA in Industrial Relations with 5 years of Experience

• Prior experience working with collections/accounting software
• Expertise in federal and state payroll regulations and requirements
• Extraordinary analytical, quantitative and social skills
• Previous experience working with Payroll Taxes
• Hands-on experience with 401k - RRSP Administration
• Well-founded grasp of Multi-state Payroll
• Proven knowledge of Local Payroll Tax
• Skills in Process Payroll
• Practical knowledge of garnishment payroll
• Experience with Workday Payroll
• General familiarity with Multistate Payroll
• Full Cycle Payroll experience
• Earlier work involving Payroll Tax Deposits

Qualifications: BS in Public Administration with 4 years of Experience