Job Summary: 

• Greet visitors or callers and handle inquiries or direct them to the appropriate person or department according to the request or need
• Maintain CPCO and HR Department calendar and schedule meetings and training sessions for HR and the Training team
• Manage HR related documentation (paper or electronic), filing systems, recording information, updating, archiving and destruction by file management guidelines
• Track and follow up on pending items/tasks with internal and external sources
• Assist and prepare correspondence
• Compile and prepare reports and documents about HR activities
• Compose, type, and distribute meeting notes, routine correspondence, or reports
• Provide excellent customer service to internal and external clients
• Arrange conference, meeting, or travel reservations
• Process/track expense reports and reimbursement, and Human Resource invoices
• Provide and support the HR team with employment verification requests, job descriptions, internal HR audits, and recruitment activities

Skills on Resume: 

• Greet Callers (Soft Skills)
• Calendar Management (Hard Skills)
• Document Handling (Hard Skills)
• Task Tracking (Hard Skills)
• Report Preparation (Hard Skills)
• Customer Service (Soft Skills)
• Travel Coordination (Hard Skills)
• Recruitment Support (Hard Skills)

Job Summary: 

• Acts as liaison between the department and the campus community
• Receives visitors, answers phones, routes callers to HR personnel and across campus, opens/routes mail including picking up and delivering to Bookstore/Mailroom
• Prepare New Hire Orientation packets, serve as back-up to orientation
• Assist with tracking of employment contracts, performance evaluations, job descriptions, annual compliance, monthly department attendance sheets, transcripts, etc.
• Assist with maintaining employee personnel files by scanning into the Application Extender system
• Process leave of absence request forms and scan them into the Application Extender system
• Assist with coordinating, scheduling and conducting background checks by ensuring candidates complete all background screening authorizations and conducting fingerprinting of candidates
• Directing and escorting visitors in the Human Resources office
• Assisting students/visitors and answering questions
• Assist with the preparation of Board Agenda materials (ratifications, overloads and personnel recommendations)
• Audit the accuracy of part-time, adjunct and volunteer packets submitted to HR and provide to the Coordinator for processing
• Onboard student assistant and work-study employees
• Assist with the preparation of human resource reports
• Schedules and organizes appointments and meetings, reserves rooms, and takes minutes during departmental meetings
• Provide administrative support to the Human Resources team 

Skills on Resume: 

• Liaison Support (Soft Skills)
• Visitor Reception (Soft Skills)
• File Maintenance (Hard Skills)
• Background Checks (Hard Skills)
• Document Scanning (Hard Skills)
• Meeting Scheduling (Hard Skills)
• Onboarding Support (Hard Skills)
• Administrative Assistance (Soft Skills)

Job Summary: 

• Maintain new and existing employee files, update documents 
• Coordinate interviews and onboarding paperwork 
• Assist with scheduling performance reviews and help the Manager prepare for exit interviews and other internal meetings
• Review job postings, new Reqs and help approve Job Descriptions
• Support leadership with special projects related to HR
• Set up life events for employees needing to change their benefits throughout the year
• Assist with Open Enrollment meeting(s) and communication
• Enter 401k loans, contribution changes and any other benefit changes into the payroll system each pay end, including sending 401k enrollment communication
• Complete timesheet(s) for employees on FMLA/Short Term Disability
• Provide updates to managers on where their employee is in the FMLA/Short Term Disability process
• Works with the team on broader wellness strategy
• Process and manage educational reimbursements for the company

Skills on Resume: 

• File Management (Hard Skills)
• Interview Coordination (Hard Skills)
• Meeting Preparation (Hard Skills)
• Job Review (Hard Skills)
• Project Support (Soft Skills)
• Benefits Setup (Hard Skills)
• Payroll Updates (Hard Skills)
• Wellness Strategy (Soft Skills)

Job Summary: 

• Facilitating and providing administrative support within the onboarding and performance management functions
• Processing I-9 forms for all new employees and ensuring data is entered and processed promptly for compliance purposes
• Responding to employment verification requests for current and past employees via phone, e-mail or fax correspondence
• Keeping employee records up to date by entering any changes related to name, address, phone number, W-4 dependents, etc. into the HR system of record
• Assisting employees in gaining access to the Greenshades program to print check stubs, W2s and to make changes to personnel data on file
• Accompanying the HR Manager during investigations for record-keeping and training
• Answering and properly routing phone calls from employees and customers and directing them to the appropriate manager or providing assistance
• Preparing management binders and training materials for meetings
• Ordering office supplies for all Corporate employees
• Updating phone lists and distributing to all Corporate employees
• Assembling new hire welcome packages including employee uniforms and important paperwork related to employment and ensuring prompt delivery to the stores
• Monitoring the inventory of employee uniforms and ordering more items
• Assisting in backgrounds and other areas of the HR Department (cross-trained)

Skills on Resume: 

• Onboarding Support (Hard Skills)
• I-9 Processing (Hard Skills)
• Employment Verification (Hard Skills)
• HRIS Updates (Hard Skills)
• Employee Assistance (Soft Skills)
• Investigation Support (Soft Skills)
• Supply Ordering (Hard Skills)
• Training Preparation (Hard Skills)

Job Summary: 

• Managing the new hire onboarding process
• Originating, maintaining and updating personnel files
• Handling inquiries for employment verifications and references
• Maintaining the performance management program
• Handling other non-recruitment HR Functions in the area
• Assisting area employees with their HR Concerns and acts as the focal person who will coordinate with different HR Sections in the Corporate Office to address concerns immediately
• Acting as Liaison personnel who will handle business permits, sanitary permits, BOSH, First Aid, and other government-mandated permits in the area
• Providing timely updates and reports to ensure deadlines are met
• Maintaining employee information, scheduling interviews
• Performing other administrative tasks to ensure smooth HR operations

Skills on Resume: 

• Onboarding Management (Hard Skills)
• File Maintenance (Hard Skills)
• Reference Handling (Hard Skills)
• Performance Tracking (Hard Skills)
• Employee Support (Soft Skills)
• Permit Coordination (Hard Skills)
• Report Updates (Hard Skills)
• HR Operations (Soft Skills)

Job Summary: 

• Overlooks the on/off-boarding process, especially by ensuring that the following is completed and processed: new hire/leaver paperwork, entry/exit medical check, mandatory trainings, H&S training, handover protocols, system access
• Supports Line Managers with the hiring process, which includes coordinating job posts, reviewing resumes, conducting phone screenings and scheduling interviews
• Responsible for car fleet management (vehicle reports, mileage reporting), including building relationships with the leasing company
• Responsible for the maintenance of employment records related to hiring, transferring, promoting, and terminating (both physical and electronic files)
• Coordinates Workplace Health and Safety-related agenda, mainly organizing mandatory trainings and ensuring the availability of PPE (personal protective equipment)
• Assists with the coordination of various HR events, programs and initiatives (local and regional)
• Provides ongoing time and calendar management for the Managing Director, serves as the main point of contact for inquiries about meetings and scheduling
• Provides administrative support to the Managing Director, maintains accurate and complete documentation for all business processes
• Independently prepares correspondence, reports and complex presentations
• Compiles and monitors weekly/monthly schedule of plans and tasks
• Ensures that all tasks are performed adequately, on time and fully following the operational procedures

Skills on Resume: 

• Onboarding Oversight (Hard Skills)
• Interview Coordination (Hard Skills)
• Fleet Management (Hard Skills)
• Record Maintenance (Hard Skills)
• Safety Training (Hard Skills)
• Event Support (Soft Skills)
• Calendar Management (Hard Skills)
• Report Preparation (Hard Skills)

Job Summary: 

• Assist in the coordination and support of efficient and effective end-to-end People Excellence (HR) services throughout the employee lifecycle
• Manage Human Resource Information System (HRIS) data, ensuring it is accurate and compliant with legislative and internal requirements
• Perform HR administrative duties associated
• First point of contact for People Excellence enquiries
• Triaging and escalating to the appropriate person/team
• Provides administrative support to the Human Resources department
• Independently performs complex special projects for HR regularly
• Maintains confidential employment/employee relations data and records
• Responds to department-relevant questions from internal and external contacts
• Acts as an administrative liaison for HR within and external to the organization
• Audits vendor invoices, processes check requests and tracks spending against budget
• Maintains budget data and typically tracks and analyzes budget variances and adjustments
• Screens phone calls, distributing mail, preparing expense reports, creating/preparing presentations, coordinating travel and meetings, managing calendars and maintaining supplies

Skills on Resume: 

• HRIS Management (Hard Skills)
• Inquiry Handling (Soft Skills)
• Admin Support (Hard Skills)
• Project Execution (Hard Skills)
• Data Confidentiality (Soft Skills)
• Budget Tracking (Hard Skills)
• Travel Coordination (Hard Skills)
• Calendar Oversight (Hard Skills)

Job Summary: 

• Responsible for processing all benefit invoices, including verification of enrollment and related premium charges using the employee database and multiple vendor portals
• Maintains enrollment information and provides updated data to benefit vendors for adds, changes, and terminations
• Acts as the primary point of contact for employee and vendor questions related to benefit enrollment and eligibility
• Coordinates all benefit processes related to bi-weekly, semi-monthly, monthly and off-cycle payrolls including retirement plan deductions and contributions, as well as benefit premium deductions
• Provides timely reporting to Finance and Accounting and maintains files of invoices and backup documentation for all benefit plans
• Maintains updated employee, dependent and beneficiary information in the employee database and within benefit vendor portals for all benefit-eligible employees
• Provides clear communication on all Total Rewards programs, ensuring up-to-date plan documentation and program details are available on the corporate intranet site as well as in new employee orientation programs
• Acts as the first point of contact for employees for benefits, including managing communication through the company's shared email for benefits
• Maintains knowledge of the Total Rewards program and provides details to employees and vendors
• Provides ad hoc reporting on benefits and compensation
• Creates documentation and job aids for HR processes in the HR database
• Works collaboratively with HR Business Partners to ensure accurate reporting, communication and data maintenance

Skills on Resume: 

• Invoice Processing (Hard Skills)
• Benefit Enrollment (Hard Skills)
• Vendor Communication (Soft Skills)
• Payroll Coordination (Hard Skills)
• Data Maintenance (Hard Skills)
• Employee Support (Soft Skills)
• Report Generation (Hard Skills)
• HR Documentation (Hard Skills)

Job Summary: 

• Partner with the People Lead to ensure accurate and up-to-date maintenance of confidential employee files and HR databases
• Assist with the recruitment process from the job description to offer (Advertising, Receiving applications, Interviews planning, References checking and Offer)
• Support coordinating and overseeing employees' onboarding and offboarding
• Assist with the design, implementation and administration of HR policies, procedures and tools regarding recruitment, equity, diversity and inclusion, employment relations, performance management, training and development
• Support the People Lead with data collection and the preparation of various reports ( e.g., headcount, holidays, etc)
• Participate in other HR projects (such as employer branding initiatives, equity, diversity and inclusion, etc.)
• Proactive diary management for the CEO and the Executive Team, helping to organise their diaries
• Provide regular, proactive and efficient administrative support to the CEO
• Support in the management of IT assets, including purchasing, arranging shipping and setting up equipment arrangements 
• Record minutes and actions at the company board meeting and weekly executive team meetings
• Support employees with requests related to access to the shared office space

Skills on Resume: 

• File Management (Hard Skills)
• Recruitment Support (Hard Skills)
• Onboarding Coordination (Hard Skills)
• Policy Implementation (Hard Skills)
• Report Preparation (Hard Skills)
• Project Participation (Soft Skills)
• Diary Management (Hard Skills)
• Meeting Minutes (Hard Skills)

Job Summary: 

• Post job ads on various sourcing sites and maintain the applicant tracking system
• Coordinate interview schedules and phone screens for applicants
• Supports the management of temporary staffing needs
• Tracks and reports recruiting activity on a bi-weekly basis
• Represents the plan at career fairs
• Supports the onboarding and offboarding of employees, including scheduling of onboarding meetings and exit interviews, managing IT requests and managing personnel change forms (PCFs)
• Processes background checks for employees, volunteers, board members and associates of Plan
• Conducts reference checks on candidates
• Supports the coordination of new hire orientation
• Serves as a backup to the HR Generalist for benefits administration
• Supporting the reconciling and processing of monthly bills
• Reviewing bills for accuracy and supporting COBRA administration
• Processing enrollments and terminations
• Tracks and maintains training records and employee policy sign-offs
• Coordinates a variety of meetings and events, including new hire orientation, open enrollment and other benefits meetings, trainings, etc.
• Organizes and maintains electronic files for the HR team
• Manages purchase orders and reconciles expenses 
• Manages HR’s intranet page, ensuring information is current and refreshed regularly
• Provides customer service to internal and external customers

Skills on Resume: 

• Job Posting (Hard Skills)
• Interview Scheduling (Hard Skills)
• Background Checks (Hard Skills)
• Orientation Support (Hard Skills)
• Benefits Backup (Hard Skills)
• Training Records (Hard Skills)
• File Organization (Hard Skills)
• Customer Service (Soft Skills)

Job Summary: 

• Assist in the company events and staff activities arrangement
• Organizing all the HR activities as per company standards
• Support in all the stages of the selection and recruitment process of candidates (revising CVs, scheduling interviews, scheduling Induction, interviewing)
• Responsible for daily office administration duties, including maintenance and renewal of office equipment and contracts
• Arrange business card printing, courier services, incoming and outgoing mails, conference room booking, etc. (depending on location)
• Keep track of office fixed assets (laptops, phones, etc)
• Focus on company growth and promotions
• File and scan sensitive employee documentation
• Help the SR HR manager with certain tasks
• Help applicants through the application and onboarding process
• Complete administrative tasks 

Skills on Resume: 

• Event Coordination (Soft Skills)
• Recruitment Support (Hard Skills)
• Office Administration (Hard Skills)
• Asset Tracking (Hard Skills)
• Mail Handling (Hard Skills)
• Document Filing (Hard Skills)
• Applicant Assistance (Soft Skills)
• Task Execution (Hard Skills)

Job Summary: 

• Provide support to the Director of Human Resources
• Respond to inquiries from employees in regards to benefits administration
• Answer benefits questions and work with providers to resolve open tickets for employees
• Assist with enrolling new hires in benefits programs
• Maintain employee benefits information and changes in the HRIS system
• Support the entire Human Resources department, with a focus on recruitment
• Assist with transitioning documents to electronic files
• Play an important role in keeping the department organized
• Help with miscellaneous data entry and scanning

Skills on Resume: 

• Director Support (Soft Skills)
• Benefits Assistance (Hard Skills)
• Issue Resolution (Soft Skills)
• New Hire Enrollment (Hard Skills)
• HRIS Updates (Hard Skills)
• Recruitment Support (Hard Skills)
• File Digitization (Hard Skills)
• Data Entry (Hard Skills)

Job Summary: 

• Follow all safety rules and regulations
• Ensure that standard procedures are followed in all aspects of work
• Assist with recruitment activities such as scheduling and conducting phone screens, on-site interviews, and attending job fairs
• Assist with all aspects of onboarding such as preparing offer letters, processing new hire forms, assembling new associate files, verifying I-9 documentation, entering new hires into the system, and ordering badges
• Prepare materials and conduct portions of the new hire orientation
• Answers or assists with payroll and benefits questions as well as policy interpretation
• Monitors associate timecards and submits contingent time to staffing agencies every week
• Responsible for tracking various types of data on spreadsheets including attendance, disciplinary actions, etc
• Participates in associate relations issues, workplace investigations, coaching, counseling, and disciplinary process under the guidance of the HR manager
• Gives guidance to associates needing medical leave such as FMLA, or short and/or long-term disability
• Conducts training for selected topics at NA Rail sites
• Takes a leading role in the oversight of hourly cross-training programs
• Assists with annual open enrollment
• Helps plan and assists with company events, including ordering lunches, booking conference rooms, and on-site vendor coordination

Skills on Resume: 

• Recruitment Coordination (Hard Skills)
• Onboarding Support (Hard Skills)
• Policy Guidance (Soft Skills)
• Timecard Monitoring (Hard Skills)
• Data Tracking (Hard Skills)
• Leave Management (Hard Skills)
• Training Delivery (Hard Skills)
• Event Planning (Soft Skills)

Job Summary: 

• Maintain general office conditions
• Reads, prioritizes, and routes incoming mail
• Coordinates new hire orientation and ensures completion of employment package paperwork, scanning and filing
• Prepares and issues employee ID badges, updates HR Specialist with ID number to enter into Kronos
• Answers inquiries regarding job openings and assists with scheduling interviews
• Coordinates orders for and maintains office supplies
• Performs general office duties including answering phones, greeting visitors, filing, copying, faxing and preparing outgoing mail and Federal Express
• Responsible for coordinating bereavement and recognition gifts under the corporate guidelines
• Assist in the preparation for planned outside visitor meetings, including the order and set up of meals
• Updates and distributes the Plant Phone List every month

Skills on Resume: 

• Office Maintenance (Hard Skills)
• Mail Routing (Hard Skills)
• Orientation Coordination (Hard Skills)
• ID Management (Hard Skills)
• Interview Scheduling (Hard Skills)
• Supply Ordering (Hard Skills)
• Visitor Support (Soft Skills)
• Gift Coordination (Soft Skills)

Job Summary: 

• Represents Miller Manufacturing professionally by greeting, screening and directing visitors, employees and potential employees in a positive, clear and professional manner both in person and on the phone
• Ensures visitor compliance with sign-in, confidentiality and COVID-19 procedure requirements to help ensure security and confidentiality of business operations are maintained
• Maintains the front office as well as shared work areas (i.e., employee kiosks, storage room, copy area) to ensure supplies are available, stocked, and organized and a professional appearance is maintained
• Supports and assists with meeting/event preparation and execution including maintaining and posting the daily conference room calendar
• Confidentially assists the Human Resource department with administrative duties such as creation and maintenance of spreadsheets, presentations, employee communication, attendance tracking, and employee and other mailings
• Ensure timely and accurate communication to employees and HR file and reporting accuracy
• Maintains employee and department physical and electronic files and records to ensure compliance with federal and state laws as well as company policies and allows for easy retrieval of documents
• Confidentially assists HRD in recruitment and onboarding efforts as directed including tasks such as candidate tracking, scheduling interviews, and preparing interview and onboarding documents/folders
• Ensure timely communication and a positive experience for candidates as well as new employees
• Confidentially handle, sort, and deliver mail to intended recipients daily to ensure the timely delivery of mail
• Maintains marlin boards and other company communications
• Assists with company-sponsored events and employee promotional items and gifts in coordination with the event committees, HRD and management to promote company values and drive a positive culture

Skills on Resume: 

• Visitor Management (Soft Skills)
• Procedure Compliance (Hard Skills)
• Office Organization (Hard Skills)
• Event Support (Soft Skills)
• HR Administration (Hard Skills)
• Record Maintenance (Hard Skills)
• Recruitment Assistance (Hard Skills)
• Internal Communication (Soft Skills)

Job Summary: 

• Responsible for providing administrative support for the department, assisting with the hiring process, and entering a high volume of records into HR database
• Assists in the completion, review, and submission of Personnel Change Notice documents (PCNs), such as promotions, transfers, and terminations, through action process
• Supports the department during the yearly Salaries and Benefits projection period
• Supports and maintains a review and retention cycle for departmental documentation, policies, and procedures with direction from management
• Completes unemployment reporting and filing
• Completes new hire reporting to the state and E-Verify reporting
• Coordinate scheduling of city-wide and supervisory training across departments
• Prepares, coordinates and supports new employees' onboarding and orientation
• Prepares essential documentation, including memos, reports, emails, and other forms of communication
• Administers documentation for state reporting, employment verifications, and other reports
• Performs regular accounts payable data entry transactions for the department
• Provides administrative support for Human Resources Generalists, employee communications and other projects
• Provides support in planning and implementing annual employee recognition programs
• Creates and updates specialized Adobe forms
• Collects and distributes mail and correspondence

Skills on Resume: 

• HR Data Entry (Hard Skills)
• PCN Processing (Hard Skills)
• Benefit Support (Hard Skills)
• Policy Review (Hard Skills)
• State Reporting (Hard Skills)
• Training Coordination (Hard Skills)
• Onboarding Support (Hard Skills)
• Recognition Planning (Soft Skills)

Job Summary: 

• Performs administrative work and provides administrative support to the Chief Human Resources Officer and members of the ADVS Human Resources team
• Composes letters, spreadsheets, and PowerPoint presentations
• Screens incoming correspondence and phone calls, and provides service to internal and external customers
• Maintains personnel files, ensuring compliance with requirements stated in the State Personnel Rules
• Responsible for the organization and management of all hard copy and electronic filing systems in HR, including personnel files, medical/benefits files, PD/classification files, recruiting files, and archived records/files
• Ensures compliance with State Library and Archives record retention for these filing systems
• Assists with the planning and implementation of agency wellness and benefits events
• Participates in the management of the agency's employee recognition program
• Processes and submits DPS Fingerprint Clearance Card applications, including coordination of payment fees
• Research for HR programs and operations
• Produces and distributes the monthly agency org charts and creates org charts on demand 
• Leads the design and creation of HR forms for agency use, and manages the revision and update of those forms
• Ensures accuracy of information, forms and documents on the HR page of the agency intranet
• Learns, implements and monitors the Arizona Management System (AMS) methods
• Utilizes Arizona Management System concepts and tools for problem solving and continuous work/process improvements
• Updates and maintains content and metrics on the HR huddle board

Skills on Resume: 

• Executive Support (Soft Skills)
• File Compliance (Hard Skills)
• Event Planning (Soft Skills)
• Recognition Program (Soft Skills)
• Fingerprint Processing (Hard Skills)
• Org Chart Creation (Hard Skills)
• Form Management (Hard Skills)
• Process Improvement (Hard Skills)

Job Summary: 

• Independently assist managers and professionals in preparing reports, coordinating updates to employee information in personnel databases, presentations and correspondence
• Facilitate leadership meetings, coordinate schedules while balancing competing priorities
• Support the preparation of materials, operate presentation equipment, collect action items, and ensure follow-up
• Coordinate communications with new and incoming personnel to gather relevant information
• Facilitate the creation of personnel records from the recruiting/staffing system in the personnel database
• Verifying and entering relevant new hire information into the personnel database
• Assisting the HR Generalist and the Onboarding team in uploading applicable new hire information and initiating pre-employment requirements in appropriate systems
• Facilitating communications with new hires and onboarding information to all new incoming employees
• Initiating onboarding and out-processing actions in the MDA personnel database
• Adding and deleting onboarding and outgoing personnel from appropriate Outlook Security groups that feed IRES-specific distribution lists

Skills on Resume: 

• Report Preparation (Hard Skills)
• Meeting Coordination (Hard Skills)
• Presentation Support (Hard Skills)
• New Hire Communication (Soft Skills)
• Record Creation (Hard Skills)
• Data Entry (Hard Skills)
• Onboarding Assistance (Hard Skills)
• Access Management (Hard Skills)

Job Summary: 

• Partake in planning new employee orientation meetings
• Oversee office and administrative tasks
• Update employee database information
• Use the internet to search for potential customers
• Provide support on administrative processes within the HR department
• Work with the HR Business partners and other members of the team to ensure the system's data quality
• Support HR processes and policies implementation from an administrative perspective
• Document internal processes evaluation
• Support associates and managers with routine, day-to-day questions, needs, and inquiries, providing world-class service and ensuring teams are guided to the right resources to ensure a quality and timely solution
• Provides administrative support to the Human Resources Department
• Schedule appointments/interviews, logs and track applicants, help with recruitment, and assist in new hire orientation
• Receive and respond to correspondence following established procedures
• Greet visitors and handle/distribute mail and packages
• Gather and analyze employee documents/information
• Handle highly confidential information regularly
• Coordinate and participate in department and company employee engagement events

Skills on Resume: 

• Orientation Planning (Hard Skills)
• Database Updates (Hard Skills)
• Recruitment Support (Hard Skills)
• Process Documentation (Hard Skills)
• Employee Assistance (Soft Skills)
• Admin Support (Hard Skills)
• Mail Handling (Hard Skills)
• Confidentiality Handling (Soft Skills)

Job Summary: 

• Provide administrative support for the HR team
• Provide support to the recruiting team by promptly scheduling all interviews and by keeping trackers updated
• Handle IT managed services onsite accounts/resources by creating and nurturing positive relationships with KSA sponsors, following up on resource leaves, visas, Exit re-entry visas, round-trip tickets, payroll, and any other personnel item
• Audit payroll tables, invoices and ensure compliance with existing records and procedures
• Liaise with the project Director and make sure open items are promptly tackled and visibility is always shared through updates, records, data, Excel spreadsheets and trackers
• Coordinate HR projects, meetings and training seminars
• Help organize team-building events and activities
• Set and implement a calendar of internal communication and activities with the entire team
• Responsible for CSR activities
• Guarantee administrative and operational support in key and strategic international projects
• Provide end-to-end local HR services that are relevant and tailored to the needs of the Business Unit/location, providing business intimacy
• Support the local team in the following activities
• Key point of contact to employees and managers for HR related queries, self-service transactions, HR portal navigation, policy interpretation and process support requiring face-to-face interaction and hard copy documentation
• Focus on employee experience and continuous improvement of end-to-end operational HR services
• Delivery of onboarding, training, local events, communication and local query resolution (including facility-related tasks)

Skills on Resume: 

• Interview Scheduling (Hard Skills)
• Payroll Auditing (Hard Skills)
• Project Coordination (Hard Skills)
• Event Organization (Soft Skills)
• Internal Communication (Soft Skills)
• CSR Management (Soft Skills)
• HR Query Support (Soft Skills)
• Onboarding Delivery (Hard Skills)

Job Summary: 

• Full-cycle recruitment, from job posting to interviewing and hiring
• Representing the company at job fairs by engaging the public and promoting the company brand and careers in a positive, outgoing manner
• Attend and assist in coordinating company events, which is a huge part of the Para Space culture and retention
• Promote education and in-house education through proactive texts and performance letters
• Review and track daily personnel reports and ensure a smooth onboarding process of new employees within their first 3 months
• Manage training and development through a skills development program
• Compile performance letters (start, 3 months, 6 months, semi-annual, annual)
• Communicate with supervisors and managers regularly to ensure HR functions are upheld
• New Worker orientation prep, must run the new worker orientation as a substitute
• Create 360s for supervisors to ensure feedback is provided for improvement
• Work cooperatively to foster a harmonious working relationship with all co-workers
• Responsible for completing reports and other paperwork associated with these projects 
• Complete weekly task lists and schedules and have weekly meetings with the manager
• Report to the manager an EDR (end of day report) outlining all the tasks and hours spent for the day
• Participate in ad hoc managerial committees whose purpose is to advance the company

Skills on Resume: 

• Full-Cycle Recruitment (Hard Skills)
• Event Coordination (Soft Skills)
• Onboarding Support (Hard Skills)
• Training Management (Hard Skills)
• Performance Tracking (Hard Skills)
• Supervisor Communication (Soft Skills)
• Orientation Delivery (Hard Skills)
• Report Completion (Hard Skills)

Job Summary: 

• Daily monitoring of daily attendance in JDE (annual leaves, permissions, medical rests)
• Prepares daily absenteeism reports as well as monthly man/hour reports
• Distribute pay slips to employees who don’t have email accounts
• Prepares and updates recurring and routing internal reports
• Collects and verifies data, refers problems to the manager for resolution
• Maintains and updates the department files, records
• Maintain confidential files and materials
• Receives departmental leave applications, communicates approved leave arrangements and maintains records
• Checks and submits reimbursement of expenses and arranges for payments to employees
• Meets, greets and orients new employees (TMLSA employees, contractors and interns) upon arrival at the site
• Stores, updates, archives and retrieves data for contractors
• Maintains a safe and neat work area and reports defects, incidents and unsafe conditions

Skills on Resume: 

• Attendance Monitoring (Hard Skills)
• Report Preparation (Hard Skills)
• Data Verification (Hard Skills)
• File Maintenance (Hard Skills)
• Leave Management (Hard Skills)
• Expense Processing (Hard Skills)
• New Hire Orientation (Soft Skills)
• Safety Awareness (Soft Skills)

Job Summary: 

• Assist with the day-to-day operations of the HR Department
• Attend daily HR check-in
• Maintain minutes and follow-up tasks
• Assist with responding to Daily Health Screenings in compliance with COVID-19 Health and Safety protocols
• Maintain a log of responses and update daily
• Monitor and follow up on the status of screenings
• Upload vaccination cards and record the dates of the vaccine
• Track and upload vaccination cards for all new hires before the start date
• Schedule meetings, committee meetings, and schedule changes
• Process new employee records and enter information in Paylocity
• Complete the new employee data information sheet for employees working in HS&ELP and submit to the HS&ELP Data and Planning Department
• Monitor, track, and follow up on new employee trainings
• Upload new employee documents to Paylocity
• Create an ID badge for new employees
• Submit an IT request for a building access card
• Monitor and track employee records to ensure up-to-date
• Print or upload updated documents received via HS&ELP Employee Updates
• Coordinate bi-monthly new employee agency orientation
• Maintain and update information on the HR SharePoint page
• Monthly update A Day in the Life of a Fellow Actioneer
• Respond to verification of employment requests
• Process letters related to benefits
• Monitor exit interview data to ensure received
• Assist the Facilities team with processing purchase orders and scheduling contractors
• Maintain the strictest confidentiality
• Attend regularly scheduled supervision meetings, team meetings, mandatory agency trainings, and participate in professional development activities

Skills on Resume: 

• HR Operations (Hard Skills)
• Health Screening (Hard Skills)
• Vaccination Tracking (Hard Skills)
• Meeting Scheduling (Hard Skills)
• Employee Onboarding (Hard Skills)
• Training Monitoring (Hard Skills)
• Record Maintenance (Hard Skills)
• Confidentiality Handling (Soft Skills)

Job Summary: 

• Assist with Human Resources projects
• Works with the Assistant General Managers, Production Managers, Production Supervisors, Operation Leaders and Production associates to coordinate all training-related activities for the site
• Provide program facilitation and administrative management
• Assist in maintaining data integrity in Kronos by running queries, analyzing data, and identifying discrepancies
• Responsible for data input (punch corrections, transferring of hours, pay code edits, etc.)
• Provide general support to the Operations Team
• Provide great customer service consistent with and in support of Immaculate Conception School's mission
• Serve as the first point of contact for staff and management in regards to Human Resource policies and procedures.
• Create and maintain employee personal and personnel data, taxes, direct deposit, job information, and enter new hires, etc. within the UKG HR System
• Ensure compliance with Child and Youth Protection, serving as the School Screening Coordinator
• Administrative tasks such as collecting and preparing data for meetings and other HR functions, and maintaining employee files

Skills on Resume: 

• Project Assistance (Hard Skills)
• Training Coordination (Hard Skills)
• Data Analysis (Hard Skills)
• Timekeeping Updates (Hard Skills)
• Operations Support (Soft Skills)
• Policy Guidance (Soft Skills)
• HRIS Management (Hard Skills)
• File Maintenance (Hard Skills)

Job Summary: 

• Serve as primary backup for Front Desk/Switchboard to include all daily breaks and lunches, vacations, and other absences
• Manage and maintain all HR document filing
• Assist with Payroll and Benefit Audits by pulling documentation, scanning/copying, and preparing necessary reports
• Work closely with the recruiting team to assist with recruiting functions to include scheduling interviews, working in the Applicant Tracking System, scheduling pre-employment testing and other appointments
• Assist with onboarding of new hires to include preparing paperwork and documentation, sending communications, inputting data for new employees, assisting in preparations of New Employee Orientation and follow-up
• Assist with Special Project initiatives such as Service Awards, Annual Open Enrollment, Performance Management and other
• Contribute to a positive work environment and promote the vision, mission and values of BMCOther duties
• Maintain accurate and confidential records for internal use, analyzing information for trends, and budget tracking
• Keep in close contact with new hires, ensuring a positive onboarding experience, and assist with all aspects of new hire set up and orientation
• Assist with setting up open enrollment meetings and scheduling benefit meetings with the HR Director and employees, keeping all information confidential
• Participate in firm-wide programs, support internal initiatives 
• Administer/track Bonusly points, assisting with planning wellness-related events for the Wellness Initiative
• Track donations for Feel Good Fridays, supporting the Inclusion and Diversity Advisory Council 
• Act as a liaison between HR and L&D to help employees remain compliant with licensures and aware of leadership programs and opportunities
• Administer behavioral assessments, assist with scheduling and organizing interviews, and assist with recruiting videos

Skills on Resume: 

• Front Desk Support (Soft Skills)
• Document Filing (Hard Skills)
• Recruitment Assistance (Hard Skills)
• Onboarding Coordination (Hard Skills)
• Project Participation (Soft Skills)
• Record Analysis (Hard Skills)
• Benefits Scheduling (Hard Skills)
• Compliance Liaison (Hard Skills)

Job Summary: 

• Provide client service support, answer benefits questions and resolve claims issues
• Assist with new hire orientation, filing paperwork, and enrollment in benefit plans
• Set up annual open enrollment meetings, prepare information packets and online forms, submit data to vendors and payroll
• Manage and update retiree benefit information and monthly reporting to the retirement system
• Reconciliations of monthly insurance invoices
• Handle the administration of additional benefits and administrative duties
• Assist the compliance team with responses to workforce compliance and security questions as they arise
• Coordinate, assist and/or conduct annual and ongoing routine compliance training in-person, web, and via electronic/verbal communication
• Independently perform and document policy and procedure audits following the testing and auditing procedure provided, while making recommendations for process improvement as identified
• Assist in recording all audit findings in the provided resources
• Provide feedback from specific audit reviews to the Supervisor for review and follow-up planning
• Coordinate and/or attend compliance and security meetings with key leadership
• Perform all associated administrative tasks for said meeting, i.e., meeting note recording, scheduling, preparation and dissemination of meeting materials to attendees, and obtaining the attendee list and document signatures
• Work with Compliance and Human Resources Departments to ensure compliance with all legal obligations, including HIPAA, Federal and State compliance regulations

Skills on Resume: 

• Client Support (Soft Skills)
• Benefit Enrollment (Hard Skills)
• Open Enrollment (Hard Skills)
• Invoice Reconciliation (Hard Skills)
• Compliance Training (Hard Skills)
• Audit Execution (Hard Skills)
• Meeting Coordination (Hard Skills)
• Regulatory Compliance (Hard Skills)

Job Summary: 

• Supervising all instructional aides
• Coordinate substitute teachers for classes
• Managing and organizing class coverage
• Substitute teaching as the sole instructor 
• Prioritize, organize and perform multiple work assignments simultaneously while meeting deadlines
• Draft and create documents and spreadsheets
• Lead and participate in HR projects, including cross-functional and business initiatives
• Identify and resolve problems through recommending and implementing creative solutions
• Establishing and maintaining strong communication with students, teachers, parents and family members
• Assisting with various administrative tasks
• Commitment to environmentally sustainable business practices

Skills on Resume: 

• Team Supervision (Soft Skills)
• Class Coordination (Hard Skills)
• Substitute Teaching (Hard Skills)
• Multitasking Ability (Soft Skills)
• Document Creation (Hard Skills)
• Project Leadership (Hard Skills)
• Problem Solving (Soft Skills)
• Stakeholder Communication (Soft Skills)

Job Summary: 

• Providing administrative support to the Director of Human Resources and HR staff
• Greet visitors to the department and answer the department's phones in a pleasant and professional manner
• Completing check requests and purchase orders for department billing
• Logging all incoming PARs and job requisitions on an Excel spreadsheet
• Entering resumes in PeopleSoft ATS
• Scheduling interviews for selected applicants
• Adding and cancelling security ID badges
• Performing criminal background and driver's license checks for applicants
• Maintaining and updating the Employee Handbook and New Employee Presentation in regards to changes and revisions to HR policies
• Responsibility for handling daily tasks such as employee enquiries, creation of certificates, documentation, and reports
• Organize and maintain personnel records, files, pension plans and insurance issues
• Responsibility for the time record and access control system (Zeus)
• Responsibility for the administration of all absence records, monitoring and validation of all leave requests and sickness absence
• Assistance in the implementation of HR processes for onboarding and offboarding of employees
• Entering/maintaining of employee data in HR-related tools, such as Workday
• Assist in the implementation of health and safety measurements
• Participation in and contribution to meetings

Skills on Resume: 

• Admin Support (Hard Skills)
• Interview Scheduling (Hard Skills)
• Background Checks (Hard Skills)
• Policy Updates (Hard Skills)
• Record Maintenance (Hard Skills)
• Attendance Tracking (Hard Skills)
• HRIS Management (Hard Skills)
• Employee Assistance (Soft Skills)

Job Summary: 

• Professionally and confidently respond to queries and requests for information from a variety of people, including staff, managers, colleagues and students
• Clearing, organising, and monitoring multiple cases within the Customer Relationship Management System (CRM)
• Helping the teams to keep up to date with enquiries and respond by Service Level Agreements (SLA's)
• Triage of Casual Worker paperwork, ensuring the details within the forms are correct and that these are processed in a timely way for Payroll deadlines
• Organising and filing of Occupational Health returns for new appointments
• Organising and filing of ATAS Certificates for new appointments
• Process IT access for new appointments and extensions
• Booking in and conducting Right to Work checks (RTW) according to government guidelines
• Work with professionalism and ensure customers and colleagues are treated with respect and to foster a culture of diligence and accountability, courtesy, flexibility and peer support across all Services
• Attend team huddles to keep up to date with operational changes and take responsibility for anything that could affect daily work and deadlines
• Support colleagues on the Reception team, dealing with enquiries from customers, staff and students
• Help maintain all HR systems and spreadsheets
• Undertake any work assigned by the Recruitment and Resourcing Manager and the Employment Services Manager
• Participate in service-wide and university-wide work, including supporting colleagues when they are involved in specific project work outside of business-as-usual activities
• Work in partnership with other HR colleagues to ensure a consistent and focused approach to the University's HR People Policy by personal example and quality of contribution, promoting a culture of continuous improvement
• Maintain confidentiality of information and protect personal data in line with procedures
• Positively promote equality and diversity, ensuring duties are carried out by policy and good practice
• Familiarise themselves with the Equality and Diversity policies and actively support these

Skills on Resume: 

• Query Support (Soft Skills)
• CRM Updates (Hard Skills)
• Doc Filing (Hard Skills)
• RTW Checks (Hard Skills)
• IT Setup (Hard Skills)
• Front Desk (Soft Skills)
• HR Systems (Hard Skills)
• Data Privacy (Soft Skills)

Job Summary: 

• File all employee files in the Assistant Director’s office
• File all employee medical physicals in the Physical Cabinet
• Enter in-services, physicals, license(s) and certificate(s) into time and attendance system (SBV)
• Generate reports for employees that are due for physicals, etc.
• Minutes for the quarterly QAPI meeting
• File all In-services and important files in their corresponding binders
• Generates the Skilled Progress Assignment and places it in the nursing supervisor’s mailboxes 
• Enter all patients into the NY-RAH system (Admission and Discharge)
• Assist the Director of Staff Development and Infection Control with other tasks
• Manage and execute location payroll and Liaise with the outsourcing Payroll
• Conduct interviews for Administrative and Operational roles
• Contact schools to recruit interns
• Process employment contracts and support employee terminations, employee performance management process and employee onboarding

Skills on Resume: 

• File Management (Hard Skills)
• Data Entry (Hard Skills)
• Report Generation (Hard Skills)
• Meeting Minutes (Hard Skills)
• Payroll Execution (Hard Skills)
• Interviewing (Hard Skills)
• Intern Recruitment (Soft Skills)
• Contract Processing (Hard Skills)

Job Summary: 

• Support the mission and vision of Concordia College and demonstrate the competencies as defined for this position
• Serves as the first point of contact for Human Resources by greeting the general public, answering phones and responding to inquiries in person, over the phone, or through e-mail
• Resolve customer needs, make referrals, or escalate to appropriate staff
• Assist applicants with basic questions regarding receipt of application, where jobs are located on the website and the status of a search
• Provides customer service support, ensuring forms are completed accurately and answering basic questions
• Provides support and assistance to students, staff, faculty and applicants on technology platforms used by Human Resources
• Process routine information and/or inquiries on activities, processes, policies and procedures and programs
• Provide general administrative support to the Human Resources Department staff
• Enter data and compile information
• Maintain databases and spreadsheets for the preparation of reports
• Prepare a variety of documents, correspondence, and reports using various software applications
• Publish and share the new hire and departure list and emails
• Organize HR digital files
• Perform basic financial tasks such as coordinating purchases, processing invoices and payments, reconciling purchase card transactions, monitoring and tracking expenses, and generating financial reports
• Coordinate in-person or virtual meetings
• Record and transcribe minutes and provide post-meeting follow-up 
• Maintain contact groups and coordinate scheduled meetings for HR committees such as benefits, wellbeing, Title IX, etc.
• Assist department staff with travel arrangements, prepare itineraries and schedules
• Create personnel files and manage files to record the retention schedule
• Track inventories, order, organize, and maintain office equipment and supplies

Skills on Resume: 

• Front Desk (Soft Skills)
• Applicant Support (Soft Skills)
• Admin Assistance (Hard Skills)
• Data Entry (Hard Skills)
• Report Prep (Hard Skills)
• File Organization (Hard Skills)
• Finance Tasks (Hard Skills)
• Meeting Coordination (Hard Skills)