HR Coordinator Accountabilities:

• Administers various human resources processes and procedures for all company personnel.
• Onboarding; including facilitating and hosting orientation, processing hiring packages, security packages, background checks, and data tracking.
• Maintains HRIS records and compiles reports from the database.
• Assists in the implementation of personnel policies and procedures; 
• Prepares and maintains employee handbooks and policies and procedures manual.
• Administers HR programs and suggests improvements as needed; compensation program, performance evaluation program, onboarding/offboarding process, benefits, security processing etc.
• ACA administration.
• Performs benefit administration to include change reporting, assisting with the administration of open enrollment, processing benefit invoices, and communicating benefit information to employees.
• Data preparation and tracking.
• Coordinates office events and HR meetings.
• Provides excellent customer service to all internal and external contacts.

HR Coordinator Skills, Knowledge and Experience:

• At least 2 years of HR related experience
• HR or Business Degree
• Knowledge of employment laws and assists the organization with employment law compliance.
• Develops Human Resources solutions by collecting and analyzing information.
• Applies policies consistently and equally and always operates with the highest level of ethical standards.
• Takes initiative and adds value to the company and department.
• Completes special projects and other duties as assigned.
• HRCI-PHR or SHRM-CP preferred.
• Proficient with Excel, Word, Outlook, Adobe, PowerPoint
• Ability to work independently
• Excellent organizational and time management skills

Functions of HR Coordinator:

• Respond to internal and external HR related inquiries or requests and provide assistance.
• Assists with various human resource programs and procedures for division personnel.
• Assists with guidance to employees and management regarding interpretation, compliance, and enforcement of human resource policies and procedures, state and federal laws including ADA, FMLA and Workers Compensation.
• Redirect HR related calls or distribute correspondence to the appropriate person of the team.
• Schedule meetings, interviews, HR events etc. and maintain the team’s agenda.
• Produce and submit human resource reports such as turnover, new hire, rehire, etc.
• Assist in HR projects, like collection of employee feedback.
• Assist/follow up with Managers in the review process.
• Perform orientations/onboarding with new hires.
• Liaise with other departments or functions (payroll, benefits, etc.)

Skills and Ability of HR Coordinator:

• Strong ability to help resolve employee issues and concerns.
• Firm understanding of employment laws.
• Excellent written and verbal communication skills.
• Strong attention to detail and sense of urgency.
• Strong organizational and administrative skills.
• Strong initiative and ability to anticipate issues proactively.
• Critical thinker, active listener and effective time manager.
• Team player who is focused on providing exemplary customer service.
• Ability to succeed in a fast paced environment.
• Proven track record of reliability and responsibility.
• Discreet, able to handle confidential and proprietary information appropriately.
• Proficient in Microsoft Office.

HR Coordinator Duties:

• Coordinate and schedule interviews for candidates and hiring managers
• Use your coordinator super powers to ensure a world class candidate interviewing experience
• Assist with event planning
• Post open positions on various job boards
• Take ownership of preparing critical employment paperwork, including offer letters and termination notices
• Create and maintain company personnel records with attention to details
• Manage recruitment, interviewing and onboarding processes
• Provide support and guidance for explanation of company policies and procedures as well as navigating internal functions and processes
• First point of contact for resolving basic employee relations issues and escalating them to appropriate leadership as required
• Partner with leadership to support preparation for talent review, year end performance reviews, compensation, etc.
• Maintains high professional standards of client and employee confidentiality.
• Assists with conducting payband research as required
• Contractor management including sourcing, engaging and relationships
• Assist with formalizing and standardizing company wide training

HR Coordinator Ability and Experience:

• Bachelor’s degree with coursework in Human Resources Management, Business Administration or related field.
• Experience in a dedicated HR role, such as HR Assistant, HR Coordinator, Benefits Administrator or similar is required.
• Interest in professional development in human resources and HR certification is preferred.
• Working knowledge of FLSA regulations
• Excellent systems skills including high level of proficiency in Microsoft Suite (Teams, Sharepoint, Outlook, etc.) and HR Systems
• Demonstrated accuracy and attention to detail; strong drive for results
• Strong organizational, communication, interpersonal and time management skills
• Demonstrated ability to work in a team environment, handle multiple tasks and concurrent projects simultaneously
• Ability to interact comfortably with employees at various levels of the organization

Human Resources Coordinator Duties:

• Responsible for and requires extensive knowledge of insurance, unemployment, workers' compensation, and other areas of human resources. 
• Provides administrative support to the human resource function as needed, including record-keeping, file maintenance and HRIS entry. 
• Respond to internal and external HR related inquiries or requests and provide effective and timely assistance
• Respond to HR related calls or distribute correspondence to the appropriate team member
• Maintain accurate personnel records (payroll, personal information, leaves, etc.)
• Liaise with business partners to identify their needs and priorities to ensure associate engagement and satisfaction
• Complete weekly payroll for hourly associates
• Support the recruitment/hiring process by sourcing candidates, performing pre-employment screens, issue employment offers, and onboarding etc.
• Conduct new hire orientations and associate training sessions

Human Resources Coordinator Ability, Knowledge and Experience:

• BS/BA in Human Resources or relevant field
• Proven experience as an HR Coordinator or relevant human resources/administrative position
• Strong ability in using MS Office (MS Excel in particular)
• Ability to multi-task and manage multiple projects and contributors at once
• Experience with HR databases and HRIS systems (e.g. UltiPro)
• Strong leadership skills to lead staff and hold others accountable to schedules, roles, and responsibilities
• Outstanding communication and interpersonal skills
• Ability to handle data with confidentiality
• Knowledge of human resources processes and best practices

HR Coordinator Duties and Roles:

• Performs customer service functions by answering employee requests and questions.
• Coordinate and execute the recruitment/selection, on-boarding, off-boarding and orientation processes.
• Coordinate non-exempt job placement including posting jobs, evaluating applications, interviewing candidates, scheduling employment tests, securing reference checks; extending offers, and onboarding.
• Administer the internal job posting system by posting job notices, determining eligibility to bid, interviewing, and selecting successful candidates in cooperation with department managers/ supervisors.
• Partner with Talent Acquisition to execute exempt position staffing and follow up effectively up to position fulfillment.
• Receive and respond to Unemployment inquiries, Verification of Employment, and other employee-related needs as appropriate.
• Will support and/or lead various projects in support of key site and HR goals and objectives.
• Interpret policies, answer questions, and counsel associates regarding policies.
• Provide consistent interpretation, advice, and counsel to support effective resolution of complex people management issues that may require corrective action or progressive discipline, as required.
• Develop recommendations and coordinate employee relations activities and special projects to maintain a positive employer-associate relationship and maintain morale.
• Support the implementation and administration of HR policies and programs.
• Sustain and Maintain accuracy of data, investigate causes of discrepancies, and make necessary corrections.
• Complete regular reports as required (e.g., headcount, overtime, attendance, organization chart, payroll discrepancy, etc.).
• Provides support in the creation of various HR processes and policies.
• Supports research on policies, training, strategic planning, and other HR areas.

HR Coordinator Skills and Experience:

• Bachelor's degree in human resources or related field required.
  
• 5+ years related experience required.
• Experience with UltiPro and Kronos preferred.
• Proficiency with MS Office including Word, Excel, and PowerPoint.
• Broad knowledge of Human Resources and associate relations practices.
• Outstanding communication skills, both verbal and written.
• Exceptional skills in interpersonal relations and customer service.
• Superior organizational skills and meticulous attention to detail.
• Strong time management skills with a consistent track record of meeting deadlines.
• Capable of performing effectively in a dynamic and high-pressure environment.

HR Coordinator Duties and Functions:

• Performs recruiting & hiring functions (i.e.. events, interviews, selection, offers)
• Verifies appropriate flow of applicants (i.e.. interviews, information verification, etc.)
• Makes recommendations to Management on employment policies and practices.
• Partners with Corporate Recruiters to ensure short-term labor needs and met and to improve long-term recruiting programs ensuring the effective placement of qualified candidates
• Works with Technical Trainer to devise and prepare orientation materials for newly hired associates
• Delivers effective on-boarding orientation to newly hired associates (to include Skill Block, OSHA, Safety Work Instruction)
• Devises programs for operational improvement (i.e., recognition, morale, safety).
• Processes paperwork (i.e., New Hire, Status Change, LOA, Termination/ COBRA).
• Maintains files (i.e., Associates, I-9, Safety, Orientation/ Training, ISO. 300 Log).
• Maintains ISO standards (i.e., forms, work instructions, procedures/ requirements).
• Conducts periodic technical training assessments and designs plans/ tools for workforce development, and then executes the training
• Organizes and maintains associate training records/ files
• Assists with performance management, employee relations matters, and terminations, as needed
• Coordinates and facilitates weekly Site-wide Meetings
• Proposes and coordinates motivational & morale programs/ events
• Responsible for reporting food safety issues to personnel with authority to initiate action

HR Coordinator Ability, Experience and Educations:

• Bachelor’s degree in business administration, HR, engineering, or science related degree required
• Must be willing to relocate (required)
• Excellent communication (verbal & written) and facilitation skills
• Ability to write reports, business correspondence, and training manuals (as needed)
• Must have above average computer skills - MS Office (Word, Excel, PowerPoint)
• Prior experience/ familiarity with Workday preferred
• Knowledge of or the ability to learn current local, state, and federal employment/labor laws and regulations
• Ability to maintain strict confidentiality regarding payroll, benefits, and employee issues
• Ability to multitask and prioritize in a fast-paced environment
• High level of accuracy (detail orientation) is a must
• Ability to work outside of business hours required on occasion
• Ability to sit at a workstation for long periods of time

HR Coordinator Tasks:

• Provide day-to-day support to the HR team in all areas of Human Resources. 
• Actively monitor compliance with continuous performance improvement programs and provide necessary support to managers.
• Champion our new hire and onboarding process with a focus on delivering a first class onboarding experience for all new hires.
• Maintain and manage accurate people data across all HR systems (BambooHR/ADP) and employee files for all employee lifecycle changes and updates (new hire, transfer, promotion, performance, compensation, LOA and separations), and coordinate with Payroll as required.
• Own the administration of employee benefit plans and programs ensuring accuracy in enrollment changes and terminations.
• Partner with the HR team to improve key HR tools and processes to automate and streamline our people programs and processes. 
• Ensure compliance with federal, state and local employment laws and regulations, update and review policies and practices to maintain compliance and consistency and recommend best practices.
• Assist with HR Audits and complete employment verifications/unemployment questionnaires. 
• Be a champion and role model of our culture and values, partner with the Culture Committee and HR team to support initiatives that enhance our company culture and overall employee experience.
• Work with the HR Director, internal stakeholders and recruiting team to anticipate and address specific talent and staffing needs for each area of the business to support our efforts in building a high performing team. 
• Assist managers and employees in understanding and applying HR programs, policies and tools, to maximize employee performance, achieve organizational effectiveness, and improve employee engagement.
• Provide backup support to the office team, assisting with front desk and other administrative support coverage as needed.

HR Coordinator Educations and Requirements:

• Bachelor's degree or equivalent experience in Business, Human Resources, or related field. 
• 2+ years of HR/People Operations experience in a dynamic, high-growth, entrepreneurial environment.
• Strong desire to build a career in Human Resources is a plus.
• Technically savvy. Proficient with Google Apps, and previous experience with HR tools and systems, preferably ADP and BambooHR, with the ability to pick up new tools and systems quickly.
• Excellent written and verbal communication, organizational, time management, and problem-solving skills with high attention to detail and limited need for supervision. 
• Excellent interpersonal skills with sound judgment and the ability to build strong relationships, handle confidential material and information with the utmost professionalism, maintain discretion and display a high degree of trust.
• Ability to thrive in a collaborative team environment, taking initiative, executing on projects independently and being resourceful.
• Go getter who is passionate about creating an exceptional company culture and overall employee experience.

Human Resource Coordinator Responsibilities:

• Administers recruitment, employee health, and wellbeing, and is a liaison between employees and the business.
• Provides administrative support to the human resource function as needed, including record-keeping, file maintenance, and HRIS entry.
• Supports our talent acquisition social media and manages content calendar.
• Leads our college recruiting, including coordination of campus events and interviews and management of technology platforms.
• Manage the recruitment mailbox inquiries.
• Learn many phases of the hiring process, including recruitment, applicant tracking, interview coordination, onboarding process, and file management.
• Collaborate with HR and Business Subject Matter Experts to understand business trends, requirements, objectives, and key operational metrics and assess recruiting and development gaps.
• Work with Human Resources professionals at all levels to gain direct and relevant experience in the following areas: Staffing, Employee Relations, Employee Engagement/Communications, Training and Development, and general business operations.

Human Resource Coordinator Ability, Experience and Educations:

• Bachelor's degree in human resources or related field or 4 years of equivalent experience.
• At least two to three years of related experience required.
• Proficiency in using Microsoft Suite and SharePoint.
• Previous experience/knowledge of HRIS and hiring/interviewing practices preferred.
• Excellent communication skills with the ability to confidently and clearly communicate information in writing and verbally.
• Ability to maintain the confidentiality of all aspects of job responsibilities.
• Excellent organizational skills and attention to detail.
• Demonstrated people skills to build relationships.
• Collaborative attitude with a team-oriented work style.
• SHRM-CP credential is a plus.

Human Resources Coordinator Roles and Duties:

• Answers and directs departmental phone calls, mails, emails and requests.
• Schedules and organizes meetings, appointments and interviews; takes minutes during departmental meetings.
• Maintains employee folders.
• May assist with preparation of human resource reports such as attendance, new hire, turnover reports, etc.
• Prepares purchase orders for the human resource office.
• Assist with the recruiting, onboarding, Wellness Program, and employee engagement processes.
• Performs other related duties as assigned.
• Build and maintain the company's intranet.
• Document HR, payroll and benefit processes.

Human Resources Coordinator Skills, Ability and Experience:

• Excellent organizational skills and attention to detail.
• Extensive knowledge of office management systems and procedures.
• Ability to operate general office equipment.
• Excellent written and verbal communication skills.
• Ability to type 60 words a minute.
• Proficient in Microsoft Office Suite or similar software.
• Ability to maintain confidential information.
• Excellent problem-solving skills.
• High school diploma or equivalent required.
• Administrative experience required.
• Two years of administrative assistant experience preferred.

HR Coordinator Details:

• Prepare and distribute a variety of monthly, annual and ad hoc reports including HR Executive Dashboard, headcount/off headcount status, Integrity and Compliance, security, WHS, WGEA, service milestones.
• Oversee the outsourced payroll processing function
• Proactively identify payroll process improvements to reduce error rate and improve efficiency
• Management of recruitment portals and postings (LinkedIn, Seek, Careers page, etc.)
• Administration of contracts and onboarding/offboarding activities
• Provide internal support for SuccessFactors (HRMS)
• Use data to identify and recommend business process and HR program improvements
• Compile and distribute the weekly HR Comms
• Implement the OD/L&D programs to deliver an exceptional employee experience.
• Focus areas include: diversity and inclusion; leadership and employee development; wellbeing program
• Administers employee reward and benefits program
• Research best in market HR practices and shares insights with the HR team.
• Update remuneration framework annually.
• Process and Policy documentation
• Version management in line with QMS requirements
• Documentation preparations for ISO audits
• In conjunction with the HRBP, maintain WHS documentation.
• An in depth understanding of HR programs, practices and procedures in a corporate environment

HR Coordinator Skills and Experience:

• Excellent organisational, communication and stakeholder engagement skills with the ability to prioritise and coordinate multiple demands
• Pro-active with solid analytical skills and the ability to identify continuous improvement opportunities
• Experience in using SuccessFactors
• Practical problem solving skills with an operational focus
• Strong process orientation and attention to detail
• 12 month fixed term employment contract
• You must be based in Sydney and have valid working rights
• Other staff benefits such as access to staff car leasing program
• Excellent verbal and written communication skills
• High level of dependability and professionalism
• Excellent customer service skills

HR Coordinator Functions:

• Updating the databases with new activity e.g. changes of hours, holiday, absence, changes within teams, changes of personal information, starters and leavers etc.
• Chase completion of timesheets
• Running reports as and when required to provide business management information e.g. staff turnover reports, absence reports, ad-hoc reports etc.
• Manage all personnel data in accordance with GDPR legislation including the regular data destruction process with both soft and hard copy files
• First point of contact for all absence notifications and recording
• Monitor, collate data and report on all absence
• Sending absence trigger emails as required

HR Coordinator Ability, Experience and Requirements:

• Previous experience of a similar role is essential
• Excellent working knowledge of Word, Excel, Outlook and PowerPoint essential
• Working knowledge of databases is essential
• Part CIPD Qualified is desirable
• Ability to work confidentially and discreetly at all times.
• Excellent communication, tact and diplomacy
• Professional attitude and excellent team player.
• Conscientious, helpful, personable and able to work well on their own initiative.
• Highly organized and efficient with an excellent attention to detail.
• Able to work effectively when under pressure.
• Flexible attitude and able to cope with change.
• Willing to work as part of a team and to commit to shared goals and aspirations