Job Summary: 

• Work as a key part of a highly skilled Facilities team, supporting the business to ensure a smooth and efficient service delivery experience.
• Contribute to the performance of the Facilities department and its ongoing continuous improvement
• Proactively report maintenance and Health and Safety as part of routine inspections.
• Ensure the company's facilities procedures, policies, and systems are implemented and reviewed to ensure the offices and services meet business objectives.
• Support the company's agile working practices
• Assist with the implementation and management of the various locker systems
• Remaining vigilant for security matters and supporting security policies through clear desk policy implementation, laptop security, and spare key management
• Procure goods and services in line with the budget, including stationery and office supplies, security consumables, keys, off-site archiving (non-exhaustive list)
• Support the Front of House team with meeting room requirement set-ups by continuous and proactive engagement.
• Be responsible for the maintenance and delivery of the company's poster communications policy throughout the building

Skills on Resume: 

• Facilities Management (Hard Skills)
• Health and Safety Reporting (Hard Skills)
• Policy Implementation (Hard Skills)
• Security Awareness (Soft Skills)
• Procurement (Hard Skills)
• Team Collaboration (Soft Skills)
• Agile Work Support (Soft Skills)
• Communication Support (Soft Skills)

Job Summary: 

• Continuously support a safe environment for employees and visitors to the buildings by having regard for all Health and Safety legislation, plus the Company's Policy and Procedures
• Promote the Company's Policy and Procedures by undertaking new starter Health and Safety inductions, along with undertaking Desk Screen Equipment and New Expectant Mother assessments
• Undertake various H&S checks throughout the building, including weekly floor walks, reporting on slips, trips, hazards, and any other H&S issues.
• Provide multi-skilled cover and support for the Facilities Helpdesk and Front of House teams
• Deliver quality mailroom services by meeting all appropriate SLAs and delivering a consistent service that exceeds customer expectations.
• Sort, scan, and deliver post, parcels, and general deliveries to the buildings and externally
• Collect and process all outgoing post
• Be responsible for the management of couriers
• Update systems re starters/leavers/moves
• Support the business by being involved in the preparation and implementation of internal or external events (pitches, meetings, events)
• Continually strive to find ways to reduce incoming mail and support the Company's ISO:14001 and ISO:27001 accreditations

Skills on Resume: 

• Safety Compliance (Hard Skills)
• Induction Training (Hard Skills)
• Helpdesk Support (Soft Skills)
• Mailroom Management (Hard Skills)
• Courier Coordination (Hard Skills)
• System Maintenance (Hard Skills)
• Event Assistance (Soft Skills)
• Environmental Responsibility (Soft Skills)

Job Summary: 

• Sort, scan, record, and upload the incoming post to various drives and portals.
• Take responsibility for processing outgoing posts.
• Print, pack, and frank ad hoc letters.
• Fully adhere to operational policies and processes.
• Keep the postroom organized and stationery replenished at all times.
• Be in charge of records and archiving management.
• Assist with reception duties, including greeting and taking care of people.
• Provide a friendly reception service and act as an initial point of contact for employees and visitors.
• Order office supplies, book meeting rooms, order hospitality for meetings, and organize meeting room/collaboration space set up.
• Take on new tasks and assist the Facilities team
• Maintain open communications and relationships with colleagues, suppliers, and stakeholders to help improve service levels.

Skills on Resume: 

• Post Management (Hard Skills)
• Policy Adherence (Hard Skills)
• Stationery Replenishment (Hard Skills)
• Records Management (Hard Skills)
• Reception Support (Soft Skills)
• Meeting Coordination (Soft Skills)
• Task Flexibility (Soft Skills)
• Stakeholder Communication (Soft Skills)

Job Summary: 

• Ensure that the external appearance of the building and interior manufacturing space is clean, organized, and meets company standards.
• Operate cleaning equipment like a floor cleaning machine with the safe use of chemicals safely.
• Maintain shop cleaning inventory with the Global Supply Chain Manager
• Clean, sanitize, and stock shop floor sinks
• Manage and move scrap hoppers.
• Sweep and mop truck bays
• Ensure that all equipment is clean and wiped down
• Communicate with management to ensure optimal operational efficiency

Skills on Resume: 

• Facility Cleanliness (Hard Skills)
• Equipment Operation (Hard Skills)
• Inventory Management (Hard Skills)
• Sanitation Duties (Hard Skills)
• Waste Handling (Hard Skills)
• Self-Motivation (Soft Skills)
• Operational Communication (Soft Skills)
• Efficiency Focus (Soft Skills)

Job Summary: 

• Act as the primary lead responsible for the day-to-day physical operations of the site.
• Act as the main point of contact for the department locally and continually review and improve internal customer relations.
• Operate the reception and work with the Sales team to ensure a professional and welcoming arrival for all Poly customers.
• Manage all incoming and outgoing mail, including shipments between Poly offices and to customers.
• Ensure site operational efficiency, creating and executing a yearly site plan for both planned, scheduled, and preventative maintenance and equipment upgrades.
• Oversee all day-to-day maintenance, including HVAC, power shutdowns, equipment maintenance, cleaning, pest control, and lighting, including the day-to-day relationship and monitoring of vendor performance.
• Coordinate with both local teams and workplace solutions leaders on space planning moves, changes, and monthly audits of space assignments, including review of CAD space plans, updates into the space planning tool, and managing any changes to the space booking tool.
• Operate and deliver all amenities and services in the office, including pantry supplies, occasional catering, office supplies, management of office parking spaces, including the logging and tracking of all workplace service requests within the ServiceNow system
• Work with the global security and safety team, including regular reporting and initiatives to ensure the offices uphold the highest standards of health and safety.
• Be responsible for working with the global security team on security badge issuance, replacement, and audits.
• Manage the site within an agreed annual budget, working with finance, procurement, and legal on sourcing suppliers associated with operating the site, including sourcing, establishing contracts, raising POs, and all associated financial administration with operating a site budget.
• Undertake other duties that may be associated with the management of the physical site and daily operations.

Skills on Resume: 

• Site Operations (Hard Skills)
• Customer Relations (Soft Skills)
• Reception Management (Soft Skills)
• Mail Handling (Hard Skills)
• Maintenance Oversight (Hard Skills)
• Space Planning (Hard Skills)
• Service Delivery (Soft Skills)
• Budget Management (Hard Skills)

Job Summary: 

• Provide superior customer service and build strong relationships with clients
• Oversee and report on-site operations, including vendors, lodge work requests, and troubleshoot issues
• Coordinate service and facilities professionals in response to customer requests
• Conduct account administration and support the remote facilities management team, as well as the local client
• Understand the health, safety, and environmental aspects of the Facilities Management delivery and complete site safety inspections.
• Assist with ad hoc administrative tasks 
• Liaise and communicate with various clients, including managers, staff, subcontractors, and suppliers
• Provide relief support for the Facilities reception desk, responding to phone and in-person inquiries
• Monitor and maintain routine contracts, such as landscaping contracts

Skills on Resume: 

• Customer Service (Soft Skills)
• Operations Reporting (Hard Skills)
• Vendor Coordination (Hard Skills)
• Account Support (Soft Skills)
• Safety Inspections (Hard Skills)
• Admin Assistance (Soft Skills)
• Client Communication (Soft Skills)
• Contract Monitoring (Hard Skills)

Job Summary: 

• Assisting with office moves, furniture moves, deliveries, and collections 
• Recording and reporting all technical faults and organizing all office equipment, fixtures, and fittings
• Managing security passes and the booking of visitors and clients
• Carrying out risk assessments
• Arranging printing and archiving
• Examining and sustaining stationary stock levels
• Sorting and distributing all incoming and outgoing faxes and mail
• Booking both domestic and international couriers
• Offering support and cover at reception
• Constructing a close relationship with the Office Manager to guarantee the smooth running of the office

Skills on Resume: 

• Office Moves (Hard Skills)
• Fault Reporting (Hard Skills)
• Security Management (Hard Skills)
• Risk Assessment (Hard Skills)
• Stock Control (Hard Skills)
• Mail Distribution (Hard Skills)
• Courier Booking (Hard Skills)
• Reception Support (Soft Skills)

Job Summary: 

• Provide proactive support in delivering a wide range of services to the client and its customers throughout its business operations.
• Adopt a high level of flexibility to change as the requirements become necessary.
• Set up rooms for meetings and rearrange them afterwards.
• Daily meeting room checks
• Receipt and distribution of deliveries
• Responsible for all couriers, mail, and postal activity
• Ensure all mail is collected by published times and schedules, and collected mail is sorted and distributed accurately and effectively by published delivery times and schedules
• Porterage of heavy parcels, equipment, and miscellaneous items
• Stock control and ordering of stationery
• Maintain a high standard of housekeeping throughout the building
• Provide effective communication, both written and oral, with the client and its customers.
• Report any site issues or problems to the MITIE Helpdesk/FM Account Manager
• Raise POs and PRs

Skills on Resume: 

• Service Delivery (Soft Skills)
• Adaptability Skills (Soft Skills)
• Room Setup (Hard Skills)
• Mail Management (Hard Skills)
• Parcel Handling (Hard Skills)
• Stock Ordering (Hard Skills)
• Housekeeping Standards (Hard Skills)
• Client Communication (Soft Skills)

Job Summary: 

• Respond to MITIE Helpdesk Reactive tasks and PM tasks
• Support office relocations, moves, and office re-layouts
• Ensure that a professional image is conveyed to all third parties at all times.
• Ensure all service standards and service criteria are met to satisfy contractual requirements
• Responsible for ensuring that knowledge of client procedures and policies is current, complete, and adhered to.
• Ensure that all Health and Safety policies and procedures within the area of responsibility are complied with and fully maintained.
• Assist in the training and development of other staff, including new hires, and or as instructed by the Line Manager.
• Support and attend all training courses identified and as required by the Line Manager
• Carry out any reasonable work request made by the Line Manager

Skills on Resume: 

• Task Response (Hard Skills)
• Office Relocation (Hard Skills)
• Professional Conduct (Soft Skills)
• Service Standards (Hard Skills)
• Policy Compliance (Hard Skills)
• Safety Compliance (Hard Skills)
• Staff Training (Soft Skills)
• Work Flexibility (Soft Skills)

Job Summary: 

• Lead the health and safety and facilities agenda, reporting to the Hospital Manager
• Ensure collaboration across all areas of the organization in pursuit of operational excellence and compliance
• Take the lead on all maintenance, repairs, and general fixes
• Be the point of contact for external contractors providing specialist services to building services/equipment, and manage contractors whilst on-site
• Respond appropriately to minor issues to ensure the resolution
• Receive and act upon requests for service, parts, and equipment by liaising with subcontractors and suppliers regarding standing offer agreement matters
• Assist in the budget process by participating in analysis, forecasting, tracking, compilation, and report production
• Process invoices and use Excel to create and maintain cost distribution spreadsheets and status reports
• Understand the components within the lease and obligations

Skills on Resume: 

• Safety Leadership (Soft Skills)
• Cross Collaboration (Soft Skills)
• Maintenance Management (Hard Skills)
• Contractor Oversight (Hard Skills)
• Issue Resolution (Soft Skills)
• Supplier Liaison (Hard Skills)
• Budget Support (Hard Skills)
• Invoice Processing (Hard Skills)

Job Summary: 

• Be a point of contact for landlords and in-house clients
• Provide oversight and management of the provision of general Facilities
• Work with the global Facilities team and report to a manager abroad
• Ensure compliance with all procedures, policies, and regulations and ensure timely response to regulatory issues and inspection findings
• Determine needs for space and equipment leases, purchases, and services
• Manage the Facility's budgets, both Capital and Operational spend
• Negotiate contracts with vendors and maintain vendor relationships
• Ensure that projects meet time requirements, specifications, budgets, and communication standards
• Responsible for capacity planning, ensuring adequate office space is provided for Sanne employees
• Project manages and oversees office relocation, internal moves, and refurbishments
• Prioritise, coordinate and monitor the completion of work orders for all facility maintenance issues handled by vendors
• Ensure that adequate facilities, equipment, and furnishings are available and properly maintained

Skills on Resume: 

• Client Liaison (Soft Skills)
• Facilities Oversight (Hard Skills)
• Regulatory Compliance (Hard Skills)
• Space Planning (Hard Skills)
• Budget Management (Hard Skills)
• Vendor Negotiation (Hard Skills)
• Project Management (Hard Skills)
• Capacity Planning (Hard Skills)

Job Summary: 

• Maintain and implement local House Rules
• Work with the Facilities and Procurement team regarding selecting vendors for facilities services and hands-on facility worker duties
• Research costs for various projects, including labor and materials
• Report findings to line management for approval
• Managing building access systems and local facilities-related procedures
• Day-to-day communication with the local accounting agency, providing invoices and other administrative work
• Keep records of all invoices, submitting them for relevant approvals, and sending them for payment promptly
• Submit the annual inventory list
• Work closely with the local HR department and review the Facility's KPIs
• Communicate with the bank managers and attorneys on any legal work
• Receive mail and send shipments within and outside the country.
• Ensure inspections are conducted to verify the facility is in a safe operating condition and correct any issues that are found
• Oversee and perform Health and Safety work by local and national building and maintenance codes
• Manage all facility faults reported and make sure that all are completed in a suitable timeframe.
• Organize corporate events, meetings, directors' and management office visits.
• Manage the Travel procedure, provide support to staff regarding visas and travel organization

Skills on Resume: 

• House Rules (Hard Skills)
• Vendor Selection (Hard Skills)
• Cost Research (Hard Skills)
• Access Management (Hard Skills)
• Invoice Processing (Hard Skills)
• KPI Review (Soft Skills)
• Legal Communication (Soft Skills)
• Travel Support (Soft Skills)

Job Summary: 

• Carry out general internal and external maintenance as allocated by the Contracts Manager
• Ensure all works are carried out in strict compliance with current H&S guidance in order to ensure the safety of individuals and in such a way that a detrimental impact on the business is removed.
• Be responsible for all tasks to be undertaken for Potters Bar, Bristol, Isle of Man and London Offices
• Liaise and assist all facilities department staff and contractors, including Engineering, Cleaning and Security
• Ensure all tasks are carried out to corporate and regulatory standards
• Manage operational contracts as allocated to the required corporate and regulatory standards
• Carry out PAT testing for equipment not regularly used in office sites
• Provide support to other members of the Facilities team, including health and safety and accounting activities 
• Ensure all tasks are delivered in line with corporate and regulatory requirements

Skills on Resume: 

• General Maintenance (Hard Skills)
• Safety Compliance (Hard Skills)
• Multi-Site Support (Hard Skills)
• Contractor Liaison (Soft Skills)
• Standards Adherence (Hard Skills)
• Contract Management (Hard Skills)
• PAT Testing (Hard Skills)
• Team Support (Soft Skills)

Job Summary: 

• Process/inspect all returns and assist with month-end inventory counts.
• Ensure all operations within the warehouse run smoothly and efficiently.
• Assist in the control of all stock movement into, through and out of the warehouse 
• Assist in ensuring all Health and safety regulations are followed in the warehouse
• Liaise effectively with both internal and external customers.
• Manage in the absence of the Warehouse Manager
• Manage the mailroom, external facility maintenance, suppliers, and contractors to deliver facilities maintenance and service contracts.
• Facilitate activities as they pertain to building moves, construction of furniture, temperature control, and other building operations and maintenance.
• Responsible for the maintenance of electrical, mechanical, HVAC, building security, and janitorial services.
• Provide response to all electrical, mechanical, HVAC, building security, and janitorial services for the location.
• Work closely with the landlord in overseeing systems, including fire/life safety, elevators, landscaping/snow removal, roof, windows, etc.

Skills on Resume: 

• Returns Inspection (Hard Skills)
• Warehouse Operations (Hard Skills)
• Stock Control (Hard Skills)
• Safety Regulations (Hard Skills)
• Customer Liaison (Soft Skills)
• Facilities Management (Hard Skills)
• Building Maintenance (Hard Skills)
• Vendor Coordination (Soft Skills)

Job Summary: 

• Handle and track deliveries, and keep employees updated accordingly
• Manage worker visits (plumber, electrician, fire service provider, alarm provider, etc.)
• Update dashboards and follow up with service providers for maintenance
• Dashboards’ update and follow-up with service providers for office maintenance
• Office and kitchen supplies management (stock and orders)
• Search for new external providers
• Handle office maintenance contracts with the finance team
• Ensure the periodic check of buildings, elevators, doors, fire alarms, intrusion alarms, and electricity…
• Reception of regular visitors to the office and handling incoming calls
• Prepare computers for new hires (charging and connection to the network)
• Contact the provider for repairs
• Arrange and Coordinate Shipping of IT Equipment
• Folder Creation and Granting Access Rights
• Manage pool equipment (cameras, IT equipment, etc.)
• Administrative support to consultant teams

Skills on Resume: 

• Delivery Tracking (Hard Skills)
• Service Coordination (Hard Skills)
• Dashboard Updates (Hard Skills)
• Supply Management (Hard Skills)
• Contract Handling (Hard Skills)
• Visitor Reception (Soft Skills)
• IT Preparation (Hard Skills)
• Admin Support (Soft Skills)

Job Summary: 

• Compliance reporting and building management point of contact
• Be the first point of contact for office maintenance-related queries
• Ensure office supplies and services are maintained at all times
• Coordinate and liaise with contractors/suppliers' visits
• Ensure procedures for site visits are followed at all times.
• Ensure that the firm's support Services are maintained and consistently delivered to a high standard
• Maintain up-to-date records and adhere to the essential competencies and Service Level Agreements for the role
• Undertake and manage ordering and stock control for both staff and client kitchens.
• Support the business with administrative tasks 

Skills on Resume: 

• Compliance Reporting (Hard Skills)
• Facility Management (Hard Skills)
• Vendor Coordination (Soft Skills)
• Inventory Control (Hard Skills)
• Administrative Assistance (Soft Skills)
• Maintenance Oversight (Hard Skills)
• Record Keeping (Hard Skills)
• Service Monitoring (Soft Skills)

Job Summary: 

• Maintain a well-organized and presentable office area through daily floor walks and general observation
• Provide a professional and stakeholder-focused service to colleagues by ensuring all service point jobs and requests are actioned, followed up on, and closed out within agreed timescales
• Provide support at the reception area during team vacations, periods of sickness, and other periods
• Update vendor database, conducting market research, and comparing costs and benefits when evaluating new vendors
• Prepare a purchase requisition
• Process correspondence such as receiving, opening, and logging letters and emails
• Scan and distribute the post to the appropriate person for a reply
• Move equipment and furniture around the building

Skills on Resume: 

• Office Maintenance (Hard Skills)
• Stakeholder Service (Soft Skills)
• Reception Support (Soft Skills)
• Vendor Management (Hard Skills)
• Purchase Requisition (Hard Skills)
• Mail Handling (Hard Skills)
• Equipment Moving (Hard Skills)
• Physical Stamina (Soft Skills)

Job Summary: 

• Prepare inter-office moves of firm personnel and property, including physically moving items
• Monitor inventory items checked out by firm personnel
• Prepare offices/workstations for new employees
• Respond to work orders, including hanging artwork and other wall-mounted items, setting up and installing shelving and furniture for workrooms 
• Verify temperature readings and other building-related issues.
• Log requests in the firm's work order database.
• Maintain and repair furniture
• Oversee the consumption and distribution of copy paper to all convenience center copiers and other locations
• Maintain inventory of office supplies
• Deliver orders to various parts of the firm and assist in pulling supplies for the orders 
• Answer telephone calls and emails, record orders in the Facilities/Supplies Department, and assist persons who come to the Facilities/Supplies Department with supply requests
• Assist with asset inventory, tagging items, and entering asset information into the computer asset program

Skills on Resume: 

• Inter-office Moves (Hard Skills)
• Inventory Monitoring (Hard Skills)
• Workstation Setup (Hard Skills)
• Furniture Installation (Hard Skills)
• Temperature Checks (Hard Skills)
• Supply Delivery (Hard Skills)
• Asset Tagging (Hard Skills)
• Order Logging (Soft Skills)

Job Summary: 

• Assist with receiving deliveries and maintain shipping and receiving logs.
• Notify or deliver to departments or individuals all receivables
• Package, palletize, or build crates for shipments, process packing slips and commercial invoices, arrange with carriers for pickup of items to be shipped, both domestically and internationally
• Warehouse any deliveries, organize the warehouse, retrieve warehoused items for testing, and operate fork forklift
• Assist Lab Techs with the setup of test rigs or products, moving large items.
• Stocking of Office supplies, coffee, and other support supplies
• Dispose of the ceramic product after testing and the CNC machine by-products.
• Assist lab/shop personnel with building/assembly of project material and research test rigs
• Prepare the building, lab areas, and showroom for tours and training.
• Assist with light plumbing, electrical, and carpentry jobs
• Maintain office equipment and building operations
• Work with lab groups to maintain, upgrade, and modify equipment
• Build test rigs and displays with supervision

Skills on Resume: 

• Delivery Handling (Hard Skills)
• Shipping Coordination (Hard Skills)
• Warehouse Organization (Hard Skills)
• Forklift Operation (Hard Skills)
• Lab Assistance (Soft Skills)
• Office Stocking (Hard Skills)
• Facility Maintenance (Hard Skills)
• Test Rigging (Hard Skills)

Job Summary: 

• Meet and greet visitors
• Set up for meetings and training events
• Manage all security access badges
• Manage all keys and car parking requests
• Document Storage in line with EMEA procedures
• Mail sorting and distribution.
• Assist with the ordering and distribution of stationery
• Undertakes service inspections and daily checks, and reports failures.
• Ensure that Facilities' policies and procedures are followed.
• Coordinate site checks.
• Manage the Canon Printers, logging of calls, order consumables, and ensure preventative maintenance is carried out twice monthly.
• Responsible for the monthly ordering and stock control of refreshments, beverages, and office cleaning materials.

Skills on Resume: 

• Visitor Management (Soft Skills)
• Meeting Setup (Hard Skills)
• Access Control (Hard Skills)
• Key Management (Hard Skills)
• Document Storage (Hard Skills)
• Mail Distribution (Hard Skills)
• Site Inspection (Hard Skills)
• Stock Control (Hard Skills)

Job Summary: 

• Perform administrative duties (filing, photocopying, and scanning) in an efficient and timely manner.
• Maintain conference rooms (set up conference rooms according to customer request)
• Inventory and stock all areas, copy and office supply areas at all locations
• Ensure break rooms are stocked with supplies
• Attend departmental meetings, record, type, and distribute meeting minutes.
• Respond to special requests and assist other Business Units
• Support training coordination for the site to meet or exceed all training targets.
• Organize meetings, off-site training, travel, visitor badging, and office supplies
• Distribute JLL communications and related materials to the team.
• Assist the client’s Environmental, Health and Safety team with processing and tracking process safety incidents and near misses/good catches using the client’s Incident Management System (SAFE-IM)
• Receive and process incoming work orders from the client’s Computerized Maintenance Management System
• Support work order completion and closeout and customer acknowledgment of fulfillment
• Create and maintain electronic filing systems conducive to individual Business Unit needs.

Skills on Resume: 

• Administrative Support (Soft Skills)
• Conference Setup (Hard Skills)
• Inventory Management (Hard Skills)
• Breakroom Stocking (Hard Skills)
• Meeting Coordination (Soft Skills)
• Training Support (Hard Skills)
• Incident Tracking (Hard Skills)
• Work Order Processing (Hard Skills)

Job Summary: 

• Work closely with the Manager and other management staff to ensure that the highest standards
• Establish a good working relationship with all of the staff and tenants of the properties
• Responsibilities for health and safety and fire precautions, as well as assisting visitors in the case of an emergency
• Maintain and look after office equipment, arrange servicing and repairs
• Meeting and greeting visitors, arranging parking
• Maintaining a clean and tidy environment
• Be responsible for postal and email tasks, general inquiries
• Provide reception services 
• Assist with office and personnel moves
• Coordinate and engage with external service providers.

Skills on Resume: 

• Team Collaboration (Soft Skills)
• Tenant Relations (Soft Skills)
• Safety Compliance (Hard Skills)
• Equipment Maintenance (Hard Skills)
• Visitor Management (Soft Skills)
• Office Cleanliness (Hard Skills)
• Reception Services (Soft Skills)
• Vendor Coordination (Soft Skills)

Job Summary: 

• Deliver the inter-office correspondence
• Organise and distribute incoming packages/mail to various departments
• Stock the shipping station, including ordering all supplies
• Audit and approval of invoices generated from transportation
• Manage projects assigned by the Procurement Manager and local management
• Take a proactive approach to ensuring that protective security responsibilities are fulfilled by the client and government requirements
• Process access pass applications and coordinate security clearance requirements promptly
• Represent the client's best interests and maintain a positive client relationship
• Manage ad hoc issues and escalate to a superior
• Risk management, respond to incidents, and record details of the incident
• Build a patrol and work as required by the team lead

Skills on Resume: 

• Mail Distribution (Hard Skills)
• Supply Stocking (Hard Skills)
• Invoice Auditing (Hard Skills)
• Project Management (Hard Skills)
• Security Compliance (Hard Skills)
• Access Coordination (Hard Skills)
• Client Relations (Soft Skills)
• Incident Reporting (Hard Skills)

Job Summary: 

• Greet clients as soon as they arrive and connect them with the appropriate party
• Answer the phone promptly and direct calls to the correct offices
• Ad hoc projects and general admin support to the team
• Own and manage the visitors' log process for external guests
• Prepare and book meeting rooms for external meetings
• Organise couriers/post and travel for clients and employees
• Place orders for necessary food and beverages for the office (including for meetings, conferences, and internal events)
• Make and serve specialty coffee and tea beverages for new and existing clients
• Maintain a safe and healthy work environment by following the organisation's standards and sanitation regulations, and guidelines
• Monitor tasks and requests that have been allocated to the facilities team via JIRA
• Contribute to a positive team environment

Skills on Resume: 

• Client Greeting (Soft Skills)
• Call Handling (Soft Skills)
• Admin Support (Soft Skills)
• Visitor Management (Soft Skills)
• Meeting Preparation (Hard Skills)
• Travel Coordination (Hard Skills)
• Beverage Service (Hard Skills)
• Team Collaboration (Soft Skills)

Job Summary: 

• Ensure FM24 tickets are raised for all applicable labor and completed within the SLA.
• Sign-in and out access cards for employees, as well as vendor cards.
• Cover the reception during breaks and lunch.
• Manage the PO Tracking process.
• Part of a team effort to follow up with the cleaning quality, check the site daily, and report to the Vendor with updates.
• Record any cleaning that needs to be performed and write it in the communication binder for the day to be completed.
• Enter visitors into the Visitor Management system and print and prepare visitor passes.
• Respond to tickets and resolve issues that have been raised.
• Assist with setting up conference rooms and training rooms for events, meetings and scheduled training.
• Daily critical equipment checks, as well as Monday and Friday special critical equipment checks.
• Cover reception position and daily duties during the receptionist's sick days and/or vacation time.
• Meet couriers at the back door when stock arrives, check the addresses on the boxes and sign for the shipment
• Prepare shipments for pickup.
• Set up hoteling stations with stationery and supplies needed for employees visiting the site.

Skills on Resume: 

• Ticket Management (Hard Skills)
• Access Control (Hard Skills)
• Reception Coverage (Soft Skills)
• PO Tracking (Hard Skills)
• Cleaning Oversight (Hard Skills)
• Visitor Processing (Hard Skills)
• Room Setup (Hard Skills)
• Shipment Handling (Hard Skills)

Job Summary: 

• Send incident security reports.
• Comply with all Health and Safety legislation.
• Comply with all Mace Operate processes and procedures.
• Manage the parking program.
• Draft monthly FM reports and gather information from the Facilities team.
• Update SOPs and documents with new information and up-to-date policies and procedures.
• Attend Health and Safety meetings.
• Participate in Health and Safety floor checks.
• Beginning and end of day site checks, supplies checks.
• General work on special projects 
• Support with general maintenance and repairs around the site.
• Lock up and alarm the building.
• Support any issues with the manager

Skills on Resume: 

• Security Reporting (Hard Skills)
• Safety Compliance (Hard Skills)
• Parking Management (Hard Skills)
• Report Drafting (Hard Skills)
• SOP Updating (Hard Skills)
• Site Inspection (Hard Skills)
• General Maintenance (Hard Skills)
• Manager Support (Soft Skills)

Job Summary: 

• Post room duties daily, including sorting and scanning mail for staff
• Reception covers during lunch and busy periods of the day
• Cover the internal online Facilities Helpdesk and deal with tasks that arise
• Deliver support to all internal Royds Withy King client requests
• Assist with the archive storage requests and delivering requested items to staff
• Assist with the ordering and distribution of stationery and office consumables
• Assist with the inputting of data for the storage of deeds, wills, and securities using the Strongroom database
• Be responsible for the movement of boxes of files and paper around the office via manual handling
• Input of data accurately into the Royds Withy King Strongroom database
• Sort the contents of the strong room in an organized and accessible manner, ensuring all data is secure at the close of business
• Deal efficiently with all internal departmental file requests
• Liaise with off-site storage for the delivery and collection of archived files

Skills on Resume: 

• Mail Handling (Hard Skills)
• Reception Support (Soft Skills)
• Helpdesk Coverage (Hard Skills)
• Client Assistance (Soft Skills)
• Archive Management (Hard Skills)
• Stationery Distribution (Hard Skills)
• Data Entry (Hard Skills)
• File Movement (Hard Skills)

Job Summary: 

• Support employees and visitors with the required technical equipment used in conference rooms
• Assist with room bookings and visitor announcements
• Ensure kitchen facilities and conference rooms are tidy and hygienic
• Oversee and prepare various building facilities and related activities (conference rooms, quiet rooms, shared printing stations, kitchens, drinking water dispensers, clearing away crockery, etc.).
• Order and coordinate catering and beverage services with external suppliers
• Provide support, including catering for events in the Meeting Centre
• Assist with and process courier service inquiries, e.g., from DHL
• Occasionally work at the Reception of the main building
• Provide and maintain a small selection of stationery for employees
• Be a member of the evacuation and first aid team

Skills on Resume: 

• Technical Support (Hard Skills)
• Room Booking (Hard Skills)
• Facility Hygiene (Hard Skills)
• Catering Coordination (Hard Skills)
• Event Support (Hard Skills)
• Courier Handling (Hard Skills)
• Reception Coverage (Soft Skills)
• Emergency Response (Soft Skills)

Job Summary: 

• Collect bulk goods, prepare items for dispatch, and collect
• Ensure all recorded, Special Delivery, signed-for, and courier items are delivered and appropriate signatures are received
• As required and with the use of a franking machine or the appropriate online supplier services, prepare all mail and courier items for collection and dispatch
• Liaise closely with the other departments to support the wider site FM/Logistics Team by undertaking tasks that enhance the overall customer experience
• Meeting room set-ups, logistical support to the maintenance team, delivery of cleaning consumables to specific locations, assisting with the delivery of liquid nitrogen, chaperoning of service providers and contractors
• Conduct all work tasks in a safe, secure, and clean manner, ensuring that contract and site rules and procedures are adhered to at all times
• Conduct general housekeeping tasks including upkeep of the contact's facilities, stores, yards, and buildings
• Communicate with customers face-to-face and/or over the telephone to ensure a professional and polite service delivery
• Carry out all reasonable tasks that may be requested from time to time by the client or management
• Provide site logistics and concierge services in line with the contract Service Delivery Plan

Skills on Resume: 

• Goods Collection (Hard Skills)
• Mail Dispatch (Hard Skills)
• Courier Preparation (Hard Skills)
• Department Liaison (Soft Skills)
• Room Setup (Hard Skills)
• Housekeeping Tasks (Hard Skills)
• Customer Communication (Soft Skills)
• Logistics Support (Hard Skills)

Job Summary: 

• Be the main contact for the receipt of all deliveries
• Update the Purchase order log to track the status of orders received
• Maintain stock rooms for Research and CMC, update the stock control inventory system, and replenish standard stock items in the lab areas
• Ensure deliveries are received by the department/recipient
• Communicate the status of the availability of stock items/items on back order to manage expectations
• Assist quality control with receipt quarantine and approval for release of controlled materials
• Manage site recycling activities and monitor clinical waste collections
• Support facilities activities such as supervising engineers onsite and assisting the facilities manager.
• Oversee the collection and return of laundered Lab coats
• Maintain Health and Safety standards on-site, such as ensuring safety equipment / PPE is available and in good order

Skills on Resume: 

• Delivery Management (Hard Skills)
• Order Tracking (Hard Skills)
• Stock Maintenance (Hard Skills)
• Inventory Communication (Soft Skills)
• Material Quarantine (Hard Skills)
• Waste Monitoring (Hard Skills)
• Engineer Supervision (Soft Skills)
• Safety Compliance (Hard Skills)

Job Summary: 

• Carry out regular and routine inspections of fixtures, furniture and equipment (FFE).
• Prepare timely reports regarding the condition of FF&E and input them into the Archibus Facility Management System
• Provide first-line response on all technical matters.
• Coordinate with the customer regularly within the assigned area.
• Carry out minor repairs to FF&E.
• Arrange for the replacement of FF&E equipment where damage and wear cannot be easily repaired.
• Carry out fault diagnosis and repair minor defects in MEP Systems.
• Perform repairs on drywall, paint, doors, locks and hardware.
• Install artwork and escort vendors.
• Assist in event set-up and tear-down.
• Install and configure modular workstations.
• Track work using a computer-based system.

Skills on Resume: 

• Fixture Inspection (Hard Skills)
• Report Preparation (Hard Skills)
• Technical Response (Hard Skills)
• Customer Coordination (Soft Skills)
• Minor Repairs (Hard Skills)
• System Diagnosis (Hard Skills)
• Event Setup (Hard Skills)
• Workstation Installation (Hard Skills)

Job Summary: 

• Manage the Facilities Help Desk, logging day-to-day requests
• Liaise with suppliers and contractors
• Manage all keys, including Pedestals, ordering replacements, etc.
• Assign/replace and delete temporary and permanent cards
• Assist Senior Management with regular business requests and ad-hoc requests
• Monitor, maintain stationery, and order
• Assist Senior Facilities Specialist with tendering and other documentation
• Ensuring all contracts or service level agreements are renewed promptly on the Samsung Electronics Legal Management System
• Walk the floors to inspect and report for handyman works, check that general housekeeping standards are in place, and report if any issues
• Ensure meeting rooms are left tidy
• Assist with internal events
• Advise staff via email of faults or planned maintenance
• Distribute and manage incoming and outgoing mail for business, including courier requests.

Skills on Resume: 

• Helpdesk Management (Hard Skills)
• Supplier Liaison (Soft Skills)
• Key Management (Hard Skills)
• Card Administration (Hard Skills)
• Stationery Ordering (Hard Skills)
• Contract Monitoring (Hard Skills)
• Housekeeping Inspection (Hard Skills)
• Mail Distribution (Hard Skills)

Job Summary: 

• Carry out the repairs and renovations of the properties of the company
• Be responsible for the general upkeep of the premises
• Perform all kinds of repairs
• Offer help with any task that requires physical effort
• Assist in preparations for new instrument arrivals
• Provide daily internal customer support services (action/work order requests, HVAC controls, office space planning/moves, maintenance service coordination, security access, etc)
• Construction work/renovations (build walls and paint)
• Replenish consumable products, including soap and sanitizer
• Take responsibility for cleaning public areas
• Ensuring catering areas are clean and hygienic
• Order stocks to remove waste, and clear up 

Skills on Resume: 

• Property Repairs (Hard Skills)
• Premises Maintenance (Hard Skills)
• Physical Assistance (Soft Skills)
• Instrument Setup (Hard Skills)
• Customer Support (Soft Skills)
• Construction Work (Hard Skills)
• Consumable Refill (Hard Skills)
• Area Cleaning (Hard Skills)

Job Summary: 

• Light cleaning, including sweeping, mopping, vacuuming carpets, solid surface floors, rugs and runners, and upholstered furniture, and emptying waste baskets
• Disinfect common areas, including kitchens, doors, and door handles
• Routinely clean light globes and window blinds, dust off cobwebs, dust office surfaces, wash walls, windows, and ceilings by climbing small ladders, change furnace filters and assist with changing light bulbs
• Assist with the setup of facilities for meetings, classrooms, conferences, events, etc.
• Take inventory of and restock supplies
• Steam clean/shampoo carpets at least twice per year
• Maintain clean breakrooms and perform simple maintenance
• Follow instructions regarding the use of chemicals and supplies.
• Move furniture, equipment, supplies, and tools on an incidental basis
• Handle recycling materials
• Act as backup, when the primary is unavailable, to receive deliveries and provide delivery acknowledgement to parties

Skills on Resume: 

• Light Cleaning (Hard Skills)
• Surface Disinfection (Hard Skills)
• Detail Cleaning (Hard Skills)
• Event Setup (Hard Skills)
• Supply Restocking (Hard Skills)
• Carpet Cleaning (Hard Skills)
• Furniture Moving (Hard Skills)
• Delivery Backup (Soft Skills)

Job Summary: 

• Assisting with the management, scheduling, and execution of facility and shop/lab maintenance and enforcing safety guidelines
• Helping with prototyping of basic roofing and solar components in the shop and lab, up to 50% of the time
• Working with the Engineering team and Shop Manager to coordinate and prepare packages for shipment
• Loading/unloading pallets for shipping and receiving using forklifts and pallet jacks
• Sorting, organizing, and tracking inventory of office/lab supplies using Excel
• Performing general maintenance/troubleshooting of facility equipment, tools, water heaters, air compressors, HVAC system, kitchen, etc.
• Providing input and feedback to the Engineering team on projects, timelines, equipment, repair progress, etc.
• Aiding the shop manager with shop improvements and tool organization
• Operating a variety of machines and tools, including a forklift, drill press, table saw, miter saw, hand tools, voltmeter, etc.
• Helping construct wood structures, test roofs, solar arrays, and fixtures
• Identifying issues and providing basic troubleshooting on equipment and prototypes
• Logging data and project progress in the Google/Microsoft suite of products
• Reading drawings/instructions and executing projects with minimal additional guidance.

Skills on Resume: 

• Maintenance Coordination (Hard Skills)
• Safety Enforcement (Hard Skills)
• Prototyping Assistance (Hard Skills)
• Inventory Tracking (Hard Skills)
• Equipment Troubleshooting (Hard Skills)
• Tool Operation (Hard Skills)
• Project Logging (Hard Skills)
• Drawing Interpretation (Hard Skills)