Job Summary: 

• Timely process documents and correspondence in MS Outlook and SharePoint
• A fit-for-purpose Document Management System (DMS) set up
• Maintain an up-to-date and complete DMS, including organizing, executing, and/or arranging document control, filing, and archiving
• Set up and maintain project-related files
• Liaise with project team members, clients, and subcontractors/vendors
• Assist and guide project personnel in the utilization of the document control process
• Produce a compilation of final documentation packages to meet specific client requirements
• Archive (Electronically and Hardcopy) all project documents on closed projects
• Requisition processing, receiving invoices, goods, and services in SAP and Infor
• Organize travel arrangements and required outcomes (visa, forms, etc.), and host visitors
• Organize meetings, internal and external
• Take responsibility for back-up assistance

Skills on Resume:

• Document Management (Hard Skills)
• MS Outlook and SharePoint (Hard Skills)
• SAP and Infor Experience (Hard Skills)
• Project Coordination (Soft Skills)
• File Organization (Hard Skills)
• Communication (Soft Skills)
• Event Coordination (Soft Skills)
• Time Management (Soft Skills)

Job Summary: 

• Fill organization, compilation, and coordination of electronic data and documents
• Manage, provide, and send documents in electronic and paper form
• Organize the timely compilation and delivery of contractually agreed documents
• Coordinate and process the project-specific documentation for customers as well as the monitoring of dates
• Participate in consultations and meetings regarding documentation
• Implement the requirements into a uniform, structured project
• Maintain and deliver records/data management services and systems.
• Ensure Team Binder is up-to-date and is following the Document and keep the Master Drawing Register up to date.
• Maintain audit schedules and conduct project quality audits whilst legislative and regulatory requirements are up to date.
• Ensure internally created documents conform to agreed project/alliance standards and follow review processes to ensure compliance is achieved.
• Maintain record management plan to effectively monitor project performance ensuring the database is kept updated.

Skills on Resume:

• Document Management (Hard Skills)
• Data Compilation (Hard Skills)
• Project Coordination (Soft Skills)
• Compliance Monitoring (Hard Skills)
• Quality Auditing (Hard Skills)
• Regulatory Knowledge (Hard Skills)
• Communication (Soft Skills)
• Organizational Skills (Soft Skills)

Job Summary: 

• Implement and execute the company document management routines and best practices in Energy storage customer delivery projects in collaboration with Product Engineering
• Clarify project requirements and establish procedures to meet project requirements for documentation
• Prepare and maintain project documentation-related training packages for project management, product management, and project support functions
• Support internal users of document management, document collaboration tools, and a structured authoring environment
• Support and develop processes related to document collaboration with external partners and contractors
• Supervise the performance of external documentation service providers
• Give and collect feedback regarding internal technical documentation and product-related information.
• Manage the transition of technical data from design to construction status, and ensure traceability throughout
• Offer advice and support to both the project team and interested parties
• Maintain effective working relationships with all interested parties

Skills on Resume:

• Document Management (Hard Skills)
• Requirement Clarification (Soft Skills)
• Training Development (Hard Skills)
• Collaboration Tools Support (Hard Skills)
• Partner Collaboration (Soft Skills)
• Vendor Supervision (Soft Skills)
• Technical Documentation Feedback (Soft Skills)
• Relationship Management (Soft Skills) 

Job Summary: 

• Take responsibility for review of project documentation
• Facilitate the submission of all project documentation within time and quality parameters
• Maintain project-related document control register
• Ensure adherence to established operating procedures during document submissions
• Create or participate in the creation of procedures to guarantee the appropriate management of the project records
• Maintain different project registers/databases
• Organise and archive project documents
• Provide other administration support to Project Managers and Leads
• Maintain the Document Control System for the overall project.
• Prepare registers and reports on controlled documents/drawings/correspondence status and submission details.
• Onboard new project personnel to the document management system

Skills on Resume:

• Document Review (Hard Skills)
• Submission Management (Soft Skills)
• Document Control (Hard Skills)
• Procedure Creation (Hard Skills)
• Database Management (Hard Skills)
• Document Archiving (Hard Skills)
• Administrative Support (Soft Skills)
• System Onboarding (Soft Skills) 

Job Summary: 

• Work with the Quality systems owner to coordinate, review, and manage the site control of GMP documents.
• Perform a detailed review of document changes before final approval.
• Manage the distribution of new documents and or retrieval of old documents (internally and externally).
• Coordinate the archiving of quality records.
• Assist in the preparation, revision, and review of quality system records.
• Assist in the maintenance and delivery of quality-related training applicable to the job role.
• Assist in the management of the incident report, CAPA, change control, and Customer Complaints systems
• Prepare weekly/monthly/quarterly/annual KPI/Management review data
• Provide timely support to the workshop team by quickly and accurately confirming the material traceability of equipment for repair and refurbishment.
• Establish and improve Quality documentation processes, including leading the move to digital work packets and paperless records.
• Support Continual Improvement and Root Cause Analysis activities
• Scanning and storage of quality documents
• Comply and actively support company, Quality, HSE, and Integrity policy

Skills on Resume:

• Document Control (Hard Skills)
• Quality System Management (Hard Skills)
• Document Distribution (Hard Skills)
• Archiving (Hard Skills)
• Training Support (Soft Skills)
• Incident and Complaint Management (Hard Skills)
• KPI Reporting (Hard Skills)
• Continuous Improvement (Soft Skills) 

Job Summary: 

• Produce approval documentation on time
• Provide final documentation that accurately meets customer requirements and ensure the highest standards of presentation are maintained
• Respond effectively to documentation requests and queries from internal customers
• Ensure efficient communication with factories, and internal and external customers
• Ensure getting promptly all information and documents needed from factories and other support centers Emerson, to properly inform and update the sales team about any issue, or delay
• Maintain soft copy documents, and facilitate archiving of documentation
• Ensure a proper workload distribution among all documentation controllers
• Continuously increase the level of knowledge among the documentation controllers (collecting individual training needs, individual development plan creation, etc.)
• Maintain accurate and updated order logs
• Coach other/new documentation controllers, and ensure proper balance of workload within the teams
• Offer feedback to team members in regular meetings regarding their performance, give inputs in evaluation sessions for team members
• Act as a first escalation point, as well as offer support and back-up to the Manager
• Prepare timesheet and approve vacation and leave of absence, and generate and send monthly reports

Skills on Resume:

• Documentation Production (Hard Skills)
• Customer Requirements Management (Soft Skills)
• Internal Communication (Soft Skills)
• Document Archiving (Hard Skills)
• Workload Distribution (Soft Skills)
• Training and Development (Soft Skills)
• Order Log Management (Hard Skills)
• Team Leadership (Soft Skills) 

Job Summary: 

• Maintain accurate records of all drawings and documents issued from suppliers, subcontractors, and various internal departments
• Ensure high attention to detail and the collation of information to produce various document management reports.
• Control documentation for multiple aspects of a project at any one time efficiently processing large numbers of documents issued, checking, printing, reviewing, and distributing electronically
• Ensure all Project documentation is to the latest revision maintaining full traceability of revisions.
• Ensure the Project-specific Master Document Register (MDR) and Supplier Document Register (SDR) are raised at the start of each contract and maintained throughout the life of the contract confirming the most up-to-date documentation is available for the project.
• Liaise with the company's internal departments
• Ensure documentation is submitted accurately and efficiently on a timely basis.
• Manage the submission of all documentation from suppliers and contractors ensuring all Project-specific submission requirements are met.
• Raise transmittal sheets and keep the MDR/SDR updated with each submission and file submitted documentation in the relevant section in the Project file.
• Ensure all documentation is saved in the correct location and the Project Manager/project team is updated regularly.

Skills on Resume:

• Document Management (Hard Skills)
• Attention to Detail (Soft Skills)
• Revision Control (Hard Skills)
• Project Documentation Coordination (Hard Skills)
• Register Management (Hard Skills)
• Internal Liaison (Soft Skills)
• Documentation Submission (Hard Skills)
• Filing and Organization (Hard Skills) 

Job Summary: 

• Provides data and document management support to Upstream projects, including the development of information governance principles.
• Coordinates the implementation of governance principles and the document management activities of the assigned projects.
• Manages the distribution of all technical, general project information, correspondence, etc., maintains the flow of information both internally and with specified external partners
• Manages data and documents the lifecycle of E&P projects.
• Supports data and document migrations, quality checks, updates, and archiving according to business requests and internal procedures.
• Data and document mining for supported E&P projects, according to the defined processes.
• Proposes enhancements for data mining.
• Creates technical reports or queries based on business requests.
• Prepares data quality check schedules and analyzes errors, informs the related disciplines.
• Collaborates with E&P IT and with the Upstream Applications Operation team in preparation for the related IT systems maintenance contracts, version updates, and system testing.
• Implements and maintains the project software for document and correspondence control and distribution.
• Responsible for the document retention, retrieval, and filing of the project documentation.
• Responsible for the timely issuance and distribution of documents to internal and external parties, and the maintenance of relevant registers.
• Coordinate with Managers, Engineers, and Superintendents on documentation control.

Skills on Resume: 

• Data and Document Management (Hard Skills)
• Information Governance (Hard Skills)
• Document Lifecycle Management (Hard Skills)
• Data Archiving (Hard Skills)
• Data Mining (Hard Skills)
• Report Creation (Hard Skills)
• Collaboration (Soft Skills)
• Document Control (Hard Skills)

Job Summary: 

• Produce and check documentation turnover packages, either by creating and maintaining documents or by engaging with the relevant internal departments
• Produce Set-up and Test, Factory Acceptance Test, and Site Acceptance Test protocols using templated documents from within the Quality Management System
• Receive, check, and understand product certification before scanning and annotation
• Engage directly with customers during Factory Acceptance Tests | On-site documentation reviews
• Handle general documentation queries from internal and external stakeholders
• Engage in daily management and continuous improvement activities
• Assign document numbers for deliverables/non-deliverables and issue documentation distribution list
• Coordinate documentation flow process, delivery, and return of documents on time and ensure document lists are up to date
• Distribute project documents and keep track of overdue documents
• Consolidate and prepare the project's final documentation
• Understand documentation requirements and systems of different client
• Administrator for project folder, maintain project filings, and access permissions and restrictions.

Skills on Resume:

• Documentation Production (Hard Skills)
• Quality Management Systems (Hard Skills)
• Product Certification Handling (Hard Skills)
• Customer Engagement (Soft Skills)
• Document Query Resolution (Soft Skills)
• Continuous Improvement (Soft Skills)
• Document Flow Coordination (Hard Skills)
• Project Filing Management (Hard Skills) 

Job Summary: 

• Manage and maintain templates, spreadsheets, and databases.
• Control documentation in/out, including reproduction, collation, transmittal, etc. and maintain an outgoing Document Control register.
• Control, reproduce, and issue large-scale
• Drawings to Workshops and maintain registers.
• Interface with Manufacturing Workshops, manage and control all manufacturing drawings and restricted drawings held within the Workshops environment.
• Compile and complete all the Lifetime Quality Records for internal and external Clients.
• Build strong working relationships with internal Team Leaders, Sub-Contractors, and Suppliers to ensure information is distributed efficiently, and information-related queries are dealt with quickly.
• Work closely with Project Managers/Project Engineers to ensure all key project personnel are notified of incoming deliverables
• Maintain records of all outgoing documents within the DMS
• Coordinate archiving of documents
• Provide guidance on the Document Management System processes and usage
• Assist with the Training of new personnel on the DMS, and assist with DMS Queries
• Assist departments with queries on documentation requirements and submissions

Skills on Resume:

• Template and Spreadsheet Management (Hard Skills)
• Document Control (Hard Skills)
• Manufacturing Drawing Management (Hard Skills)
• Quality Record Compilation (Hard Skills)
• Relationship Building (Soft Skills)
• Project Coordination (Soft Skills)
• Document Management System Usage (Hard Skills)
• Training and Support (Soft Skills) 

Job Summary: 

• Prints out all vendor documentation/drawings received for the Document Control Group.
• Logs the vendor documentation (hard copy) into the Document Control database.
• Maintains the file system of the current drawing revisions.
• Prepares/maintains special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, and correspondence.
• Steps in and handle the Document Control Lead’s duties for entering, logging, and tracking information into the Document Control database.
• Reports to the Supervisor, Commercial Administrative lead in the Project Execution Group.

Skills on Resume: 

• Document Management (Hard Skills)
• Database Entry (Hard Skills)
• File Organization (Hard Skills)
• Report Preparation (Hard Skills)
• Attention to Detail (Soft Skills)
• Ability to Multitask (Soft Skills)
• Adaptability (Soft Skills)
• Communication Skills (Soft Skills)

Job Summary: 

• Control the issuing and updating of policies and procedures to meet ISO Quality and Environmental, SafeWork SA, Workcover SA, and EHS
• Communicate changes and updates with key groups.
• Schedule reviews of existing Operating Procedures and Risk Assessments.
• Coordinate the distribution of checklists to all shifts, follow up, make advised changes, and populate the Standard Operating Procedure and Risk Assessment register appropriately.
• Maintain safekeeping of previous version documentation for claims/ ISO requirements
• Schedule review of South Asia Policies and Procedures to Document Owners, follow up, make advised changes, and populate Site Review Schedule appropriately.
• Maintain safekeeping of previous versions, workflow items for approval.
• Update documentation in hardcopy and/or to SharePoint
• Undertake compliance with PRMMAD0003- Document Control Procedure
• Publish an annual Document Control plan
• Maintain site review schedule

Skills on Resume: 

• Policy Management (Hard Skills)
• ISO Compliance (Hard Skills)
• Procedure Review Scheduling (Hard Skills)
• Document Version Control (Hard Skills)
• SharePoint Updating (Hard Skills)
• Follow Up Skills (Soft Skills)
• Communication Skills (Soft Skills)
• Attention to Detail (Soft Skills)

Job Summary: 

• Serve as a primary point of contact for control of Health documentation, including Manuals, Policies, Procedures, Work Instructions, Training Materials, Records, Forms, and Templates
• Ensure compliance of document control processes with Health SOPs and Work Instructions
• Provide administrative oversight to the document control processes so document owners can appropriately and efficiently use Health document management tools, including review of change orders before routing, sending notifications to approvers to ensure timely document review, preparing and releasing final versions of documents, and reviewing and uploading records.
• Provide training to new Health employees on the Document Control processes and associated tools.
• Provide technical process/tool support to Health employees regarding document control and management.
• Support regulatory, 3rd party, and internal audits by gathering documents, records, and change orders, including electronic audit trails
• Help establish and maintain metrics regarding the compliance and effectiveness of the Document Control process.
• Maintain SOPs, Work Instructions, and Forms associated with the Document Control process to ensure they represent current practices.
• Participate in the validation of electronic Document Control tools.

Skills on Resume: 

• Document Control (Hard Skills)
• Compliance Monitoring (Hard Skills)
• Administrative Oversight (Hard Skills)
• Training Delivery (Soft Skills)
• Technical Support (Hard Skills)
• Audit Support (Hard Skills)
• Metric Tracking (Hard Skills)
• Process Improvement (Soft Skills)

Job Summary: 

• Manage the record and filing of all activity reports to ensure all data is available at any time.
• Conduct regular reviews and monitor the quality of such reports and highlight to the COO if the reports do not meet the expected standards.
• Gather in due time, from all the various stakeholders involved, all the necessary information, complement and consolidate them, enabling the issuance of the quarterly Regional Company’s reports to the other entities of the group.
• Update the dashboards of the Regional Company and ensure regular quality control of this information, in coordination with the Country Directors, the BA/KIP Managers, and the Thales Group Operating Units.
• Work closely with other Document Controller counterparts in the reinforcement of governance within the Regional Companies, concerning the quality and relevance of documentation.
• Proactively organise regular reviews to monitor the need for new partnerships and the progress on the qualification of partners.
• Assist the partnership managers and COO in the follow-up of the resulting action plans, and highlight any discrepancies or deviations from the plans.
• Assist the COO in the preparation of reports and presentation materials for quarterly review meetings.

Skills on Resume: 

• Record Management (Hard Skills)
• Report Quality Monitoring (Hard Skills)
• Information Consolidation (Hard Skills)
• Dashboard Updating (Hard Skills)
• Governance Reinforcement (Soft Skills)
• Stakeholder Coordination (Soft Skills)
• Action Plan Follow Up (Soft Skills)
• Presentation Preparation (Hard Skills)

Job Summary: 

• Maintain the project document control and records management system, ensuring all personnel possess a sound knowledge of the plans, processes, and procedures.
• Ensure compliance with Document Control and the Documentation Management Plan.
• Maintain the project collaboration systems, which provide the tools necessary for the team to achieve and demonstrate the specified document control and records management requirements for the
• Ensure accurate uploading and distribution of project-related documents, records, and correspondence
• High level of attention to detail to check and ensure that the latest (or relevant) revision documents are being used at all points of use and records are being correctly filed and stored.
• Influence team participation while promoting ownership and responsibilities
• Communicate with all members of the project to ensure achievement of project document control and records management objectives.
• Share knowledge and provide training and support in the use of TeamBinder and document control to ensure understanding by the wider project team.
• Provide functional support to the document control and quality, and completion management

Skills on Resume: 

• Records Management (Hard Skills)
• Document Control Compliance (Hard Skills)
• Collaboration System Maintenance (Hard Skills)
• Document Distribution (Hard Skills)
• Attention to Detail (Soft Skills)
• Team Influence (Soft Skills)
• Communication Skills (Soft Skills)
• Training and Support (Soft Skills)

Job Summary: 

• Manage ProCore-based document control, RFI/shop drawings, and scheduling
• Assist PM with project budgets and schedules
• Work with PMs and designers to ensure milestones are met
• Prepare modular package release schedules and reports
• Release Track reviews and release drawings for fabrication
• Manage close-out procedures internal to design - as-builts, manuals, warranties

Skills on Resume: 

• ProCore Control (Hard Skills)
• RFI Management (Hard Skills)
• Project Scheduling (Hard Skills)
• Budget Support (Hard Skills)
• Milestone Tracking (Soft Skills)
• Report Preparation (Hard Skills)
• Drawing Release (Hard Skills)
• Close Out Management (Hard Skills)

Job Summary: 

• Maintain electronic project folders for orders, including quotations, drawings, email correspondence, quality plans, etc.
• Create all document packages for submittal to customers with shipment of the contract.
• Assist in the development of an electronic document management program that would make all QA documents available to the customer through the web store or other electronic methods.
• Assist with the maintenance of accurate filing records, including review and updating of shipment files, export paperwork, etc.
• Perform any other duties and responsibilities as assigned from time to time
• Actively interacts with all company departments and business units, understanding business needs and goals to ensure customer satisfaction and on-time delivery.
• Business travel to meet business needs.
• Actively contributes towards CIP and CPD

Skills on Resume: 

• Folder Maintenance (Hard Skills)
• Document Packaging (Hard Skills)
• Program Development (Hard Skills)
• Record Filing (Hard Skills)
• Task Flexibility (Soft Skills)
• Department Interaction (Soft Skills)
• Business Travel (Soft Skills)
• Process Improvement (Soft Skills)

Job Summary: 

• Record, circulate, and monitor all drawings/documents received from the clients, the engineering office, or vendors
• Prepare transmittals of drawings/documents for submission to the client/subcontractor
• Request drawings/documents for distribution
• Assist in the preparation and issuing of maintenance documentation
• Develop drawing/document distribution matrices for accurate distribution to Ledcor personnel, subcontractors, suppliers, and vendors
• Ensure a more current set of drawings/documents is being utilized by auditing and reconciling Ledcor drawing logs to owner-supplied drawing logs
• Maintain an index of all original documents stored at off-site storage

Skills on Resume: 

• Document Monitoring (Hard Skills)
• Transmittal Preparation (Hard Skills)
• Document Distribution (Hard Skills)
• Maintenance Support (Hard Skills)
• Matrix Development (Hard Skills)
• Drawing Auditing (Hard Skills)
• Log Reconciliation (Hard Skills)
• Document Indexing (Hard Skills)

Job Summary: 

• Create systems to manage documentation in Teamcenter
• Prepare, update, and maintain the Document Plan/ Master document list
• Administrate Teamcenter and actively assist all stakeholders in solving Teamcenter issues.
• Quality assurance for templates and guidelines.
• Arrange a workshop for Teamcenter's new releases.
• Provide Teamcenter training for all stakeholders upon request.
• Help engineers in document upload, workflow set-up, and document revising, releasing, and tracking in Teamcenter.
• Assist in document format control for requested documentation from internal and external stakeholders.
• Develop user manuals, procedures so that they are standardized
• Communicate and collaborate with project managers

Skills on Resume: 

• System Creation (Hard Skills)
• Document Planning (Hard Skills)
• Teamcenter Support (Hard Skills)
• Quality Assurance (Hard Skills)
• Workshop Arrangement (Soft Skills)
• Training Delivery (Soft Skills)
• Format Control (Hard Skills)
• Stakeholder Collaboration (Soft Skills)

Job Summary: 

• Input document data into the standard registers, ensuring that the information is accurate and up to date.
• Generate the various document control reports.
• Manage site documents and follow up on all site needs.
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration, and make them easily accessible. 
• Ensure that controlled copies of the latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers.
• Maintain updated records of all approved documents and drawings and their distribution.

Skills on Resume: 

• Data Entry (Hard Skills)
• Report Generation (Hard Skills)
• Site Document Management (Hard Skills)
• Document Storage (Hard Skills)
• Document Distribution (Hard Skills)
• Record Maintenance (Hard Skills)
• Information Accuracy (Soft Skills)
• Follow Up (Soft Skills)

Job Summary: 

• Establish and implement digital and physical archiving systems alongside the COO
• Assist with templates, systems, and manage requests for documentation
• Assist with the transfer of documentation from European offices to the Barcelona office (central hub)
• Workflow documentation for simultaneous projects (from bid to completion and management)
• Ensure timely delivery of detailed documentation whilst adhering to established operating procedures
• Apply the appropriate care and discretion whilst dealing with information of a strictly confidential nature

Skills on Resume: 

• Archiving Systems (Hard Skills)
• Template Management (Hard Skills)
• Document Transfer (Hard Skills)
• Workflow Documentation (Hard Skills)
• Timely Delivery (Soft Skills)
• Procedure Compliance (Hard Skills)
• Confidentiality Handling (Soft Skills)
• Request Management (Soft Skills)

Job Summary: 

• Invoice approval and secure timely vendor invoice approval.
• Escalate items not approved within the agreed-upon timeline
• Distribute payments for signatures to authorized signatories.
• Accurate and timely maintenance of vendor invoice log.
• Complete and accurate distribution of vendor invoices to an accountant.
• Complete and accurate maintenance of department files.
• Assist in releasing DU bills.
• Scan and deliver documents.
• Ensure departmental equipment is working properly.
• Assist the team on ad hoc tasks assigned by the Senior/Chief Accountant.

Skills on Resume: 

• Invoice Approval (Hard Skills)
• Issue Escalation (Soft Skills)
• Payment Distribution (Hard Skills)
• Invoice Logging (Hard Skills)
• Invoice Distribution (Hard Skills)
• File Maintenance (Hard Skills)
• Document Scanning (Hard Skills)
• Team Support (Soft Skills)

Job Summary: 

• Controlling project documentation as per the company’s procedures
• Setting up distribution requirements, including the timeframe
• Registering the receipt of documents from both internal and external sources
• Transmitting documents to internal and external parties for review and information
• Transmitting the comments on documents back to the originators
• Coordinating the Document Control cycle from start to finish
• Producing and issuing document status reports
• Communicating the requirements of the procedure to all project personnel to ensure compliance
• Ensuring that all issued Project Deliverables are correct, following document control procedures
• Maintaining the Project Deliverables filing and retention system for hard copy and electronic originals of documentation

Skills on Resume: 

• Document Control (Hard Skills)
• Distribution Setup (Hard Skills)
• Document Registration (Hard Skills)
• Document Transmission (Hard Skills)
• Comment Handling (Soft Skills)
• Cycle Coordination (Soft Skills)
• Status Reporting (Hard Skills)
• Procedure Communication (Soft Skills)

Job Summary: 

• Handle and process all documents
• Ensure proper documentation classification and filing system
• Monitor and track inward and outward project submissions.
• Perform document quality checks and review the completeness of documents and drawings.
• Ensure all project/design documentation is up to date and easily accessible by all senior members of the project/design staff
• Be the person responsible for keeping various trackers up to date
• Compile the handover and health and safety documents
• Manage all documentation within a design capacity, creating a simple and effective process for the Design Manager

Skills on Resume: 

• Document Processing (Hard Skills)
• Classification System (Hard Skills)
• Submission Tracking (Hard Skills)
• Quality Checking (Hard Skills)
• Document Accessibility (Soft Skills)
• Tracker Maintenance (Hard Skills)
• Handover Compilation (Hard Skills)
• Process Management (Soft Skills)

Job Summary: 

• Support the business in accessing documents and records in a timely and controlled manner
• Support the communication and embedding of HS2’s approach to document control
• Provide reports and management information in response to requests from the business for information
• Maintain corporate documents.
• Ensure documents are managed through the approval lifecycle, and ensure controlled documents are surfaced through the Integrated Management System (IMS)
• Ensure the document control system is running efficiently and with minimal outages
• Manage security and access to the document control system
• Actively promote and embed Equality, Diversity and Inclusion (EDI) in all the work and support and comply with all organisational initiatives, policies and procedures on EDI.

Skills on Resume: 

• Document Access Support (Soft Skills)
• Document Control Communication (Soft Skills)
• Report Provision (Hard Skills)
• Document Maintenance (Hard Skills)
• Approval Lifecycle Management (Hard Skills)
• System Efficiency (Hard Skills)
• Security Management (Hard Skills)
• EDI Promotion (Soft Skills)

Job Summary: 

• Be the initial point of contact for all document control activities within the EPC project
• Administers and maintains project documentation using project document control software
• Manages, distributes, and documents feedback, responses, and documents from suppliers, the installation site, and customers
• Monthly and weekly status reporting for the project
• Controls quality records, including document control lists, transmittals, transmittal receipts, and Customer comments in line with in-house, supplier, customer, and ISO quality procedures
• Supports other project managers with document management skills.

Skills on Resume: 

• Point of Contact (Soft Skills)
• Documentation Administration (Hard Skills)
• Feedback Management (Soft Skills)
• Status Reporting (Hard Skills)
• Quality Records Control (Hard Skills)
• Transmittal Handling (Hard Skills)
• Customer Communication (Soft Skills)
• Project Support (Soft Skills)

Job Summary: 

• Coordinate the integrity of the Document Control System and manage access to the archives.
• Upload Flag state, Class, and other related certificates of the assigned units of the fleet in STAR-IPS and store on the Company Server according to fixed procedures
• Ensure all processes are followed up for various activities, using STAR-IPS as the main tool.
• Utilize a standard procedure for the registration, numbering, distribution, and storage of new-built, conversion, and project-related documentation
• Control, manage, and transmit the project documents received, reviewed, and commented on by all parties.
• Do Crewing Admin like checking certificates, planning, and information streams using SEACREW.

Skills on Resume: 

• System Integrity Coordination (Hard Skills)
• Certificate Uploading (Hard Skills)
• Process Compliance (Hard Skills)
• Procedure Utilization (Hard Skills)
• Document Transmission (Hard Skills)
• Document Storage (Hard Skills)
• Crewing Administration (Hard Skills)
• Information Management (Soft Skills)

Job Summary: 

• Create and maintain a filing system that supports efficient information management
• Send and receive documents from external stakeholders, prepare and edit paperwork for contract agreements
• Ensure all documentation activities adhere to legal compliance
• Conduct regular review audits to ensure information on all records is accurate and up to date
• Prepare a Request for Inspection for civil/construction activities daily
• Liaise with the QPS team on site.
• Adhere to safety practices in the workplace.

Skills on Resume: 

• Filing System Management (Hard Skills)
• Document Handling (Hard Skills)
• Legal Compliance (Hard Skills)
• Audit Review (Hard Skills)
• Inspection Request Preparation (Hard Skills)
• Stakeholder Liaison (Soft Skills)
• Safety Adherence (Soft Skills)
• Paperwork Editing (Hard Skills)

Job Summary: 

• Manage field secretarial activities
• Organise secretarial services, ensuring correspondence is distributed, referenced, and filed correctly
• Take notes of the meeting and letters, making the relevant distribution
• Assist the team as far as clerical work is concerned
• Provide site administration services to support the field office in the execution of the contract
• Issue requisitions of office furniture, equipment, and supplies, according to the needs, control their distribution, and be responsible for the maintenance of the furniture and equipment
• Supervise the time recording of site personnel, including production of lateness and absentee reports
• Ensure and manage the safekeeping of the site cash float and the disbursement of petty cash for minor site expenditure and expenses. 
• Ensure that accounting functions are carried out according to the required procedures
• Receive, register, and file all drawings and engineering data
• Distribute documents within the construction management team and to subcontractors
• Assist in the preparation of field progress reports from a document availability point of view
• Maintain up-to-date files of procedures, standards, specifications, drawings, requisitions, vendor prints, and other technical documentation, and maintain up-to-date control records
• Obtain documents from the client archives and ensure proper distribution
• Take responsibility for translating documents
• Provide support to the Procurement department

Skills on Resume: 

• Secretarial Management (Hard Skills)
• Correspondence Organization (Hard Skills)
• Meeting Note Taking (Soft Skills)
• Clerical Assistance (Soft Skills)
• Site Administration (Hard Skills)
• Equipment Management (Hard Skills)
• Time Recording (Hard Skills)
• Petty Cash Handling (Hard Skills)

Job Summary: 

• Manage the SmartSolve software.
• Create, update, manage, and remove user accounts.
• Training and support of users.
• Troubleshoot SmartSolve problems and report to management if the issue cannot be resolved.
• Maintain/Update required documentation following the quality system and regulatory requirements.
• Review documents to ensure correct Doc#, Version, Categories, Reviewers, Distribution, training requirements, etc., are properly established and ensure the correct file version is attached.
• Take responsibility for closing a change plan.
• Manage hard copy distribution of controlled documents.
• Support the creation of training courses/sessions within the eQMS system.

Skills on Resume: 

• SmartSolve Management (Hard Skills)
• User Account Management (Hard Skills)
• User Training Support (Soft Skills)
• Issue Troubleshooting (Hard Skills)
• Documentation Maintenance (Hard Skills)
• Document Review (Hard Skills)
• Change Plan Closure (Hard Skills)
• Hard Copy Distribution (Hard Skills)

Job Summary: 

• Support the planning team in all aspects of the Maintenance Check.
• Support in the preparation of the work pack for the Maintenance visit, following the Dublin Aerospace procedures for issuing out to the work control office.
• Support in the distribution of the work pack and the Check Office set up of a new check.
• Ensure that all paperwork is completed properly and accurately.
• Support in the regular audit of cards and recording on the Tally Sheet.
• Check provides support in carrying out the closing of Check following the Company's Procedures Manual.
• Support in the audit and scanning of the completed work pack and shipping of the work pack and scanned disc to the customer, as well as providing the scanned disk to the Quality section.

Skills on Resume: 

• Maintenance Support (Hard Skills)
• Work Pack Preparation (Hard Skills)
• Work Pack Distribution (Hard Skills)
• Paperwork Accuracy (Soft Skills)
• Card Auditing (Hard Skills)
• Check Closing Support (Hard Skills)
• Audit Scanning (Hard Skills)
• Work Pack Shipping (Hard Skills)

Job Summary: 

• Manage documents (internal and external)
• Check the compliance and quality of documents
• Maintain a register and file documents
• Distribute documents to the relevant people
• Liaise with Client/Contractor/Subcontractor
• Timely expedite Project and Programme document control, reporting, requirements, and procedures
• Establish and maintain the project and programme document distribution matrices, templates, and implement approved signatory authority compliance for issued documentation
• Control documents, e.g., specifications, design construction records, standards, procedures, correspondence, supplier documents, etc.
• Organise document receipt, registration, copying, distribution, workflow, and transmittal as dictated by the project/programme requirements
• Document status report preparation and issue

Skills on Resume: 

• Document Management (Hard Skills)
• Quality Checking (Hard Skills)
• Register Maintenance (Hard Skills)
• Document Distribution (Hard Skills)
• Client Liaison (Soft Skills)
• Reporting Expediting (Hard Skills)
• Matrix Establishment (Hard Skills)
• Document Control (Hard Skills)

Job Summary: 

• Maintain the project directory
• Maintain key project information for the site team
• Provide administrative support for the site staff
• Attend site and design meetings to ensure that the information required by the site is delivered
• Actively maintain the register for all drawings and specifications supplied by the design team, contractors, and subcontractors
• Prepare, print, and distribute reports, minutes, and file notes
• Assist in issuing information, drawings, and packages to subcontractors and consultants

Skills on Resume: 

• Directory Maintenance (Hard Skills)
• Information Management (Hard Skills)
• Administrative Support (Soft Skills)
• Meeting Attendance (Soft Skills)
• Register Maintenance (Hard Skills)
• Report Preparation (Hard Skills)
• Document Issuance (Hard Skills)
• Drawing Distribution (Hard Skills)

Job Summary: 

• Review and maintain the accuracy of the records, editing to ensure they are up to date
• Develop and implement processes related to document control and management.
• Check the quality of documents.
• Monitor processes, produce listings, and set up project filing systems.
• Team up with other documentation groups.
• Input document data into the standard registers, ensuring that the information is accurate and up to date.
• Generate the various document control reports
• Make sure that controlled copies of the latest approved documents are given to the appropriate staff
• Maintain the files and control logs
• Prepare ad-hoc reports on projects 

Skills on Resume: 

• Record Accuracy (Hard Skills)
• Process Implementation (Hard Skills)
• Quality Checking (Hard Skills)
• Process Monitoring (Hard Skills)
• Team Collaboration (Soft Skills)
• Data Entry (Hard Skills)
• Report Generation (Hard Skills)
• Log Maintenance (Hard Skills)

Job Summary: 

• Ensure company Document Control Procedures are adhered to, ensuring documentation is approved and agreed upon before issue
• Create all registers, ensuring they are up to date and completed correctly before internal and external auditing
• Keep project drawing files up to date
• Control and maintain all drawings/documentation methodically, issued within set time scales
• Support the Design team with the workflow process within 4Projects, RDD, and the Change Control process
• Collate information and produce the O&M files and HUGs when instructed by the Design Coordinator for them to review and issue
• Produce a site start-up pack containing construction information
• Add/Edit containers within the Portal template
• Create matrix/document transmittals
• Audit regularly to ensure compliance with the Building Management System
• Organise print service for drawings
• Deliver user support
• Update the Design Manager on monthly progress

Skills on Resume: 

• Procedure Compliance (Hard Skills)
• Register Creation (Hard Skills)
• File Maintenance (Hard Skills)
• Drawing Control (Hard Skills)
• Workflow Support (Soft Skills)
• O\&M File Production (Hard Skills)
• Site Pack Preparation (Hard Skills)
• Transmittal Creation (Hard Skills)

Job Summary: 

• Organizes, manages, and archives a centralized system of filing documents related to the finance and commercial departments.
• Creates, digitizes, and maintains documents adhering to the company’s document lifecycle procedures.
• Controls security and retrieval of confidential documents.
• Receives and retains invoices, bank documents, and all-important finance documents from employees, clients and suppliers, then maintains the requests until the payment process using tracking logs.
• Safekeeps the company registration documents (trade license, etc), tenancy contracts, vehicle registration and informs the respective department of the renewal before the expiration.
• Manages the insurance files and other related documents.
• Follows and adheres to the Document Control Policies and Procedures, such as maintaining the accounting books/records in its head office for at least five years from the end of the Financial year of the company.
• Assists with the file migration and audit.
• Performs administrative and/or accounting tasks.

Skills on Resume: 

• File Archiving (Hard Skills)
• Document Digitization (Hard Skills)
• Security Control (Hard Skills)
• Invoice Management (Hard Skills)
• Document Safekeeping (Hard Skills)
• Insurance File Management (Hard Skills)
• Policy Compliance (Hard Skills)
• Audit Assistance (Hard Skills)

Job Summary: 

• Upload and download documents to Asite
• Update the project document register
• Issue documents to the internal teams
• Check documents for formatting and language
• PDF documents using PDF Professional
• Monitor changes to Asite and advise/chase owners of actions

Skills on Resume: 

• Asite Document Upload (Hard Skills)
• Register Updating (Hard Skills)
• Document Issuance (Hard Skills)
• Formatting Check (Hard Skills)
• Language Review (Hard Skills)
• PDF Management (Hard Skills)
• Change Monitoring (Soft Skills)
• Action Chasing (Soft Skills)

Job Summary: 

• Work following the defined Company HSEQ Management Systems and be aware of H&S responsibilities
• Control all documentation entering and leaving the project, including its registration, numbering, filing and distribution, utilising internal document management systems
• Administer the bespoke system, system superuser
• Archive project documentation following the Company Archiving procedures
• Registrate, control, and issue HSEQ documentation and procedures following the bespoke system
• Maintain all supporting administrative systems, develop and create new systems (subject to defined Quality Management procedures)
• Provide general administration support to departments through typing, drafting, and editing of correspondence, presentations, procedures, tender communication, and reports
• Hold meetings with personnel and record any actions in the system
• Assist in the population of company statistics
• Assist in HSEQ training requirements across the business
• Assist with meetings, arrange meeting room/refreshments/catering
• Contribute to/Participate in the induction and relevant training of staff
• Contribute to recommendations/improvements to the Company Management Systems

Skills on Resume: 

• HSEQ Compliance (Hard Skills)
• Document Control (Hard Skills)
• System Administration (Hard Skills)
• Document Archiving (Hard Skills)
• Administrative Support (Soft Skills)
• Meeting Coordination (Soft Skills)
• Training Assistance (Soft Skills)
• System Improvement (Soft Skills)

Job Summary: 

• Setting up site files and uploading all current information onto Procore
• Issuing the CW Project Directory to the professional team
• Assisting in the site set-up preparations and attending any pre-start meetings
• Obtaining hard copy drawings as requested by the delivery team
• Supporting with general administrative tasks
• Providing initial/ongoing Procore training to new starters and members of the client's professional realm
• Preparing and issuing progress reports, using standard formats, in a timely and presentable manner
• Ensuring all on-site hard copy drawings are current and up to date, and in line with the information contained within Procore
• Attending various team meetings, subs meetings, and progress meetings as directed by the Contracts Manager
• On project completion, working with the team to close down the project, including archiving any project documents and any other outstanding issues that the team may require support with.

Skills on Resume: 

• File Setup (Hard Skills)
• Directory Issuance (Hard Skills)
• Site Preparation (Hard Skills)
• Drawing Procurement (Hard Skills)
• Administrative Support (Soft Skills)
• Procore Training (Soft Skills)
• Report Preparation (Hard Skills)
• Meeting Attendance (Soft Skills)