DOCUMENT CLERK RESUME EXAMPLE
Published: Dec 10, 2024 – The Document Clerk ensures that all project staff and the printer/reprographics company have the most current documents, including drawings and specifications, issued by the Architect. This position maintains drawing sticks, electronic files, and subcontractor submittals such as shop drawings, samples, and product data for approval. The clerk also orders documents, maintains engineering logs, creates reports, and manages records retention after project completion, including off-site storage.
Tips for Document Clerk Skills and Responsibilities on a Resume
1. Document Clerk, Greenfield Technologies, Denver, CO
Job Summary:
- Creating labels and folders related to any sub-doc/AMG matters
- Downloading sub docs from various online dashboards and databases
- Identifying relevant documents for sub-doc files for various document requests
- Maintaining a record of sub docs that have been saved
- Following up to ensure that all sub docs are saved when funds have final closings
- Renaming files to the conformed format
- Reformatting files and combining multiple files into one PDF file
- Working with and saving different electronic file types
- Working in Outlook, Excel, and various client and internal online databases
Skills on Resume:
- Document Management (Hard Skills)
- File Organization (Hard Skills)
- Data Entry and Retrieval (Hard Skills)
- File Renaming and Formatting (Hard Skills)
- PDF File Management (Hard Skills)
- Electronic File Handling (Hard Skills)
- Microsoft Outlook Proficiency (Hard Skills)
- Communication and Follow-up (Soft Skills)
2. Document Clerk, Horizon Solutions, Austin, TX
Job Summary:
- Clear and accurate data entry into computer or quality document folders.
- Maintain accurate filling systems for production and quality documents from customers.
- Release ECO on time to the Engineer to begin execution of the project.
- Transcribe information into the required electronic format.
- Maintain logs or records of activities and tasks (ECO, file management, BOM, etc.).
- Perform tasks in such a way that aligns with and Mission Statement.
- Adhere to the Quality System and Instructions.
- Responsible for contributing to the team and meeting committed goals.
- Perform administrative duties, such as opening and closing of files and file relocations.
- Work in a fast-paced environment with the willingness to learn and make a difference at work.
Skills on Resume:
- Data Entry (Hard Skills)
- Filing and Record Management (Hard Skills)
- Document Control (Hard Skills)
- Process Adherence (Soft Skills)
- Log and Record Maintenance (Hard Skills)
- Team Collaboration (Soft Skills)
- Administrative Support (Hard Skills)
- Adaptability and Learning (Soft Skills)
3. Document Clerk, Silverline Systems, Orlando, FL
Job Summary:
- Ensure all project staff have the most current documents (drawings, specifications, etc.) issued by the Architect.
- Ensure that the printer/reprographics company has the most current documents on file.
- Maintain the drawing sticks (construction drawings, shop drawings) and/or electronic files
- Ensure that the information is up to date for Owner/job site meetings and general reference.
- Maintain the subcontractor submittal files consisting of shop drawings, samples, and product data, that the subcontractor submits for approval.
- Order documents, or make copies of the documents when they are needed.
- Maintain project engineering logs, including RFIs (Requests for Information), submittals, and approval letters.
- Create M/WBE (Minority/Women Business Enterprise) report.
- Responsible for inventoried records retention after the project, including off-site storage.
Skills on Resume:
- Document Management (Hard Skills)
- File Organization (Hard Skills)
- Drawing and Specification Maintenance (Hard Skills)
- Submittal File Management (Hard Skills)
- Inventory and Records Retention (Hard Skills)
- Communication and Coordination (Soft Skills)
- Log and Report Creation (Hard Skills)
- Attention to Detail (Soft Skills)
Relevant Information