• Manage the daily paperwork to ensure quality compliance and document control
• Assist with managing bookings of 'on-boarding' and the induction process
• Support the induction process with the management of records and updating of project registers
• Ensure daily data/records are uploaded to Cosnet and registers maintained post-review to ensure quality compliance
• Assist in the monthly reporting requirements such as dashboards, etc
• Assist with meetings - planning/arrangements and minutes
• Own the document control process for audit compliance
• Assist the wider project Administration team with ad-hoc tasks
• Operate information security policy to ISO27001
• Maintain key working relationships with all members of the project team including client staff, subcontractors/suppliers.

Skills: Document Control, Quality Compliance, Data Management, Reporting & Dashboards, Meeting Coordination, Audit Compliance, Information Security (ISO27001), Stakeholder Management

• Responsible for adhering to Anti Money Laundering policies and procedures
• Making assessments on how, and when, to interact with customers including recording, and reviewing all contact made with operators.
• Operating the company’s due diligence procedure and processes
• Assisting with the completion of due diligence reports.
• Preparing and compiling information available internally and through open-source research to complete due diligence reports.
• Identifying and escalating high-risk accounts at the earliest opportunity.
• Owning and maintaining a master list of all higher-risk customer profiles and recording actions taken for audit purposes
• Taking responsibility for analyzing customer documentation.
• Collaborating with colleagues from different teams concerning the status of the due diligence process.
• Ensuring that all incoming queries are dealt with accurately and on time.
• Other administrative duties related to storing and uploading the Group’s corporate documentation and contracts.

Skills: AML Compliance, Customer Interaction, Due Diligence, Risk Assessment, Research, High-Risk Identification, Audit Management, Collaboration

• Assist with the production of specifications and associated Project Documentation.
• Production of site documentation from Production Office Copies.
• Assist with scanned documentation to produce sets of design documentation required to be transferred between different engineering sites.
• Produce documentation for Issue Control Logs.
• Assist with the production and upkeep of the Project Document Register and related correspondence and engineering documents.
• Collate and submit approval design on the NR platform
• Produce transmittal documentation
• Formal release and distribution of controlled documents
• Effective liaison and support to both internal and external Project/Functional teams.
• Support the site teams with the hand-back documentation to ensure projects are closed out and handed over to the Client teams on time.

Skills: Project Documentation, Issue Control Logs, Document Register Management, Design Approval, Transmittal Documentation, Document Control, Team Liaison, Project Closeout Support

• Assist in creating reports and technical documents
• Enter accurate meta-data to electronic records to facilitate easy search and retrieval
• Implement trackers to monitor the close-out of proprietor actions
• Manage and control information circulation
• Set up an efficient document management system
• Support the quality and document control team to meet objectives
• Update, maintain, archive, and retrieve procedures, registers, tracks, and databases
• Work with all levels of the Business to support issues and receipt of documents.
• Support Lead Document Controller, in maintaining the Amey SharePoint sites.
• Ensure all documents are issued to the client within the team scales.

Skills: Report Creation, Metadata Management, Action Tracking, Information Circulation, Document Management Systems, Quality Control Support, Document Archiving, SharePoint Management

• Provide comprehensive Document Control support to the Project and the relevant stakeholders.
• Work closely with, learn from, and provide support to the Project Information Manager.
• Maintain document control systems and folder structures, including document registers.
• Ensure controlled documents are transmitted following project-specific procedures.
• Actively liaise with client counterparts, e.g. Document Controller, Project Administrator, and Administration Team members.
• Proactively lead and manage document control on a number of key projects, being the first point of contact for all document control issues.
• Support the effective setup and management of the document control system during the entire project.
• Play a hands-on role in registering and controlling all project documentation and maintaining document history and authentication.
• Play a key role in ensuring all documentation passing through control is to project standard and is complete for the issue.
• Create weekly and monthly project reports for formal reporting purposes and internal management of the project.
• Assist the team with the booking of material deliveries to the site.

Skills: Document Control, Project Information Management, Document Register Maintenance, Document Transmission, Client Liaison, Document Control Leadership, Document History Management, Project Reporting

• Be a member of the Project Information Management Team, and maintain the project documentation and records
• Provide subject matter expertise and coaching on the use of documentation control systems to relevant teams and subcontractors.
• Coordinate an effective document control system within Balfour Beatty’s EDMS - Business Collaborator (BC), in line with both company and quality control procedures (BS EN ISO:9001)
• Focus on all technical and contractual documentation produced throughout the lifecycle of the project from all interested parties
• Manage the administration of the Business Collaborator, to maintain a successfully functioning system at all times
• Manage BC user accounts and subsequent access rights.
• Safeguard the privacy and security of information stored within the system
• Understand and follow the processes necessary for timely appropriate document submissions
• Manage the integration of all project documentation through approved workflows
• Carry out QA checks and release/distribute information.
• Monitor the process of interactive issuing and subsequent commenting/review of technical information

Skills: Documentation Management, Document Control, Quality Control, System Administration, User Management, Information Security, Submission Processes, QA Checks

• Document Control experience, preferably gained in the construction/building industry
• Work experience using Procore
• Experience with validation systems and understanding of ISO 9001
• Comprehensive understanding of document share programs
• Advanced skills in Microsoft Word, Outlook, Excel and PowerPoint
• Excellent organizational, prioritization, and follow-up skills
• Effective oral and written communication skills, personable and friendly
• Proactive and able to work independently - a self-starter
• Strong attention to accuracy and detail
• Able to work at a fast pace with conflicting deadlines and changing priorities.

Qualifications: BA in Library Science with 3 years of Experience

• Prior experience in electronic and manual Document Management.
• Prior experience implementing and maintaining document control procedures.
• Significant experience in a direct Customer/Supplier relationship environment.
• Experience working in a Defence (preferably Naval) environment.
• Qualifications in Records Management/Document Control or relevant equivalent experience.
• Hold Certificate III in Business Administration or similar.
• Good written and verbal communication skills., with strong attention to detail with a willingness to learn.
• Intermediate knowledge of Microsoft Office with particular reference to Word and Excel.
• Experience working in SharePoint.
• Excellent internal and external customer service skills.
• Must either hold or be eligible to obtain, an Australian Defence NV1 Security Clearance.

Qualifications: BA in Communication Studies with 7 years of Experience

• Good knowledge of construction industry document control procedures
• Good understanding of document control processes and best practices
• Good understanding of construction projects, how they work, and what administration
• Advanced Microsoft Office skills, including Word, Excel/spreadsheets, PowerPoint, and Outlook.
• Previous experience working in DMS (Document Management Systems)
• Can work within a team to streamline processes and ensure continuity across projects
• The ability to represent the company professionally
• Proven ability to deal with sensitive materials with a high degree of tact and discretion.
• Strong decision-making and organizational skills.
• Able to work flexibly to meet project demands

Qualifications: BA in Business Administration with 4 years of Experience

• Previous Document Control Experience in a Construction/Engineering background, preferably in the Nuclear sector.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint)
• Previous use of Electronic DMS systems.
• Excellent written and oral communication skills and a strong attention to detail
• The ability to rapidly expedite information.
• Must maintain document history and authentication.
• Awareness of Document Security and Legal Admissibility.
• Experience with the Analysis and Tracking of Data, and reporting.
• Awareness of British Standards (ISO) in Document Control.
• Security Cleared or SQEP
• Knowledge of Microsoft File Manager, Sharepoint, and Esiora/Conisio

Qualifications: BA in Information Management with 6 years of Experience

• Experience working in Document Control in a Regulatory or Quality organization
• Experience with and, a clear understanding of the Quality System Regulations and ISO 13485 requirements
• Clear understanding of bill of material (BOM) and part numbers concerning manufacturing processes
• Experience processing changes using an electronic documentation system
• Proficient in using Word and Excel applications, and the Windows operating system
• Demonstrated ability with database applications
• Ability to work independently with multiple departments to resolve Document/Change Control issues
• Well-developed English written and verbal communication skills
• Proficient in utilizing business tools such as E-mail, Microsoft Word, Excel, and PowerPoint. 
• Experience with SAP or equivalent ERP products and productivity software
• A substantial understanding of the job and applying knowledge and skills to complete a wide range of tasks.

Qualifications: BA in Archives and Records Management with 5 years of Experience

• Experience working in Document Control processing
• Prior experience working in Document Control in a construction, architectural, or engineering field or transportation agency
• Knowledge of construction documents, including drawings, specifications, change orders, RFI's, submittals, etc.
• Experience working with Prolog software
• Proficient in Microsoft Suite programs
• The ability to maintain a professional and cooperative attitude with all team members
• Must be able to work efficiently in a high-stress environment
• Able to work with a high level of accuracy, organization, and attention to detail
• Must be able to understand naming and numbering conventions for document management
• Good communication skills, both written and oral

Qualifications: BA in English Literature with 3 years of Experience