DOCUMENT CONTROLLER SKILLS, EXPERIENCE, AND JOB REQUIREMENTS

Published: Dec 17, 2024 – The Document Controller has experience in document control across various industries, managing up to 20 projects simultaneously with expertise in Aconex and familiarity with systems like TeamBinder, Assai, and ALIM Web. This position is skilled in handling all project phases, including start-up, design, procurement, and handover, while demonstrating exceptional organization, problem-solving, and attention to detail. The controller is adept at meeting tight deadlines, providing reliable support, and maintaining outstanding communication and teamwork abilities.

Essential Hard and Soft Skills for a Standout Document Controller Resume
  • Document Management Systems
  • File Organization
  • Version Control
  • Metadata Management
  • Data Entry
  • Document Formatting
  • Compliance Management
  • Records Retention
  • Quality Control
  • Electronic Filing Systems
  • Attention to Detail
  • Communication
  • Organizational Skills
  • Time Management
  • Problem Solving
  • Adaptability
  • Critical Thinking
  • Teamwork
  • Multitasking
  • Stress Management

Summary of Document Controller Knowledge and Qualifications on Resume

1. BA in Library Science with 5 years of Experience

  • Working experience in Document control management with Teamcenter
  • Work experience in a similar function.
  • Proficiency in Microsoft Office suite skills
  • Fluent language skills in English (both written and oral) (and other languages)
  • PLM Teamcenter Document management tool experience.
  • Deep understanding of Document control management.
  • Stakeholder Management and strong communication skills
  • Very structured, goal-oriented, and self-initiating person
  • Great time management skills, and multi-tasking abilities
  • Coaching and mentoring instincts to new users.
  • Good analytical skills and the ability to apply logical thinking

2. BA in Business Administration with 4 years of Experience

  • Experience in Document Control and Change Control Management in an ISO 13485 environment.
  • Familiar with Good Documentation Practices.
  • Keen eyes in document review
  • Ability to read and understand technical procedures or governmental regulations.
  • Ability to write reports, business correspondence, and procedure manuals.
  • Ability to effectively present information and respond to questions from groups of managers, associates, and third-party regulatory auditors.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  • Knowledge of Regulatory And Quality Audit Processes, Regulations And Quality Standards, Regulatory Agencies
  • Understanding of Documentation Management and Changes Interna and Project Management
  • Excellent command of verbal and written English, with proven ability to communicate clearly and professionally.

3. BA in Communication Studies with 2 years of Experience

  • Knowledge in the use of spreadsheets, databases, word processing, and selected job-specific software
  • Experience setting up and using electronic document management systems (Particularly SharePoint and MS365 TEAMS)
  • A good understanding of BIM
  • Excellent written and verbal communication and interpersonal skills with a high level of accuracy and attention to detail
  • Ability to keep clear and accurate records and reports
  • Able to use the computer and rapidly input data and retrieve records and information
  • The ability to organize workload and manage filing methods and management techniques
  • Able to work in a clear logical manner, following process and procedure
  • The ability to work independently or as part of a wider remote and local team
  • The ability to build strong working relationships with people at all levels

4. BA in Records Management with 6 years of Experience

  • Document control experience in a construction project/site environment
  • Prior experience using electronic document management and document control systems as well as in processing both design and vendor documentation
  • Experience working in a site/project team environment with the proven ability to build relationships with immediate and remote team members, clients, etc.
  • Proficient in electronic file management (e.g. Explorer and WinZip)
  • Intermediate to advanced knowledge of Portable Document format software such as Adobe Acrobat, Bluebeam
  • Familiar with EDMS systems such as SharePoint and Aconex
  • Intermediate working knowledge of MS Office Applications such as MS Project, Excel, Word, Outlook, Visio, PowerPoint
  • Ability to accurately and efficiently set up, create, and maintain documentation metadata
  • Ability to interpret and implement processes, procedures, workflows, and standards
  • The ability to document work tasks (work instructions)
  • Exceptional organizational skills, with a proven ability to meet deadlines in a fast-paced environment
  • Excellent written and verbal communication skills

5. BA in Business Administration with 1 year of Experience

  • Previous experience working in a similar role
  • Experience using industry-standard electronic DM systems (MS Teams, iPims, Aconex, SharePoint, Idox FusionLive)
  • Medium to advanced knowledge of MS Office and MS Excel
  • A commitment to safety in the workplace, with the ability to form and maintain strong working relationships
  • Shows willingness to make improvements and shares best practice
  • Must be able to meet deadlines
  • Ability to work well in a team and independently
  • Good communication skills both verbal and written
  • Ability to discuss issues clearly and concisely at all levels within the organization
  • Excellent written and verbal communication skills both in English and Italian

6. BA in Information Management with 3 years of Experience

  • Administrative and/or Document Control experience.
  • Must have experience in Microsoft Office including expert knowledge in Word, Excel, Access, and PowerPoint.
  • Experience in an office environment utilizing general office equipment such as photocopiers, scanners, printers, faxes, and shredders.
  • Experience working with VenDM
  • Must be able to obtain security clearance
  • Excellent communication skills, both written and verbal with strong listening skills
  • Ability to follow detailed directions in a fast-paced environment, taking requests from many people at varying levels of authority.
  • Must have effective problem-solving skills.
  • Experience working in an engineering consulting firm
  • High social competence, communicativeness, determination, and perseverance

7. BA in Project Management with 5 years of Experience

  • Previous experience in document control, working in a similar industry.
  • Previous experience providing document control support on 20 projects in parallel.
  • Document Management System experience and an understanding of the project phases from start-up, design, procurement (award), and handover.
  • Previous extensive experience using Aconex. 
  • Exposure to TeamBinder, Assai, Redeye, MyPlant, QDMS, and ALIM Web (Bentley)
  • Flexibility to be available after hours to meet project deadlines on an as-required basis.
  • Outstanding reliability, organization, planning, and attention to detail.
  • Intuitive listening, and exceptional written and oral communication abilities.
  • An ability to problem solve, with a solution-focused outlook.
  • Experienced team player with an ability to effectively prioritize.
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