Job Summary: 

• Managing RFI’s, collections, submittals, payroll, ordering office supplies
• Assist with other construction documentation and subcontractor/vendor needs
• Managing work orders and dispatching contractors
• Do takeoffs on projects
• Following up on work and inspecting completed work
• Making sure budgets are met
• Communicating with clients on progress
• Assist with office management tasks in the absence of the Office Manager and as directed by the Regional Manager
• Assist the Construction Managers and Project Engineers in project paperwork administration
• Assist in processing payroll, performing prevailing wage calculations and project budgeting

Skills on Resume: 

• RFI Management (Hard Skills)
• Collections (Hard Skills)
• Payroll Processing (Hard Skills)
• Work Order Management (Hard Skills)
• Project Takeoffs (Hard Skills)
• Client Communication (Soft Skills)
• Budget Management (Hard Skills)
• Inspection and Follow-up (Hard Skills)

Job Summary: 

• Attend job walks, pre-/post-inspections
• Screen incoming bidding opportunities, pull plans
• Fill out and respond to Request for Proposals/Request for Qualifications
• Outreach and coordination with various vendors, suppliers, etc. in preparation for quotes
• Assist with construction project takeoffs, filling out bidding documents
• Draft correspondences and other formal documents
• Plan and schedule appointments, subcontractors and events
• Identify and communicate with vendors
• Develop and implement organized filing systems
• Perform all other office tasks

Skills on Resume: 

• Job Walks and Inspections (Hard Skills)
• Bid Opportunity Screening (Hard Skills)
• RFP/RFQ Response (Hard Skills)
• Vendor Outreach and Coordination (Soft Skills)
• Construction Project Takeoffs (Hard Skills)
• Document Drafting (Hard Skills)
• Appointment Scheduling (Soft Skills)
• Filing System Organization (Hard Skills)

Job Summary: 

• Sorting incoming mail for the DC office.
• Deliver outgoing mail to mailbox or building FedEx drop box in time to meet pickup deadlines.
• Deliver incoming packages to the mail room and/or recipient promptly.
• Open, date stamp, deliver, or process incoming mail, packages, and correspondence for the Office Manager and Regional Manager.
• Prepare packages for shipment as requested by the Office Manager.
• Handle requests for office equipment service. 
• Handle requests for office/kitchen supplies, ensuring rooms are stocked and organized, and reconcile invoices.
• Process all incoming supply orders for accuracy and completeness and reconcile invoices with shipment.
• Handle requests for property management assistance or with facility or space issues.
• Organize and assist with office parties, luncheons, and other regional events.
• With the direction of the Office Manager, assist other departments in the absence of the assigned administrative staff, or as requested.

Skills on Resume: 

• Mail Sorting (Hard Skills)
• Time Management (Soft Skills)
• Package Handling (Hard Skills)
• Attention To Detail (Soft Skills)
• Inventory Management (Hard Skills)
• Communication (Soft Skills)
• Event Coordination (Soft Skills)
• Team Collaboration (Soft Skills)

Job Summary: 

• Meet vendors with customers to facilitate homeowners’ selections
• Uploading all homeowner selections electronically
• Interact with customers in a professional manner
• Follow-up with customers, subcontractors and vendors
• Prepare and facilitate Homeowner Reference Guide booklets with customers
• Monitor and respond to customer and vendor emails and voicemail messages daily
• Answer and field customer service calls and determine the proper action
• Review, update and confirm scheduled work for multiple jobs
• Maintenance and updates to documents and spreadsheets
• Various administrative and clerical duties

Skills on Resume: 

• Vendor Coordination (Soft Skills)
• Electronic Uploading (Hard Skills)
• Professional Communication (Soft Skills)
• Follow-Up (Soft Skills)
• Document Preparation (Hard Skills)
• Email and Voicemail Management (Hard Skills)
• Customer Service (Soft Skills)
• Administrative Support (Hard Skills)

Job Summary: 

• Prepare and manage change orders
• Follow up on all warranty requests with vendors/contractors to ensure prompt service.
• Attend and participate in pre-construction meetings
• Act as a liaison between customers and the Field Superintendent
• Prepare and execute permitting for projects
• Updating data in various software programs
• Order materials with vendors
• Manage Social media accounts and website.
• Prepare marketing on realtor.com
• Set up home photo shoots

Skills on Resume: 

• Change Order Management (Hard Skills)
• Warranty Follow-Up (Soft Skills)
• Meeting Participation (Soft Skills)
• Liaison Skills (Soft Skills)
• Permitting Execution (Hard Skills)
• Data Management (Hard Skills)
• Vendor Ordering (Hard Skills)
• Social Media Management (Hard Skills)

Job Summary: 

• Assist in the preparation and submission of proposals and qualifications
• Maintain estimating and preconstruction records and files
• Assist in maintaining and updating the vendor database
• Organize and maintain the company calendar
• Facilitate administrative operations in a construction office
• Answer phones and respond to inquiries
• Maintain lists using Microsoft Excel
• Maintain manual and electronic project files
• Take responsibility for hand-deliver bids
• Occasionally visit job sites to ensure project schedule is being maintained

Skills on Resume: 

• Proposal Preparation (Hard Skills)
• Record Keeping (Hard Skills)
• Vendor Database Management (Hard Skills)
• Calendar Organization (Soft Skills)
• Administrative Operations (Soft Skills)
• Phone Communication (Soft Skills)
• Microsoft Excel Proficiency (Hard Skills)
• Project File Maintenance (Hard Skills)

Job Summary: 

• Managing work orders and dispatching contractors
• Do takeoffs on projects
• Following up on work and inspecting completed work
• Making sure budgets are met
• Communicating with clients on progress
• Receive, verify, track and upload Certificates of Insurance (COI) to Angus database software.
• Coordinate drawing review including logging comments and managing deadlines.
• Support Project Audits with research and document assembly
• Support US Census requests with current project information.
• Assemble and distribute project closeout materials and files.

Skills on Resume: 

• Work Order Management (Hard Skills)
• Project Takeoffs (Hard Skills)
• Work Inspection (Soft Skills)
• Budget Management (Hard Skills)
• Client Communication (Soft Skills)
• Insurance Certificate Management (Hard Skills)
• Drawing Coordination (Hard Skills)
• Project Closeout Documentation (Hard Skills)

Job Summary: 

• Assist with the preparation of departmental documents, spreadsheets, and presentations using Microsoft Office.
• Distribute, file and maintain departmental documents.
• Compile, organize, proofread and accurately finalize documents for signature and/or distribution.
• Organize and maintain electronic files and project directories on shared drive and portal.
• Schedule appointments, and maintain and coordinate calendars and contact lists in Outlook.
• Coordinate logistics and assist in the preparation of all materials for departmental and client meetings, including conference room scheduling, set-up and management of A/V equipment and catering arrangements
• Process and track expense reports, check requests, and e-time entries
• Receive, pre-code, track, create, and research invoices.
• Arrange staff travel including air, hotel, car rental and conference registration
• Sort, open, deliver, and track incoming mail and packages.

Skills on Resume: 

• Document Preparation (Hard Skills)
• File Management (Hard Skills)
• Proofreading (Soft Skills)
• Electronic File Organization (Hard Skills)
• Calendar Coordination (Soft Skills)
• Meeting Logistics (Soft Skills)
• Expense Report Processing (Hard Skills)
• Travel Arrangement (Soft Skills)

Job Summary: 

• Arrange for courier and overnight services.
• Request and obtain office supplies.
• Provide functional administrative support
• Track and verify change orders for ongoing projects.
• Track Capital Expenditure and Tenant Improvement project costs using the CapEx and TIP software tools.
• Create contracts, reconcile exhibits and track signatures using Contract Logix software.
• Create, reconcile exhibits and assemble Requests for Proposals (RFP).
• Manage construction documents using Bluebeam software.
• Print using the large format copier.
• Support projects or special assignments

Skills on Resume: 

• Courier Arrangement (Soft Skills)
• Office Supply Management (Hard Skills)
• Administrative Support (Soft Skills)
• Change Order Tracking (Hard Skills)
• Project Cost Tracking (Hard Skills)
• Contract Creation (Hard Skills)
• Document Management (Hard Skills)
• Large Format Printing (Hard Skills)

Job Summary: 

• Take responsibility for preparing Submittals
• Preparing and tracking contracts and subcontracts
• Bookkeeping activities/support - Payroll, A/P, A/R
• Filing, including creating labels, matching invoices to packing slips, etc.
• Proficient use of Microsoft Word and Excel
• Answering multi-line phones
• Be responsible for the preparation of reports
• Take responsibility for ordering supplies
• Provides operational and clerical support to other project staff
• Interacts with and supplies information to job applicants, employees, department heads, and public and private agencies

Skills on Resume: 

• Submittal Preparation (Hard Skills)
• Contract Management (Hard Skills)
• Bookkeeping Support (Hard Skills)
• Filing Organization (Hard Skills)
• Microsoft Word and Excel Proficiency (Hard Skills)
• Phone Management (Soft Skills)
• Report Preparation (Hard Skills)
• Supply Ordering (Hard Skills)

Job Summary: 

• Sets up and maintains electronic data management system.
• Check and edit incoming documents and prepare for distribution
• Ensures distribution of engineering and construction packages are being distributed accurately and promptly.
• Follow up with engineering and construction to confirm the status and/or completion dates of deliverables.
• Proficient in maintaining and processing construction submittals.
• Collect, retain, retrieve, distribute, and transmit project documents, including communications and transmittals, engineering drawings, and construction documents.
• Assist the Construction and Design departments in all phases of the Project Closeout process.
• Run errands in and around metro Detroit, including the downtown Detroit area.
• Plan and schedule appointments and events
• Greet and assist onsite guests

Skills on Resume: 

• Electronic Data Management (Hard Skills)
• Document Editing (Hard Skills)
• Package Distribution Management (Hard Skills)
• Status Confirmation (Soft Skills)
• Construction Submittal Processing (Hard Skills)
• Document Handling (Hard Skills)
• Project Closeout Support (Soft Skills)
• Appointment and Event Planning (Soft Skills)

Job Summary: 

• Setup initial contracts and project information in project management software
• Assist in estimating and purchasing with subcontractors and suppliers. 
• Create subcontractor agreements, POs, COs and Agreements in the project management software, box.com electronic files and hardcopy files
• Help review and process invoicing and payments
• Responsible for the organization and management of electronic and hard copy files for all project records, including construction contracts, change orders, permits, pay apps/invoices and other correspondence
• Coordinate plans and requests for information from architects and engineers.
• Update the construction schedule with assistance from the Superintendent
• Attend project meetings and record meeting minutes
• Assist in project close-out procedures and documentation
• Communicate and enforce the company's Safety and Health Management Program
• Assisting in ordering safety gear and tools

Skills on Resume: 

• Contract Setup (Hard Skills)
• Estimating and Purchasing Support (Hard Skills)
• Document Creation (Hard Skills)
• Invoice Processing (Hard Skills)
• File Organization (Hard Skills)
• Plan Coordination (Soft Skills)
• Schedule Updating (Hard Skills)
• Meeting Documentation (Soft Skills)

Job Summary: 

• Prepare correspondences, memoranda, meeting minutes, reports and other documents
• Coordinate with the Superintendent and Project Manager on project scheduling and establish an appointment schedule or calendar
• Receive and review incoming correspondence. 
• Screen, sort, and arrange items for immediate attention, appending and attaching relevant materials from files or records. 
• Handle all forms of communication expeditiously and efficiently
• Compile information for and compose periodic reports for the Superintendent and Project Manager
• Receive incoming telephone calls, take messages, and place calls 
• Type project contracts from drafts and file paperwork or electronic files
• Maintain acquisition records and files documenting performance and compliance
• Monitor and track schedules and invoices as directed
• Update and manage project files and data
• Maintain tracking database spreadsheets for invoice processing and contract deliverables

Skills on Resume: 

• Document Preparation (Hard Skills)
• Project Scheduling Coordination (Soft Skills)
• Correspondence Review (Hard Skills)
• Communication Management (Soft Skills)
• Report Compilation (Hard Skills)
• Telephone Communication (Soft Skills)
• Contract Typing (Hard Skills)
• Schedule and Invoice Tracking (Hard Skills)