WHAT IS A CONSTRUCTION ADMINISTRATIVE ASSISTANT ?
As a Construction Administrative Assistant, you will manage administrative tasks for both existing construction projects and new initiatives. Your role involves direct collaboration with the CEO and Project Managers to oversee documentation, organize schedules, and handle communications. Additionally, you will assist in project setup, coordinate logistics, and maintain robust relationships with stakeholders to ensure project success.
Need-to-Know Overview of a Construction Administrative Assistant
1. Construction Administrative Assistant Roles and Responsibilities
- Draft correspondences and other formal documents
- Plan and schedule appointments and events
- Answer inbound telephone calls
- Develop and implement organized filing systems
- Perform all other office tasks
- Assist in startup documents for each project
- Plan and coordinate the project with GTC support staff and customers for billing and operations
- Coordinate all equipment, material, and subcontractor purchases orders and delivery
- Write and manage all correspondence, front end, and closeout documents including submittals, pay applications, and O&M Manuals
- Identify and track all costs and change orders as approved
- Responsible for developing and maintaining contract billings
- Develop and maintain quality relationships will Owners, suppliers, and subcontractors
- Help coordinate the startups for equipment with GTC Construction Project Managers or manufacturers
- Coordinate warranty requests with Project Managers
- Follow up with customers to ensure satisfaction and look for feedback on ways to improve our delivery of the project
- Provide administrative support to ensure the efficient operation of the Pre-Construction/construction team.
2. Construction Administrative Assistant Requirements and Qualifications
- Ability to apply advanced critical thinking skills in a stressful working environment where multi-tasking skills are essential and top performance levels are required.
- Able to handle sensitive information in a confidential manner
- Attention to detail and problem-solving skills
- Strong organizational and planning skills
- Proficient in MS Office (especially Excel)
- Proficient in Bluebeam preferred (not required)
- Valid Driver License and reliable vehicle (Driving during business hours is required)
- Team player - Able to work well with customers and team members
- Strong drive and work ethic. Above-average performance.
- Go above and beyond
- Eager to learn and desire to improve continually.
- Able to continually adapt to change
- Attitude of gratitude
- Ready to listen to others
- Honest, reliable and punctual
- Be engaged and care about the company
- Technologically savvy
- Comprehensive reading skills
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Professionals in this field usually manage projects or tasks, collaborate with teams, analyze information, and solve problems related to business or organizational objectives. Daily responsibilities may vary depending on experience level, specialization, and the organization where the role is performed.
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Most careers require a combination of technical skills related to the profession and professional skills such as communication, teamwork, problem solving, and analytical thinking. These abilities help professionals perform effectively in different work environments and across various organizational roles.
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Many professionals begin in entry-level roles where they gain foundational knowledge and practical experience. Over time, they may progress to mid-level or senior positions that involve greater responsibility, specialization, or leadership within their organization or industry.
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Editorial operations are managed by Thanh Huyen, Managing Editor, with research direction and final oversight by Lam Nguyen, Founder & Editorial Lead. Content is periodically reviewed to reflect observable labor market changes.