• Professionally answering phones, and routing calls
• Assist with a variety of administrative tasks including copying, faxing and assist colleagues with administrative tasks.
• Following up with Homeowners on estimates
• Coordinate all permitting and inspections
• Update multiple city license renewals
• Regularly update subcontractor lists
• Maintain daily calendar for field and office schedules with proficiency and accuracy
• Contact customers as a follow-up to make sure all work was done to their satisfaction
• Provide excellent customer service.
• Be proficient in computer applications such as Microsoft Office, Outlook, Restoration Manager, Smartsheet
• Perform various other tasks to help daily inner office daily.

Skills: Phone Communication, Admin Support, Customer Follow-Up, Permitting Coordination, License Management, Calendar Management, Satisfaction Assurance, Office Software Proficiency

• Organize and schedule meetings and appointments for the VP and Sr. Director and take detailed minutes
• Prepare office and meeting space for meetings and special events
• Assist with set up of technology for meetings and phone calls (set up Skype, projectors, etc.)
• Ensure daily office operations, answering the telephone and in-person inquiries about Fortune’s programs
• Be the key point of contact between the VP, Senior Director, and Fortune Senior Executive Team, administrative, and direct services staff
• Forward correspondence to staff and other managers regarding upcoming deadlines
• Assist in the preparation of regularly scheduled reports 
• Write and distribute emails, correspondence memos, letters, faxes and forms 
• Keep track of audit dates and outcomes 
• Order office supplies and create requisitions, process supply orders and maintain supply inventory 

Skills: Meeting Coordination, Office Preparation, Technology Setup, Office Operations, Key Point of Contact, Deadline Management, Report Preparation, Correspondence Management

• Schedule, attend and take minutes at all construction meetings
• Help prepare budgets for upcoming projects
• Keep track of construction supplies
• Act as the point of contact for contractors, property managers, suppliers, etc.
• Prepare financial documentation
• Do essential bookkeeping
• Take responsibility for negotiating to price
• Pay approved invoices to contractors and suppliers
• Address any billing or ordering issues
• Provide reports to management weekly

Skills: Meeting Coordination, Budget Preparation, Supply Management, Contractor Liaison, Financial Documentation, Bookkeeping, Negotiation, Invoice Processing

• Assist Proposal Coordinator with reviewing incoming RFP, Bid Requests, etc. for proposal deliverables and key dates.
• Assist the Proposal Coordinator with providing pertinent information from the RFP to the Legal Team for review and the review due date.
• Assist the Proposal Coordinator with the process of gathering the required information and submitting bid bond requests.
• Assist the Proposal Coordinator with all general company information required for the response and request technical inputs for the response
• Manage the schedule for all inputs, incorporate them into the document, and produce the completed proposal document.
• Assist the Proposal Coordinator with scheduling proposal reviews and incorporate comments and changes for the final proposal document.
• Regularly update bid opportunity status to be used for management reports.
• Assist the Proposal Coordinator with scheduling key RFP dates, bid reviews, etc, and distribute to proper team members.
• Assist with completing and submitting Pre-Qualification forms including getting required information from different departments.
• Obtain certificates of insurance when needed by the owner

Skills: Proposal Review, Legal Coordination, Bid Bond Management, Information Gathering, Document Production, Proposal Review Scheduling, Status Tracking, Pre-Qualification Assistance

• Keep track of all staff training and orientation
• Prepare bill invoices for vendors and submit check requests
• Take responsibility for maintaining the filing system and contact lists 
• Coordinate travel arrangements for the ICAN management team 
• Attend and participate in the meetings, conferences, and training
• Manage Pre-Construction email and calendar
• Manage and maintain project folders
• Create and distribute emails, proposal cover letters, and correspondence
• Assist the Business Development Director with potential proposal opportunities, including coordinating BNB meetings with the Proposal Coordinator, reporting potential bid opportunities to the Pre-Construction Director
• Provide various administrative support to the Pre-Construction and Business Development team.
• Organize travel and book travel accommodations and reservations

Skills: Staff Training Management, Invoice Preparation, Filing System Maintenance, Travel Coordination, Meeting Participation, Email and Calendar Management, Project Folder Organization, Administrative Support

• Working experience in the construction field
• Experience with Reception/Administrative Assistant
• Strong computer skills
• Strong communication skills
• Able to know the proper order work should be completed in
• The ability to prioritize and multitask
• CRM management experience
• Strong attention to detail
• Must have organizational skills
• The ability to complete tasks accurately and timely with minimal supervision

Qualifications: BA in Construction Management with 3 years of Experience

• Previous experience in office administration or other related fields
• Related construction office experience
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Must have solid attention to detail
• Strong organizational skills
• Diversity and inclusion
• Must be results-driven
• Teamwork orientation
• Must pass a Background Check, and Drug Screening.

Qualifications: BS in Architecture with 1 year of Experience

• Proficiency with MS Word, MS Excel, and MS PowerPoint.
• Viewpoint Spectrum work experience
• Experience working in a construction office
• Excellent writing and communication skills.
• Must be self-motivated and can work independently.
• Pleasant, professional, and personable manner.
• Working experience as a notary
• Highly organized and detail-oriented
• Be someone who takes initiative and is results-oriented
• Be an agile team player with a good learning attitude and communication skills

Qualifications: BS in Environmental Design with 4 years of Experience

• Experience in a supportive role for a construction company.
• Proficiency with Microsoft Office Programs - Expertise in Excel
• Must be detail-oriented and highly organized.
• Demonstrates accuracy and thoroughness, and monitors own work to ensure quality.
• Able to meet tight deadlines
• A good working knowledge of Budget Tracking
• Ability to communicate effectively verbally and in writing
• Working experience with data entry and record-keeping
• CRM management experience
• Problem-solving and analytical skills

Qualifications: BS in Civil Engineering with 2 years of Experience

• Commercial construction administrative or related experience
• The ability to work in a fast-paced environment
• Familiarity with industry-specific software (e.g., Procore, Buildertrend) for project management and documentation
• Experience in identifying issues and implementing solutions to keep projects on track.
• Understanding of safety regulations and compliance standards in the construction industry.
• Experience in maintaining accurate records of project activities, including change orders and safety inspections.
• Ability to manage calendars, schedule meetings, and coordinate site visits for project teams.
• Experience liaising with clients, subcontractors, and suppliers to ensure smooth project execution.
• Excellent written and verbal communication skills
• Must have MS Office Proficiency

Qualifications: BA in Business Administration with 5 years of Experience