• Account payable operations – posting of supplier invoices during the day-to-day operation
• Communication with internal customers and suppliers to ensure smooth and effective operation, ensuring all issues are called out and resolved within defined timescales
• Effective resolution of queries and Key contact for suppliers
• Maintenance of control activities under direct supervision in data entry, filing, and maintaining financial information to management for financial reports.
• Processes invoices for payment prints and mail accounts payable checks.
• Collects mail from designated sources.
• Performs data entry and spreadsheet management.
• Maintains accounts payable files and records.
• Respond to vendor and employee inquiries regarding invoices, expenses, and check requests, and assist with discrepancy reconciliation.
• Prints and routes accounts payable reports.
• Assists with the preparation of 1099s.
• Assists with monthly closings, journal entries, and bank statement reconciliation.

Skills:  Account Payable Operations, Communication, Problem-Solving, Data Entry and Filing, Financial Reporting, Organization, Customer Service, Administrative Support

• Perform necessary tasks to ensure timely resolution of transaction discrepancies, which may involve collaboration with other departments within the company as well as require specific knowledge of internal and external processes.
• Demonstrated ability to build and maintain working relationships with internal and external stakeholders.
• Demonstrated experience with data reconciliations.
• Prepare data/reports for management and partner review.
• Maintain current awareness of cross-functional policies and procedures that impact Accounts Payable.
• Field questions from internal and external partners on outstanding issues.
• Process manual transactions (invoices, paybacks, payments, expenses, and adjustments) including posting and coding to appropriate accounting codes.
• General knowledge of accounting principles.
• Generate invoices and account statements and send to clients
• Double-checking that invoices are billed correctly
• Resolve payment discrepancies and follow up with customers
• Analyze vendor statements as well as current vs. past bills to identify missed payments
• May or may not handle GL coding, Accruals, statement reconciliation and upkeep, vendor return bill backs, MCBs, Excel spreadsheets, filing, storage, and assist with additional items.
• Learns and works quickly and can process high volumes of work in a fast-paced working environment.
• May or may not handle the following vendor types, freight, material, distribution, utilities, or supply vendors

Skills: Data Reconciliation, Interdepartmental Collaboration, Stakeholder Relationship Management, Reporting and Data Analysis, Knowledge of Accounting Principles, Problem-Solving, High Volume Processing, Invoice Management.

• Monitors the Accounts Payable email mailbox daily with the department manager
• Forwards and keeps track of invoices pending approvals and request approvals in a timely manner
• Processes the daily workload assigned, including daily cash entries
• Audits and approves employee expense reports
• Investigate and resolve problems associated with the processing of invoices and purchase orders
• Provides accounts payable assistance to AP department staff when needed
• Monitors AP processes and workflows to ensure timely and accurate processing of invoices and expense reports
• Receives incoming mail and forwards to the correct individual for approval when needed
• Responsible for month-end close entries, including consultant/subcontractor timesheet entries from Unanet and correction entries
• Provides full department coverage when the manager is unavailable

Skills: Accounts Payable Management, Invoice Tracking and Approval, Daily Workload Management, Expense Report Auditing, Problem Solving, Team Support, Process Monitoring and Improvement, Administrative Support

• Verify invoice accuracy, coding invoices, and obtaining approvals
• 3-way matching of A/P invoices in a high-volume setting
• Processing expense reports and petty cash reimbursements
• Responsible for regular weekly cheque runs, EFT, and wire transfers on a weekly basis
• Using all forms of communication to obtain information from external and internal vendors
• Ensuring all issues are addressed immediately to management accordingly
• Responsible for month-closing account reconciliations, bank reconciliations, aging reporting, and journal entry adjustments
• Following up with consultants/vendors for inquiries or discrepancies
• Reconcile invoices, and intercompany transactions to ensure accuracy and completeness
• Support the Finance department to ensure accurate flow of invoices in a timely manner
• Printing cheques, obtaining bank drafts, and processing wire transfer payments

Skills: Invoice Verification and Coding, 3-Way Matching, Expense Processing, Payment Processing, Communication Skills, Problem-Solving, Account Reconciliation, Vendor Management

• Review, analysis, and research of invoices, payments, expense reports, and vendor information for accuracy and resolve any discrepancies in a timely manner
• Ensure proper general ledger coding of invoices and expense reports
• Preparation of batch check runs and ACH transactions
• Maintenance of accurate accounts payable aging schedules
• Scanning, filing, and maintenance of accounting documents, records, and reports
• Assist with period-end and year-end close, including reconciliation of vendor statements and corporate credit card.
• Communication with outside vendors as necessary to answer questions and resolve issues accordingly.
• Ensure pertinent vendor information is collected and input into the accounting system (ex. W-9).
• Monitor bank accounts for automatic payments, ACH transactions, etc. and obtain proper supporting documentation as necessary.
• Candidates must possess strong analytical and problem-solving skills.

Skills: Invoice and Payment Review, Discrepancy Resolution, General Coding, Payment Processing, Accounts Payable Management, Document Management, Period-End and Year-End Close, and Vendor Communication.

• Manage accounts receivable, creating, sending, collecting, and recording payments. Including weekly reporting to management on the status of all outstanding receivables.
• Entry of accounts payable ensuring accuracy by working with outside departments
• Pays vendors by monitoring discount opportunities, preparing checks, and resolving purchase orders, contracts, invoices, or payment discrepancies and documentation.
• Responsible for weekly payment processing, working closely with the controller
• Assist in cash management, and online banking, including bank and credit account reconciliations.
• Assist in general ledger transactions including balance sheet and profit and loss statement accuracy.
• Responsible for working with customers, vendors, and subcontractors to resolve financial-related questions or issues as arise.
• Records and maintains files and records of customers and vendors. Tracking insurance, licenses, and certificates to ensure compliance.
• Maintains accounting ledgers by verifying and posting account transactions.
• Protects the organization’s value by keeping information confidential.

Skills: Accounts Receivable Management, Financial Reporting, Accounts Payable Entry, Vendor Payment Processing, Payment Processing Coordination, Cash Management and Reconciliation, General Ledger Maintenance, Financial Issue Resolution

• Experience in an Accounts Payable position, preferably processing 200+ invoices/week
• Ability to understand basic bookkeeping and accounts payable principles
• Strengths in calculating, posting, and managing accounting figures and financial records
• Hands-on experience with Excel spreadsheets
• Customer service oriented with negotiating skills
• Very strong skills with accuracy and attention to detail
• Previous full cycle Accounts Payable experience
• Proficient in Microsoft Office and great communication skills
• Strong attention to detail and ability to multitask

Qualifications: BS in Accounting with 3 years of experience.

• Reconciles complex collection site invoices to the DISAWorks® database quickly and accurately according to defined procedures
• Identifies pricing discrepancies and initiates corrective action
• Processes payments quickly to maintain and improve relationships with vendors and provide same vendors with ample documentation of disputed charges
• Communicates effectively, promptly, and professionally with internal and external clients of the department including coworkers, customers, and vendors
• Works with other members of the department to identify and implement business process improvements
• DISAWorks® system experience and Great Plains system experience
• Customer service experience with working knowledge of principles and processes for providing outstanding customer service
• Intermediate skill level in Microsoft Office Suite and Analytical problem-solving skills
• Experience with Retail/ Wholesale chargebacks and EDI transactions
• Proficiency in Excel formulas, lookups, and pivot tables
• Highly organized and exceptional research/data tracking skills

Qualifications: BS in Business Administration with 2 years of experience.

• Working experience in administration
• Knowledge of English language, Polish
• PC skills (MS Office, Oracle system/SAP experience is an advantage)
• A great teammate with the ability to learn and work alone when necessary
• Excellent communication and social skills
• Excellent customer service skills and analytical problem-solving skills
• Experience in Accounts Receivable and Accounts Payable in a multi-channel retailer
• Experience in Microsoft Dynamics or Microsoft D365 is desirable
• Strong attention to detail and accurate input is essential
• Strong Excel and Word skills
• Excellent communication skills – both written and verbal

Qualifications: BS in Finance with 5 years of experience.

• Experience in Accounts Payable
• Excellent oral and written communication skills
• Proficient with Microsoft Word/Excel
• Excellent oral and written communication skills
• Eye for detail, accuracy, well-organized, analytical
• Ability to prioritize and multi-task in a fast-paced environment
• Experience in a professional, financial services or venture capital/private equity setting
• Strong data entry 45+ WPM alphanumeric and 9,000+ KSPH 10-key.
• Problem-solving / seeking resolution.
• Advanced knowledge of Excel.
• Must be able to stand and/or sit for extended periods of time.

Qualifications: BA in Economics with 5 years of experience.

• Experience in P2P function  and advanced Excel skills
• Evidence of any other professional qualifications and training, either completed or underway, would be highly desirable.
• Strong Accounts Payable experience, preferably in a Shared Services environment.
• Strong verbal and written communication skills with the ability to communicate in fluent English, in a clear manner to colleagues and customers.
• High attention to detail and ability to handle large data with an excellent degree of accuracy.
• Troubleshooting skills, SAP experience
• Ability to build and maintain effective working relationships
• Capability to work collaboratively amongst Shared Service Center SSC teams and support business units.
• Fast and accurate data entry skills
• Strong technical and administrative skills

Qualifications: BA in Mathematics or Statistics with 6 years of experience.

• Experience in Accounts Payable, P-Card operations, and T&E reimbursement experience in a similar industry
• Experience with Certify, Workday, Great Plains, PNC ActivePay
• Strong attention to detail, multi-tasker, and driven to learn and grow
• Intermediate Excel skills (v-lookup, pivot tables)
• Clear, concise verbal and written communication skills
• Ability to quickly build relationships across the organization.
• Team player with exceptional work ethic.
• Clear thinker with problem-solving skills, ability to research problems, and drive resolutions.
• Excellent communication skills
• Multitasking ability and High attention to detail
• Strong Excel Skills, QuickBooks proficiency, and SAP proficiency

Qualifications: BA in Information Systems or Statistics with 2 years of experience.