WHAT IS AN AP SPECIALIST ?
The Accounts Payable Specialist is responsible for the daily processing of all invoices, including those from subcontractors, ensuring their proper filing and tracking. They play a crucial role in maintaining strong relationships with each subcontractor through regular meetings, facilitating the review and approval of invoices by managers. Additionally, this position handles the preparation of inventory purchase orders in response to requests, overseeing their submission for managerial approval.
Need-to-Know Overview of an Accounts Payable Specialist
1. Accounts Payable Specialist Roles and Responsibilities
- Perform monthly inventory count and inventory reconciliation
- Prepare monthly Subcontractor Matrix report
- Work with Subcontractors for any discrepancy issues
- Process employee expense reports and other A/P related check requests
- Negotiate expense pay terms with vendors
- Assist in the financial accounting period close process
- Generate system A/P aging reports
- Bank account reconciliation & Monthly Cash Flow
- Perform monthly General Ledge entries and reconciliation
- Assist Accounting Team with Inventory forecasting.
- Prepare appropriate schedules and reports as requested
- Assist with office and sales & service team operations in other areas and in various projects.
- Inventory control experience is strongly preferred
- Associate degree in Accounting required.
2. Accounts Payable Specialist Skills, Abilities and Experience
- Bachelor's in Accounting/Finance desired.
- Thorough understanding of GAAP and Accounting principles
- Intermediate to advanced level Excel
- Strong analytical, research and problem solving skills
- Proficient in Microsoft Office Suite and Google Docs with an emphasis on Excel
- Excellent organizational and time management skills with the ability to prioritize tasks and meet tight deadlines
- Detail oriented with a high level of accuracy
- Strong written and verbal communication skill
- Outstanding organizational skill
- Excellent attention to detail.
- A proactive attitude