• Review AP entries to ensure proper GL accounts are impacted.
• Reconcile payable reports each month to confirm that all amounts paid were accurate.
• Responsible for vendor setup process, collecting W-9 forms, exemption certificates and ensuring vendor is set up on payment platform
• Ensuring all vendor invoices have proper approvals, assist in preparation for annual audit.
• Manage AP mailbox and respond to field and vendors as requested, including processing all attached vendor invoices
• Prepare A/P and A/R forecasting reports to ensure cash flow analysis is updated.
• Assist in calculating and analyzing monthly accruals and balance sheet reconciliations
• Scan and code invoices and record cash receipts for properties
• Prepare bank reconciliations, post work orders and expenses
• Conduct A/P research and effectively communicate with vendors
• Maintain A/P and A/R files, perform general office organizational and administrative tasks

Skills: Accounts Payable Management, Vendor Setup and Compliance, Invoice Processing and Approval, Cash Flow Analysis, Accruals and Reconciliations, Document Management, Bank Reconciliation, Communication and Research

• Assumes responsibility for the accurate and timely performance of accounts payable functions
• Reviews invoices to ensure they are properly authorized
• Reviews source documents and matches purchase orders, invoices, and receiving documents - confirm quantity and pricing
• Codes invoices to appropriate general ledger accounts
• Input invoices into accounts payable application
• Review expense reports in Concur against Company policy
• Assumes responsibility for establishing and maintaining effective business relations with vendors and Company personnel
• Researches and resolves vendor inquiries
• Maintains and projects the Company’s professional reputation
• Maintains confidentiality, maintains vendor files
• Ensures that work area is clean, secure, and well-maintained
• Work through the purchasing and accounts payable processes, which will scale and evolve

Skills: Accounts Payable Management, Invoice Processing, Expense Management, Vendor Relationship Management, Confidentiality and File Management, Professional Reputation, Process Improvement, Workspace Management

• Prepare and process all vendor invoices, generate checks and match back-up
• Maximize vendor discounts, review AP data entry for accuracy
• Accrue use tax per tax laws in multiple states, enforce Company policies
• Vendor reconciliation and communication, maintain open and paid accounts payable files
• Prepare other reports and analysis, adhere to Accounts Payable internal control procedures
• General clerical duties include, typing, calculating and filing
• Daily processing of vendor invoices with Purchase Orders using 3-way match
• Ensuring timely and accurate input of data into the system
• Coding invoices to appropriate GL Account and Cost Center/Category
• Maintaining relationships and providing timely responses to all information requests from internal customers (Stores, Home Office) and external customers (vendors)
• Monthly reconciliation of vendor statements

Skills: Accounts Payable Management, Financial Data Accuracy, Tax Compliance, Vendor Relations, Reporting and Analysis, Clerical Proficiency, Purchase Order Processing, Customer Relationship Management

• Ensure original documentation is complete with authorizing signature (per ITW Policy) and appropriate supporting documentation (purchase orders and receivers)
• Maximize vendor cash discounts where applicable
• Implement ACH and wires for all customer/vendor to reduce processing time and eliminating manual checks, mailing
• Maintain accounts payable records in an orderly fashion, including check log.
• Improve the processing of payments by streamlining the AP
• Responsible for the Accounts Payable accrual journal entry preparation
• Prepare monthly reconciliations of Accounts Payable and Accounts Receivable to General Ledger
• Maintain customer relationship through resolving customer concerns, complaints, and inquiries using exceptional problem-solving skills
• Work proactively with other departments in identifying and resolving accounts receivable related issues including debits/credits
• Execute all collection efforts that result in AR past due reduction to less than 1% monthly

Skills: Documentation Management, Cash Management, Accounts Payable Record Keeping, Accrual Journal Entry, Reconciliation Skills, Customer Relationship Management, Cross-Departmental Collaboration, Collections Management

• Prepare checks and initiate wire payments within credit terms
• Assist with opening and sorting of departmental mail, act as primary contact for vendors
• Provide accurate and effective documentation relative to the accounts payable function in accordance to record retention policies and laws
• Maintain and update process and procedural documentation to reflect changes on a timely basis
• Update and maintain a log for all invoices received both electronically and hardcopy on a daily basis
• Set up and maintain accurate vendor records, obtain W-9 information for all new vendors and assist with the annual 1099 reporting process
• Reconcile statements, research billing issues, and correct discrepancies
• Assist with system upgrades and automation of processes
• Assist with ad-hoc reporting requests and annual audits
• Understand the process flow of an invoice for both an accrual and expense.          
• Timely processing of invoices, and facilitating cost adjustments with operations.  

Skills: Accounts Payable Management, Vendor Relations, Document Management, Invoice Processing, Reconciliation and Problem Resolution, Financial Reporting and Auditing, System Upgrades and Automation, Compliance and Reporting

• Creating and maintaining customer and vendor records in the financial system
• Coding cash receipts, invoices, PO’s and other documents
• Log and record invoices received, run balancing fuel reports daily.
• Researches and analyzes a variety of invoice issues.
• Ensure all invoices are properly supported by adequate documentation.
• Audit employee expense reports and Company charge card charges.
• Prepares monthly account reconciliations, maintaining ledgers and files related to AP.
• Assists with payment processing and 1099 preparation.
• Ensure accurate entry of invoices being recorded.       
• Achieve volume goals as identified by management, and assist in the year-end audit process.      

Skills: Financial System Management, Coding and Documentation, Analytical Skills, Expense Management, Reconciliation and Recordkeeping, Payment Processing, Accuracy and Documentation, Goal Achievement and Audit Support

• Accounts payable experience, great customer service
• Ability to manage and prioritize high volume of invoices
• Interacted with various levels of leadership
• Ability to work in Excel and Word must be detail-oriented
• Requires excellent interpersonal, verbal and written communication, and organizational skills
• Plans and completes work effectively and efficiently meets assigned deadlines and makes sound decisions
• Ability to interpret and analyze data and make recommendations based on findings
• High School diploma or equivalent experience, prefer Associate degree in Accounting.
• Experience working in Finance or Accounting.
• Ability to prioritize and handle multiple tasks in a changing work environment
• Excellent written and verbal communication skills
• Ability to work independently and on a team

Qualifications: BA in Curriculum and Instruction with 2 years of Experience

• Accounts payable experience.
• Experience with Microsoft suite of products (Word, Excel, etc.).
• Experience with NetSuite and/or Oracle, Coupa an asset.
• Experience with entering general journal entries and tracking general ledger codes.
• Strong attention to detail and high level of accuracy.
• Superior communication skills, both written and verbal. 
• Communication methods used in this position include telephone, in-person, and e-mail.
• Strong organizational skills with the ability to meet a variety of deadlines.
• AP experience in Hospitality, accounts payable experience
• Experience in M3, Yardi or related software required
• Excellent analytical, problem solving and decision-making skills

Qualifications: BA in Secondary Education with 3 years of Experience

• Knowledge of accounts payable operations with large ERP AP system experience
• Ability to effectively communicate with management, peers and external parties
• Excellent analytical, problem solving and organizational skills
• Ability to manage multiple projects simultaneously
• Ability to work within deadlines and utilize resources to meet those deadlines
• Understanding of business, accounting and accounts payable policies
• Ability to take direction and implement changes
• Ability to adapt to changing business environment
• Understanding of and adherence to control procedures
• Proficiency in MS Office Suite, Oracle 12R and/or Oracle Purchasing, Micro Strategy and other reporting tools

Qualifications: BA in Educational Technology with 4 years of Experience

• Reconciliation, accounting and/or data-entry experience, Oracle experience 
• Outstanding written and verbal communication skills with attention to detail
• Ability to work with minimal direction, alone or in team environment
• Knowledge of accounts payable processes, international diversity
• Ability to multi-task and meet deadlines in a high production environment
• Ability to visualize, articulate, and solve payment problems
• Strong PC proficiency including but not limited to All MS Office applications.
• Exceptional typing/10-key/Data Entry proficiency with a minimum of 10,000 kph
• Operational improvement driven, excellent interpersonal skills

Qualifications: BA in School Psychology with 2 years of Experience

• Professional experience in a directly applicable field.
• Must be detailed oriented, possess strong analytical and organizational skills
• Demonstrates excellent oral and written communication skills
• Proficiency with Microsoft Office Suite (Outlook, Excel, Word)
• Demonstrates unquestioned integrity and excellent professional judgment
• Ability to work independently and as part of a team
• Demonstrated success in quickly learning new systems and tools to manage business functions
• Familiarity with accounting practices and procedures
• Strong problem-solving skills and work ethics
• Reconciliation and financial analysis experience.

Qualifications: BS in Curriculum and Instruction with 3 years of Experience

• Positive, enthusiastic and flexible attitude
• Proficient in Microsoft Office, especially Outlook
• Excellent communication skills, both verbal and written
• Strong organizational skills, ability to effectively multi-task
• Takes personal responsibility for assigned tasks
• Attention to detail required, team-player mentality
• Effective time management skills to meet deadlines
• Ability to work in a fast-paced environment and adapt to the changing needs of the department
• Knowledge of Operations and Accounts Payable preferred or a combination of relevant experience in customer service, inventory control, operations and general accounting 
• Experience in Accounts Payable in a fast-paced environment
• Seeks and achieves continuous personal improvement and suggests new ideas that encourage personal, departmental, or company growth
• Strong commitment to the Team Horner Value System

Qualifications: BS in Educational Technology with 5 years of Experience