Job Summary:

• Triage of obtained invoices either through customary mail or electronically.
• Process vendor invoices of high volume.
• Survey company procedures for compliance while processing invoices including Distinguishing appropriate accounting period, company, G/L account, project number.
• Review vendor statements and follow up on outstanding invoices.
• Maintain communication and build relations with internal and external vendors.
• Assist in month-end close procedures including preparation of bank draft entries and adherence to deadlines.
• Reconciliation and posting of transactions for assigned Corporate Credit Card accounts.
• Some General Ledger Analysis, basic journal entries 
• Assist the Accounts Payable department with other responsibilities/special projects.
• Support a robust corporate credit card and employee expense reporting process
• Perform reconciliations of the accounts payable aging, credit card aging, and travel and expense accrual for the month-end close
• Work closely with financial systems teams and business partners on systems optimization projects for purchase orders, accounts payable and expense processes

Skills on Resume:

• Accounts Payable Processing (Hard Skills)
• Compliance and Procedures (Hard Skills)
• Vendor Relations (Soft Skills)
• Month-End Close Procedures (Hard Skills)
• Reconciliation Skills (Hard Skills)
• General Ledger Analysis (Hard Skills)
• Special Projects Support (Soft Skills)
• Process Optimization (Hard Skills)

Job Summary:

• Process accounts payable, maintaining invoices and purchase orders and supporting documentation.
• Prepare accrual documentation and provide to Financial Controllers.
• Review accounts payable aging with administrator, process weekly or bi-weekly employee payroll.
• Reconcile the vendor’s monthly statement with the Accounts payable aging to make sure there are no outstanding issues.
• Review and process garnishments, friend of the court, and other transactions.
• Assemble, review and process invoices for payment after verifying proper approval procedures
• Invoice discrepancy research and resolution, correspond with vendors and respond to inquiries
• Process wire transfers, trust and escrow accounting, bank reconciliations
• Account reconciliation, analyses, and journal entries assist with annual Firm budget
• Disburse petty cash by recording entries and verifying documentation
• Provide partners with case expenses and Loadstar reports
• Prepare quarterly sales and use tax returns for offices

Skills on Resume:

• Accounts Payable Management (Hard Skills)
• Accrual Documentation (Hard Skills)
• Payroll Processing (Hard Skills)
• Vendor Reconciliation (Hard Skills)
• Garnishment Processing (Hard Skills)
• Invoice Processing and Resolution (Hard Skills)
• Financial Transactions Management (Hard Skills)
• Financial Reporting Support (Hard Skills)

Job Summary:

• Review all invoices for appropriate documentation, chart of accounts coding, and approval prior to payment
• Enter vendor invoices into system, prepare and process check runs
• Review, confirm account coding and process all check requests and employee expense reports, and enter system
• Monitor discount opportunities with the goal to take advantage of all discounts agreed to by API and vendor.
• Research and resolve invoice discrepancies and issues
• File all vendor invoices and check copies in vendor files
• Assist in transitioning vendor files at year-end
• Correspond with vendors and respond to inquiries in a professional manner
• Communicate with API branch location personnel regarding vendor payments
• Assist with research during state sales tax audits
• Perform quality work within deadlines with limited direct supervision
• Interact professionally with other employees, customers, vendors, and sales force

Skills on Resume:

• Attention to Detail (Soft Skills)
• Accounting Knowledge (Hard Skills)
• Organizational Skills (Soft Skills)
• Problem-Solving Skills (Soft Skills)
• Communication Skills (Soft Skills)
• Time Management (Soft Skills)
• Customer Service Skills (Soft Skills)
• Adaptability (Soft Skills)

Job Summary:

• Process payroll in compliance with federal, state, and local laws
• Set up and process multiple garnishments in accordance with federal, state, and local laws
• Proper entry, review, and recording of employee timesheets
• Act as a resource person for payroll-related issues
• Prepare special reports and assist supervisor with special projects as needed
• Provide excellent quality customer service to internal employees as well as outside sources
• Responsible for timely and accurate processing of invoices
• Ability to problem solve discrepancy invoice issues
• Research and respond to inquiries from employees and venders
• Audit and process employee expense reports

Skills on Resume:

• Knowledge of Payroll Regulations (Hard Skills)
• Garnishment Processing (Hard Skills)
• Timekeeping Management (Hard Skills)
• Customer Service Skills (Soft Skills)
• Report Preparation (Hard Skills)
• Invoicing Processing (Hard Skills)
• Problem-Solving Abilities (Soft Skills)
• Communication and Research (Soft Skills)

Job Summary:

• Input or upload patient related and non-patient-related invoice data to data warehouse and accounting system in a timely manner
• Ensure the accuracy of the input for general ledger, line of business, customer, product, department code, and location
• Generate reports and perform audit/review to validate for accuracy and completeness
• Follow up with vendors on any missing information or issues
• Work with AR department to review reconciliation between passthrough patient related expenses and revenue
• Ensure credit is received for outstanding memos
• Help on process improvement and participate in the AP/claims data warehouse implementation
• Work closely with the accounting team during the month-end close to determine vendor accruals
• Build good relationship with all department leads as well as vendors 
• Assist with annual/interim external audits.
• Additional ad hoc reporting and assignments

Skills on Resume:

• Data Management (Hard Skills)
• Attention to Detail (Soft Skills)
• Reporting and Auditing (Hard Skills)
• Communication (Soft Skills)
• Financial Reconciliation (Hard Skills)
• Credit Management (Hard Skills)
• Process Improvement (Soft Skills)
• Collaboration (Soft Skills)

Job Summary:

• Manage A/R processes including owning monthly invoicing and collections.
• Work closely with the Client Relations team to ensure accuracy of invoices and Sage X3
• Maintain strong customer relationships to ensure we are paid in a timely manner.
• Manage all A/P entry by entering bills into Sage X3 and to ensure accurate coding.
• Handle all vendor correspondence and document updates.
• Manage TandE process and help the team identify best practices and improvements.
• Review and code all bank transactions to ensure accuracy.
• Process monthly corporate credit card statements and cash expenses via Rydoo, our TandE system, and ensure all expenses are accurately classified.
• Assist with month-end close processes including bank and credit card reconciliations.
• Analyze and maintain all accounts receivable accounts, refund accounts, and deposit accounts.
• Reconcile and manage receivables of our growing e-commerce accounts.

Skills on Resume:

• Accounts Receivable Management (Hard Skills)
• Sage X3 Expertise (Hard Skills)
• Accounts Payable Management (Hard Skills)
• Expense Management (Hard Skills)
• Bank and Credit Card Reconciliation (Hard Skills)
• Expense Classification (Hard Skills)
• Month-End Close Processes (Hard Skills)
• Accounts Analysis and Reconciliation (Hard Skills)

Job Summary:

• Accurately and timely process invoices for our multiple locations throughout various states including PO matching and GL Entries.
• Pay invoices, Receipt of Purchase Orders, and follow-up emails.
• Review vendor statements and vendor follow-up.
• Research and resolve discrepancies
• Meet Departmental expectations and deadlines.
• Review all invoices for appropriate documentation and approval.
• Work with vendors and answer any questions they may have.
• Prepare analysis of accounts and distribute signed checks. 
• Assemble and process overnight shipments to branches, and assist with monthly closings.
• Act as a liaison between corporate and branch accounts payable departments, work with vendors and answer any questions they may have.

Skills on Resume:

• Accounts Payable Processing (Hard Skills)
• Payment Processing (Hard Skills)
• Vendor Management (Hard Skills)
• Problem Solving (Hard Skills)
• Deadline Management (Soft Skills)
• Documentation Review (Hard Skills)
• Communication Skills (Soft Skills)
• Financial Analysis (Hard Skills)

Job Summary:

• Pick up mail once a day from the main mailroom
• Sort, open and distribute to departments and team members as required
• Date stamp all documents prior to distributing.
• Pick up checks twice daily that have been requested to be returned to the Accounts Payable and Property Tax Departments
• Prepare UPS overnights for special handling of checks as required
• Require special handling with appropriate backup for tax payments and mailing of checks.
• Monitor for invoices and other correspondence being sent from vendors and the field
• Ensure that all urgent checks were received by treasury and overnight as expected and escalate any issues.
• Match check to be sent overnight to the backup received
• Look into Oracle to see who processed the entry and contact that person to again ensure all checks are sent the same day If a backup has not been received
• Monitor the Batch tracking system for vouchers to be sent down for imaging

Skills on Resume:

• Organizational Skills (Soft Skills)
• Attention to Detail (Soft Skills)
• Time Management (Soft Skills)
• Communication Skills (Soft Skills)
• Problem-Solving (Hard Skills)
• Knowledge of Mailroom Procedures (Hard Skills)
• Familiarity with Financial Systems (Hard Skills)
• Attention to Security (Soft Skills)

Job Summary:

• Pull a discoverer report and a voucher report to ensure all has been received and sent to be scanned
• Ensure all batches are accounted for on a weekly basis to ensure no other department has any issues with reviewing their documents for research purposes in a timely manner.
• Assist the communications area with processing phone bills into the Phone Header Imaging system for spreadsheet upload and voucher matching.
• Track toner for printers and supplies to ensure we have an extra cartridge at all times and supplies needed to help the team perform their duties in the most efficient way possible.
• Log all outside vendor checks received to the Deposit Log before giving them to the Staff Accountant for deposit.
• Review invoices as they come in as to type and forward to outside vendors (AIQ, FM, etc.).
• Tracking - Pull tracking report from One Source for RE and PP by state to verify all bills received and follow up on items missing to eliminate possible penalties
• Sort out mail for all of tax area and forward to other tax departments such as Federal and Sales tax.
• Make copies and forward to the appropriate area If the bill includes information from other departments.
• Go through monthly reconciliation/tracking when checks are received to determine which stores will need a reminder letter/note to be sent with the check before sending out.

Skills on Resume:

• Data Reporting (Hard Skills)
• Organizational Skills (Soft Skills)
• Administrative Support (Hard Skills)
• Inventory Management (Hard Skills)
• Financial Recordkeeping (Hard Skills)
• Invoice Management (Hard Skills)
• Tracking and Follow-Up (Soft Skills)
• Mail Handling (Hard Skills)

Job Summary:

• Provide insight and guidance to assess, map, and redesign current AP processes as needed to increase efficiencies and streamline non-automated tasks
• Serve as a liaison between P2P Systems and Analytics, A/P, Procurement, and Business Units teams for the implementation of new processes and technology enhancements
• Oversee all A/P third party applications from a business standpoint
• Business liaison for the P2P Systems and Analytics team and all AP facing technology projects
• Manage the Concur Intelligence tool and create custom reports for both Expense and Invoice applications
• Support the transition of divested business segments as it relates to AP SAS applications and business processes.
• Assess in developing short-term and long-term strategies for the AP department as it relates to straight through processing and process efficiency
• Monitor and track suppliers’ performance from a technical capabilities, service levels, and business competency standpoint, and creates scorecards to help guide decisions at the time of contract renewals.
• Oversee all SOX controls related to PO issuance and match exceptions resolution
• Evaluates and prioritize all new AP initiatives from a functional perspective to support dept
• Works closely with Strategic Procurement Manager and the Procure to Pay Operations Manager to ensure the accuracy and effectiveness of the Procurement Policy.
• Coordinate cross training efforts to ensure all AP functions are covered and team skills are properly aligned to ensure the effectiveness and efficiency of the P2P process. 

Skills on Resume:

• Process Assessment and Redesign (Hard Skills)
• Stakeholder Management (Soft Skills)
• Business Analysis (Hard Skills)
• Data Management and Reporting (Hard Skills)
• Change Management (Soft Skills)
• Strategic Planning (Soft Skills)
• Supplier Performance Management (Hard Skills)
• Compliance and Controls (Hard Skills)

Job Summary:

• Ensure all invoices entered into TransAct A/P Database are coded accurately.
• Match eRequester purchase orders with Transact A/P invoices.
• Process all invoices according to weekly deadline.
• Process vendor checks, update vendor changes
• Obtain W-9 forms for all new vendors, complete vendor setup process
• Process and approve CC transactions per assigned designer
• Maintain communication with vendors to address account issues for invoice reconciliation.
• Quarterly reconciliation of all projects per assigned Area.
• Update budget templates after reconciliation

Skills on Resume:

• Attention to Detail (Soft Skills)
• Time Management (Soft Skills)
• Organizational Skills (Soft Skills)
• Communication Skills (Soft Skills)
• Financial Acumen (Hard Skills)
• Technical Proficiency (Hard Skills)
• Problem-Solving Skills (Soft Skills)
• Adaptability (Soft Skills)

Job Summary:

• Processes client billing to internal and external accounts, includes verification of insurance, W-9 documentation, lien waivers, and credit card receipts
• Prepares monthly client billing management reporting
• Runs billing worksheets and processes billing in accordance with direction from manager and corporate accounting staff
• Attaches all necessary supporting documentation to client invoices
• Distributes client invoices to clients in accordance with billing instructions (i.e. mail, email, etc.)
• Maintains checklist of invoices sent for status tracking
• Completes monthly reconciliation of inspection credit card
• Assist in 1099 preparation, maintains client billing files
• Contractor payment documentation, apply client payments
• Own data inputs within NetSuite for purchase orders, vendor invoices, accounts, and payments
• Work alongside our Senior Accounts Payable Specialist to ensure the timely processing of all inbound invoices and purchase requests along with supporting the business partners and key team members

Skills on Resume:

• Billing and Invoicing (Hard Skills)
• Financial Reporting (Hard Skills)
• Accounting Software (Hard Skills)
• Documentation Management (Hard Skills)
• Communication (Soft Skills)
• Reconciliation (Hard Skills)
• Compliance (Hard Skills)
• Collaboration (Soft Skills)

Job Summary:

• Process between 500-800 invoices per week, have the ability to multi-task and meet deadlines
• Take incoming calls from vendors and settle any outstanding items
• Reconcile vendor accounts to ADP and MAS, work effectively in a diverse work environment
• Conduct yourself in an appropriate manner as a representative of the organization
• Answer vendor inquiries and provides analysis on a daily basis and assists in closings monthly.
• Timely creates, processes, and send invoices to customers, includes, but is not limited to project invoices, credit notes and/or charge backs.
• Support operations personnel regarding invoicing questions for both internal and external customers and service providers to ensure proper invoicing.
• Evaluate, establish, and manage customer credit limits and requirements as directed by the CFO
• Assist Finance Manager with the processing of Service Provider and other vendor invoices
• Ascertain weekly requirements for cash disbursements, collaborate with Finance Team
• Collaborate with Finance Team on process improvements, workflow automations, in the development of improved reports, dashboards, etc.

Skills on Resume:

• Attention to Detail (Soft Skills)
• Time Management (Soft Skills)
• Communication Skills (Soft Skills)
• Problem-Solving (Soft Skills)
• Adaptability (Soft Skills)
• Financial Acumen (Hard Skills)
• Collaboration (Soft Skills)
• Organizational Skills (Soft Skills)

Job Summary:

• A/P data entry and check processing.
• Coordinate and track the status of checks.
• Correspond with vendors and internal staff regarding payment status.
• Utility Management, tracking and reconciliations
• Construction accounting management
• A/P filing - both paper and electronic
• Data entry into Yardi Property Management Software.
• Maintain accounting documents or records as required.
• Compile data and prepare a variety of reports as needed.
• Heavy focus on customer service, positive attitude and team player.
• Invoice discrepancy resolution and follow up
• Vendor statement reconciliations and help maintain active insurance

Skills on Resume:

• A/P Data Entry and Check Processing (Hard Skills)
• Coordination and Tracking (Hard Skills)
• Communication Skills (Soft Skills)
• Utility Management and Reconciliations (Hard Skills)
• Construction Accounting Management (Hard Skills)
• A/P Filing (Hard Skills)
• Yardi Property Management Software (Hard Skills)
• Document Management and Reporting (Hard Skills)

Job Summary:

• Manage the accounts payable inbox and organize all invoices, statements and other relevant documentation of your assigned vendors
• Coordinate with all departments to ensure all invoices are properly approved
• Code invoices to GL accounts and input vendor invoices into ERP system
• Reconcile vendor statements and communicate with vendors and/or internal departments.
• Validate approved vendor invoices in accordance with company policies and procedures
• Prepare vendor cheques, and coordinate wire and EFT payments, create and maintain vendor records
• Process weekly expense reports and payments to employees
• Perform bi-monthly credit card reconciliations, by working with stakeholders across the company to ensure the accuracy, timeliness, and proper documentation of all charges incurred
• File accounting documents such as receipt documentation, vendor banking information, vendor credit applications, and other corporate documents
• Support other Finance team members with the month-end close and other ad-hoc projects

Skills on Resume:

• Accounts Payable Management (Hard Skills)
• Cross-Departmental Coordination (Soft Skills)
• Financial Coding and Data Entry (Hard Skills)
• Vendor Relations (Soft Skills)
• Compliance Adherence (Hard Skills)
• Payment Processing (Hard Skills)
• Expense Reporting and Reconciliation (Hard Skills)
• Document Management (Hard Skills)

Job Summary:

• Work with OCR system to ensure accuracy with incoming invoices
• Manage invoice routing system and approval queues.
• Review errors and fix for timely approval and payment.
• Perform weekly check runs, verify vendor and supplier ACH information
• Process file uploads into invoice approval system, recording of manual payments
• Gather proper approvals, complete various Account Reconciliations
• Assist with all invoices and payments related to company’s fundraising campaigns.
• Provide internal support with AP processes, work with treasury on check voids and reissues
• Administer full cycle accounts payable process, reviewing coding of invoices for proper recording
• Establishing and maintaining vendor relationships, reconciling vendor accounts
• Maintain payable deadlines in a fast-paced environment

Skills on Resume:

• Proficiency with OCR Systems (Hard Skills)
• Invoice Routing and Approval Management (Hard Skills)
• ACH Verification and Payment Processing (Hard Skills)
• File Upload and Payment Recording (Hard Skills)
• Account Reconciliation (Hard Skills)
• Fundraising Campaign Support (Hard Skills)
• Accounts Payable Support and Treasury Coordination (Hard Skills)
• Vendor Relationship Management (Hard Skills)

Job Summary:

• Review vendor invoices for accuracy and process accordingly in the accounting system
• Review vendor invoices to ensure they adhere to all policies and procedures
• Monitor shared e-mail inbox daily and provide timely responses and feedback to inquiries
• Research and resolve pending invoices to allow for timely processing
• Special projects and other duties as identified by AP Supervisor, vendor statement reviews
• Oversee our accounts payable process ensuring accurate payout of invoices, as well as a detailed report out of install expenses.
• Manage everything from purchase orders, contractor invoices, as well as ensuring they meet our service level agreement enforcement
• Collaborate closely with Account Management, Quality Assurance and Contractor Management leaders to reduce process friction and improve the accuracy and quality of our project scoping and invoicing
• Foster strong relationships with our network of best in brand Weatherization and HVAC contractors, ensuring robust communication to ensure invoices are paid on time and accurately. 
• Reporting in to our Director of Contractor Management, you will work closely together to improve and enhance the accounts payable process ensuring a on time and defect free experience for both our Account Managers and network of Contractors.

Skills on Resume:

• Attention to Detail (Soft Skills)
• Analytical Skills (Hard Skills)
• Organizational Skills (Soft Skills)
• Communication Skills (Soft Skills)
• Problem-Solving Skills (Hard Skills)
• Collaboration (Soft Skills)
• Financial Acumen (Hard Skills)
• Customer Service Orientation (Soft Skills)