ACCOUNT ASSISTANT JOB DESCRIPTION

The Account Assistant is an entry to mid-level finance role found across virtually every industry, from corporate enterprises to multi-site service organizations. Sitting within the finance or accounting department, this position handles the transactional backbone of daily financial operations, including accounts payable, accounts receivable, bank reconciliations, and month-end reporting. Organizations depend on this role to keep financial records accurate, payments timely, and reporting cycles on track. It serves as a foundational stepping stone toward senior accounting and finance careers.

Embedded within the finance function, the Account Assistant maintains the accuracy and integrity of transactional accounting operations across AP, AR, reconciliations, and period-end reporting. Reporting to a Senior Accountant, Finance Officer, or Accounting Manager, this position partners closely with internal departments and external stakeholders to ensure financial records are complete, compliant, and delivered on schedule.

Career Impact: Building depth across AP, AR, reconciliations, and management reporting in this role establishes a well-rounded accounting foundation that is directly transferable to senior finance positions across any industry.

Business Impact: Without accurate transactional processing and timely reconciliations, payment cycles stall, financial statements lose integrity, and management decisions are made on unreliable data - making this position critical to organizational financial health.

Growth Opportunity: Hands-on exposure to period-end close, audit support, and multi-function finance operations accelerates readiness for roles such as Accountant, Finance Analyst, or Finance Officer within two to three years.

• Process and reconcile accounts payable and receivable transactions, ensuring all invoices, payments, and receipts are accurately recorded.
• Perform bank reconciliations across accounts on a daily, weekly, or monthly basis to maintain cash book accuracy.
• Prepare and post journals, including accruals, prepayments, and depreciation entries, in support of period-end close.
• Reconcile supplier statements and resolve discrepancies, coordinating with vendors and internal approvers to clear outstanding items.
• Support month-end and year-end reporting activities, including balance sheet schedules, management accounts, and audit schedules.
• Process staff expense claims and credit card reconciliations, ensuring compliance with company policy.
• Liaise with internal teams and external stakeholders to resolve finance queries and escalate issues appropriately.
• Maintain accurate financial records and documentation to support audit readiness and internal controls.

• Bachelor's degree in Accounting, Finance, or Business Administration, or equivalent work experience.
• 1 or more years of accounts payable, accounts receivable, or general accounting experience, with demonstrated accuracy in transaction processing.
• Solid understanding of double-entry bookkeeping, accruals, prepayments, and basic reconciliation principles.
• Proven ability to manage high volumes of data entry with strong attention to detail and numerical accuracy.
• Effective written and verbal communication skills, with the ability to liaise confidently across departments and with external parties.
• Strong organizational and time management skills, with the ability to meet recurring deadlines across daily, weekly, and monthly cycles.
• Ability to work both independently and as part of a team, exercising discretion when handling confidential financial information.

• Studying toward or holding a professional accounting qualification, such as AAT, ACCA, CIMA, or ACA, demonstrating commitment to formal finance development.
• Experience operating within a multi-entity or multi-site finance environment, with exposure to intercompany reconciliations or group reporting.
• Familiarity with VAT, GST, or sales tax compliance processes and the ability to prepare or assist with tax submissions.
• Prior exposure to ERP system transitions or process improvement initiatives within a finance function.

• Core Accounting Software: Xero, Sage, QuickBooks, SAP, Oracle ERP, MYOB.
• Productivity & Reporting: Microsoft Excel (including pivot tables and VLOOKUP), Microsoft Word, Microsoft Outlook.
• Expense & Payments: SAP Concur, PayPal, Stripe.
• AI Tools: Not specified in examples.

• Base Salary Range: $38,000 to $52,000 per year, depending on location, experience, and organization size.
• Bonus: Discretionary annual bonus of 3% to 8% based on individual and company performance.
• Equity: Not typically offered at this level.
• Health Benefits: Medical, dental, and vision coverage; employer contributes 50% to 80% of premium costs.
• PTO: 10 to 15 days annually, plus standard public holidays; some employers offer sick leave separately.
• Common Perks: Hybrid work options, professional development reimbursement for AAT/ACCA/CIMA study, and access to employee assistance programs.

Figures based on current US market benchmarks. Adjust based on location, company size, and seniority level.

Lamwork is committed to equal employment opportunity and does not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected under applicable federal, state, or local law. Candidates requiring reasonable accommodations during the application or hiring process are encouraged to request them. All offers are contingent on successful background screening. Applicants must be legally authorized to work in the United States.

Covering the full accounts payable and receivable cycle, the Account Assistant ensures financial accuracy across invoice processing, payroll, bank reconciliations, and management reporting. Partnering with both clients and suppliers, this position plays a vital role in maintaining the integrity of daily financial operations.

Key Responsibilities

• Sign off on all AP accruals.
• Perform bank reconciliations.
• Process sales invoices and manage client and supplier statements.
• Process payroll.
• Post cash receipts and payments.
• Assist with the preparation of VAT returns.
• Process employee expense payments.
• Assist with the preparation of monthly management accounts, reporting, and financial analysis.
• Input debtor and creditor invoices into the accounting system.
• Prepare monthly journals, resolve client and supplier queries, liaise on outstanding invoices, and support credit control and ad-hoc duties.

Required Qualifications

• 2 years' minimum experience as an Account Assistant.
• Accounts Technician Qualification.
• AP and AR experience.
• Confident in using Excel, Microsoft. IT skills.
• Great attention to detail.

The Account Assistant provides critical administrative support to the National Account Manager, ensuring accurate collection, input, and tracking of unit information and documentation across waste and construction accounts. Collaborating closely with the Account Manager, this position upholds data integrity and keeps all account records current and compliant.

Core Functions

• Collect and track titles for all incoming units.
• Follow up on titles without submission forms, or submission forms without titles.
• Enter unit information into the FileMaker system.
• Export release forms from FileMaker.
• Prepare and provide weekly updates to the Account Manager every Friday.
• Collect deidentification photos for scrap units and save to the company's public drive.
• Review and approve scrap invoices, input inventory, and pass to accounting.
• Code and input scrap checks.
• Input title information into the CDK system.
• Collect and track Certificate of Destruction forms.
• Oversee and upload customer account photos on the company website.
• Maintain all relevant documentation and monitor for expiration dates.
• Immediately communicate any errors/changes to unit information to the Account Manager.

Education & Experience

• High school diploma or GED.
• Associate or bachelor's degree.
• Proficient in using MS Office.
• Ability to view a computer monitor.
• High attention to detail with outstanding organizational skills.
• Highly self-motivated, flexible, and enjoys a fast-paced environment.
• Excellent verbal and written communication skills.
• Sitting and standing for long periods of time.
• Alpha/numeric keyboarding.
• Self-motivator who can work independently on your own as well as a team player.

Sitting at the intersection of accounts payable, receivable, and financial reporting, the Account Assistant ensures transactional accuracy while supporting payroll, procurement, and compliance functions across a leisure and sport environment. Working closely with external accountants and internal stakeholders, this position offers broad exposure to all aspects of accounting with strong opportunities for growth.

Primary Duties

• Manage accounts payable and receivable, processing invoices and payments.
• Ensure accuracy of payments, amounts, and records.
• Prepare a monthly bookkeeping package and liaise with accountants on queries.
• Collect information and prepare payroll submissions.
• Administer benefits and pension contributions.
• Track assets and manage general procurement.
• Monitor, approve, and reconcile expenses.
• Process reimbursements.
• Assist with producing regular financial reports and reviewing management accounts and company reports.
• Approve and submit invoices.
• Complete ONS surveys and respond to HMRC enquiries.
• Produce cost tracking analysis.

Qualifications & Experience

• Previous experience preparing statutory accounts, financial statements, and regulatory reporting.
• Knowledge of tax rules and compliance processes.
• Xero and Excel skills.
• A solution-oriented approach.
• Ability to work independently.
• Excellent attention to detail.

Embedded within the finance function, the Account Assistant manages both AR and AP operations, from invoice issuance and collections follow-up to supplier payment preparation and monthly reporting. Collaborating across departments and with external customers, this position ensures financial records are accurately maintained and credit processes are effectively administered.

Duties

• Handle partial accounts and post accounting entries for AR and AP.
• Issue sales invoices and statements of accounts.
• Monitor collections for non-payments and irregularities, and post receipts timely.
• Follow up with customers on collections, resolve queries, reconcile accounts, and negotiate on non-payment cases.
• Organise records of sales invoices, bills, and deposits.
• Assist in credit reviews for new customer account openings and process credit revision requests.
• Prepare and generate monthly AR reports and ad-hoc reports for management.
• Match supplier invoices and ensure purchase orders are approved by Heads of Departments.
• Prepare supplier payments in accordance with company policy and credit terms.
• Ensure purchases, expenses, and payments are properly recognised and recorded.
• Assist with banking matters.
• Perform filing and administrative duties.

Skills & Qualifications

• Degree or Diploma in Accounting, Finance, or Business Administration.
• Proficient in Microsoft Excel and Microsoft Word.
• Basic knowledge of Accounting Software, preferably Navision.
• Excellent teamwork and positive work attitude.
• Superb attention to detail.
• Good interpersonal and communication skills.
• Able to commit to a minimum of 12 months.

A key member of the Finance team, the Account Assistant supports the full-cycle accounts function within a complex, multi-site environment, covering bank reconciliations, supplier management, payment processing, and inter-group recharges. Operating across multiple locations, this position builds strong cross-site relationships while maintaining rigorous financial controls and accurate reporting.

Functions

• Perform multiple bank reconciliations.
• Ensure timely processing of invoices.
• Reconcile supplier statements and resolve all related issues.
• Process payment runs.
• Prepare bank files for authorisation.
• Verify and set up suppliers in line with company policy.
• Prepare and post journals.
• Prepare and process inter-group recharges.

Requirements

• At least one year or more, all-round accounts experience (including accounts payable), and be studying for AAT/ACCA/ACA/CIMA.
• Good understanding of accounting processes and business requirements.
• Experience in a multi-site environment and able to build strong relationships with off-site teams.
• Excellent Excel and IT skills.
• Someone who thrives in a complex, growing, multi-site environment.
• Excellent organisational and time management skills, and a strong problem-solver.
• Positive and enthusiastic, with excellent communication and interpersonal skills.

Focused on customer communication, showroom operations, and sales support, the Account Assistant plays an essential role in keeping the Benelux regional team running efficiently across administrative, logistical, and client-facing functions. Reporting to the Country Manager for the Benelux region, this position coordinates dealer communications, manages facilities, and supports account managers in delivering high service levels.

Accountabilities

• Assist customers and the sales team with product information, lead times, and pricing, liaising with Denmark colleagues to ensure high service levels.
• Manage sample loans and sample inventory.
• Communicate new sales tools and product updates to dealers.
• Maintain client database and manage product and event mailouts.
• Host showroom visits.
• Manage facilities across the showroom, office, and warehouse.
• Coordinate and plan staff meetings and events.
• Coordinate catering for meetings.
• Plan, book, and settle travel arrangements.
• Assist with ad-hoc tasks.

Experience & Qualifications

• Experience from a similar position, preferably in an international company involved in wholesale, retail, and/or online activities.
• A competent user of MS Office, including Excel, PowerPoint, Word, and Outlook, as well as Adobe Acrobat Pro.
• Curious and eager to learn new programs.
• Fluent in Dutch and English, both spoken and written.
• Good communicative skills and can collaborate with people on all levels using tact and diplomacy.
• A flexible mindset and find it easy to adapt to a variety of tasks, working methods, and situations.
• Excellent organisational skills, pay attention to detail in all tasks, and possess a natural ability to multitask and keep cool under pressure.

Covering supplier invoice processing, bank allocations, payment runs, and employee expense management, the Account Assistant ensures financial transactions are accurately recorded and compliant with audit requirements across multiple entities. Serving as a cross-functional support resource, this position works alongside the billing team and wider finance function on both routine and ad-hoc operational needs.

Operational Focus

• Post supplier invoices daily for all entities.
• Account accurately for VAT, GST, and Sales Tax on supplier invoices.
• Ensure all invoices are included in the cash flow schedule with the correct forecast payment dates.
• Allocate bank payments and receipts daily, including Stripe batch receipts and PayPal processing.
• Ensure all invoices are approved by the respective approvers.
• Manage and set up weekly supplier payment runs for review.
• Maintain records of invoices paid via credit card.
• Perform supplier statement reconciliations.
• Ensure all processed invoices are saved on the server for audit and HMRC inspection.
• Verify and upload monthly employee expenses via SAP Concur into the accounting software.
• Assist the billing team with renewable quotes, customer vendor and invoice portal registrations, and receipts allocation in QuickBooks.
• Support the wider team with ad-hoc duties.

Position Requirements

• Part Qualified in either ACCA/CIMA.
• Basic knowledge of QuickBooks and Salesforce.
• Intermediate to high level of MS Office (Excel, Word, PowerPoint, etc.).
• An awareness of the importance of confidentiality, information security, and data protection.
• Excellent time management, planning, and organisational skills.
• High standard of work and ability to complete work within agreed timescales.
• Ability to establish effective working relationships within the department and the rest of the company.
• Excellent attention to detail.
• Ability to remain calm under pressure and in the fast-moving technology industry.
• Ability to work proactively and collaboratively within a team.

Participating in monthly AR and AP closings, the Account Assistant maintains asset schedules, accrual and prepayment records, and master data while supporting audit activities and overseas branch bookkeeping reviews. Reporting into the finance function, this position requires a results-oriented communicator with strong SAP and Excel capabilities.

Role Responsibilities

• Participate in the monthly closing for AR and AP functions.
• Prepare and maintain tangible and intangible asset schedules.
• Process staff claims and vendor invoices.
• Maintain accrual and prepayment schedules.
• Prepare balance sheet schedules.
• Maintain customer, vendor, and employee master records.
• Review the bookkeeping of the overseas branch.
• Liaise with internal and external auditors for annual and ad-hoc audits.
• Perform ad-hoc tasks and projects.

Education & Experience

• Diploma in Accounting/Bachelor's in Accounting and Finance/ACCA or equivalent professional qualification.
• At least 1 year of finance and cost accounting experience.
• Knowledge of SAP.
• Strong MS Excel skills, including formula and pivot tables using multi-system source data tables.
• Have a hands-on attitude and be an open communicator.
• Must be results-oriented.

To support the integrity of purchase and billing ledgers, the Account Assistant ensures invoices are correctly calculated, approved, and coded while assisting with bank reconciliations, purchase order compliance, and payroll functions. Partnering with the wider finance team, this position operates with a high degree of discretion and adaptability in a fast-paced environment.

Job Functions

• Maintain accurate accounts in respect of Purchase and Billing Ledgers.
• Assist in the reconciliation of the bank account, ensuring the account is properly managed.
• Ensure purchase orders are raised and approved in line with finance operating procedures.
• Ensure all invoices are correctly calculated, approved, and coded.
• Investigate and resolve finance queries.
• Assist with payroll.

Knowledge, Skills & Abilities

• Previous experience in finance administration, or a recent finance graduate.
• Clear communication skills and the ability to handle difficult problems.
• High level of discretion and confidentiality.
• Ability to adapt to changing demands and experience of working in a fast-paced team.
• Able to work independently as well as to contribute effectively to the team.
• Keen eye for detail, punctual, organised, and empathetic.
• Good/intermediate Excel skills.

Anchoring month-end reporting, budget maintenance, and cost-by-function analysis, the Account Assistant delivers meaningful financial insights to support planning and decision-making across the business. Collaborating with Shared Services and budget holders, this position operates within an SAP environment and requires strong Excel proficiency alongside clear communication with both finance and non-finance stakeholders.

Day-to-Day Responsibilities

• Support Cost monthly budget maintenance/Profit Planning/Cost by function reporting.
• Month-end reporting activities, including journal entries, prepayments, accruals, balance sheet reviews, and reporting.
• Review with SCM, inventory for excess and obsolescence, and support stock take activity.
• Work in partnership with Shared Services to manage and improve processes.
• Participate and oversea in completion of CARs by providing meaningful financial analysis and reporting.
• Regular meetings with budget holders to establish Actual spend and Forecast.
• Update key metrics on business dashboards.
• Support the Accountant with ad hoc queries as required.

Background & Experience

• Part-qualified ACCA/CIMA/ACA.
• Degree educated.
• Experience working within a Finance/Accounting environment.
• Working knowledge of SAP R/3.
• Proficient in Microsoft Excel.
• Good communication skills with finance and non-finance colleagues.
• Good at time management of multiple deadline requirements.

Bridging supplier account management and AR collections, the Account Assistant ensures mobility transaction processing is accurate, payments are completed on time, and debtor accounts are actively reconciled and reported to management. Reporting to the Finance Manager, this position supports a high-performing AR function while coordinating across internal departments and external banking relationships.

Scope of Work

• Process monthly mobility transactions, ensuring payable amounts to suppliers are complete and accurate.
• Ensure payments are completed within the agreed payment terms.
• Reconcile mobility supplier accounts.
• Communicate with suppliers externally on account-related matters.
• Liaise with the bank to resolve payment queries.
• Coordinate with relevant departments to ensure key information is shared across all functions.
• Collaborate with the Finance team on ad-hoc projects and day-to-day operations.
• Collect debt from all debtors on time, meeting collection targets.
• Reconcile all debtor accounts.
• Review and analyse accounts receivable aging and present findings to management weekly.
• Maintain regular telephone and email contact with debtors on account matters.
• Support the processing of statements in the system.
• Support the Finance Manager in delivering a high-performing AR function.
• Assist the finance team in delivering timely and accurate monthly management financial information.

Professional Experience

• Business Degree.
• 1-2 years' experience as part of a Finance team.
• Accounting and bookkeeping background.
• Debt collection experience.
• Fluent English speaker with excellent communication skills.
• Experience in managing relationships internally or externally.
• Excellent computer knowledge with strong Excel skills, including experience working with large volumes of data.
• Strong analytical skills and good commercial acumen.
• Conscientious about the work with a keen eye for detail.
• Strong work ethic with the ability to use initiative to proactively resolve problems, self-motivated, and self-driven.
• Good relationship building skills, gets the basics right every time, able to step back from the detail and look at the bigger picture.
• Love to challenge existing practices, a great problem solver with strong analytical skills, able to manage your own time, and deal with a changing environment.

Be centered on accounts receivable operations, the Account Assistant processes incoming payments, reconciles the AR ledger, resolves billing discrepancies, and generates financial reports in compliance with established financial policies. Operating across both online banking systems and daily allowance tracking, this position requires strong organizational skills and the ability to work independently with minimal supervision.

Work Activities

• Process accounting receivables and incoming payments in compliance with financial policies and procedures.
• Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivable data.
• Prepare bills receivable, invoices, and quotations.
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Verify discrepancies and resolve clients' billing issues.
• Facilitate payment of invoices due by sending bill reminders and contacting clients.
• Generate financial statements and reports detailing accounts receivable status.
• Perform as an online banking system maker.
• Process the daily trip allowance record and submit it for online banking accordingly.
• Responsible for keeping the driver's trip allowance record.
• Monitor relevant financial management and revenue information.

Skills & Qualifications

• Diploma in Accounting, Finance, or equivalent studies.
• Related industry experience.
• Solid Excel and Outlook skills.
• Detail-oriented with strong organizational skills.
• Positive and vibrant personality.
• Excellent communication skills, both written and verbal.
• Able to work independently under minimal supervision.
• Able to work in a team/organization.

Handling daily accounting operations, monthly management accounts, and year-end audit schedules, the Account Assistant maintains financial accuracy through timely data input, bank reconciliations, and voucher preparation. Reporting to a Supervisor, this position welcomes recent graduates and those with foundational experience in Oracle ERP and Microsoft Office environments.

Performance Expectations

• Perform daily accounting operations, including data input and filing.
• Handle monthly management accounts on a timely basis.
• Prepare year-end closing and audit schedules.
• Prepare bank reconciliation, vouchers, and cheques.
• Assist in handling ad hoc tasks as assigned by the Supervisor.

Education & Experience

• Form 7, diploma/higher diploma in the Accounting field or a relevant discipline.
• Fresh graduates are also welcome.
• At least 1-2 years of relevant working experience.
• Knowledge of Oracle ERP.
• Good computer literacy in using Excel.
• Proficient in Windows, Microsoft Excel and Word, and Chinese Typing.
• Well-organized, detail-minded, and responsible.

The Account Assistant plays a key role within a busy finance department, maintaining the cash book, invoice records, and bank reconciliations while supporting all aspects of accounting from supplier invoice processing to VAT returns. Reporting to the Company Accountant, this position demands exceptional attention to detail and the ability to manage high volumes of data entry across multiple systems.

Core Responsibilities

• Update, verify, and maintain accounting records using accounting software.
• Post and reconcile bank accounts and credit cards.
• Input supplier purchase invoices and request invoice copies internally and externally.
• File and scan invoices.
• Allocate costs across departments.
• Reconcile supplier statements.
• Provide invoice copies and credit notes to customers.
• Process staff expenses.
• Assist the finance team with management accounts, including accruals and prepayments.
• Assist the finance team with VAT returns.
• Monitor the finance mailbox and manage high volumes of data entry.
• Check, verify, and file paperwork, and assist with ad-hoc duties to support the smooth running of the finance team.

Technical Qualifications

• A level in maths at grades A*-C (or equivalent), including Accounting or AAT (or equivalent), or a maths or finance-related degree.
• Experience in using Sage or Xero accounting software.
• Advanced Excel skills, excellent data entry skills, and an ability to identify numerical and typing errors.
• Exceptional attention to detail.
• Must be excellent at meeting targets and deadlines.
• Ability to make decisions affecting your own work, prioritise, and plan your work.
• Can show creative thinking when solving problems.
• Desire to learn, develop, and continually improve processes and systems.
• Ability to listen and follow instructions methodically and seek guidance when required.
• Excellent communicator, both orally and in writing.
• Ability to build relationships with a range of colleagues with great organisational skills, able to manage own workload and multitask.

Operating on structured daily, weekly, and monthly cycles, the Account Assistant carries out reconciliations, credit control procedures, cashiering functions, and management reporting to support the Accounts and Admin team in meeting group and brand standards. Working closely with Line Managers and departmental teams, this position requires strong attention to detail, advanced Excel skills, and prior experience in a dealership or franchise environment.

Key Deliverables

• Review and reconcile Debtors and carry out credit control procedures.
• Assist with various monthly balance sheet reconciliations.
• Cashiering responsibilities (banking, petty cash).
• Assist the management teams by resolving any accounting queries.
• Report discrepancies to the relevant departmental manager.
• Pass all authorised and coded invoices on a timely basis.
• Liaise with managers regularly, building strong relationships.
• General administrative duties as and when required.

Experience & Qualifications

• Prior experience within a dealership or wider franchise.
• Kerridge Rev8 experience.
• Strong Microsoft Excel skills and the ability to reconcile data efficiently.
• Conscientious and demonstrates a close attention to detail while maintaining accurate records.
• Ability to work well under pressure, schedule work appropriately, and show initiative to improve procedures where appropriate.
• Organised, can work successfully in pressurised situations, and can handle conflicting demands.
• Can learn to work with new software quickly and efficiently, and is enthusiastic, flexible, and committed.
• Strong attention to detail and reconciliation skills to meet deadlines without compromising the quality of work.
• Exemplary communications skills and discreet with confidential and sensitive information.

Grounded in purchase ledger oversight, credit control, and general accounting, the Account Assistant manages supplier account setup, VAT treatment, payment processing, and staff expense administration using SAGE. Collaborating with internal teams and external suppliers, this position demands knowledge of fleet and vehicle management alongside strong organisational and interpersonal skills.

Areas of Ownership

• Oversee the purchase ledger and process credits.
• Obtain invoice authorisation.
• Account for correct VAT treatment on expense invoices.
• Set up and reconcile supplier accounts and resolve differences.
• Send remittance advice and process supplier payments via cheque as required.
• Process staff expenses, credit card statements, cheque requisitions, and petty cash vouchers.
• Process supplier payment runs via internet banking.
• Enter invoices and receipts into Sage.
• Assist with month-end procedures.
• Perform bank reconciliations.

Required Qualifications

• Good knowledge of database systems, related reports, and schedules.
• Awareness of vehicle maintenance and fleet management.
• Experience organising equipment maintenance and repairs.
• Awareness of fire risk regulations and Health and Safety requirements.
• Customer focus, both internal and external.
• Excellent communications and interpersonal skills.
• Good organisational and time management skills.

Focused on the full lifecycle of complex commercial insurance accounts, the Commercial Lines Account Assistant, Complex Risks executes certificates, binders, invoicing, and policy documentation while managing the Epic brokerage system and supporting client queries. Reporting within a brokerage environment, this position requires RIBO licensing, strong organizational skills, and prior experience managing insurance documentation across multiple carriers.

Key Responsibilities

• Execute insurance certificates, auto liability slips, binders, proposals, invoicing, and premium finance forms within established service standards and timelines.
• Process client documents, including endorsements and policies.
• Maintain an effective abeyance system aligned with established service standards.
• Set up clients and prospects in the Epic brokerage management system and Certificate Exchange.
• Load policy and underwriting information into Epic.
• Update rate and premium histories and prepare premium comparisons.
• Calculate PST.
• Assist clients with Certificate Exchange and support the collection of aged receivables.
• Maintain and update the Summary of Insurance upon policy changes and at renewal.
• Respond to client queries, liaise with insurance companies, and provide support with all other duties.

Qualifications & Experience

• Post-secondary education or relevant work experience.
• RIBO Licensed or in progress.
• 1-2 years of insurance experience.
• Proficient in Microsoft Office (Word, Excel, Teams, and Outlook).
• Experience in EPIC or a related broker management system.
• Strong organizational and time management skills.
• Effective communication skills (verbal and written).
• Strong team player.
• Proactive and focused approach.
• Strong initiative and follow-up skills.

Providing essential accounting and clerical support, the Account Assistant maintains financial records, prepares bank deposits and daily reconciliations, and assists with a variety of departmental projects. Reporting to finance leadership, this position requires a self-starter with solid QuickBooks knowledge, strong analytical skills, and the ability to handle sensitive information with discretion.

Activities

• Provide accounting and clerical support.
• Prepare and maintain accounting documents and records.
• Prepare bank deposits and daily reconciliation.
• Mail checks, file, make copies, and scan as needed.
• Assist with various projects.

Knowledge, Skills & Abilities

• Proficiency in MS Word/Excel/Outlook at 10-key.
• General understanding of QuickBooks/Bookkeeping.
• Strong analytical and problem-solving skills with attention to detail.
• Ability to work under pressure in a fast-paced environment while ensuring accuracy.
• Self-starter who can take responsibility and work independently.
• Excellent written and oral communication skills to work with customers and vendors, and strong people skills.
• Ability to effectively prioritize tasks as needed to accommodate changing department/company needs.
• Ability to handle sensitive and confidential information with discretion.

Responsible for cash book management, bank reconciliations, and monthly management account reconciliations within a telecoms environment, the Account Assistant imports and processes invoices, manages intercompany balances, and actively contributes to process improvement. Collaborating with the credit control team and wider finance function, this position requires working knowledge of Sage200 and Salesforce alongside strong Excel skills.

What You'll Do

• Import invoices into the finance system from the billing system.
• Liaise with credit control on collections and queries.
• Prepare prepayments, accruals, depreciation, and post-associated journals in Sage.
• Update Overhead analysis.
• Reconcile and agree on intercompany balances.
• Help to improve processes and reduce manual work.

Position Requirements

• Similar role in a previous organisation.
• Working knowledge of Sage200 and Salesforce.
• Good experience in Microsoft Excel, e.g., pivot tables, formulas.
• Good attention to detail.
• Good communication skills, both written and verbal.
• Ability to work in a proactive, intuitive, and independent manner, but equally able to ask for help when necessary.

To support the Finance Manager across financial operations, the Account Assistant handles invoice issuance, receivables monitoring, payment preparation, and data entry to ensure accurate and timely monthly closings. Based within a structured finance environment, this position calls for an organised professional with MYOB experience and the ability to manage multiple priorities independently.

Core Functions

• Assist in financial operations and maintain accounts and monthly closing.
• Issue receipts and invoices and monitor receivables.
• Assist in preparing payments and banking matters.
• Input data into systems and Excel sheets.
• File finance documents.
• Perform any other duties as assigned by the Finance Manager.

Qualifications & Experience

• Diploma qualification.
• 2 years of accounting experience.
• Proficient in Microsoft Office.
• Experience in MYOB.
• Able to work independently and have team spirit.
• Detailed, careful, and meticulous.
• Strong organizational and administrative skills and ability to manage and prioritize multiple tasks/projects to meet deadlines.

Brought on to support a finance team through an ERP system upgrade, the Account Assistant processes stock and non-stock invoices, ensures posting integrity through daily system checks, and assists with reporting requirements, including flash and daily sales reports. Operating within tight timelines, this position requires proven transaction processing experience, strong communication skills, and the ability to apply critical thinking across a diverse team.

Delivery Expectations

• Assist the finance team through a period of transition for ERP upgrade.
• Support the processing of stock and non-stock invoices in an accurate and timely manner to meet the payment timetable.
• Ensure sales credits are checked and processed.
• Assist with the reporting schedule for requirements such as weekly flash report, daily sales report, claim reports, etc.
• Check the system daily for posting integrity and process GL journal entries.

Background & Experience

• Solid experience in transaction processing.
• High levels of accuracy and attention to detail, as well as competency across Microsoft applications (Excel, Word, PowerPoint).
• Excellent written and verbal communication skills, including the ability to influence and negotiate with a diversity of internal and external stakeholders at all levels.
• Proven ability to work as an effective member of a diverse team, as well as the ability to exercise independence, sound judgement, and initiative by applying critical thinking and lateral problem-solving skills in overcoming obstacles within tight timeframes.
• Numerate with the ability to understand data and to interpret it laterally.

Handling the full cycle of accounts payable and cash receipts, the Account Assistant enters incoming payments, processes vendor invoices, prepares bank reconciliations, and supports month-end and year-end reporting. Collaborating with banks and vendors, this position demands excellent organisational skills, fluency in English, and strong proficiency in Microsoft applications.

Key Responsibilities

• Enter all incoming cash receipts into the system and allocating accordingly.
• Liaise with banks on any transaction queries.
• Liaise with vendors where necessary on invoice queries and the collection of cheques.
• File and scan accounts payable, cash receipts, and bill edits.
• Prepare bank reconciliations.
• Assist with month-end and year-end reporting.
• Prepare non-routine analysis of specific accounts.
• Code, enter, and process all accounts payable and coordinate payments to vendors.

Requirements

• A completed DEC-level education.
• Relevant experience in a similar role.
• Fluency in English.
• Excellent organizational skills, strong attention to detail, and the ability to manage time effectively to meet deadlines.
• Excellent communication skills, both verbal and written.
• Ability to deal with all levels of staff and in foreign offices.
• Strong computer skills and proficiency in the use of Microsoft applications.

Spanning credit card reconciliations, general ledger review, VAT return submissions, and multi-regional financial reporting, the Account Assistant plays a central role in ensuring month-end accuracy and audit readiness across the UK, EU, and international jurisdictions. Reporting within a global finance structure, this position partners with internal and external stakeholders across the US and APAC teams while pursuing professional accounting qualifications.

Core Functions

• Reconcile and post company-wide credit card transactions and travel expenditure.
• Perform monthly general ledger reconciliations and investigate variances.
• Maintain spreadsheets, ensuring accuracy and correct formulas.
• Participate in financial, statutory, and internal audit processes.
• Identify system and process issues and implement improvements successfully.
• Serve as the main point of contact for UK shipping expenses, liaising with the Trade and Transport team to ensure timely courier payments and posting shipping accruals at month-end.
• Post revenue cut-off adjustments, consignment accruals and reversals, and bad debt entries at month-end.
• Calculate quarterly FX, uplift, packaging recharges, and inventory shrinkage.
• Develop understanding of business systems impacting areas of responsibility and maintain strong relationships with internal and external stakeholders.
• Reconcile, prepare, and submit VAT returns for UK, EU, and international jurisdictions within submission deadlines.
• Prepare balance sheet reconciliations, shipping reviews, and distribute Gross Margin packs to the US and APAC teams.
• Support ad-hoc projects as required.

Education & Experience

• Bachelor's graduate.
• Studying towards Professional Qualifications, i.e., ACA, ACCA, ICAEW.
• Understanding of accounting technical processes for journal postings, i.e., prepayments, accruals, depreciations, amortization, etc.
• Knowledge and understanding of Stock Movement.
• Good grasp of Excel skills, i.e., Pivot tables, V-Lookups, etc.
• Knowledge of Navision.
• Highly organized with great attention to detail and accuracy.
• Good communication skills, both verbal and non-verbal.
• Proactive and able to think outside the box.
• Flexible in working patterns and responsibilities.

Reporting to the Branch Accountant, the Account Assistant assists with balance sheet reconciliations, VAT, accounts analysis, and monthly management accounts preparation across a range of daily accounting functions. Working closely with department management through regular credit control meetings and vehicle profit reviews, this position requires a proactive team player with a strong command of daily accounts processes.

Primary Duties

• Supervise cash and bank posting, purchase ledger, and sales ledger functions.
• Conduct monthly credit control meetings with department management.
• Perform balance sheet control and reconciliation.
• Conduct weekly vehicle profit reviews.
• Perform monthly vehicle stock checks.
• Assist with monthly management accounts preparation.
• Carry out monthly VAT checks.

Qualifications & Experience

• Previous experience across the full range of daily accounts processes.
• Great communication skills.
• High levels of organisation and accuracy.
• A polite telephone manner and good interpersonal skills.
• Good MS Excel skills.
• Ability to be proactive and motivated.
• Strong attention to detail.
• Be a team player who works well with meeting daily demands.

Grounded in accounts payable operations, the Account Assistant manages invoice verification, payment processing, month-end closing schedules, and general support to the Accounting Manager across a structured finance function. Reporting directly to the Accounting Manager, this position requires at least three years of hands-on AP experience, Oracle proficiency, and bilingual communication capability in English and Chinese.

Scope of Work

• Perform general accounting payable duties, including invoice verification, data maintenance, etc.
• Prepare invoices, checking and booking, and conduct the payment process.
• Prepare the month-end closing and relevant schedules.
• Provide general support and services to the Accounting Manager.
• Handle any ad-hoc tasks as required.

Education & Experience

• Bachelor's in Accounting or equivalent.
• At least 3 years of hands-on experience in handling accounts payable.
• Ability to handle multiple tasks and respond effectively to unexpected changes and requests.
• Independent, hands-on, self-motivated, capable of handling a tight timeline.
• Well-versed in MS Office and experienced in using Oracle.
• Excellent written and spoken in English and Chinese.

Supporting Lead Account Managers in an insurance agency setting, the Account Assistant processes medical claims, manages carrier enrollments and plan changes, maintains client records, and prepares reporting materials to support client meetings. Partnering closely with account management leadership, this position requires prior insurance agency experience, knowledge of medical and ancillary coverage lines, and the ability to manage priorities with minimal assistance.

Work Activities

• Work on medical claims, processing enrollments with various carriers, as well as processing new business or plan changes with the carriers.
• Maintain client database.
• Prepare materials for meetings with clients.
• Review billing materials, perform audits as necessary.
• Prepare weekly cash flow reports.
• Support Lead Account Managers.

Required Qualifications

• Administrative experience working for an insurance agent/agency in medical and ancillary lines of coverage.
• Knowledge of medical and ancillary lines of coverage.
• Analytical capabilities, along with intermediate proficiency in Microsoft Excel.
• Strong organizational and time management skills.
• Must be able to establish priorities and execute them eventually with minimal assistance.
• Exceptional communication skills and people skills, well-organized, and can multi-task.
• Be a self-starter who works well under pressure, both alone and as part of a team.
• Dependable, discretion/confidentiality.
• Excellent follow-through skills.

Under the direction of the Accounting Manager, the Account Assistant administers a full range of accounting functions, including financial statement preparation for HOA clients, journal entries, payment reversals, vendor management, and AP processing. Reporting to the office Accounting Manager, this position requires at least four years of accounting assistant experience, strong customer service instincts, and the ability to handle sensitive situations with professionalism.

Job Functions

• Prepare full financial statements for HOA, including bank reconciliations, balance sheet, income statement, and account analysis.
• Prepare journal entries.
• Reconcile daily bank lockbox payments.
• Process account reversals for returned bank payments and generate correspondence to notify applicable homeowners.
• Review daily payment reports from the third-party online credit card processing centre to ensure accurate posting to accounts.
• Process ACH auto payment forms from owners and generate correspondence to notify applicable residents.
• Organise electronic copies of monthly invoices into one file to support the Accounting Manager with the month-end financial reports.
• Transition vendors for new clients.
• Manage vendor correspondence, including W9, insurance certificates, and new vendor packets.
• Enter accounts payable and approve invoice entries by the AP Clerk.
• Scan and organise electronic files as necessary.
• Provide administrative support and perform other tasks as directed by the Accounting Manager.

Education & Experience

• High School Diploma or equivalent.
• Minimum 4 years of experience working in an Accounting Assistant or similar role.
• Knowledge of modern office equipment, practices, and procedures.
• Skilled in computer operations and pertinent software applications, including the Microsoft Office suite of products.
• Must be punctual with regular attendance, professional in both appearance and character.
• Strong communication skills, both oral and written, with excellent phone etiquette.
• Customer service driven with the ability to handle sensitive situations with poise, tact, and diplomacy.
• Ability to work in a fast-paced environment with the ability to juggle multiple tasks and demands.
• Strong organizational and time management skills, self-motivated but willing to ask questions and seek help when needed.
• Able to work as part of a team, foster a positive work environment, and be willing to help other managers and staff members.

Covering the full transactional spectrum from sales ledger and purchase ledger to expense processing and bank reconciliations, the Account Assistant supports the Senior Accountant and Finance Officer in maintaining an efficient and accurate finance function. Reporting to senior finance staff, this position takes ownership of credit control, supplier invoice scheduling, and process improvement initiatives to drive ongoing operational efficiency.

Operational Focus

• Support the finance team in delivering a smooth and efficient finance function.
• Ensure accuracy of transactional processes and investigate anomalies thoroughly.
• Check, process, and schedule supplier invoices and weekly payment runs for approval.
• Maintain the supplier database to ensure details are current and accurate.
• Process credit card receipts and reconcile staff credit card accounts on Xero.
• Process staff expense claims for reimbursement.
• Send routine reminders to customers with outstanding accounts via email or phone in line with company procedures.
• Maintain accurate communication trails on Xero and route queries to relevant departments for disputed accounts.
• Escalate customer payment issues to the Senior Accountant and take ownership of the credit control function, proposing process improvements to drive better results.
• Assist the Senior Accountant and Finance Officer with ad-hoc administrative tasks and analysis.

Skills & Qualifications

• Basic understanding of bookkeeping and VAT legislation.
• Ability to use Xero accounting software.
• Intermediate Excel skills.
• Working knowledge of other Office 365 applications (Outlook, Word, SharePoint, etc.).
• Exceptional level of attention to detail and accuracy.
• Ability to organise and manage time effectively, reliably meeting regular deadlines.
• Systematic and organised approach.
• Professional written and oral communication skills, ability to be politely assertive.