WHAT DOES AN EDUCATION COORDINATOR DO?
Updated: Mai 29, 2025 - The Education Coordinator oversees daily operations, providing support to the program director and ensuring adherence to program policies, schedules, and procedures. This position manages program databases, analyzes data, and prepares reports, while also handling budget monitoring, purchasing, and equipment needs. The role includes troubleshooting issues, managing grants, and ensuring smooth communication with customers and vendors.
A Review of Professional Skills and Functions for Education Coordinator
1. Education Coordinator Duties
- Planning: Collaboratively work with line manager to prepare a comprehensive work plan outlining daily, weekly, monthly, semi-annual, and annual goals for the education portfolio.
- System Development: Develop a digitized filing system for the education portfolio, incorporating 62 – 69 educational files representing students.
- File Management: Maintain an updated filing system for current and future educational files.
- Gap Analysis: Conduct a gap analysis on the education files and provide recommendations to Chief and Council to remove any gaps, in collaboration with the Research Analyst.
- Program Evaluation: Evaluate current education programs and services, in collaboration with the Research Analyst.
- Audit Preparation: Work collaboratively with the line manager (Band Designate) to prepare for compliance review audits from INAC for academic/fiscal years.
- Reporting: Complete and submit the annual Nominal Roll Report, track and manage Compliance Review Audits with the principal.
- Grant Writing: Write proposals and funding grants for the Education Department and assist in preventing claw backs.
- Stakeholder Communication: Liaise and communicate with INAC, FNESC, and other government agencies regarding Takla students and programs.
- Presentation Skills: Prepare and present reports to Chief and Council, and the community.
- Budget Management: Provide budget support to the Director or GM-O.
- Intermediary Skills: Act as a liaison between Chief and Council and school districts.
- Monitoring and Reporting: Monitor and report on the attendance of Takla Nation students within the school districts.
- Community Engagement: Engage in, contribute to, and realize the vision and goals of the Nation.
- Professional Communication: Promote a positive work atmosphere and communicate in a professional manner that demonstrates mutual respect.
2. Education Coordinator Details
- Staff Management: Manage all administrative and technical staff, including training calendar management, orders for Academy equipment, reception of calls and mails, and organizational preparation for trainings.
- Guest Coordination: Coordinate the arrival of all guests to the Academy, including training participants.
- Event Planning: Plan the organization of trainings, educational meetings, and events, including order and delivery of products and searching for training facilities.
- Travel Management: Organize business trips for the educational team.
- Department Liaison: Maintain the link between education and other departments (Marketing, Sales, Digital, etc.).
- Financial Oversight: Draw up purchase orders, monitor budget and expenditures.
- Project Coordination: Coordinate education projects, specifically Access deployment (content, visibility), and animate the platform to ensure traffic.
- Content Development: Work on content from International and create local content as needed for Access in collaboration with local Education Managers and marketing teams.
- Program Development: Work closely with the Education Manager to research, develop, and implement educational programming.
- Material Development: Support the development of all written materials, including but not limited to program applications, training and teaching materials, and education guides.
- Program Coordination: Coordinate the application, selection, and evaluation process for education programs.
- Contract Facilitation: Facilitate contracting of artist instructors and program assistants, including drawing up contracts and ensuring proper submission of timesheets.
- Budget Tracking: Track the budget for each program and ensure timely submission of expenses.
- Proposal Assistance: Assist the Education Manager and Development department in the preparation of funding proposals for education and community programs.
- Marketing Coordination: Coordinate marketing and promotion of all education programs with the Communications department.
- Statistical Tracking: Track program statistics and assist the Education Manager with reporting on all education initiatives.
3. Education Coordinator Responsibilities
- Training Collaboration: Collaborate with fellow Education Coordinators and colleagues across the organization to design and deliver training as outlined in FEC, Disparity, Family Support, CPRC/PTI Grants.
- Outreach Planning: Create and implement a community outreach plan to ensure outreach deliverables are met and attendance goals are reached for training.
- Community Networking: Create and maintain an up-to-date system of CBO contacts, participate in community events, maintain satellite sites, and creating outreach material.
- Training Development: Update pieces of training to reflect developments in the field and identify opportunities for program growth and development.
- Evaluation Oversight: Ensure training evaluations are collected and grant targets are met with regards to evaluation responses.
- Challenge Management: Proactively address program challenges that arise.
- Family Linkage Provision: Provide families with linkages to SFCD services.
- Scheduling Coordination: Assist with yearly schedule planning and be responsible for scheduling and confirming classes.
- Emergency Response: Handle emergencies that arise during the execution of classes immediately.
- Technology Management: Address technology malfunctions or other issues before or during the execution of a class, attempting to remedy the situation using available resources.
- Excel Proficiency: Use a thorough knowledge of MS Excel to prepare appropriate financial information to assist with budgeting and revenue and expense tracking.
- Data Accuracy Assurance: Ensure the accuracy of all information entered in the registration system.
- Website Content Leadership: Lead updates to program content on the department website.
- Program Management: Manage the overall priorities, goals, and initiatives for the program.
4. Education Coordinator Job Summary
- Operations Management: Manage day-to-day operations.
- Program Support: Provide support and meet regularly with the program director to discuss management issues, activities, and the status of projects.
- System Implementation: Develop, implement, and oversee the maintenance of filing, record keeping, distribution of materials, and other types of office/program systems.
- Schedule Management: Develop and distribute monthly/yearly schedules.
- Policy Implementation: Ensure that program/project mission, values, guidelines, policies, and procedures are implemented and maintained.
- Database Management: Manage the design and development of program databases, compile and analyze data, and prepare reports.
- Data Maintenance: Maintain databases with trainee and faculty data.
- Service Improvement Identification: Identify service improvement opportunities to better enable program/project goals and objectives.
- Financial Oversight: Review, ensure approval based on alternatives regarding practice and policy, analyze and classify transactions in accordance with established chart or coding of accounts, create new accounts, and prepare, process, reconcile, and provide receipts (as appropriate) for transactions.
- Budget Management: Work with the business manager/director to develop, monitor, and report on the yearly training program budget.
- Procurement Handling: Handle recurring purchase orders for the training program, process all check requests, and pay bills associated with the program’s activities.
- Equipment Assessment: Assess equipment acquisition and training needs and make recommendations to the program director.
- Purchasing Oversight: Oversee all purchasing for the office/program and order equipment and supplies for the training office.
- Grant Management: May be responsible for the management of grants awarded to individual trainees.
- Problem Resolution: Troubleshoot problems, perform vendor/account research, obtain additional information or provide instruction and guidance by phone, US- or e-mail from customers/vendors, and correct or escalate issues.
5. Education Coordinator Accountabilities
- Marketing Coordination: Develop coordinated, consistent marketing and brand messages.
- Match Responsibilities: Perform all 'match' responsibilities.
- Residency Program Assistance: Assist with quota review, 'rank list' entry, and certification in the National Residency Matching Program.
- Database Management: Maintain the Electronic Residency Application System database and oversee its processes during recruitment season.
- Meeting Organization: Organize meetings and prepare and distribute materials for conferences and lectures.
- Media Development: Create and maintain external program advertising/media through websites, brochures, postcards, publications, and other such media.
- Publication Editing: Create and edit annual publications regarding the program.
- Website Maintenance: Maintain the program’s website.
- Inquiry Management: Receive inquiries from prospective trainees and applicants and triage as necessary to others within the department, and/or in other hospitals or departments.
- Advanced Web Development: Create a state-of-the-art website.
- Social Media Integration: Incorporate social media and networking into program/project aspects as appropriate.
- Market Trend Analysis: Review market trends to recommend future plans to increase revenue, participation, engagement, etc.
- Survey Coordination: Coordinate the collection, analysis, and reporting of required information for surveys, review documents, public information documents, etc.
- Data Analysis: Analyze evaluation data from instructors, students, participants, etc., to assist in program/project development and updates.