Job Summary: 

• Pick up and drop off mail, invoices, packages, notices, etc. in the main building at various locations. 
• When necessary, copy, fax, and scan documents.
• Open mail, date stamp, and organize. 
• Receive daily invoices and monthly statements via email from vendors. 
• Invoices are printed, stamped, and prepared for coding for signing by the Engineering Director (ED). 
• All incoming invoices are then filed in separate vendor email folders.
• Invoices are provided to the ED three times a week for processing. 
• When this has been completed, the paper invoices are delivered to the accounts payable office for payment. 
• Paper invoice copies are not kept in the ED office.
• File maintenance on vendors, preventative maintenance work, state, county, and regional files, and a variety of other kinds of miscellaneous documentation. 
• Maintain Smartsheets as it pertains to license/certificates/business tax receipts renewals, vendor Insurance/W9 info.

Skills on Resume:

• Mail Handling (Hard Skills)
• Document Scanning (Hard Skills)
• Filing and Organization (Hard Skills)
• Invoice Processing (Hard Skills)
• Data Entry (Hard Skills)
• Vendor Management (Soft Skills)
• Time Management (Soft Skills)
• Attention to Detail (Soft Skills) 

Job Summary: 

• Design and construction invoice management (review, collection of, and issuance)
• Develop monthly pay estimates for all design and construction contracts.
• Manage and organize all documents related to billing and monthly invoices.
• Coordination with office engineers, field engineers, and Owner on monthly billing.
• Retrieve/upload electronic documents to/from cloud-based websites.
• Send submittal package email to Document Control / Authority.
• Collect signatures on time-sensitive documents.
• Set up and send out meeting invitations.
• Gather and organize raw data into a workable form through spreadsheet software.
• Manage contract compliance records and coordinate with subcontractors to obtain related information.
• Update/create logs to reflect current billing status.

Skills on Resume:

• Invoice Management (Hard Skills)
• Pay Estimates Development (Hard Skills)
• Document Organization (Hard Skills)
• Coordination and Communication (Soft Skills)
• Cloud Document Management (Hard Skills)
• Meeting Scheduling (Soft Skills)
• Data Analysis (Hard Skills)
• Contract Compliance Management (Hard Skills) 

Job Summary: 

• Format and finalize PowerPoint presentations, and document formatting in MS Office products.
• Schedule appointments, meetings, and reservations for visitors and interview candidates.
• Assist other admins with coordination of business travel for the professional team inclusive of scheduling flights, car rentals, hotels, and related necessary items.
• Provide clerical support with expense reports, documentation, and processing.
• Take responsibility for printing, scanning, laminating, and binding documents.
• Create communication board announcements.
• Establish new employee presence in various systems (Travel, scanner, etc.)
• Ensure office/cubicle space is ready for occupancy.
• Maintain the office supply inventory, (monitor inventory levels, order needed supplies (weekly), distribute for the company, and verify receipts)
• Assist with the preparation for customer meetings inclusive of obtaining necessary food and drink items for the meetings.
• Purchase and restock supplies (paper products, pop, and water) for the conference rooms.

Skills on Resume:

• PowerPoint Formatting (Hard Skills)
• Scheduling (Soft Skills)
• Travel Coordination (Soft Skills)
• Clerical Support (Hard Skills)
• Document Handling (Hard Skills)
• Communication (Soft Skills)
• System Setup (Hard Skills)
• Supply Management (Hard Skills) 

Job Summary: 

• Serve as the first contact for students, faculty, staff, and visitors of SECS.
• Handle phone, email, and postal mail inquiries and respond appropriately.
• Coordinate and manage special projects, including working collaboratively with faculty and staff to ensure projects meet deadlines.
• Provide budget management support through purchasing, record keeping, and reconciliation.
• Assist faculty, staff, and students in making travel arrangements.
• Monitor office supplies and reorder them as necessary.
• Support the operation and overall mission of SECS.
• Provide support documentation for any purchases and/or company credit card transactions made.
• Ensure compliance with proprietary information protection in common areas (copiers/printers, etc.)
• Maintain a professional, courteous, and customer service image.

Skills on Resume:

• Customer Service (Soft Skills)
• Communication (Soft Skills)
• Project Coordination (Soft Skills)
• Budget Management (Hard Skills)
• Travel Coordination (Soft Skills)
• Supply Management (Hard Skills)
• Compliance (Hard Skills)
• Professionalism (Soft Skills) 

Job Summary: 

• Provide support to the engineering and production department teams by preparing and distributing documents.
• Provide the production department with copies of drawings as directed by Engineering.
• Prepare operation and technical manuals for customer equipment
• Assist with documentation and bills of materials (BOMs) as directed
• Assist departments in working with Engineering to issue correct drawings and have drawings corrected.
• Complete QA Training requirements review on an annual basis demonstrating general understanding and practice
• Maintain all company information as confidential
• Perform standard tasks normal to an Engineering office including filing, copying, ordering, and maintaining supplies, completing expense reports, etc.
• Create and modify documents using Microsoft Office software.
• Assist Engineers in performing manual reviews of modified drawings and in other engineering projects.

Skills on Resume:

• Document Preparation (Hard Skills)
• Drawing Management (Hard Skills)
• Manual Creation (Hard Skills)
• BOM Assistance (Hard Skills)
• QA Training (Hard Skills)
• Confidentiality (Soft Skills)
• Office Administration (Soft Skills)
• Engineering Support (Soft Skills) 

Job Summary: 

• Be on time the engineering department is very demanding and requires all personnel to be in place and functioning at 100% daily
• Answer the phone with courteous, kind, and helpful to all
• Taking messages, gathering clear concise information
• Retrieve daily time sheets provided by the HR department and file them in the proper engineering project folder in turn creating a running diary for the project
• Take responsibility for errands and tasks outside the office
• Perform all tasks required for the handling of DOE confidential documentation
• Log, track, file, scan, copy, package, mail, and audit.
• Assist with inventory management and material movement in the Assembly and Test facility.
• Complete other miscellaneous administrative tasks and projects in support of various company objectives.

Skills on Resume:

• Punctuality (Soft Skills)
• Phone Etiquette (Soft Skills)
• Message Taking (Soft Skills)
• Time Sheet Management (Hard Skills)
• Confidential Documentation Handling (Hard Skills)
• Inventory Management (Hard Skills)
• Administrative Support (Soft Skills)
• Task Management (Soft Skills) 

Job Summary: 

• Receive, process, and track incoming customer orders
• Create and maintain documentation of pump orders, including bills of materials
• Ensure build folders and fleet folders are complete, including photos, curves, and build sheets for all units
• Editing routings to provide accurate times and costs for standard products
• Maintain Product Change Notice log and verify PCN's completed on time
• Actively manage and update routers for production
• Adhere to applicable company and regulatory agency environmental, health, and safety standards
• Support other engineering duties.
• Ensure that The Mersino Way is a guiding document in all daily activities

Skills on Resume:

• Order Processing (Hard Skills)
• Documentation Management (Hard Skills)
• Routing Management (Hard Skills)
• Product Change Tracking (Hard Skills)
• Environmental Compliance (Hard Skills)
• Engineering Support (Soft Skills)
• Time and Cost Editing (Hard Skills)
• Company Standards Adherence (Soft Skills) 

Job Summary: 

• Assist with and coordinate the preparation and submittal of regulatory applications, forms, or reports associated with department projects as assigned by project managers.
• Use excellent interpersonal skills to communicate with various levels of company staff and management, visitors, clients, etc.
• Provide billing assistance, processing invoices, etc.
• Assist in the review, verification, and editing of work produced by technical staff for quality control purposes.
• Prepare/check construction reports (typing/data entry)
• General diversified administrative support duties including file and document management, answering phones, FedEx, scanning, etc.
• Participate in the coordination of production needs.
• Update and audit tracking logs for Engineer Reports
• Prepare, maintain, and update spreadsheets and databases.
• Assist Project Managers and engineers in scheduling meetings, MS team meetings, maintaining the calendar, setting reminders, and other various duties.

Skills on Resume:

• Regulatory Application Coordination (Hard Skills)
• Communication (Soft Skills)
• Billing Assistance (Hard Skills)
• Quality Control (Hard Skills)
• Data Entry (Hard Skills)
• Administrative Support (Soft Skills)
• Report Tracking (Hard Skills)
• Scheduling (Soft Skills)