Job Summary: 

• Receive incoming inquiries for event venues and respond promptly with pricing and logistics information
• Coordinate inquiries related to filming requirements with location agents and companies
• Attend to and perform physical tours of venues for events and filming and respond to questions
• Assist in drafting client contracts and ensuring timely finalization of bookings
• Assisting the Marketing and Events team with maintain records of each event and close out
• Support the accounting team in processing the post-event financial reconciliation
• Periodically attend networking events, along with the Marketing and Events team, and represent the venue space
• Provide administrative support to the USM President and, if needed, other executive team members. 
• Manage literature fulfillment vendor and internal marketing store, coordinate inventory, run reports as needed, start/close accounts, train 
• Contribute to collaborative efforts and organize promotional events, ensuring all leads generated are tracked, distributed to sales team, and followed up with. 
• Gather materials for sales presentations such as proposal and slide decks and work closely with design team to create marketing materials such as brochures, mailers, and digital marketing material. 
• Generate and compile ongoing and ad hoc marketing and sales related reports. 
• Effectively collaborate with colleagues in other departments and divisions. 

Skills on Resume: 

• Event Coordination (Hard Skills)  
• Contract Management (Hard Skills)  
• Financial Reconciliation (Hard Skills)  
• Inventory Management (Hard Skills)  
• Sales Reporting (Hard Skills)  
• Customer Service (Soft Skills)  
• Team Collaboration (Soft Skills)  
• Networking (Soft Skills)

Job Summary: 

• Organize and maintains Marketing Director’s files
• Maintain a marketing photo library and request print estimates
• Research invoices as required by Marketing Director
• Address software, hardware, phone, and other system issues and creates IT tickets if unable to resolve, and monitors ticket statuses daily
• Address office issues and creates work tickets for Maintenance
• Conduct regular analysis and research of marketing data to generate insights on how to improve campaign performance
• Support lead generation, customer engagement and CRM management systems
• Interface with the digital team on developments, improvements and enhancements to website and online campaigns
• Devise, evaluate methods and analyse data collecting (Surveys, Questionnaires, Opinion Polls)
• Support segment marketers by measuring performance (ROI) of online and offline campaigns helping to define improvements for budget allocation
• Reporting on marketing KPIs i.e. leads, conversion rates, website traffic and social media engagement
• Conduct competitive research and analyse benchmarking data
• Recommend digital campaign optimisations
• Liaising and following up with eCommerce customer requirements including sales information, product shots and product descriptions.
• Making and compiling Point of Sale for brands as required using predominately Indesign but also Illustrator and Photoshop software applications

Skills on Resume: 

• File Management (Hard Skills)
• Data Analysis (Hard Skills)
• CRM Systems Management (Hard Skills)
• IT and Maintenance Coordination (Hard Skills)
• Digital Marketing (Hard Skills)
• Graphic Design (Hard Skills)
• Problem Solving (Soft Skills)
• Interdepartmental Collaboration (Soft Skills)

Job Summary: 

• Coordinate print advertising schedules
• Maintain monthly budget as directed
• Communicate with vendors and community planners daily
• Assist in events and event planning as directed
• Review and proofs all advertising for print and publishing
• Assist and coordinate updates and changes to the Physician Directory annually
• Schedule photoshoots and gathers information for new physician onboarding on the Florida Medical Clinic website
• Distribute new provider information to all FMC offices
• Update staff photo files to all hospitals
• Maintains communication with Directors of Physician Offices as needed for a new provider and department needs
• Assist and facilitate meetings
• Arrange catering for meetings 
• Coordinate meetings with attendees sends out reminders and reserves space
• Manage workflow within the department
• Answer incoming phone lines and handles messages
• Oversee Marketing office inventory and generates purchase requisitions
• Distribute incoming and outgoing mail
• Produce memos, spreadsheets, forms and letters utilizing Microsoft Excel and various software products

Skills on Resume: 

• Advertising Coordination (Hard Skills)  
• Budget Management (Hard Skills)  
• Vendor Communication (Hard Skills)  
• Event Planning (Hard Skills)  
• Content Review (Hard Skills)  
• Meeting Coordination (Hard Skills)  
• Workflow Management (Hard Skills)  
• Interpersonal Communication (Soft Skills)

Job Summary: 

• Performs high-level, administrative work, including frequent complex and confidential clerical work
• Participates in administrative functions such as marketing reports and physician lunches
• Provide administrative support for Marketing monthly accounting procedures
• Researches, prepares and edits reports and presentations
• Reads incoming mail and independently handles or attaches appropriate file/information
• Maintain Marketing materials are properly allocated to each clinic location monthly
• Building and maintaining customer relationships by phone and email.
• Create content for various social media platforms.
• Assist team in fulfillment of orders.
• Welcome visitors by greeting them, in person or on the telephone, answering or referring inquiries.
• Direct visitors by maintaining employee and department directories, giving instructions.
• Manage inbound calls and emails, dealing with customer inquiries processing retailer and dealer orders
• Updating reports and general data entry
• Co-ordinating price changes across all platforms
• Assisting with marketing & social media activity
• Organizing domestic and international shipping
• Helping out team members, taking on additional tasks 

Skills on Resume: 

• Administrative Coordination (Hard Skills)  
• Report Preparation (Hard Skills)  
• Content Creation (Hard Skills)  
• Data Entry (Hard Skills)  
• Customer Relationship Management (Soft Skills)  
• Communication Skills (Soft Skills)  
• Multitasking (Soft Skills)  
• Team Collaboration (Soft Skills)

Job Summary: 

• Provide administrative support for the Sr. Manager of Physician Education
• Support the Physician Education team in roles working with the Marketing Teams and other internal departments
• Coordinate efficient and timely production of materials and programs.
• Facilitate routing, approval and editing of all contracts and agreements, adhering to Legal and Regulatory processes and standards
• Manage, track and update surgical instrument and demonstration product inventory
• Manage training event materials are shipped on time, returned and inventoried properly for the training event.
• In collaboration with other Physician Education team members, identify, implement and manage job tracking system and processes.
• Facilitate fosters and promote smooth and open communication between multiple teams and personalities 
• Achieve on-time completion of projects and provides regular status reporting for all communications projects.
• Work with vendors to assist in the production of marketing communications materials.
• Post to social media everyday and manage the social media calendar
• Track incoming lead activity using google sheets
• Prepare monthly and quarterly newsletters using MS Publisher
• Prepare direct mail merge letter using MS word and excel
• Prepare property specific web pages on website
• Solicit reviews from existing and past clients
• Create occasional PowerPoint presentations
• Upload videos to YouTube

Skills on Resume:

• Administrative Support (Hard Skills)  
• Contract Management (Hard Skills)  
• Inventory Management (Hard Skills)  
• Social Media Management (Hard Skills)  
• Project Coordination (Hard Skills)  
• Interdepartmental Communication (Soft Skills)  
• Problem Solving (Soft Skills)  
• Time Management (Soft Skills)

Job Summary: 

• Backup for the Administrative Assistant, entering new information into CRM and keeping all current information up-to-date, maintaining production schedule, processing new orders, maintaining existing orders and processing change orders into the system
• Backup for entering new customers into MAS90 computer system
• Create, print and mail “Thank You” letters
• Print, cut and assemble brochure packets and various marketing materials 
• Print and assemble manuals
• Create USBs & CDs of Washworld manuals, Razor NET, Razor Modem and Profile communication & network files
• Maintain a detailed spreadsheet of customers, assemble and ship customer appreciation baskets
• Maintain up-to-date list of current employees’ photos, birthdays and anniversaries, send internal email announcements
• Create and distribute quarterly company newsletter
• Assist with planning and organizing company outings and lunches
• Assist with preparation for all trade shows
• Assist with preparation for annual Sales, Distributor and Customer based meetings or functions
• Update Copper (CRM) with lead information
• Assist with online Washworld Technical Training Classes including but not limited to assisting in the  enrollment process, assisting in content updates, mailing completion patches and certificates
• Assist with maintaining Washworld’s online presence through social media
• Continuously evaluating the changing market trends and assist with applying new strategies according to the changes to gain publicity for the company
• Assist in maintaining the physical appearance and functionality of the office

Skills on Resume: 

• CRM Management (Hard Skills)  
• Data Entry (Hard Skills)  
• Event Coordination (Hard Skills)  
• Material Production (Hard Skills)  
• Content Management (Hard Skills)  
• Communication (Soft Skills)  
• Adaptability (Soft Skills)  
• Organization (Soft Skills)

Job Summary: 

• Assist team in researching and booking hotels, restaurant, meetings rooms etc. respecting compliance limits
• Assist with travel, reimbursement and payments for various surgeon events 
• Assist in ordering services through congress organizers: furniture, electricity, cleaning etc.
• Create sponsoring agreements and submit them to Compliance team and Covid board for approval
• Create new vendors/proctors, process Purchase Orders, invoices and follow payment
• In line with the Compliance team, send contracts to HCP’s and manage the process to ensure the contract is signed within the required amount of time
• Book truck and console through Mainfreight platform, collaborate with venue to make sure the access
• Create and update surveys, update all events calendars
• Implement post-event data and analysis
• Create or update promotional and event tools
• Support marketing team with general administrative tasks
• Support in budget monitoring and financial follow-up
• Shipment of marketing material and documentation
• Keep update marketing stock in Pessac
• Order ISO and demo products

Skills on Resume: 

• Event Planning (Hard Skills)  
• Contract Management (Hard Skills)  
• Budget Monitoring (Hard Skills)  
• Survey Creation and Analysis (Hard Skills)  
• Vendor and Inventory Management (Hard Skills)  
• Compliance Adherence (Soft Skills)  
• Collaboration and Teamwork (Soft Skills)  
• Time Management (Soft Skills)