Job Summary: 

• Schedule/coordinate numerous appointments for a very busy Executive Leadership team, includes organizing travel arrangements
• Written communication will require producing detailed minutes that are accurate in content and grammar, for staff and/or Board of Directors meetings.
• Reconcile corporate AMEX card by gathering supporting documentation and preparing a list of cost center codes and transaction information.
• Develop an understanding of the internal system, KissFlow, to process expense reports and credit card/invoice requests.
• Process requests for office supplies, includes regularly monitoring/restocking office and kitchen supplies (when staff return to headquarters office).
• Troubleshoots and alerts the Office Manager of problems with equipment and related matters that require immediate resolution/escalation.
• Coordinates and problem-solves with mail carriers around pick-up and delivery of incoming/outgoing packages.
• Photocopy, scan, fax, and electronically file documents
• Edit documents and content using Word, Excel, and PowerPoint
• Provide back-up support for other administrative staff/functions
• Use badging system, photograph newly hired employees for processing of ID badges.

Skills on Resume: 

• Appointment Scheduling (Hard Skills)
• Written Communication (Soft Skills)
• Expense Reconciliation (Hard Skills)
• System Proficiency in KissFlow (Hard Skills)
• Office Supply Management (Hard Skills)
• Problem-Solving (Soft Skills)
• Document Management (Hard Skills)
• Backup Support (Soft Skills)

Job Summary: 

• Customer Service/Front Counter Operations
• Ensure file organization based on office protocol
• Provide ad hoc support around the office 
• Support graphic design team and answer phones
• Filing of Completed Job Paperwork
• Basic Copier/Digital Printing Order Fulfillment
• Provide administrative office support to the Institute for Teaching Excellence including answering and directing phone calls and emails, preparing and reviewing documents, spreadsheets, and presentations, filing papers.
• Perform activities related to procurement including entering requisitions, purchasing, reconciliation, and submission of expense reports.
• Schedule and coordinate needs for curriculum reviews including retrieving syllabi, program documents, and coordinating meeting activities.
• Provide support for committees and prepare meeting minutes.

Skills on Resume: 

• Customer Service (Soft Skills)
• File Organization (Hard Skills)
• Office Support (Soft Skills)
• Phone Handling (Soft Skills)
• Order Fulfillment (Hard Skills)
• Administrative Support (Soft Skills)
• Procurement and Expense Reconciliation (Hard Skills)
• Meeting Coordination (Soft Skills)

Job Summary: 

• Create and maintain Excel spreadsheets and formulas
• Create accounting reports as requested by management
• Create/Research company Marketing/Advertising
• Research, Plan, Schedule team building events
• Keep office manuals up to date, reconcile GL accounts
• Manage utility services and mobile accouns for repairs/updates/changes to accounts
• Prepare weekly reports for management
• Deposit payments from Customers/Title
• Prepare Tax Exempt documents
• Review monthly AIA and pertaining documents

Skills on Resume: 

• Excel Proficiency (Hard Skills)
• Accounting Reporting (Hard Skills)
• Marketing Research (Hard Skills)
• Event Planning (Soft Skills)
• Document Management (Hard Skills)
• Utility Account Management (Hard Skills)
• Report Preparation (Hard Skills)
• GL Reconciliation (Hard Skills)

Job Summary: 

• Support pharmacy operations projects such as vendor relationships, customer satisfaction, third party audits, marketing campaigns, vehicle fleet, information technology, and inventory.
• Support corporate recordkeeping and document storage requirements.
• Support pharmacy provider contracting and credentialing with third party health insurance plans.
• Compile reports containing business information.
• Coordinate with landlord regarding building maintenance and repair.
• Performs or facilitates maintenance of office equipment, computers, telecommunication devices, and machines including service and associated contracts.
• Support healthcare quality program initiatives and accreditation
• Assist in coordinating activities to recognize and celebrate milestones, observances, and achievements.
• Maintain and monitor contracts term and expiration to support timely renewals
• Create, implement and communicate office policies and procedures.
• Monitor and maintain office supplies and inventory analyzing and approving orders.
• Coordinate disposition of excess medication inventory through third party marketplace.
• Maintain company vendor relationships to ensure complete and accurate records to include contract documents and business associate agreements.
• Maintain and distribute contact lists.

Skills on Resume: 

• Vendor Relationship Management (Soft Skills)
• Recordkeeping and Document Storage (Hard Skills)
• Contracting and Credentialing (Hard Skills)
• Report Compilation (Hard Skills)
• Building Maintenance Coordination (Hard Skills)
• Equipment Maintenance (Hard Skills)
• Healthcare Quality Support (Soft Skills)
• Policy Implementation (Hard Skills)

Job Summary: 

• Support the process for preparing and sending out electronic contracts, invoices, etc...
• Maintain and update project/employee records and proper filing.
• Manage office emails, phone calls, manage reporting of customer issues and relaying information.
• Aid in Office Maintenance (coordinate equipment needs, supplies and general upkeep).
• Greet visitors & vendors.
• Providing a high standard of administrative support and assistance
• Coordinate diary management, attend meetings and record minute taking
• Assistance with social media content
• Maintaining documentation, filing and spreadsheets
• Maintaining efficient administrative systems and procedures.

Skills on Resume: 

• Contract Preparation (Hard Skills)
• Record Maintenance (Hard Skills)
• Communication (Soft Skills)
• Office Maintenance Coordination (Hard Skills)
• Visitor Reception (Soft Skills)
• Administrative Support (Soft Skills)
• Diary Management (Hard Skills)
• Social Media Assistance (Hard Skills)

Job Summary: 

• Monitor and assist with all leasing activity 
• Process move-ins/move-outs and oversee billings 
• Review and monitor resident renewals 
• Daily and weekly property status reporting 
• Scan and enter Bank deposits 
• Office organization filing, bookkeeping, ordering supplies
• Basic Bookkeeping/Handling Payables
• Work with the maintenance team on property/grounds-related issues 
• Providing information to customers about products and services
• Assisting with insurance quotes, training provided
• Attending community events and answering phones
• Be the first point of contact as the receptionist, fronting all visitors both internal and external

Skills on Resume: 

• Leasing Management (Hard Skills)
• Billing Oversight (Hard Skills)
• Resident Renewal Tracking (Hard Skills)
• Property Status Reporting (Hard Skills)
• Bookkeeping (Hard Skills)
• Customer Service (Soft Skills)
• Communication (Soft Skills)
• Front Desk Reception (Soft Skills)

Job Summary: 

• Assists with audit compilations oftentimes creating or compiling letter samples
• Keeps client and firm letter logs up-to-date through established tracking methods for letter creation dates and current letter versions
• Track client approvals of letters such as dates letters were sent for approval, dates of approvals, and date letters went live
• Completes monthly audits of letters and categorizes team templates
• Assists with the organization of team folders by archiving older documents, reordering existing documents, and combining duplicate folders.
• Completes letter campaigns and mail vendor reconciliations.
• Connect with customer base and raise brand visibility by coordinating community events
• Schedule appointments, including travel arrangements or other company engagements
• Order office equipment and supplies
• Answer phone calls and emails to act as a liaison between clients and staff members to improve customer retention and referral rates
• Ensure clients are well attended to when visiting the office e.g. serving drinks and snacks and ensuring the meeting rooms are set up properly prior to the meetings
• Organizing office events and parties

 Skills on Resume: 

• Audit Compilation (Hard Skills)
• Document Tracking (Hard Skills)
• Client Approval Tracking (Hard Skills)
• Document Organization (Hard Skills)
• Customer Service (Soft Skills)
• Event Coordination (Soft Skills)
• Appointment Scheduling (Hard Skills)
• Communication (Soft Skills)

Job Summary: 

• Flight and hotel bookings for both employees and vendors (where applicable)
• Submission of petty cash requests to the Finance Team and reconciliation of production petty cash
• Set up vendor accounts and handling of invoices
• Arrange for courier services and create purchase orders
• Coordinate usage of production suites
• Maintaining office supplies and ensuring the work environment is clean and pleasant
• Liaison between the 3 offices 
• Supporting the Administration team in secretarial and reception duties 
• Assist in handling office tasks such as filing, generating reports, and meeting preparation
• Provide general administrative support for sales and general administrative staff 
• Handle multiple projects simultaneously
• Assist in maintaining financial records

Skills on Resume: 

• Organization (Soft Skills)
• Time Management (Soft Skills)
• Financial Reconciliation (Hard Skills)
• Vendor Management (Hard Skills)
• Communication (Soft Skills)
• Office Supply Management (Hard Skills)
• Report Generation (Hard Skills)
• Multitasking (Soft Skills)