Job Summary: 

• Schedule meetings, compile reports, present data
• Manage and ensure client satisfaction with Company services.
• Assist executives in all possible work (i.e. meetings, preparing documents and presentations)
• Respond to the emails and phone calls received from clients and concerned parties.
• Maintain and order office supplies
• Receive invoices and review for accuracy
• Update executives about appointments with various clients
• Coordinate work schedules between multiple parties
• Prepare reports and data files
• Run personal errands for the Principal of the Company
• Complete assigned work at a given time without any delay and report to executives with the completion of the given work

Skills on Resume: 

• Scheduling (Hard Skills)
• Reporting (Hard Skills)
• Client Management (Soft Skills)
• Document Prep (Hard Skills)
• Communication (Soft Skills)
• Supply Management (Hard Skills)
• Invoice Review (Hard Skills)
• Time Management (Soft Skills)

Job Summary: 

• Provide professional administrative support to SVP and VPS.
• Manage calendar and schedule appointments for SVPs and VPs based on the prioritized needs of the business.
• Utilize Microsoft Office programs to create various documents, spreadsheets, and executive-level presentations.
• Serve as a coordination point to collect, organize, and present information for the functional area.
• Prioritize incoming/outgoing correspondence for SVP and VPs to ensure a timely response.
• File requests as appropriate and may respond on behalf of the SVP and VPS.
• Create and edit letters, memos, and e-mails for and on behalf of the SVP and VPS.
• Responsible for securing and distributing confidential materials.
• Provide necessary information and reports
• Research issues and coordinate appropriate responses.
• Schedule meetings, trips, and functions for SVPs and VPs and/or management

Skills on Resume: 

• Administrative Support (Soft Skills)
• Calendar Management (Hard Skills)
• Microsoft Office (Hard Skills)
• Information Coordination (Soft Skills)
• Correspondence Prioritization (Soft Skills)
• Filing & Response (Hard Skills)
• Document Creation (Hard Skills)
• Confidentiality Management (Hard Skills)

Job Summary: 

• Manage calendars, agendas, and email, ensure tasks/follow-up actions are acted upon in a timely basis and prioritized appropriately
• Plan and organize meetings and events with internal and external resources
• Plan, schedule and organize executive candidates
• Manage corporate gifts and awards for events and special programs
• Assist with onboarding of executive positions and HR positions across the company
• Assist in the preparation of documents such as letters, agendas, PowerPoint presentations, and spreadsheets to facilitate presentations, meetings, and actions.
• Attend meetings, document and distribute meeting notes, and monitor follow-up actions as appropriate
• Plan and execute group meetings and gatherings
• Arrange all aspects of travel and manage expense reporting
• Manage purchase order and invoice transactions, maintain reporting and track expenses
• Assist with employee and manager inquiries
• File and manage confidential documents
• Facilitate approval processes within appropriate systems and workflows
• Work on special projects
• Perform all activities safely and responsibly and support all Environmental, Health, Safety, and Security requirements and programs.

Skills on Resume: 

• Calendar Management (Hard Skills)
• Event Planning (Soft Skills)
• Executive Scheduling (Hard Skills)
• Corporate Gifts Management (Hard Skills)
• Onboarding Assistance (Soft Skills)
• Document Preparation (Hard Skills)
• Meeting Coordination (Soft Skills)
• Travel and Expense Management (Hard Skills)

Job Summary: 

• Schedule and confirm meetings, prepare for meetings and events
• Assist in various projects
• Coordination and meeting with vendors and associates
• Daily filing, scanning, emailing, and organizing
• Ensure file organization based on office protocol
• Provide ad hoc office support to Executives
• Errands and the ability to drive
• Basic reporting and researching of data
• Organize and distribute information
• Take responsibility for basic social media
• Relay information to Associates, co-workers, and vendors
• Take responsibility for the preparation of data

Skills on Resume: 

• Meeting Scheduling (Hard Skills)
• Project Assistance (Soft Skills)
• Vendor Coordination (Soft Skills)
• Office Organization (Hard Skills)
• Executive Support (Soft Skills)
• Errands (Soft Skills)
• Data Reporting and Research (Hard Skills)
• Social Media Management (Hard Skills)

Job Summary: 

• Conserve the president’s time by reading all correspondence
• Analyze incoming correspondence to determine significance and plan appropriate response and/or reroute to another team member
• Prepare responses to correspondence containing routine inquiries
• Maintain appointment schedules, both personal and professional, by planning and scheduling meetings, conferences, video calls, travel, and more
• Draft emails, letters, reports, presentations, and other documents with and/or on behalf of the president
• Perform general office duties such as scanning, filing, and data entry
• Support the business development team
• Take responsibility for preparing documents and researching.
• Document internal processes with flow charts.
• Assist Operations initiatives

Skills on Resume: 

• Correspondence Management (Soft Skills)
• Appointment Scheduling (Hard Skills)
• Document Drafting (Hard Skills)
• Office Administration (Hard Skills)
• Business Development Support (Soft Skills)
• Document Research (Hard Skills)
• Process Documentation (Hard Skills)
• Operations Assistance (Soft Skills)

Job Summary: 

• Provides administrative support to the company owner and other department heads and or teams as directed in the Support Center or Field.
• Acts as a personal assistant to the owner.
• Manages calendars for the owner and C-Suite. 
• Schedules meetings and clears conflicts.
• Answers and screens a high volume of incoming calls and messages, and relays accurate messages on time. 
• Coordinate travel reservations for air, hotel, etc. for company leadership
• Prepares and processes expense reports for company leaders
• Coordinates and attends executive staff meetings and conference calls, takes minutes, compiles discussion notes, and provides to leaders as appropriate.
• Prepares routine and ad hoc reports and presentations, correspondence, database entry, and data input
• Supports overall projects, and tasks, and assists with company initiatives and projects that cross departments.
• Assists with outgoing faxes, letters, mail, and overnight packages.
• Assists in coordinating meetings and event planning.

Skills on Resume: 

• Administrative Support (Soft Skills)
• Personal Assistance (Soft Skills)
• Calendar Management (Hard Skills)
• Communication and Screening (Soft Skills)
• Travel Coordination (Hard Skills)
• Expense Reporting (Hard Skills)
• Meeting Coordination (Soft Skills)
• Report and Presentation Preparation (Hard Skills)

Job Summary: 

• Tracks State Certificate of Qualification renewals – what is this? 
• Tracks all legal bills and expenses.
• Maintains all legal databases and documentation. 
• Prepares and revises legal documents
• Order supplies for the owner and Senior Leadership team
• Assists General Counsel and Paralegal in various tasks
• Provides general office administrative services. 
• Performs other administrative/clerical duties. 
• Sets priorities and meets deadlines consistently.
• Works additional hours as business requires.
• Handles all matters with the highest level of confidentiality.

Skills on Resume: 

• Certificate Renewal Tracking (Hard Skills)
• Legal Expense Tracking (Hard Skills)
• Legal Documentation Management (Hard Skills)
• Document Preparation (Hard Skills)
• Supply Ordering (Hard Skills)
• Legal Assistance (Soft Skills)
• Office Administration (Hard Skills)
• Confidentiality Management (Soft Skills)

Job Summary: 

• Greet customers at the front of the office when they arrive
• Answer and direct incoming phone calls- sometimes several at a time
• Take detailed messages and provide front-line solutions when necessary
• Maintain calendars for partners and general office operations
• Establish communications between customers and Partners
• Organize and prepare internal documents and reports
• Manage Accounts Receivable and Bank Deposits for the Firm
• Review Client Documents and advise clients on Administrative Forms
• Maintain office lobby environment so it's presentable and welcoming
• Maintain office supply inventory to ensure the office is properly stocked at all times
• Communicate when applicable with Software companies and TechSupport to resolve technological issues
• Identify areas where improvement is needed and make appropriate recommendations when necessary.

Skills on Resume: 

• Customer Greeting (Soft Skills)
• Phone Call Management (Soft Skills)
• Message Taking & Problem Solving (Soft Skills)
• Calendar Management (Hard Skills)
• Communication Facilitation (Soft Skills)
• Document & Report Preparation (Hard Skills)
• Accounts Management (Hard Skills)
• Office Supply Management (Hard Skills)

Job Summary: 

• Serves as support to EVP of Talent Management and Director of Talent Management
• Schedules appointments and travel for VP of Talent Management.
• Manages phone calls, email, and all communications for VP, Talent Management
• Conducts research for information related to all Talent Management areas
• Maintain absolute confidentiality about all sensitive details obtained by the position
• Assist in meeting preparation, and facilitate meetings upon request, including greeting guests, providing refreshments/meals, and being available during meetings
• Serve as a secondary point of contact for team member complaint calls that come directly to the store support center
• Sort and filter mail daily and maintain an organized filing system
• Ensures compliance of Performance Reviews/45 Day Reviews

Skills on Resume: 

• Executive Support (Soft Skills)
• Appointment and Travel Scheduling (Hard Skills)
• Communication Management (Soft Skills)
• Research (Hard Skills)
• Confidentiality Management (Soft Skills)
• Meeting Facilitation (Soft Skills)
• Mail and Filing Management (Hard Skills)
• Compliance Monitoring (Hard Skills)

Job Summary: 

• Provide executive-level administrative support for the Executive Vice President (EVP) Serve as first point of contact for the EVP.
• Prioritize and coordinate the workflow of EVP and contributors to ensure timely deliverables.
• Assess, evaluate, and appropriately respond to EVPs' internal and external scheduling demands.
• Communicate with all levels of Bank and Board of Governors staff and various external constituents.
• Acts as an ambassador for the Executive Office.
• Schedule and manage meetings and briefings.
• Provide administrative support for advisory councils, executive-level committees, and applicable System and Bank workgroups
• Work closely with the Strategic Advisory Group and provide a moderate level of administrative support
• Maintain and monitor incoming mail, electronic and other, which includes confidential, classified, or other highly sensitive communications for appropriate distribution and responses.
• As a senior member of the administrative team, collaborate and openly share best practices and knowledge to help facilitate a well-functioning SRC administrative team.
• Work independently on special assignments, such as working with other departments or units on behalf of the EVP.
• Coordinate department conferences and special events which may involve visits of Governors or other top-level guests.
• Develop analytical reports and complete projects of moderate complexity and priority.

Skills on Resume: 

• Executive Support (Soft Skills)
• Workflow Coordination (Soft Skills)
• Scheduling (Hard Skills)
• Communication (Soft Skills)
• Meeting Coordination (Hard Skills)
• Document Management (Hard Skills)
• Event Coordination (Hard Skills)
• Report Development (Hard Skills)

Job Summary: 

• Day-to-day support of Executive management
• Support and assist with day-to-day operations
• Working with various departments to resolve underwriting issues
• Working with various departments to resolve merchant-related service issues
• Work with the New Accounts team.
• Coordinate activities (meetings, presentations, etc.) across multiple teams
• Facilitate processes necessary for the effective running of the department
• Review operating practices and procedures, determine whether improvements can be made and work with management to implement changes
• Set up and oversee administrative procedures and guidelines for the department
• Assist in maintaining department budget and expense reconciliations

Skills on Resume: 

• Executive Support (Soft Skills)
• Operations Assistance (Soft Skills)
• Issue Resolution (Soft Skills)
• Team Coordination (Soft Skills)
• Process Facilitation (Soft Skills)
• Process Improvement (Hard Skills)
• Administrative Procedures (Hard Skills)
• Budget Management (Hard Skills)

Job Summary: 

• Provide general administrative support, including handling daily calendar, emails, and phone calls, prioritizing schedules based on leader needs
• Maintain comprehensive and accurate records
• Organize complex, domestic and international travel and visa arrangements for team members
• Facilitate WW headcount and expense reporting processes in line with accounting and finance policy
• Coordinate and support staff meetings, teleconferences, leadership off-sites, and other organization-wide events, including scheduling, sending reminders, and coordinating catering when necessary
• Support all Facilities activities for the team, including seating charts, ordering office materials and supplies
• Support key team initiatives, playing a project management role, including support for communications, meeting presentations, and other duties
• Prepare reports and/or special projects, which may include data collection, coordination, final copy preparation, distribution, etc.
• Direct work of and provide leadership to team administrative assistants

Skills on Resume: 

• Administrative Support (Soft Skills)
• Record Keeping (Hard Skills)
• Travel Coordination (Hard Skills)
• Reporting (Hard Skills)
• Event Coordination (Soft Skills)
• Facilities Support (Hard Skills)
• Project Management (Soft Skills)
• Team Leadership (Soft Skills)