Job Summary:

• Manage, organize, open, close and maintain paper and electronic files and signature process for various legal matters, archiving digital and hard-copy records management
• Process mail, prepare, copy, scan and distribute correspondence and basic legal documents, manage office supplies
• Vendor or law firm set up, invoice coding and PO management, ensure timely payment and processing of vendor invoices and follow-up on questions
• Onboard new teammates, maintain organizational charts
• Help with process improvement projects and prepare presentations
• Deadline management for billings and operational reports
• Scheduling for complex meetings and logistics, coordinate travel, visa’s and passports for the team 
• Process expense reports in an accurate and timely manner and resolve issues
• Be a team player and available to cover other team members

Skills on Resume:

• Records Management (Hard Skills)
• Document Handling (Hard Skills)
• Financial Management (Hard Skills)
• Onboarding (Hard Skills)
• Project Support (Hard Skills)
• Deadline Management (Soft Skills)
• Meeting and Travel Coordination (Hard Skills)
• Expense Report Processing (Hard Skills)

Job Summary:

• Answer all incoming calls to the Company
• Manage incoming mails (sort & distribute), prepare outgoing mail and courier shipments, visit the post office when needed
• HQ and external partners visits to BRP Russia office
• Translation of business correspondence and other documents (English-Russian-English)
• Ensure the office is maintained to a high standard at all time (cleansing coordination)
• Lead administrative projects and support of employees in dedicated projects
• Coordinates catering services for company meetings
• Order and manage office and kitchen supplies
• Support the GM for all administrative matters such as: management of the agenda, incoming mails and phone calls, ensuring smooth set up of meetings and events
• Prepare and process expense reports for the GM
• Create PowerPoint slides upon request from GM
• Transport companies (taxi): tender of a supplier, contracts, qualify control of services
• Regular All Employee Meeting preparation

Skills on Resume:

• Communication Skills (Soft Skills)
• Organization and Time Management (Hard Skills)
• Language Proficiency (Hard Skills)
• Facilities Management (Hard Skills)
• Project Management (Hard Skills)
• Event Coordination (Hard Skills)
• Supply Chain Management (Hard Skills)
• Expense Reporting (Hard Skills)

Job Summary:

• Gains and applies comprehensive knowledge of policies, procedures, and projects to support department leaders and staff effectively.
• Organizes a large number of meetings, coordinating with various internal and external groups, and managing committees' schedules.
• Manages appointment calendars and addresses scheduling conflicts.
• Writes correspondence, prepares reports, agendas, and minutes with minimal guidance, ensuring distribution to relevant parties.
• Creates and updates both paper and electronic filing systems and databases for easy access and retrieval; generates reports as required.
• Handles incoming calls, appropriately directing them and gathering necessary information for staff.
• Regularly interacts with senior staff at NSH and Dalhousie University, requiring tact and judgement in responding to inquiries and handling requests.
• Organization of business trips for employees
• Mobile communication management
• Analyze budget reports and spreadsheets

Skills on Resume:

• Policy and Procedure Knowledge (Hard Skill)
• Meeting Coordination (Hard Skill)
• Calendar Management (Hard Skill)
• Business Correspondence (Hard Skill)
• Document Management (Hard Skill)
• Telephone Etiquette (Soft Skill)
• Interpersonal Skills (Soft Skill)
• Travel Coordination (Hard Skill)
• Mobile Communication Management (Hard Skill)
• Budget Analysis (Hard Skill)

Job Summary:

• Handle and coordinate office calendars
• Schedule and confirm office bookings
• Track and answer electronic enquiries
• Greet people and direct them to clients or service areas
• Answer telephone and relay telephone calls and messages
• Ensure file organization based on office protocol
• Order office supplies and maintain inventory
• Open, distribute or file regular and electronic incoming mail and other material 
• Provide support to office clients
• Manage reports and records
• Create invoices and monthly reports
• Compile data, statistics and other information
• Cleaning and disinfecting

Skills on Resume:

• Calendar Management (Hard Skills)
• Booking Coordination (Hard Skills)
• Communication Skills (Hard Skills)
• Telephone Etiquette (Hard Skills)
• Organization (Hard Skills)
• Supply Management (Hard Skills)
• Customer Service (Soft Skills)
• Administrative Support (Soft Skills)

Job Summary:

• To service existing clients and ensure the smooth administration of their policies.
• Develop, maintain and cultivate a constructive and professional relationship with clients and insurers at all levels.
• Provide back up to our Credit Control department in liaising with clients for overdue premiums.
• Be the first point of contact for day to day enquiries from clients, providers and other internal and external sources. 
• Independently respond to queries from both clients and insurers in a pro-active manner, whilst keeping consultants informed as appropriate.
• Maintain client records and data in line with Towergate systems and protocols.
• Liaise with various account handlers regarding individual client accounts.
• Respond to customer feedback
• Coordinate customer events as well as employee events, which include meetings and rallies

Skills on Resume:

• Client Relationship Management (Soft Skills)
• Communication Skills (Soft Skills)
• Team Coordination (Soft Skills)
• Problem Solving (Soft Skills)
• Event Coordination (Soft Skills)
• Administrative Efficiency (Soft Skills)
• Record Keeping (Hard Skills)
• Credit Control Support (Hard Skills)

Job Summary:

• Preparing and organizing board meeting documents.
• Establishing and monitoring the Compliance budget.
• Managing and operating various Compliance tools.
• Contributing to the design and management of the Compliance Document Management System (SharePoint).
• Providing general administrative assistance for internal investigations, business partner reviews, and the management of social donations, gifts, and entertainment.
• Aiding in the design and rollout of Compliance training programs.
• Assisting with new country due diligence processes.
• Organizing Compliance purchase orders and managing invoicing
• Ensure file organization based on office protocol
• Provide ad hoc support around office 

Skills on Resume:

• Board Meeting Preparation (Hard Skills)
• Budget Management (Hard Skills)
• Compliance Tool Proficiency (Hard Skills)
• Document Management (Hard Skills)
• Administrative Support (Hard Skills)
• Training Program Support (Hard Skills)
• Due Diligence (Hard Skills)
• Organizational Skills (Hard Skills)

Job Summary:

• Interface between HR, Nurses, and employees daily
• Update and manage tracking system
• Ensure that employees are following Corning guidelines and instructions to ensure a timely return to work
• Manage contact tracing and close contact notifications that result from any positive cases within the facilities
• Be available to assist employees with any concerns/issues throughout the process
• Identify any cases of concern and escalate to HR team
• Collect documentation (i.e. test results, doctors notes) and provide to the plant nurse/HR team
• Handle and coordinate active calendars; this includes the handling of internal and external meeting requests
• Handles correspondence for the executive and ensures accuracy of final document copies
• Handles company event planning and management

Skills on Resume:

• Interpersonal Communication (Soft Skills)
• Data Management (Hard Skills)
• Compliance Management (Hard Skills)
• Contact Tracing (Hard Skills)
• Employee Support (Soft Skills)
• Issue Identification and Escalation (Soft Skills)
• Document Handling (Hard Skills)
• Calendar Management and Event Planning (Hard Skills)

Job Summary:

• Process expenses made ,based on defined company policies and fiscal tax rules
• Liaise with any staff queries in relation to expenses and allowances
• Ensure processes related to Purchasing are quality compliant
• Create supplier accounts
• Resolve any discrepancies and payment delays by liaising with accounting in France
• Support employees with internal tools and any related queries
• Process orders, invoices and payments
• Processing of CWIP projects and Fixed Assets
• P&L review and journals in consultation with leaders
• Assistance in HR projects on regional level

Skills on Resume:

• Expense Processing (Hard Skills)
• Customer Service (Soft Skills)
• Quality Compliance (Hard Skills)
• Supplier Account Management (Hard Skills)
• Problem-Solving (Soft Skills)
• IT Proficiency (Hard Skills)
• Order and Invoice Processing (Hard Skills)
• Financial Analysis (Hard Skills)

Job Summary:

• Assists with daily office setup and closure.
• Greets and directs guests and vendors.
• Answers, directs and takes messages for incoming calls.
• Efficiently performs general office duties including typing, creating labels, filing, scanning, faxing, and composing emails in an executive office environment.
• Monitors office supply stock and creates orders as necessary.
• Maintains and coordinates Outlook calendars for multiple executives.
• Organizes and coordinates meeting functions for guests, executives, and cross-functionally in support of service delivery management.
• Assist with project/program coordination.
• Monitoring and purchasing of plant consumables, PPE and goods for all departments.

Skills on Resume:

• Office Setup and Closure (Hard Skills)
• Front Desk Management (Hard Skills)
• General Office Duties (Hard Skills)
• Inventory Management (Hard Skills)
• Calendar Coordination (Hard Skills)
• Meeting Coordination (Hard Skills)
• Project/Program Coordination (Hard Skills)
• Purchasing and Procurement (Hard Skills)

Job Summary:

• Manage the calendars of the Executive Team.
• Schedule internal and external meetings for the Executive Team and keep them on schedule.
• Book travel and hotel accommodations for the Executive Team pertaining to business travel using points and corporate programs to secure the best terms and pricing.
• Support the People Operations team with administrative tasks and in responding to employee requests.  
• Support the Talent Acquisition function in sourcing candidates, scheduling interviews and setting up interview technology.
• Support the Revenue Operations team in preparing for and running meetings, including gathering information and preparing presentations weekly.
• Support the Legal function in organizing and maintaining contracts and other legal documents.
• Answer phones and direct callers to the appropriate point of contact.
• Completion of paperwork for transportation/logistics of the final production.

Skills on Resume:

• Calendar Management (Hard Skills)
• Meeting Coordination (Hard Skills)
• Travel Arrangements (Hard Skills)
• Administrative Support (Hard Skills)
• Talent Acquisition Support (Hard Skills)
• Meeting Preparation (Hard Skills)
• Legal Document Management (Hard Skills)
• Communication and Phone Etiquette (Soft Skills)
• Detail-Oriented Approach (Soft Skills)

Job Summary:

• Prepare invoices, credit notes and issue delivery orders.
• Liaise with customers and class surveyors.
• Assist to purchase consumables from regular customers.
• Prepare monthly sales and billing reports.
• Assist the department in generating reports and general administrative matters.
• Monitor office supplies such as stationeries, copier paper, etc.
• Assist the business centre manager and all other managers with research, procedural and IT tasks.
• Create documents as required using Microsoft O365 Suite
• Management and update of records and files
• Assistance in onboarding process for newcomers

Skills on Resume:

• Data Entry and Reporting (Hard Skills)
• IT Proficiency (Hard Skills)
• Organizational Skills (Soft Skills)
• Communication Skills (Soft Skills)
• Customer Service (Soft Skills)
• Research Skills (Soft Skills)
• File Management (Soft Skills)
• Onboarding Assistance (Soft Skills)

Job Summary:

• Provide support and follow-up to business centre managers and all other managers with agendas, calls, email and mail.
• Coordinate the delivery of a variety of files to the management and coordinating committees, as well as any other committees.
• Organize and attend a variety of meetings, such as management committee meetings. 
• Organize and attend a variety of meetings, such as management committee meetings. 
• Record the proceedings and minutes and perform follow-ups as necessary.
• Help plan the logistics for a variety of events, including team and committee meetings, training seminars, phone conferences, travel and PR activities.
• Support internal and external communications initiatives for the business centre, such as employee meetings and marketing and promotional activities (e.g., donations and sponsorships).
• Perform a variety of administrative tasks associated with internal management (e.g., sales tracking, dashboard, expense account monitoring, inventory and supply management, employee files, performance evaluations, billing, budget management).
• Manage documents and update files for the business centre as a whole (e.g., filing, purging and archiving) according to practices and rules in effect.
• Perform a variety of secretarial duties including writing, formatting, updating, creating, assembling and editing documents for the business centre.

Skills on Resume:

• Administrative Support (Hard Skills)
• File Management (Hard Skills)
• Meeting Coordination (Hard Skills)
• Minutes and Record Keeping (Hard Skills)
• Event Planning (Hard Skills)
• Communication Support (Hard Skills)
• Administrative Tasks (Hard Skills)
• Document Management (Hard Skills)

Job Summary:

• Prepare correspondence and manage confidential, sensitive information
• Prepare documents, reports and presentation materials
• Coordinate schedules
• Manage project timelines/deadlines and relevant communication
• Arrange travel accommodations as applicable
• Organize and maintain confidential records and files
• Schedule internal and external meetings
• Prepare and distribute agendas and applicable reports for meetings and committees
• Review and edit reports for various committees
• Attend various meetings to take notes and prepare meeting minutes

Skills on Resume:

• Confidentiality (Soft Skills)
• Document Preparation (Hard Skills)
• Time Management (Soft Skills)
• Communication (Soft Skills)
• Travel Arrangements (Hard Skills)
• Record Management (Hard Skills)
• Meeting Coordination (Hard Skills)
• Note-Taking and Report Editing (Hard Skills)

Job Summary:

• Complete New Account Documentation & KYC Forms
• Booking and confirming meetings and client lunches
• Scanning documents and following up on rejections
• Perform emailing duties such as mass mail emails and creating email lists
• Organizing and executing client birthday, anniversary and milestone celebrations
• Utilize contact management system for daily task management/
• Provide world class client service to our valued clients
• Completing special mailings such as promotional mailings, Christmas cards, client letters, etc.
• Scanning & Filing of Client Documents and Meeting Notes into Client Electronic Files

Skills on Resume:

• Document Management (Hard Skills)
• Appointment Scheduling (Hard Skills)
• Communication (Hard Skills)
• Event Planning (Soft Skills)
• Contact Management (Hard Skills)
• Customer Service (Soft Skills)
• Mailings (Hard Skills)
• Record Keeping (Hard Skills)

Job Summary:

• Agenda Management of 2 MT members - Quality and Regulatory
• Support IGT Systems and IGT Innovation Q&R teams
• Managing small projects around administrative activities of functions
• Organizing and hosting meetings, audit support, video conferences and departmental events
• Pro-active mail, processing and priorities
• Financial – P-card transactions
• General administrative tasks: i.e. managing office supplies, POs, invoices, arrange travel and archive management 
• Creating draft letters/mails/office documents/meeting minutes
• Coach/mentor Employment Scheme Employee and team members

Skills on Resume:

• Agenda Management (Hard Skills)
• Support for IGT Systems and IGT Innovation Q&R Teams (Hard Skills)
• Project Management (Hard Skills)
• Meeting and Event Organization (Hard Skills)
• Proactive Mail and Prioritization (Hard Skills)
• Financial Transactions (Hard Skills)
• General Administrative Tasks (Hard Skills)
• Coaching and Mentoring (Soft Skills)

Job Summary:

• Draft and finalize contract amendments under the guidance of a Contracts team member.
• Manage access and permissions within the contracts management system for Bayshore personnel.
• Address inquiries about contract status and the management system.
• Work with the contract management system vendor for support and troubleshooting.
• Providing excellent administrative support to the management team and other colleagues
• Minute taking during internal meets
• Arranging travel and prioritising calendar appointments
• Coordinate office management activities
• Support customers and employees by being a hub of information
• Maintain and analyze sales

Skills on Resume:

• Contract Management (Hard Skills)
• Database Management (Hard Skills)
• Communication Skills (Soft Skills)
• Vendor Relationship Management (Hard Skills)
• Administrative Support (Both Hard and Soft Skills)
• Organizational Skills (Soft Skills)
• Information Hub (Soft Skills)
• Data Analysis (Hard Skills)

Job Summary:

• Process financial transactions for the IT team, including coordinating signatures, initiating requisitions and orders, and handling invoice payments.
• Collaborate with the procurement resource for IT, ensuring timely information flow for efficient delivery of goods and services.
• Reconcile supplier accounts and review vendor statements as needed.
• Maintain electronic and hard copy filing systems, manage SharePoint sites, and organize meetings and events.
• Handle word processing, spreadsheet development, calendar and email management, and travel arrangements.
• Update payroll, process expense reports, and oversee Safety requirements.
• Core administrative skills
• Proactively manage calendars and meetings
• Manage and distribute management communications

Skills on Resume:

• Financial Transaction Processing (Hard Skills)
• Procurement Coordination (Hard Skills)
• Account Reconciliation (Hard Skills)
• Document Management (Hard Skills)
• Office Software Proficiency (Hard Skills)
• Payroll and Expense Processing (Hard Skills)
• Safety Compliance (Hard Skills)
• Administrative Proficiency (Hard Skills)

Job Summary:

• Provide full spectrum of secretarial and administrative support to designated department
• Courier arrangement and delivery between internal or external parties
• Manage daily schedule and assist in organizing business meetings, schedules, project follow up and travel arrangement
• Entering and retrieving data in an accurate and timely manner.
• Answering phone calls and directing them appropriately.
• Creating new employee logins for systems.
• Scheduling meetings.
• Providing guidance to employees.
• Ensuring all files maintained are in compliance with local regulations.
• Monitoring and maintaining performance evaluations.

Skills on Resume:

• Administrative Support (Hard Skills)
• Courier Management (Hard Skills)
• Calendar Management (Hard Skills)
• Data Entry (Hard Skills)
• Phone Handling (Hard Skills)
• User Account Creation (Hard Skills)
• Meeting Scheduling (Hard Skills)
• Employee Guidance (Soft Skills)
• Compliance Knowledge (Hard Skills)
• Performance Evaluation (Hard Skills)

Job Summary:

• Prepare, edit, and proofread various forms of correspondence and proposals for professional image, correct grammar, punctuation and prose. 
• Review documents for adherence to company guidelines and maintain strictest confidence in handling all tasks.
• Provide general secretarial support to include but not limited to; copying, faxing, and assembling proposals, and scheduling meetings, dictation, and filing
• Prepare and set-up for client meetings and internal company meetings.
• Prepare domestic and international overnight packages, shipping and special deliveries.
• Provide back up to other Administrative Assistants, Executive Secretary and the Receptionis
• Answering the phone and covering the front-reception desk.
• Assist in department’s project scheduling activities. 
• Follow-up with designers and managers on a regular basis throughout the day to ensure timely shipping to clients and others.
• Coordinate departmental e-mail and distribute to appropriate person 
• Assist other Chase Design staff in selected projects

Skills on Resume:

• Proofreading and Editing (Hard Skills)
• Adherence to Guidelines (Hard Skills)
• Secretarial Support (Hard Skills)
• Meeting Preparation (Hard Skills)
• Package Handling (Hard Skills)
• Team Collaboration (Soft Skills)
• Front Desk Management (Hard Skills)
• Project Coordination (Hard Skills)

Job Summary:

• Greet all visitors in a professional manner into the office. 
• Direct and/or instruct visitors as required.
• Accept and field all incoming telephone calls and re-direct where required, answer inquiries take messages for all staff as appropriate
• Maintain internal telephone directories and ensure they are up to date
• Sort and mail employee documentation
• Maintain and update employee filing
• Receive mail on a daily basis and distribute to office staff by organizing mail in appropriate mailbox.
• Post and drop-off at the end of each day
• Responsible to ensure that all courier packages are gathered, addressed, and sent for delivery on a daily or as required basis
• Responsible in uniform management, which includes issuance and returns of all uniform items
• Resetting employee payroll accounts
• Assisting with Security Guard Licence renewals

Skills on Resume:

• Professional Communication (Soft Skills)
• Organization (Hard Skills)
• Attention to Detail (Hard Skills)
• Time Management (Soft Skills)
• Data Entry (Hard Skills)
• Document Management (Hard Skills)
• Customer Service (Soft Skills)
• Administrative Support (Hard Skills)

Job Summary:

• General administration i.e. photocopying and scanning documents 
• Monitoring PA Mailbox
• Distribution of incoming post and all other documents and correspondence  
• Arranging business travel and accommodation bookings  
• Typing or modification of correspondence and documents prepared by engineering staff  
• Additional tasks as necessary  
• Assisting with archiving and filing  
• Liaising with travel provider with to obtain the most competitive prices for flights, travel and accommodation  
• Assisting the PA/EAs with overflow of work 
• Assist PA/EAs with preparing and arranging meetings and provide meeting minutes 

Skills on Resume:

• General Administration (Hard Skills)
• Document Management (Hard Skills)
• Communication (Soft Skills)
• Organization (Hard Skills)
• Travel Coordination (Hard Skills)
• Typing (Hard Skills)
• Filing and Archiving (Hard Skills)
• Attention to Detail (Hard Skills)

Job Summary:

• Scheduling and coordinating meetings
• Coordinating SIGNOFF requests (approvals needed by COO)
• Scanning and filing documents
• Proofreading reports, presentations, and internal and client-facing materials
• Draft correspondences and other formal documents
• Plan and schedule appointments and events
• Greet and assist onsite guests
• Answer inbound telephone calls
• Develop and implement organized filing systems
• Tracking and coordinating flights and travel for employees and consultants
• Processing of administrative paperwork

Skills on Resume:

• Scheduling and Coordination (Hard Skills)
• Document Management (Hard Skills)
• Proofreading (Hard Skills)
• Business Communication (Soft Skills)
• Correspondence Drafting (Hard Skills)
• Appointment and Event Planning (Hard Skills)
• Customer Service (Soft Skills)
• Telephone Handling (Hard Skills)
• Filing System Management (Hard Skills)
• Travel Coordination (Hard Skills)
• Administrative Paperwork Processing (Hard Skills)

Job Summary:

• Providing appropriate support to colleagues and Managers as requested in line with HEE values and behaviours and the functions of the team
• Effectively managing the workloads and supporting the Faculty in their roles on a day to day basis
• Maintaining effective communication through internal and external liaison across the Organisation and associated NHS and non-NHS organisations’
• Disseminating and distributing information on behalf of the Faculty and act upon incoming information
• Undertaking routine office tasks such as answering phones, taking messages, electronic filing, email management and diary management
• Where necessary booking travel and accommodation using existing booking systems
• Participating in relevant internal and external meetings including booking venues, preparing relevant documentation, taking accurate minutes and distribution of outcomes/actions
• Supporting other team members with conferences and events
• Sharing good practice within the team and follow appropriate guidance and processes
• Contributing to efforts within the team to continually improve performance

Skills on Resume:

• Administrative Support (Hard Skills)
• Communication (Hard Skills)
• Information Management (Hard Skills)
• Office Tasks (Hard Skills)
• Travel and Accommodation Booking (Hard Skills)
• Workload Management (Soft Skills)
• Meeting Support (Soft Skills)
• Event Support (Soft Skills)
• Continuous Improvement (Soft Skills)

Job Summary:

• Complete all manual and computerised administration as required for all the DFDS client bases.
• Assist with the collation of information for the preparation of month end accruals and reports.
• File all documentation and records so that accurate information is available upon request.
• Deal with any queries in a time sensitive manner.
• Liaise with the Warehousing teams to ensure that cargo data is recorded and stored accurately.
• Provide cover for other staff
• Assist in providing a full spectrum of office administration services
• Manage office supplies and equipment,stationery, telecommunications, vehicle license, flight and hotel accommodation booking, etc.
• Arrange maintenance works for office facilities and equipment
• Assistance in HSS activity on regional level
• Create the internal newsletters with interactive and visual content

Skills on Resume:

• Administrative Proficiency (Hard Skills)
• Financial Acumen (Hard Skills)
• Organizational Skills (Soft Skills)
• Communication (Soft Skills)
• Flexibility and Adaptability (Soft Skills)
• Office Management (Hard Skills)
• HSS (Health, Safety, and Security) Awareness (Hard Skills)
• Content Creation (Hard Skills)

Job Summary:

• Answering incoming telephone calls and arranging conferencing facilities
• Typing of correspondence and preparing documentation
• Ensuring active files are kept up to date (including filing of emails and correspondence, photocopying and scanning) and closing matters when concluded
• Preparation of invoices and follow up of payments with clients
• Updating systems
• Managing client interactions
• Organising in-house and external meetings along with travel and business development events
• Ensuring full coverage of reception duties as a backup
• Assist in office renovation and relocation projects
• Assist in office reception and corporate event logistics

Skills on Resume:

• Telephone Handling (Soft Skill)
• Typing and Documentation (Hard Skill)
• File Management (Hard Skill)
• Invoicing and Payment Follow-up (Hard Skill)
• Data Updating (Hard Skill)
• Client Interaction (Soft Skill)
• Meeting and Event Organization (Soft Skill)
• Reception Duties (Soft Skill)
• Project Management (Hard Skill)
• Event Planning (Soft Skill)