• Executing day-to-day administration support for the buying team.
• Creating and maintaining a visual range document of the product assortment, detailing product and buying attributes.
• Preparing an assortment of visual guides and training documents for the sales channels.
• Maintaining branded data integrity across the ERP system. 
• Branded style creation and maintenance.
• Branded bales and purchase order creation and maintenance.
• Supporting the Merchandise and Buying team in the seasonal creation of vertical sales and purchase orders across creation and maintenance.
• Supporting the maintenance and ensuring data integrity across all product UPCs.
• Supporting the Merchandise and Buying team in the replenishment and allocation process.
• Ensuring daily consultation with the distribution center to communicate inbound/outbound requirements, priorities, and identify any choke points.  
• Supporting the Assembly Label inbound strategy for all deliveries across branded suppliers. 

Skills: Administrative Skills, Attention to Detail, Communication Skills, Organizational Skills, ERP System Knowledge, Product Knowledge, Supply Chain Coordination, Problem-Solving Skills

• Data entry of invoices and purchase orders
• Assist with the organization's operational procedures
• Assisting with preparing documents, reports, and presentations
• Provide general administrative support to the staff
• Supporting the communication of seasonal product launch dates and any changes made to Marketing.
• Supporting seasonal training of the Assembly Label Product Assortment.
• Maintaining effective relationships with key suppliers.
• Providing feedback and identifying opportunities to improve buying admin processes.
• Manage areas of filing, mail preparation, and correspondence for overseas deliveries

Skills: Clerical Skills, Data Entry, Organization Skills, Document Management, Administrative Support, Communication, Product Knowledge, Process Improvement

• Basic diary management in Outlook
• Answering telephone calls, relaying/updating the appropriate individual
• Assisting legal secretaries
• Printing billing guides using Webview
• Updating InterAction, inputting contacts, and client data
• Assisting with Land Registry searches
• Follow-up on outstanding documents
• Dealing with post-completion matters
• Completion of general administrative tasks

Skills: Organizational Skills, Communication Skills, Tech Proficiency, Legal Knowledge, Attention to Detail, Research Skills, Time Management, Adaptability

• Answer, screen, and direct phone calls.
• Attending to incoming and outgoing mail.
• Take responsibility for organizing couriers.
• Organise catering for various lunches/meetings/functions/events.
• Filing, processing, and other general office administrative tasks.
• Batch and data entry of direct mail responses.
• Maintain a tidy kitchen, storeroom, foyer, reception and boardroom.
• Coordinating stationery, office equipment and kitchen supplies.
• Working with GM to continuously update, maintain and lead.
• Raising of Purchase orders, invoices, and receipts.
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Skills: Communication Skills, Organization, Administrative Skills, Time Management, Facilities Management, Supply Management, Leadership, Initiative, Financial Skills

• Confidently answering calls from Clients and Customers
• Be confident face-to-face when clients call into the office
• Be confident with Word, Excel, and basic Windows systems.
• Grasping basic technical details
• Organizing and scheduling meetings and appointments
• Collation and distribution of monthly reports
• Attending monthly Board meetings for documenting meeting minutes
• Review/respond to emails
• Create a new SharePoint site file structure

Skills: Client Communication, In-Person Skills, Word Proficiency, Excel Proficiency, Technical Knowledge, Meeting Organization, Report Distribution, SharePoint Management

• Procurement of Goods and Services, including ordering hardware, peripherals, office supplies, reference materials, facility requests, and new hire setup
• Perform end-to-end setup of new hires and vendors
• Manage shipping models out for the team, domestic and international (runner for the team)
• Manage distribution lists, security groups, and Teams channels
• Work with the morale committee to drive team morale events, specifically in a hybrid work environment
• Partner with support staff across the organization to ensure consistent experiences
• Manage domestic and international travel logistics, trip preparation, and expense reporting
• Juggle multiple priorities, projects, and people simultaneously, handle a high-pressure environment, be comfortable with ambiguity, and work with discretion when working with sensitive information

Skills: Procurement Management, New Hire Setup, Shipping Logistics, Distribution Management, Event Planning, Cross-Department Collaboration, Travel Coordination, Multi-Tasking

• Create and maintain personnel and other associated files
• Receive, process, and file all new hire documentation
• Take responsibility for data entry in HRIS
• Onboarding and offboarding of employees
• Answer phones and direct calls
• Assist with scheduling pre-employment testing for new staff

Skills: File Management, Documentation Processing, HRIS Data Entry, Onboarding and Offboarding, Call Handling, Pre-Employment Testing Coordination, Employee Records Maintenance, Scheduling Assistance

• Printing off invoices and credit received each day
• Solve any supplier queries
• Deal with any disputes or discrepancies
• Liaising with suppliers to progress returns
• Process a high volume of supplier invoices
• Ensure a positive/helpful ethos exists in the team and office.

Skills: Invoice Processing, Supplier Communication, Dispute Resolution, Return Management, High-Volume Processing, Team Collaboration, Customer Service, Problem-Solving

• Accept incoming calls from clients and confidently converse with them.
• Submission of confirmation and financial statements.
• General administration, such as updating addresses/phone numbers/email addresses on the system, chasing information requiring a reply from the client, and preparing the supporting documents that are sent out with the financial statements/tax returns.
• Set up new clients on the system and prepare their paperwork.
• Use Microsoft packages on a day-to-day basis.
• Assist with ad-hoc requests.

Skills: Client Communication, Financial Statement Preparation, Data Entry, Client Onboarding, Microsoft Office Proficiency, Administration Support, Documentation Preparation, Ad-Hoc Assistance

• Analyze contracts, documents, and applications for missing information and confirmation of accuracy
• Review reports and take follow-up action
• Manage email correspondence and phone communication with internal vendors, employees, and external customers and vendors
• Provide customer service solutions and troubleshooting support through phone or email
• Complete index and data entry of application entries into systems, while analyzing and confirming accuracy and organization.
• Assist with resolving and coordinating issues related to applications and client services.
• Develop an understanding of the products and services, and provide any additional assistance requested by management.
• Assist with additional administrative tasks
• Present professionally and offer excellent verbal and written communication
• Provide excellent customer service and troubleshoot various issues to provide solutions.

Skills: Contract Analysis, Report Review, Email and Phone Communication, Customer Service, Data Entry, Issue Resolution, Product Knowledge, Administrative Support

• Manage deliveries for all orders processed
• Ensure that documentation complies with company policies and procedures
• Take responsibility for managing data records
• Manage billing functions for customers
• Perform general office support

Skills: Delivery Management, Compliance Oversight, Data Management, Billing Administration, Office Support, Order Processing, Documentation Management, Customer Relations

• Answering internal emails and call queries regarding stock items
• Booking on stock to the system
• Scanning and filing delivery dockets
• Updating the system as to product locations
• Updating the system for delays or deliveries of products
• Contacting clients to organise deliveries
• Assisting with customer care queries

Skills: Email and Call Handling, Stock Management, Document Scanning, System Updates, Delivery Tracking, Client Communication, Customer Care, Inventory Coordination

• Support executives with miscellaneous projects and assignments
• Work in a call center during downtime or periods of high demand by the call center
• Coordinate vendors for items such as office maintenance/repair, fire extinguisher servicing, and evening cleaning crew
• Serve as liaison with property management to handle office issues when they arise
• Serve as the main point of contact for any office or company-related questions/requests for Folsom employees

Skills: Executive Support, Call Center Assistance, Vendor Coordination, Property Management Liaison, Office Maintenance, Project Management, Employee Communication, Issue Resolution

• Provide administrative support for executives
• Answer phone calls, interact with customers, and provide property information to callers
• Be the main point of contact for office management tasks
• Be the face of the company for guests, customers, and clients
• Assist with sales and marketing, including website development and social media

Skills: Executive Support, Customer Interaction, Office Management, Client Relations, Phone Handling, Sales and Marketing, Website Development, Social Media Management

• Good experience working in a similar administrative role
• Dedication towards providing an exceptional customer experience
• Intermediate to advanced Microsoft Excel capabilities are a must
• A genuine desire to learn and get involved
• Keen attention to detail

Qualifications: BA in Office Management with 2 years of Experience

• Proficient in all areas of Microsoft Office
• Meticulous attention to detail
• The ability to multitask
• Relevant office-based administration experience
• Good organizational skills and the ability to manage own time effectively within a fast-paced environment

Qualifications: BA in Management Information Systems with 1 year of Experience

• Be proactive and self-sufficient, able to work without supervision daily.
• Excellent Microsoft Office tools and general computer skills, in particular PowerPoint, Word, and Excel.
• Confident and professional in handling both internal and external relationships at all levels.
• Excellent verbal and written communication skills and able to adapt approach and communication style to influence effectively.
• Strong attention to detail.
• Highly approachable, aware of their impact, and communicate with clarity.

Qualifications: BA in Marketing with 2 years of Experience

• Polite and friendly manner, and can professionally handle difficult people.
• Honest, reliable, and operates with integrity.
• Demonstrates a can-do attitude and can take initiative in a team culture.
• An excellent communicator who treats all those they are in contact with, with respect.
• Well organised, able to multitask, and is deadline driven, with the ability to work well under pressure and unsupervised.
• Ability to communicate effectively (verbal and written) with fluency in English.
• Experience with Reception operation - being the primary responder.
• Ability to initiate action without being prompted to do so.
• Strong, effective computer skills with accurate and timely data entry skills.
• Ability to work effectively and productively with others to reach a common goal or objective.
• Ability to multitask with excellent time management and problem-solving skills.
• Demonstrates a continuous improvement attitude, particularly in Quality and HSE.

Qualifications: BA in Business Administration with 5 years of Experience

• Proficiency in Microsoft Office applications (Outlook, Word, and Excel)
• Experience working with SharePoint
• Strong attention to detail, organizational, and administrative tasks
• Excellent interpersonal, written, and verbal communication skills.
• Ability to multitask, work in a fast-paced environment, and be a team player.
• Experience in a professional business setting with a focus on administrative tasks

Qualifications: BA in Communications with 3 years of Experience

• Prior motor dealership experience
• Working knowledge of the General Ledger
• Exceptional attention to detail whilst meeting deadlines
• Microsoft Office literacy, including Word and Excel
• The capacity to prioritise the daily work schedule
• Problem-solving skills with an ability to use initiative
• Must be punctual and reliable
• A professional telephone manner with strong communication skills
• Be flexible and supportive, i.e., a team player

Qualifications: BA in Business Management with 4 years of Experience

• Experience in an administration role, preferably in a customer service environment
• Related experience in the HVAC industry
• Demonstrated ability in parts/product sourcing
• Strong interpersonal skills with the ability to work well in a team environment
• Excellent time management and organization skills
• Detail-oriented, highly motivated, self-starter
• Sound judgment, ability to multitask, and work independently
• Problem-solving and investigative skills
• Exceptional communication skills (both written and verbal) and customer-focused
• High level of attention to detail and the ability to follow a task through to completion
• Ability to gather statistics, analyze, maintain spreadsheets, and create reports
• Intermediate to advanced computer skills in MS Office - Excel, and Word

Qualifications: BA in Human Resources Management with 6 years of Experience

• A strong background in Procurement, Logistics, Finance, or Accounting
• Experience working in Purchasing, Expediting, or Accounting
• Experience working in handling SAP
• Able to handle multiple tasks and meet tight deadlines
• Good command of both written and spoken English, Cantonese, and Mandarin

Qualifications: BA in Office Management with 2 years of Experience

• Have experience working in a similar role in a numerical environment.
• Understanding of the regulatory environment in which we operate.
• Understanding of the products and services Rathbone provides
• Grades A-C at GCSE or equivalent in English and Maths
• Willing to undertake further professional qualifications

Qualifications: BA in Hospitality Management with 3 years of Experience

• Proven experience as an office administrator, office assistant, or a relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software
• Hold qualifications in secretarial studies

Qualifications: BA in Marketing with 2 years of Experience

• Accurate copy/audio typing and proficient in the use of Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
• Team player with good interpersonal skills
• Composed and professional telephone manner
• Ability to prioritise and organise
• Able to use own initiative and work calmly under pressure
• Enthusiastic, proactive, with a willingness to learn, and with a keen interest in conveyancing
• Possesses the confidence to deal effectively with Partners and professionals across the firm
• Good interpersonal and communication skills, both written and verbal
• Self-motivated and able to interact positively at all levels, and a good team player
• Hardworking and enthusiastic approach to work, professional in outlook, attitude, and appearance

Qualifications: BA in Supply Chain Management with 4 years of Experience

• A strong administration background
• Good knowledge of MS Excel and SharePoint
• A logical approach to work
• Must have a highly organised
• Strong communication skills, both verbal and written
• Passionate about learning new skills and about the world of earth sciences
• Confident when dealing with clients over the phone and email

Qualifications: BA in Event Management with 2 years of Experience

• Relevant experience in a sizable company
• Excellent verbal and written communication skills in English and Chinese
• Effective at multitasking and prioritization
• Excellent in English and Mandarin
• Proficient in PC knowledge and MS Office

Qualifications: BA in Public Relations with 1 year of Experience

• Experience working in Administrative or equivalent
• Pleasant personality, tactful, organized, multitasking and good interpersonal skills
• Self-motivated with a strong sense of responsibility and confidentiality
• Proactive with a sense of urgency
• Proficient in English and Bahasa Malaysia, both oral and written

Qualifications: BA in Marketing with 2 years of Experience