• Supervises the wholesale operations divided into distribution and warehouse and logistics.
• Ensures supply availability by following weekly order schedule to Subaru Corporation.
• Supports the whole parts team in the achievement of monthly wholesale target.
• Analyzing Dealer Monthly performance and metrics details.
• Collate and summarize orders from branches and dealers.
• Manage daily administrative operations
• Provide secretarial and administrative support to the Managing Director / HOD, duties do not limit to travel arrangements, meeting arrangements and other office administration duties such as procurement admin or preparing reports to our main principal.
• Organize a filing system for important and confidential company documents.
• Manage phone calls and emails.
• Perform any other Ad-Hoc duties as and when required by the Management
• Perform full spectrum of HR & Admin
• Engaged in the payroll function by way of verifying the timesheets.
• Handling of Socso, EPF, EIS submission and application

Skills: Operations Supervision, Supply Coordination, Performance Analysis, Order Management, Executive Support, Document Management, HR Administration, Communication Management

• Responsible for working closely with internal parties (e.g. Production, Warehouse and Laboratory) to ensure our products meet customer’s requirements.
• Responsible for handling and managing delivery/shipment matters, ensuring all are on schedule and meeting datelines.
• Responsible for preparing and updating monthly raw material status reports.
• Responsible for calling and coordinating orders from customers.
• Responsible for processing orders to meet customers’ requirements - distribution to relevant departments.
• Responsible for coordinating all transport, documents and others for the import
• and export and sales activities.
• Responsible to prepare and file all shipping and sales documents.
• Responsible for maintaining up-to-date information on all import/export and sales activities.
• Maintain worker personnel files and issuing show-cause letters and termination letters
• Manpower sourcing and training
• Maintain proper filing system to ensure documents are traceable in an efficient manner

Skills: Cross-Functional Collaboration, Logistics Management, Order Processing, Document Management, Import/Export Coordination, Reporting, Personnel Management, Organizational Skills

• Receive new hires on their first day of work, orientate and assist them with settling down
• Assist staff on their last working day to go through exit clearance, return of assets, Staff Pass and workstation keys etc.
• Assist with procurement matters and facilitate exit clearance
• Send requests to the procurement team through the Sourcing Request Portal (SRP) to source for hardware/software/services and negotiate on pricing/quotations.
• Create Purchase Requisitions (PR) in SAP system and liaise with the procurement team on Purchase Order (PO) status
• Follow up with centre/project owners on their Goods Received (GR) approvals
• Follow up with Accounts Payable (AP) team on payment status
• Maintain and update all centre band approvers in Approval Registration Management System (ARMS) so that PRs can be routed to the appropriate approvers etc.
• Asset tracking and verification
• Asset coordination, tracking and safekeeping.
• Maintaining and updating the current HR files and databases.
• Maintain records related to performance review, and disciplinary actions (Issuing Show cause letters, suspension and or termination.

Skills: Employee Onboarding, Exit Clearance Management, Procurement Coordination, Purchase Requisition Creation, Goods Received Approval Follow-up, Accounts Payable Coordination, Asset Tracking and Verification, HR Record Management

• Keeping track and monitoring of all assets within the unit
• Ensure all assets have physical asset tags
• Perform regular checks and audits on assets
• Support events and organize social gatherings
• Organize special functions and social events ie Townhall etc
• Provide general administrative & clerical support to the management in order to ensure a positive working environment
• Drive and lead the HR team in the recruitment, assessment and selection of talent in the recruitment and staffing process
• Update, maintain and prepare documentation of new hires, staff performance, HR policy, payroll, staff records and many more
• Assist in preparing reports and ensure proper filling and documentation in Admin & HR
• Provide advisory and consultative services to line managers on employee issues and employment practices
• Updating and maintaining employee benefits, employment status, and similar records
• Assisting the entire HR team with recruitment, onboarding, transfers, suspensions and termination processes

Skills: Asset Monitoring, Asset Tagging, Asset Auditing, Event Planning, Administrative Support, Recruitment Leadership, HR Documentation Management, Employee Advisory Services

• Ensure that students’ information is up-to-date and being recorded/filed in proper order.
• Attend to students’ needs and queries.
• Ensure that the workflow and scope within the Administration Department and between other departments are followed and streamlined.
• Logging all data from physical enquiry forms.
• Preparation i.e. photocopying, printing, creation, etc. of documents requested by the Principal, Vice Principal, Administration Manager, Academic, and Non-Academic departments.
• Coordinate organisation-wide updates and announcements that go out to parents and students.
• Coordinate and fulfil the school academic calendar, events, deadlines, and rental of the school facilities to external parties.
• Taking stock of office stationery supplies.
• Taking stock of corporate gifts and the arrangement of tokens to associates and staff such as floral/fruit baskets and hampers.
• Certify students’ academic transcripts and achievement certificates for all current and former students.
• Coordination with foreign student agents and summer/exchange programmes including trial and class allocation, and the onboarding processes.
• Support the Admin Manager, Principal, Vice Principal and Academic Department in all Administration-related tasks.

Skills: Student Information Management, Student Support and Query Resolution, Workflow Coordination, Data Logging, Document Preparation, Communication Coordination, Event and Calendar Management, Inventory Management

• Knowledge of Microsoft especially in Word and Excel.
• Interpersonal and communication skills.
• Accuracy of information and attention to detail.
• Good organizational skills.
• Emotional intelligence and management.
• Ability to collaborate with all levels of people in the organization.
• Experience in maintaining confidentiality with students’ information.
• Passionate to be a part of an education movement.
• Good knowledge of Microsoft Excel, Words
• Ability to work independently, communicate effectively and possess good analytical & interpersonal skills.
• Able to start immediately or with a short notice period

Qualifications: BA in Business Administration with 3 years of Experience

• Experience in administrative support and as a front desk representative
• Strong communication and people skills
• Good organizational, multi-tasking abilities and problem-solving skills
• Proficient in MS Office applications (excel, word and access) and familiar with using systems
• Healthcare experience with older persons or a clinic setting
• Good multitasking and time management skills
• Ability to work independently and as a team in a fast-paced environment
• Communicate effectively with clients and suppliers
• Proficient in Microsoft applications including Word, Excel, and Outlook
• Knowledge of the use of Autocad

Qualifications: BS in Public Administration with 4 years of Experience

• Proven 5-7 years of admin experience in a similar industry.
• Knowledge of office management systems and procedures
• Hands-on experience in Soft Services HK, security & BMS
• Vendor Management Skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficiency in MS Office, MIS reports, and Consumption reports. 
• Experienced with vLookups and data sorting & filtering, Conditional Formatting, Pivot tables & Pivot Reporting.
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills

Qualifications: BA in Human Resource Management with 3 years of Experience

• Proficiency in MS Office
• Excellent command of written & spoken in English & Bahasa Malaysia, Mandarin
• Must possess a positive work attitude and high sense of responsibility
• Good personality and able to communicate with all levels
• Strong ability to anticipate needs
• Impeccable time management skills, and strong attention to detail
• Ability to manage multiple competing priorities.
• Effective and professional communication skills both written and verbal
• Ability to exercise discretion and confidentiality with sensitive company information
• Ability to seek and act on constructive feedback
• Punctual and reliable with an excellent attendance history
• Highly proficient with technology including Microsoft Office applications such as Outlook, Word, Excel and PowerPoint’ iPad’ iPhone’ Net meetings etc.

Qualifications: BS in Management Studies with 4 years of Experience

• Demonstrates and projects professionalism with a high degree of diplomacy, tact and judgment
• Excellent influencing, negotiating, communication, time management, and organization skills
• Uses sound judgment and discretion when handling highly confidential personal and professional information and proprietary materials
• Ability to work independently with minimal supervision
• Motivated self-starter with high-performance standards, excellent attention to detail, and initiative to take action
• Strives to exceed expectations with a customer-focus attitude
• Ability to multi-task, anticipate needs, shift priorities and balance competing priorities
• Ability to improve work processes and proactively resolve issues and conflicts
• Enjoys problem-solving, working collaboratively with others and building effective working relationships
• Ability to delegate effectively during high-pressure times
• Ability to accept accountability for outcomes and results

Qualifications: BA in Organizational Leadership with 5 years of Experience