• Establish and implement office admin policies, procedures, and management systems.
• Direct supervision and management of the Administration team including Receptionist and Admin officers all over branches in China
• Take care of office arrangement, i.e. office expansion/decoration/ move project, meeting room management, and office housekeeping.
• Lead and coach the admin team to monitor and ensure office safety, and constantly enhance EHS consciousness.
• Lease contract management and capital application.
• Organize the public activities including annual dinner, team building activities holiday benefits etc.
• Evaluate Admin-related vendors, to deliver qualified service, and get year over year indirect saving target.
• Continuous improvement and refine systems and processes related to admin-related management.
• Work on the annual budget of the administration department and monitor all related actual admin expenses for safe running.
• Ensure Business License and other certifications timely updated according to the government’s regulations
• Provide executive secretary support to management team members
• Work closely with the Managing Director and Corporate HR partners on corporate strategy and execution.
• Drive talent management strategies to support a team’s growth and individual development plans.
• Participate or lead projects as an integral member of corporate projects.
• Provide HR programmatic support and coaching to all levels of the organization.

Skills: Office Administration Management, Team Leadership, Facilities Management, Safety Compliance, Vendor Management, Event Coordination, Budget Management, Cross-Functional Collaboration.

• Manage plant admin day-to-day operation to ensure expected service level can be met efficiently, reliably and economically including shuttle bus, canteen, security guards, cleaners, and business vehicle management.
• Ensure office administration standardization and procedures are appropriate for business needs including office stationery, work clothes, office 5S, etc.
• Monitor, review and approve standard expenditures within budget.
• Organize company-wide events and activity include annual dinners, town halls, family day, outings and all kinds of Faurecia employee activities.
• Management of company soft environment and company culture establish and improvement.
• Leading yearly employee surveys and relevant improvement activities.
• Visitor reception and hospitality arrangement.
• Communication management of internal& external, and Employee branding development.
• Take in charge of the entire organization’s admin system and ensure sure smooth operation of all admin services on an effective manner.
• Lead, supervise, and guide the entire admin team and ensure day-to-day admin support are provided to satisfy the customers.
• Take end-to-end responsibility of major admin projects and operations by the Admin Head.
• Concern person for raising PR/PO SPR/SPO as per requirement with coordination with CEG and vendors for goods, service, equipment and/or devices rental or purchase as per office requirement.
• Proper management of company assets, including the purchase of new assets and existing asset tracking or asset lost, and asset verification.
• General Admin service include vehicle management, dormitory management, canteen management, Office space and utility management, EHS and security management
• Ensure all office administrative duties are duly performed to ensure a smooth running of the office is efficiently carried out.

Skills: Operational Management, Office Standardization, Budget Oversight, Event Planning, Company Culture Management, Survey Leadership, Visitor Hospitality, Administrative Systems Management

• Update all recipes, make sure that the master copy is signed off and put in the system.
• Review production sheets daily and implement remedial actions with the factory manager
• Review production summary report
• Analyse WIP variance report and implement remedial actions with factory manager
• Review damages report and implement remedial actions with factory manager
• Review stoppages report and implement remedial actions with factory manager
• Prepare stock to 3rd party logistics company report daily
• Prepare 3rd party logistics company stock levels reports daily
• Prepare Retail production reports daily
• Prepare Retail stock level reports daily
• Prepare Checkers sales reports daily
• Review GRV’s daily - orders, invoices and system
• Review stock dispatched daily such as POD’s, invoices and system
• Review CHEP transactions daily such as control sheets and CHEP system
• Prepare labor reports daily and assist with monthly stock takes
• Oversee expenses and budgetary control with respective Managers

Skills: Recipe Management, Production Oversight, Reporting and Analysis, Variance Analysis, Damage Control, Stoppage Management, Logistics Coordination, Budgetary Control.

• Supervise transaction processing operations and maintain and improve upon the system of controls and processes overall group transactions on a day-to-day basis
• Implement and execute approvals for disbursements and payments from bank
• Monitor AR and AP aging and control over the group’s working capital with the help of Finance
• Implement initiatives such as invoice financing or credit lines to optimize cash flow further
• Assist the CEO in developing budgets and financial plans for the company
• Assist the CEO in administering sales incentive plans
• Identify and implement cost-reduction opportunities
• Consolidate and report financial statements
• Report metrics on cash, AR/AP aging and working capital to the executive management team
• Track and create reports on budget variances
• Create reports to identify results, trends and financial forecasts
• Create systems to prevent errors in data collection and calculations
• Report to the CEO with timely and accurate financial information
• Assist the CEO in preparing reports for senior executives and stakeholders
• Coordinate with external auditors to ensure proper compliance with all regulations for financial reporting

Skills: Transaction Supervision, Payment Processing, Working Capital Management, Cash Flow Optimization, Budget Development, Cost Reduction Analysis, Financial Reporting, and Compliance Coordination.

• Processes and reports on the financial, payroll, and personnel transactions of the hotel.
• Applies knowledge of accounting, personnel, and payroll and related reporting systems.
• Assists with Human Resources responsibilities and the administering of payroll.
• Administers accounting processes monitors controls and procedures according to established accounting practices and principles and according to Company policies and procedures.
• Audits daily financial transactions and reports.
• Analyzes and prepares reports, including monthly variance reports.
• Performs “Manager on Duty” responsibilities.
• Assists with annual budget preparation and monthly forecasting process.
• Participates in the interviewing, hiring and training of seasonal employees.
• Responsible for the employment, supervision, performance management, salary administration, discipline, and training of directly assigned personnel.
• Develop and oversee recruitment processes, review job advertisements prior to posting, screen CVs, conduct telephone screenings, coordinate interview teams, participate in interviewing candidates
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency, monitor all the teams’ schedules and deadlines
• Monitor spending, process payroll and other expenses
• Ensure smooth running of all administrative functions in the office
• Manage day-to-day office operations, oversee and coordinate overall office activities and provide administrative support to the executive leadership

Skills: Financial Reporting, Accounting Expertise, HR Support, Process Monitoring, Transaction Auditing, Budget Assistance, Recruitment Management, Office Operations.

• Reconciliation of all bank accounts
• Oversee the day-to-day running of the office with duties that include ordering of stationery and office consumables and answering any incoming calls and enquires
• Coordinate any travel arrangements (mostly state-based)
• Document management and electronic filing
• Review and optimize any current internal processes and procedures
• Provide any additional administration support to Management
• Comply with all tax filings and reporting requirements
• Assist the CEO in M&A activities on the financial and compliance front
• Ensure the office is stocked with necessary supplies and that all equipment is working and properly maintained
• Develop administrative teams and improve personnel capabilities, and build professional administrative service teams.
• Undertake continuous evaluation and improvement of all modules of the Datix risk management system such as incidents, complaints and PALS, claims, coroners, risk, and safety alerts
• Set up documents, templates, queries, reports, and dashboards for all Datix modules and ensure continual development of the system to capture data that is meaningful to support analysis of current safety issues.
• Respond to outcome feedback from commissioners on serious incidents and ensure that this is captured within the Datix system and records are updated and fed back to key divisional contacts.
• Ensure maintenance is carried out to maintain the integrity and security of the risk management system, including quality assurance and testing of proposed changes to coding, user access, permissions, new installations, and technical updates

Skills: Bank Reconciliation, Office Management, Travel Coordination, Document Management, Process Optimization, Tax Compliance, M&A Support, Risk Management.

• Provides day to day clinic operations management
• Provides direct and functional supervision as designated to the clinical team that includes APP’s, nursing, and medical assistants.
• Manages staff by performing Interviews, hiring, firing, orientation, performance evaluations, setting rates of pay, salary changes, work schedules and promotions.
• Works collaboratively with bargained for staff and maintains a sound understanding of local operating agreements.
• Monitors employee productivity and efficiency and routinely shares data with staff.
• Provides routine reports to the OHS leadership team.
• Establishes appropriate workflows and procedures that support clinic activity and volume.
• Develops, implements and manages quality metrics that support clinical activity.
• Responsible for high level knowledge of OHS electronic systems utilized to support clinical operations including scheduling, documentation, reporting, billing and compliance requirements.
• Facilitate team work necessary to support a positive culture and leverage day to day operations.
• Works with Providers to coordinate clinic flow and patient care.
• Identify and monitor operational problems and collaborate with clinic team to resolve them.
• Assure that fees for services are billed by and to OHS as appropriate.
• Develops, implements and provides interpretation and instruction for policies, procedures and best practices.
• Serves as a resource to staff and others within the department and Health System
• Investigates incidents and concerns from employees and patients.

Skills: Clinic Operations Management, Team Supervision, Staff Management, Collaboration, Productivity Monitoring, Workflow Development, Quality Metrics Management, Operational Problem Solving.

• Build and manage a team of up to 4 Admin Support Associates and/or Specialists and support professional development
• Support customer service tasks, such as
• Answering emails with speed and accuracy while meeting team-wide expectations (thresholds)
• Triaging to other teams with speed and accuracy
• Monitoring refund spreadsheets
• Working on ad-hoc projects and answering voicemails
• Occasionally presenting updates for the team or at department meetings
• Serve as an escalation point for other teams/departments for time-sensitive issues such as technical problems
• Evaluate the need for new resources and collaborate with other staff
• Assist in training and/or onboarding current and new staff when needed
• Provide recommendations for professional development to reports
• Lead weekly 1:1 meetings with report(s) and schedule any other meetings for project work, training, etc. with them
• Support leadership team in the setting up of Leisger Budapest plant
• Be responsible for all administrative duties for the office and plant
• Be in charge of personnel record files, onboarding and exit of staff

Skills: Team Building and Management, Customer Service Support, Issue Triaging, Resource Evaluation, Training and Onboarding, Professional Development Recommendations, Meeting Coordination, Administrative Oversight.

• Work with the Head of Customer Service, Personal Lines and assist in defining personal line insurance policy administration standards and processes
• Author requirements on policy issuance and endorsements, review and negotiate with implementation team, internal and external stakeholders to ensure system capabilities and performance meet customer needs
• Handle and monitor policy administration transactions, including policy issuance and endorsements, and coordinate internal and external resources to resolve requests from customers in the areas of policy administration
• Constantly identify areas to be improved and come up with solutions, then drive through to the implementation phase
• Prepare regulatory and compliance requests on policy administration BAU, resolve complaints in a professional and compliant manner, and handle potential conflicts with partners and end customers
• Assist partnership managers in defining policy administration services levels, value propositions, processes and contingent plans to maintain strong partnership relationship
• Be in charge of setting up administrative and plant SOP processes and policies, from clocking in, time management, rosters, breaks, etc
• Support with itinerary bookings for the management team from hotels and travel tickets
• Scheduling meetings and facilities management
• Manage the Housekeeping, Maintenance and Security Services at all the Warehouse of the company –
• Search, negotiate, develop and coordinate with vendors for supply of packing material and other goods/services required for the warehouses.
• Ensure safekeeping and regular maintenance of all Equipment and infrastructure in the warehouses and offices.  
• Manage vendor contracts and timely renewals.  
• Verify vendor bills and coordinate with the accounts team for timely payment.  
• Monitor and Implement Health and Safety Policy of all the Warehouses of the company

Skills: Policy Administration Standards, Requirements Authoring, Transaction Management, Process Improvement, Regulatory Compliance, Partnership Management, SOP Development, Vendor Management.

• Plan, coordinate and manage all administrative procedures and systems
• Assess local staff performance
• Monitor costs and expenses to assist in budget preparation
• Organize and supervise other office activities (Local) Regularly tracking actual sales performance against initial sales plans to achieve sales targets.
• Building strategy relationships with key industry players (factories, customs, government, sub-distributors and etc.) even though there is no business between the two parts.
• Assist the business in Commercial Registration, application for certificates to relevant authorities and registration in Customs System.
• Close interaction with company executives and local teams
• Interacts with customers and vendors.
• Document and improvise SOP's for security and housekeeping and other administrative activities.  
• Manage scrap and pulp activities at the warehouse and its record keeping.  
• Manage exhibitions and events organised by the company or its subsidiary companies from time to time. 
• Ensure compliance of corporate policies and processes as well as local regulatory/statutory requirements
• Collaborate with the shared services team to ensure services are being offered at the highest level of service and value
• Ensure the implementation and completion of the annual performance review process
• Link rewards to performance in the annual compensation review process

Skills: Administrative Coordination, Performance Assessment, Cost Monitoring, Sales Performance Tracking, Strategic Relationship Building, Regulatory Compliance, SOP Documentation, Event Management.

• Strong Organisational Development and Talent Development experiences
• Demonstrated ability to communicate effectively with employees, management and board
• Experience working in the public sector or passion for youth development is advantageous
• Strong knowledge of local employment laws and HR practices
• Experience in implementing technology-based HR processes
• Proactive, responsible, people-oriented, meticulous and able to work independently or in a team
• Exercise critical-thinking methods to identify and solve problems
• Knowledge of infotech
• Experience must include hands-on responsibility for the full scope of administrative activities, both operations and analysis.
• Proven record of managing big teams.
• Fluent in Kurdish, Arabic & English Languages both written and spoken.
• Proficient user of Microsoft Office.

Qualifications: BA in Business Administration with 7 years of Experience

• Education background or experience in accounting, finance or data analysis a plus.
• Experience working on budgets, contracts, Statements of Work and invoices (accounts payable); managing contract/SOW to invoice.
• Ability to plan and coordinate administrative procedures, devising ways to streamline processes.
• Excellent organizational, coordination and multi-tasking skills; strong sense of urgency.
• Focused with attention to detail and follow-up; sense of proactivity.
• Ability to exercise considerable independent judgment.
• Strong knowledge of schedule management and deadlines; meeting and event coordination.
• Project coordination/management experience.
• Ability to work across departments of PLI and with outside vendors and consultants; diplomatic
• Strong interpersonal and communication skills, both oral and written.
• Excellent computer skills with strong knowledge of Microsoft Office Suite.
• Professional demeanor and ability to maintain confidentiality.

Qualifications: BS in Management with 8 years of Experience

• Possess technical expertise and in-depth knowledge in accounting, financial reporting, planning and internal control functions
• Attention to details, analytical, able to work independently and under pressure
• Good command of both written and spoken English
• Deep knowledge of Telecom administration procedures.
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• Experience in a large, academic healthcare system with 500+ beds.
• Excellent written and verbal communication skills.
• Demonstrated expertise of unitizing work schedules to ensure maximum efficiency.
• Demonstrated history of improving customer/patient satisfaction.
• Highly skilled with healthcare computer systems such as Epic, Cerner, and/or TeleTracking.
• Experience working in a union environment.

Qualifications: BA in Human Resource Management with 7 years of Experience

• Experience working with ex-pats such as Chinese, and thai
• Experience in pogo and proficiency in MS Office
• Familiarity with MS Office (Excel, Word), Zoom and G-suite
• Understanding of accounting, HR processes in Singapore
• Able to and enjoy working in a small organization, demonstrate adaptability and ability to multi-task
• Advanced knowledge of productivity tools, including Microsoft Office Suite.
• Strong communication, well-organized with excellent multi-tasking abilities and attention to detail are critical to success in this role.
• Ability to Issue purchase requisition, Request to Pay (RtP), Vendor Master Date Application
• Responsible for all payments related to the KLH office via E-form or Form5032
• Ability to Manage the petty cash account for the KLH office
• Proactive and strong organizational skills
• Good communication skills and good interpersonal skills.

Qualifications: BS in Organizational Leadership with 6 years of Experience

• Administrative support to Regional manager of Customer Support Service Asia
• Ability to set up meetings with direct reports and any other meetings
• Ability to set up quarterly Asia Customer Support Service team communication sessions
• Experience in collecting and summarize information
• Responsible for updating the organization chart on a regular basis
• Ability to consolidate slide decks from presenters and upload slide decks onto the relevant share sites for the teams
• Work with line managers for space planning and allocations.
• Ability to oversee the negotiation of contracts for office cleaning, office equipment, and office daily suppliers, etc
• Actively manage the service providers in daily operations
• Ability to make sure the inventory of office suppliers is done on a timely manner
• Experience in closing the issues arised from office safety inspection on a quarterly basis
• Ability to arrange and monitor the clearner’s work schedule and service
• Ability to Corporate Travel Programs

Qualifications: BA in Public Administration with 7 years of Experience

• Experience in filing taxes for business activities.
• Outstanding verbal and written communication skills in the local language
• Spoken and written English skills of business level or higher recommended
• Ability to analyze processes and information, identify problems and trends, and develop effective solutions and strategies
• Strong understanding of agricultural value chains in the global trade business
• Fluency in English and strong communication skills.
• Solid time management, organizational and problem-solving skills. 
• Detail-oriented, self-motivated and able to work with a high degree of independence.
• Strong computer skills including proficiency in Microsoft Office: Word, Excel and PowerPoint.
• Customer service orientation with well-developed oral skills and strong written aptitude
• Strong computer proficiency in spreadsheet, word processing and database software
• Office administration and supervisory experience.
• Knowledge of facilities management/operations environment.

Qualifications: BS in Operations Management with 8 years of Experience

• Experience utilizing financial system software (i.e. PeopleSoft, Chrome River)
• Experience with Google Suite software including Mail, Calendar, Docs, Sheets, Drive
• Previous office administration and supervisory experience
• Regular attendance is an essential qualification for this position.
• Experience preferably in a facilities or property management environment.
• One year of supervisory experience is preferred.
• Familiarity with computerized maintenance management systems (CMMS)
• Ability to work both independently and as a team player in a fast-paced, deadline-driven environment
• Self-starter comfortable with a high degree of independent judgment who takes initiative to obtain results
• Skill in interpreting and analyzing the application of policies, rules, and contract provisions
• Skill in developing business or operational reports that convey financial, personnel or performance data
• Ability to manage business demands and balance team and business needs appropriately, setting clear expectations for both
• Experience in advising and supporting internal stakeholders

Qualifications: BA in Business Management with 7 years of Experience

• Strong customer service & communications skills
• Intermediate skill level in Microsoft Word and Excel
• Strong organizational skills with the ability to multi-task
• Strong financial background (preferable)
• Proactive and positive attitude
• Ability to maintain confidentiality and deal with sensitive information
• Demonstrated ability to serve a broad, diverse customer and employee base
• Experience in an administration management or similar position
• Knowledge of Office 365, SharePoint, WorkflowMax and Xero
• Highly developed written and verbal communication skills
• Ability to build strong professional relationships and provide outstanding client service
• Proven ability to work autonomously, plan, prioritize work and meet required deadlines

Qualifications: BS in Industrial-Organizational Psychology with 8 years of Experience

• Experience of staff and team management
• Experience in print and online publishing
• Publishing experience within academic journals
• Staff and team management skills
• Excellent written and verbal communication skills
• Ability to work both individually and as part of a team
• Strong motivational skills
• Strong interpersonal skills and a customer service ethos
• Adept at using Microsoft Word, Outlook and Excel
• Hands-on experience with Shareworks or other major equity systems
• Broad experience with a range of equity compensation instruments and plans, including stock options, RSUs, PSUs and ESPPs.

Qualifications: BA in Office Administration with 6 years of Experience

• Knowledge/understanding of FAR and
• Experience with the equity aspects of SEC reporting (Section 16 filings, 10-Qs, 10-Ks, and proxy statements).
• Equity accounting and tax knowledge.
• A compliance and process-oriented individual who is flexible and can excel in a fast-paced and rapidly evolving environment, while maintaining confidentiality.
• Able to communicate effectively with all levels of employees and internal/external partners, both verbally and in writing.
• Demonstrated analytical abilities and project management skills.
• Strong Execution skills with solid operational experience.
• Able to lead by example, promote talents and performers, and remove non-performers to constantly improve overall team quality and performance.
• Solid experience in Managing a team within an administration processing environment
• Ability to develop & maintain effective working relationships with multiple stakeholders
• Experience with an ERP system such as SAP or Salesforce
• Demonstrated skills in process improvement

Qualifications: BS in Project Management with 9 years of Experience