Job Summary:

• Manage, lead and develop team to ensure a high quality administration service is provided to all departments
• Identify opportunities to improve current processes and procedures
• Ensure that all data entry, manifesting and billing activities tasks are completely promptly and accurately 
• Identify and resolve any performance-related issues across the team
• Audit administration activities, ensure that Toll are meeting all legislative obligations
• Act as the key point of contact between operations and the administration team
• Previous experience as Administration Manager or Supervisor 
• Management and leadership experience, the ability to train and develop team, undertake performance management
• Identify opportunities to improve existing practices
• Actively support the Centre Manager, Operations Manager and Marketing Manager to effectively run the fundamentals of the asset
• Manage all aspects of front desk operations including vetting all incoming calls and face to face inquiries and directing and delegating to the appropriate personnel
• Ensure the fundamentals of asset management are maintained including – tenant/contractor records and files are updated to the site-specific filing system, including public liability details, tenant files, lease and licence agreements, bank guarantees, contracts and correspondence
• Prepare and attend to daily banking processes
• Accounts payable and accounts receivables
• Assist in pursuit and receipt of outstanding rental arrears

Skills on Resume: 

• Team Leadership (Soft Skills)
• Process Optimization (Hard Skills)
• Data Accuracy (Hard Skills)
• Performance Management (Soft Skills)
• Regulatory Compliance (Hard Skills)
• Interdepartmental Coordination (Soft Skills)
• Financial Administration (Hard Skills)
• Operational Support (Soft Skills)

Job Summary:

• Ensure that the policies and procedures with regard to resident's admissions and departures are adhered to and that all computerized and manual records are accurately completed and maintained
• Ensure that both computer and hard copy files are maintained and regularly updated and all changes are notified to the responsible individuals
• Obtain the best quotation for all purchase orders and send recommendations to Procurement Administrator for approval
• Manage all aspects of leasing and property management for a portfolio of office and industrial properties located between Everett, WA and Coos Bay, OR.
• Supervise 4 to 5 administrative, invoicing and facility management employees.
• Administrate an employee benefit program including health insurance, life insurance, 401(k) plan, employee assistance program, and paid time off benefits.
• Assist and advise in all aspects of the employee hiring and termination process.
• Monitor company invoicing to ensure accuracy and contract compliance, and manage the collection of large, delinquent receivables.
• Generate expense analysis reports, assist managers in expense analysis, and report trends and opportunities to senior management.
• Assist in the purchase, sale and management of motor vehicles, and heavy equipment.
• Assist with the procurement of business insurance policies including inland marine, commercial auto, property, and crime policies.
• Maintain company website
• Ensure that staff appointment and leaving procedures are strictly adhered to and that relevant paperwork is authorized, recorded and stored appropriately
• Assist the Home Manager and Deputy in interviewing non-nursing staff and maintain Human Resource records

Skills on Resume: 

• Policy Compliance (Soft Skills)
• Record Maintenance (Hard Skills)
• Cost-Effective Procurement (Hard Skills)
• Property Management (Hard Skills)
• Team Leadership (Soft Skills)
• Benefits Administration (Hard Skills)
• Employee Onboarding and Offboarding (Soft Skills)
• Financial Oversight (Hard Skills)

Job Summary:

• Manage and Handle all matters related to factory administration, safety, Security and building maintenance.
• Manage workers movement during Entry and Exit.
• Manage Complete housekeeping of the Premises.
• Manage team Administration along with the delegation of task effectively.
• Supervision and deployment of security guards and trainings.
• Manage and Handle emergency response teams and Fire Fighting drills.
• Effective management of worker’s transport.
• Effective management of Staff and workers' Cafeterias
• Manage and Handle all matters related to CCTV system and Maintenance.
• Management of Fire Safety equipment along with Electronic Fire safety detection system.
• SOPs related to administration, Security and Safety.
• Effective Liaison with local Government bodies.
• Manage and supervise Pre and post-budget activities.

Skills on Resume: 

• Operational Management (Hard Skills)
• Safety Compliance (Hard Skills)
• Team Leadership (Soft Skills)
• Crisis Management (Soft Skills)
• Technical Proficiency (Hard Skills)
• Communication Skills (Soft Skills)
• Budget Management (Hard Skills)
• SOP Development (Hard Skills)

Job Summary:

• Manage Healthcare and Body Corporate Administrators
• Manage all administrative processes in the villages
• Agree on job descriptions with all administrators and manage accordingly
• Manage administration and collate checklists in the auditor
• Weekly and monthly exemption reports for all non-compliant issues sent to the CEO
• Manage the SLA for service providers
• Regular meetings with management teams of service providers
• Take control of management of all assets in the healthcare
• Setting up home-based care as part of service to village residents
• Working with all cluster team members, supporting all operational aspects of the cluster delivery
• Supporting the competitive tendering processes undertaken as part of the cluster delivery
• Managing the procurement of the External Evaluation contract
• Supporting the Business Analyst & Research Manager to establish baseline data, and to support the long-term sustainability of the project
• Ensure that the Home and grounds are maintained in accordance with current statutory legislation that quotations are organized for work to be carried out by external contractors
• Maintain an overall view of the Home, co-ordinating between departments and Central Support Office staff

Skills on Resume: 

• Healthcare Administration Management (Hard Skills)
• Process Optimization (Hard Skills)
• Performance Management (Hard Skills)
• Reporting and Compliance (Hard Skills)
• Stakeholder Engagement (Soft Skills)
• Asset Management (Hard Skills)
• Team Collaboration (Soft Skills)
• Project Coordination (Soft Skills)

Job Summary:

• Oversee the Admin team to ensure purchase requisitioning, ordering and invoice approval systems are used correctly so appropriate approval and accurate reconciliation processes are completed
• Assist in the preparation of budgets and forecasts
• Manage according to contracts and the immediate needs of the business in line with company parameters and procedures.
• Process invoices in a timely manner, chase outstanding debts and issue related correspondence to resolve any invoicing issues, in order to ensure all payments are received on time.
• Produce monthly invoices and recharge schedules to clients and customers for all additional services delivered to ensure accounts are maintained as accurate.
• Receive in and generate outgoing correspondence and complete necessary administration tasks for all Managers in a timely fashion, to support them in the completion of roles.
• Log all requests for work outside the scope of the contract to ensure additional services are provided, according to the terms of the contract.
• Promoting the good name of DSV Solutions (and its associated companies within the DSV Group) by adopting a professional approach always.
• Promote, support and implement the site's continuous improvement program/s and ensure costs/savings are captured appropriately
• Oversee day-to-day input of financial information and administrative processes ensuring transactions are captured correctly. 
• Seek to continually improve processes and streamline administration activity
• Responsible for maintaining all tenancy schedules including centre-based lease administration and set up process on billing system.
• Ensure that MRI processing requests are processed and sent on a timely basis for processing.
• Minimise and control overdue and current debt by adhering to a firm collection procedure and developing a good communication flow with tenants.
• Responsible for the overall billing and collection of monthly rentals.

Skills on Resume: 

• Purchase Order Management (Hard Skills)
• Budget Preparation (Hard Skills)
• Contract Management (Hard Skills)
• Invoice Processing (Hard Skills)
• Financial Reporting (Hard Skills)
• Administrative Support (Soft Skills)
• Process Improvement (Soft Skills)
• Debt Collection (Hard Skills)

Job Summary:

• Being an Ambassador for the organization and ensuring administration excellence
• Planning and coordinating administrative procedures and systems and devising new ways to streamline processes
• Coordinating the NORSS offices on a day-to-day basis
• Ensuring the smooth and adequate flow of information within the company to facilitate other business operations
• Managing payroll activity accurately and in a timely manner with a view to incorporating in company processes
• Managing schedules and ensuring deadlines are met
• Supporting the development of financial goals and objectives
• Overseeing financial records and reporting information to the board of directors
• Assisting in developing and managing budgeting systems
• Supporting invoice development
• Managing expenses and business costs
• Managing general company HR and administration tasks
• Maintain regular tenant contact through written and verbal correspondence highlighting any changes to existing billable charges and lease terms.
• Preparation of account reconciliations and calculation of expense allocation models.

Skills on Resume: 

• Administrative Excellence (Soft Skills)
• Process Streamlining (Hard Skills)
• Office Coordination (Soft Skills)
• Information Flow Management (Soft Skills)
• Payroll Management (Hard Skills)
• Deadline Management (Soft Skills)
• Financial Reporting (Hard Skills)
• Expense Management (Hard Skills)

Job Summary:

• Provide secretarial support to the senior management of the Private Banking Department whenever
• Liaise and coordinate meetings with internal and external parties whenever
• Manage appointment schedules, work plans and all business trip arrangements
• Issue agenda and prepare materials for meetings, take minutes in the meeting, follow up with parties concerned in respect of matters decided at the meeting
• Prepare reports and presentation materials, and raft departmental correspondence
• Timely distribution the inter-departmental correspondence received from other departments and outsiders to the appropriate staff for further handling
• Do proper filing in accordance with the Bank’s procedure manuals
• Assist in other administrative matters for the Private Banking Department
• Ensuring that Health and Safety is the number one priority by complying with all safe work practices, policies, and processes and acting in a safe manner at all times
• Performing daily worksheet entry and scanning
• Creating purchase orders and sales orders for customer service requests
• Assures daily billing of the business, with the expectation that the billing is accomplished each day, and is consistent each week, and all billing issues/questions on unbilled reports are responded to in a timely manner
• Ensuring payroll reconciliation is tied out prior to the company deadline
• Makes regular recommendations regarding efficiencies in the workplace.
• Exercises a high level of independent action and decision-making.

Skills on Resume: 

• Secretarial Support (Soft Skills)
• Meeting Coordination (Soft Skills)
• Schedule Management (Hard Skills)
• Minute Taking (Soft Skills)
• Report Preparation (Hard Skills)
• Correspondence Management (Hard Skills)
• Filing and Documentation (Hard Skills)
• Workplace Efficiency (Soft Skills)

Job Summary:

• Be responsible for the management of the procurement and contract administration team, maintaining an open and efficient workflow, and establishing a good working relationship with all staff members.
• Provide advice and guidance to the procurement and contracts management officers, ensuring the adoption of tools, system processes and procedures to comply with policy and legislative requirements associated with Queensland contracts and procurement.
• Provide strategic procurement and contract management services to the Project Manager, Contract Manager and principal representatives.
• Ensure appropriate governance frameworks are in place and contribute to innovative solutions to enhance contracts and procurement management and develop and maintain forward procurement plans in consultation with Project Managers and Director Procurement and Contract Management.
• Incorporate project, contract and contractual financial management skills. 
• Provide analysis, detailed reporting, monitoring and resolution of financial issues specific to construction projects.
• Provide assistance to the Executive Director Delivery, Director Procurement and Contract Management and Major Projects Management team, on contractual management, specific to construction projects, including attendance at meetings with clients and consultants.
• Implement and manage key activities of contract administration for significant construction projects, from contract execution through to final account certification.
• Conduct detailed analysis to ensure all potential financial and contractual risks are identified, reported and managed effectively.
• Ensure appropriate governance frameworks are in place and contribute to innovative solutions to enhance contracts and procurement management.
• Establish and maintain systems and processes, ensuring timely payments to the contractor and payable in accordance with the contract terms and conditions and applicable legislation.
• Oversees ordering, monitoring, and disposal of the Probation Department’s assets (e.g. computer equipment, furniture, vehicles, supplies, etc.)

Skills on Resume:  

• Team Management (Soft Skills)
• Procurement Compliance (Hard Skills)
• Strategic Procurement (Hard Skills)
• Governance Framework Development (Hard Skills)
• Financial Analysis (Hard Skills)
• Contract Administration (Hard Skills)
• Risk Management (Hard Skills)
• Asset Oversight (Hard Skills)

Job Summary:

• Supervises others, including administrative staff and/or supervisors. 
• Designs and participates in the testing and selection of job candidates, participates in or makes hiring decisions sets performance standards, and evaluates performance 
• identifies training needs and conducts or arranges for training, directs subordinate staff by providing technical guidance and interpreting policies and procedures.
• Oversees the program budget development by assisting in setting budget priorities by identifying needs such as capital improvements, supplies, and staffing
• Works with fiscal manager to balance fiscal priorities
• Prioritizes and allocates resources within the program and coordinates resources with other programs or departments.
• Confers with representatives of other County departments, other government agencies, and community organizations to coordinate efforts to provide cooperative services
• Develop contracts or agreements with organizations or individuals to provide needed services, such as training of staff
• Represents the department before professional organizations, appointed boards, and the public, by explaining and promoting departmental decisions, and engaging community interest in and support for departmental programs.
• Directs and manages multidisciplinary project teams.
• Makes broad policy decisions by serving on the department policy council and participating in the development and modification of department policies and procedures
• Prepare correspondence, special reports, manuals and grant applications.
• Develops, manages, and acts as the department custodian of records.
• Coordinates selection of project staff, evaluates performance and provides feedback to departmental managers regarding staff performance.
• Coordinates the maintenance and repair of facilities, equipment, and vehicles.

Skills on Resume: 

• Staff Supervision (Soft Skills)
• Recruitment and Selection (Hard Skills)
• Performance Management (Soft Skills)
• Budget Development (Hard Skills)
• Resource Allocation (Hard Skills)
• Contract Development (Hard Skills)
• Policy Development (Hard Skills)
• Project Management (Soft Skills)

Job Summary:

• Develop, coach and mentor key Admin personnel to continually strengthen the admin organization.
• Maintain at the highest possible level professionalism and integrity of the admin function in VNLO (Viet Nam Liaison Office) through check and balance internal control procedures.
• Managing the Non-Trade Procurement for VNLO following the policies and requirements.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
• Working with fleet vendors and managing all transportation supports VNLO.
• Monitor costs and expenses to assist in budget preparation.
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Assist the Chief Representative to ensure compliance of local laws and regulations and to lead the office admin in accordance with the directions and policies of aSL.
• Oversee the configuration, changes, and enhancements of the Workday benefits system to align with benefits plan requirements.
• Identify opportunities to streamline existing business processes and oversee the implementation process.
• Analyze reports and data and make recommendations for enhancements and improvements.
• Manage, update, and develop new communications, quick guides, and training to support assigned programs.
• Establish and maintain a centralized report inventory to increase consistency and ease of access across the organization.

Skills on Resume: 

• Staff Development (Soft Skills)
• Professional Integrity (Soft Skills)
• Procurement Management (Hard Skills)
• Inventory Management (Hard Skills)
• Cost Monitoring (Hard Skills)
• Process Streamlining (Hard Skills)
• Compliance Management (Hard Skills)
• Data Analysis (Hard Skills)

Job Summary:

• Ensure the day-to-day productive and positive administrative functioning of the organization.
• Proactively create systematic and procedural efficiencies.
• As part of the leadership team, contribute to wider company pursuits and endeavors.
• Manage staff including recruitment, training, performance management and development.
• Lead and facilitate regular team meetings and individual coaching sessions.
• Ensure performance standards are met and continually improved.
• Promote excellent customer service as well as a positive internal culture.
• Develop, implement, and maintain office policies and procedures.
• Offer support and guidance to the team in times of change.
• Maintain a high level of professionalism and confidentiality of sensitive medical information.
• Manage the HR Administration team on a day-to-day basis including approval of holidays, cover arrangements, training requirements, etc.
• Establishing, designing and developing procedures, policies and associated documentation to ensure best practice HR Admin and workflow is established
• Represent the HR Admin function at the senior meetings
• Support Workday and Benefits projects cross-functionally and enterprise-wide.
• Act as the key point of contact for external vendors within the assigned benefits program including directing and monitoring related activities.
• Act as the liaison with Payroll and Operations to understand workflow and interdependencies between departments.

Skills on Resume: 

• Administrative Management (Soft Skills)
• Efficiency Improvement (Hard Skills)
• Leadership Contribution (Soft Skills)
• Staff Management (Soft Skills)
• Team Facilitation (Soft Skills)
• Customer Service Promotion (Soft Skills)
• Policy Development (Hard Skills)
• Confidentiality Management (Soft Skills)

Job Summary:

• Offering visitors refreshments and guiding them to concerned staff
• Booking the meeting room for the various meetings upon receipt of notification from the team
• Answering the phone promptly and in a skillful and helpful manner
• In case a message is left for any person in the team, making sure the message reaches him/her with a gentle follow-up to ensure the call is returned and the case is attended by the team
• Need to know the key clients and delicately attend to the whether on the phone or if visiting the office
• Serving customers nicely, with kindness and a supportive language
• A weekly collection of mail in the Post Box on a fix day and ensuring the mail is being delivered to concerned staff
• Ensure the cleanliness of the office
• Ensure having enough stock of office items (pantry, toilet and stationery)
• Liaise IT-related cases with IT Technicians for any modification or troubleshooting
• Keep track of staff birthdays and arrange cake/food for the internal celebration
• Liaise with external support teams in preparation for Zoom meetings
• Delegation of tasks within the wider business and other senior administrators
• Contribute to a positive and engaging working environment
• Identify and action problems while being aware of delegated authority
• Maintain a high level of professionalism when dealing with queries and questions

Skills on Resume: 

• Visitor Management (Soft Skills)
• Meeting Coordination (Hard Skills)
• Telephone Etiquette (Soft Skills)
• Message Relay (Soft Skills)
• Customer Service (Soft Skills)
• Office Organization (Hard Skills)
• Inventory Management (Hard Skills)
• Professionalism (Soft Skills)

Job Summary:

• Oversees all Administration Clerks and ensures that all Administration Clerks are executing responsibilities efficiently and effectively
• Coordinates with the Company's corporate office in all personnel administration-related activities and processes
• Supports coordination of K-SSS personnel movement into and out of the country for both official and personal travel
• Receives, reviews compiles, integrates and submits administrative reports from subcontractors into project-level reports for submission to the U.S. Government and corporate office
• Acts as liaison with subcontractor administration offices to track and report administration activities such as visas, housing and staffing levels.
• Prepares written deliverables for submission to client, including reports, spreadsheets, memos, summaries, etc.
• Organizes and maintains records and reports for audit by the U.S. Government and corporate office
• Assists in the planning, development, and implementation of a comprehensive administrative program including establishing subcontractor reports and formats
• Oversees personnel administrative in-processing and out-processing, updates personnel records using company processes and information systems
• Forecast staffing levels and submit staffing projections using spreadsheets or other software to estimate the number of personnel on the ground up to 6 months in the future based on departures, arrivals and planned leaves
• Advise the Project Manager and PMO staff on all administrative matters
• Provide high-quality, professional and confidential executive support services to the Founder
• Email and diary management and assist with project deliverables
• Effective support to ensure deadlines and work schedules are met
• Schedule activities, arrange necessary resources and brief staff concerned
• Review and deliver on correspondence and meeting minutes

Skills on Resume: 

• Administration Oversight (Soft Skills)
• Coordination with Corporate Office (Hard Skills)
• Travel Coordination (Soft Skills)
• Report Compilation (Hard Skills)
• Liaison Skills (Soft Skills)
• Record Maintenance (Hard Skills)
• Staffing Forecasting (Hard Skills)
• Executive Support (Soft Skills)