Job Summary:

• Ensure the availability of stocks for Shop sales / E-sales, promotion and demonstrations.
• Data input and maintenance for total Food Service Counter and E-commerce.
• Prepare new product listing forms for submission to Customer.
• Handle inquiries/quotations from internal and external parties.
• External warehouse stock coordination for delivery.
• Liaise and communicate with internal departments and external suppliers.
• Work closely with the Food Service counter Crew to ensure excellent in-store management of stock and customer satisfaction.
• Tracking of E-Commerce sales data monthly.
• Resolve problems and handle customers' complaints in a timely manner.
• Collaborate with the team to achieve better results.
• Develop and maintain excellent relationships with customers to benefit the development of the products.
• Undertake ad-hoc projects as and when assigned to support branding and marketing initiatives like events, exhibitions, or conferences.
• Ensure activities meet and integrate with organizational requirements for quality management, health and safety, legal stipulations, environmental policies, and general duty of care.
• Ad-hoc duties or any other sales supporting functions.

Skills on Resume: 

• Inventory Management (Hard Skills)
• Data Analysis and Reporting (Hard Skills)
• Customer Service (Soft Skills)
• Interdepartmental Coordination (Soft Skills)
• Administrative Skills (Hard Skills)
• Problem-Solving (Soft Skills)
• Team Collaboration (Soft Skills)
• Regulatory Compliance (Hard Skills)

Job Summary:

• Process orders generated by business development or commercial representatives
• Check and verify the accuracy of contract details and update records with any changes, following to make sure the related department will be informed of such changes
• Create weekly/monthly and yearly reports for management and department review
• Managing the overall administrative functions of pre-sales and post-sales in the portfolio
• Perform all other duties, activities and responsibilities that may assigned by the superior whenever necessary from time to time
• Prepare, organize, and support all documents relating to employee and freelance information, invoices and internal system.
• Coordinate with internal parties such as finance, HR, IT, and recruitment departments and external parties in a professional manner
• Coordinate office activities and operations
• Maintain office supplies inventory by checking stock and placing orders
• Support team in overall ad-hoc tasks
• Assist colleagues whenever necessary

Skills on Resume: 

• Order Processing (Hard Skills)
• Data Management (Hard Skills)
• Report Generation (Hard Skills)
• Administrative Management (Hard Skills)
• Multitasking (Soft Skills)
• Document Preparation and Management (Hard Skills)
• Interdepartmental Coordination (Soft Skills)
• Team Support and Collaboration (Soft Skills)

Job Summary:

• Manage the SAP and Carol systems
• Provide HR support (letter administration) and work closely with the Payroll Lead in office management payroll updates in SAP
• Update headcount and HR book (monthly)
• Handle and be involved in payroll interface and manage payroll vendor
• Use E-Perolehan System.
• Prepare quotation, sebutharga and tender documentation.
• Handle purchasing with international and local supplier.
• Communicate with user locally and principal internationally.
• Write and distribute email.
• Develop and maintain a filing system.
• Act as the point of contact for local and international clients and principals.
• Liaise with Management and senior administrative assistants to handle requests and queries from local and international clients.

Skills on Resume: 

• System Management Skills (Hard Skills)
• HR Support (Soft Skills)
• Data Management (Hard Skills)
• Payroll Administration (Hard Skills)
• Procurement Management (Hard Skills)
• Effective Communication (Soft Skills)
• Organizational Skills (Soft Skills)
• Client Liaison (Soft Skills)

Job Summary:

• Track attendance of the employees and share the report (LMS report not handled yet)
• Track and prepare the Canteen report
• Leave and attendance management
• Automatic Local Commute management, registration, women's safe drop tracking, vehicle allotment as per request
• Billing report validation and tallied
• International travel Flight booking for employee
• Insurance and Visa Processing
• Documentation for travels
• Vendor selection- taking quotes (3 quotes)
• Price Negotiation and continued follow-up for services
• Track and maintain vendor documents like Agreement copies, NDA, Invoices, PO's
• Validate the invoices and initiate process the of payment
• Prepare the attendance of security and housekeeping staff and share with vendor by validating the same
• Maintain AMC due/Tracker for quarterly maintenance of premises for HVAC, UPS, Fire system, Coffee machine, canteen

Skills on Resume: 

• Attendance Tracking (Hard Skills)
• Canteen Reporting (Hard Skills)
• Leave Management (Hard Skills)
• Commute Management (Hard Skills)
• Billing Validation (Hard Skills)
• Travel Coordination (Hard Skills)
• Vendor Management (Hard Skills)
• Maintenance Tracking (Hard Skills)

Job Summary:

• Provide effective support to HOD across all aspects of department operations, documentation & other liaison matters
• Prepare Management Reports/ presentation slides & other reports, ensuring weekly & monthly reports are processed promptly & efficiently
• Prepare minutes of meetings & scheduling for the team
• Undertake any other special assignment, ad-hoc functions and related duties as and when is required
• Handling all outgoing or incoming correspondence, capable of working on software like Word Processors & Spreadsheet.
• Capable to handle day-to-day office administration
• Coordination with all the departments like Accounts, Production, Despatch etc.
• Handle daily account and admin works
• Perform bank reconciliation and update cash flow control

Skills on Resume: 

• Department Support (Soft Skills)
• Report Preparation (Hard Skills)
• Meeting Coordination (Soft Skills)
• Task Flexibility (Soft Skills)
• Correspondence Management (Hard Skills)
• Office Administration (Hard Skills)
• Interdepartmental Coordination (Soft Skills)
• Financial Administration (Hard Skills)

Job Summary:

• Provide secretarial and administrative support to the Coordinating Director which includes appointment scheduling, coordination of internal and external meetings, document management, travel arrangements, email correspondence, as well as processing expense claims;
• Provide administrative support to the Centre/Programmes under the purview of the Coordinating Director, as and when required;
• Assist PA to Head, International Centre for Political Violence and Terrorism Research (ICPVTR)/Associate Dean, RSIS, as and when required, on matters relating to Head, ICPVTR – e.g. scheduling of meetings etc
• Provide administrative support to the Deputy Head, ICPVTR, as and when required.
• Perform administrative/corporate support work for the centre - coordination of meetings, events support, updating centre on relevant materials to read as directed by Head/Deputy Head ICPVTR
• Coordinate with RSIS HR and ICPVTR IT on prep work for new staff/interns (staff pass, cubicle, IT assets, welcome meeting with EDC/Dean, etc);
• Provide knowledge management support – maintain centre’s databases on partners/contacts, reports and research activities (e.g. service contracts, collaborations, events, projects, notetakers, etc)
• Scanning of documents; managing centre’s library; i/c of keys to centre cabinets
• Assist in basic procurement matters – get vendor/travel quotes; maintain a record of costings for events/projects/travel
• Cover secretary duties in the absence of other Secretaries in the Centre/Programme under the purview of the Coordinating Director as and when required
• Cover RSIS reception duties on a rotational basis in the absence of the Receptionist
• Perform any other work that may be assigned by the Senior Management of RSIS.

Skills on Resume: 

• Secretarial Support (Soft Skills)
• Administrative Coordination (Hard Skills)
• Meeting Scheduling (Soft Skills)
• Document Management (Hard Skills)
• Knowledge Management (Hard Skills)
• Procurement Assistance (Hard Skills)
• Reception Duties (Soft Skills)
• Flexibility in Responsibilities (Soft Skills)

Job Summary:

• Prepare, update, review, and send PO to suppliers & vendors.
• Organize and coordinate procurement activities for suppliers, materials and equipment.
• Logistic arrangement and managed supplier delivery schedules.
• Tally supplier invoices & delivery orders/service reports against purchase orders.
• Prepare monthly PO report, data entry, paperwork and document filling.
• Assist inquiries via phone calls or emails.
• Manage, prepare and maintain proper records and files of correspondence and documents
• Provide administrative and support services
• Process billing and follow up on outstanding payments from tenants
• Issues payment reminders/notices and processes payments received
• Assist in the preparation of reports as and when required
• Collection of utility bills from merchants

Skills on Resume: 

• Purchase Order Management (Hard Skills)
• Procurement Coordination (Hard Skills)
• Logistics Management (Hard Skills)
• Invoice Reconciliation (Hard Skills)
• Data Entry and Documentation (Hard Skills)
• Customer Service (Soft Skills)
• Record Keeping (Hard Skills)
• Payment Processing (Hard Skills)

Job Summary:

• Ensuring all checks have been completed, including price, availability, correct warehouse, correct dates, adding notes and discussing with the customer, anything that could potentially prevent the order from shipping
• Deal with Credits and RMA's, recording the information in the main spreadsheet, again within SLA set
• Effective use of questioning and listening techniques to understand the customer's application requirements, ensuring cross-selling and up-selling from the Essentra Components product range where possible and when speaking to a customer is required
• Contact customers to request payment for Pro-forma orders as soon as the order has been placed and add notes to the order, else the dates on the order need to be amended, again with notes on the order
• Deal with all department reports that have an effect on goods being despatched
• Liaise closely with the Range Development and Material Management team to develop new products and range expansion ideas, relating to any orders with specific requirements
• Operate effectively within current policies and procedures relating to pricing, order entry and lead times
• Develop effective working relationships with team members, internal departments and other Essentra companies
• Maintain accurate customer records on accounts, updating information
• Participate in team briefings and ensure regular communication with team leader and other team members to address issues and develop a wider range of skills
• Participate enthusiastically in specific projects and team activities
• Attend training and develop relevant knowledge, techniques and skills
• Provide additional support for the inbound Customer Sales & Service team when required
• Develop a comprehensive understanding of the Essentra Components product range

Skills on Resume: 

• Order Verification (Hard Skills)
• Credit and RMA Management (Hard Skills)
• Customer Communication (Soft Skills)
• Payment Follow-up (Hard Skills)
• Reporting Management (Hard Skills)
• Product Development Liaison (Soft Skills)
• Policy Compliance (Hard Skills)
• Relationship Building (Soft Skills)

Job Summary:

• Ensure all elements of system data relating to contracts, stock, pricing and billing are accurate and timely, with a “right first time” approach. 
• Manipulate large data sets.
• Business partnering with other areas for example Billing & Credit Control, OSC, Sales, and other areas where required, to ensure business needs are met.
• Input new contract data into BM system relating to stock items, prices and discounts with a “right first time” approach.
• Conduct internal reconciles to ensure stock logged in BM matches customer contracts.
• Assisting with the testing of systems including automation as required.
• Contribute towards the continuous improvement and delivery of Data Management services to agreed SLAs, data standards and controls.
• Ensure the highest level of data integrity using robust and thorough processes.
• Perform ongoing data maintenance and cleansing activities to ensure proprietary applications/systems contain quality data.
• Reporting in Excel and providing weekly and monthly departmental insights
• Providing stakeholders with regular project developments and status updates
• Management of Internal, Retailer and Customer enquiries
• Support improvements and content of national and retailer website

Skills on Resume: 

• Data Accuracy Management (Hard Skills)
• Data Manipulation (Hard Skills)
• Business Partnering (Soft Skills)
• Contract Data Input (Hard Skills)
• Internal Reconciliation (Hard Skills)
• System Testing (Hard Skills)
• Data Integrity Assurance (Hard Skills)
• Reporting and Analysis (Hard Skills)

Job Summary:

• Reports to the senior management of the company.
• Works with the organizational finance team.
• Prepare reports of payrolls on a monthly and fortnightly basis. Includes preparation of employee monthly commissions based on the KPIs set by the management.
• Does day-to-day expenses entries of the business to the accounting tool.
• Manage all petty cash and prepare cash flow reports.
• Prepares and invites parties for organizational meeting, participates and records of minutes of meetings.
• Organize contracts and evaluate all agreements and invoices, for both suppliers and hosts.
• Maintain good working relationships with existing suppliers and associates.
• Monitor the efficient working of HR by doing the below :
• Identify, Filter and coordinate candidate interviews.
• Preparing and sending offer letters.
• Handle visa process, introduce to the tasks and company objective, oversee the new hire requirements, and Monitor the progress.
• Prepare end-of-service gratuity, legal cancellation formality and deactivate employees from all the systems.
• Follows up and reconciles invoices/receipts/bills submitted by the project management team and pass it to senior finance.
• Prepares memos, circulars, and letters and defines policies based on decisions from the senior management. Ensures the organization follows them.

Skills on Resume: 

• Financial Reporting (Hard Skills)
• Payroll Preparation (Hard Skills)
• Expense Management (Hard Skills)
• Meeting Coordination (Soft Skills)
• Contract Management (Hard Skills)
• Supplier Relationship Management (Soft Skills)
• HR Coordination (Soft Skills)
• Policy Development (Hard Skills)

Job Summary:

• Arrange, confirm and proactively lead detailed calendars; handling all aspects of sophisticated senior-level meetings and related logistics
• Place, receive and lead a high volume of phone calls and e-mails
• Schedule and coordinate a high volume of complex international and domestic travel including flights, hotel, and ground transportation; coordinate necessary passport/visa documentation
• Perform general tasks including, but not limited to, preparing correspondence, file organization, research requested information, archiving, preparing pre-meeting materials for review
• Prepare travel and expense reports on a timely basis
• Exercise discretion in taking care of highly sensitive and confidential information
• Develop and implement employee communications, including but not limited to, the preparation of Town Halls, executive memorandums, and conference calls
• Support meetings relating to Aftersales programs supporting the Key Stakeholders
• Create and supply content for systematic and status updates
• Coordinates and routes information and messages between respective managers and staff.
• Maintain good working relationships with existing suppliers and associates.

Skills on Resume: 

• Calendar Management (Hard Skills)
• Communication Skills (Soft Skills)
• Travel Coordination (Hard Skills)
• Administrative Support (Hard Skills)
• Expense Reporting (Hard Skills)
• Confidential Information Handling (Soft Skills)
• Employee Communication Development (Soft Skills)
• Interdepartmental Coordination (Soft Skills)

Job Summary:

• Welcome guests/ clients/ visitors and manage taxi cards
• Manage incoming and outgoing telephone calls.
• Perform administrative activities such as arranging meeting rooms, receiving and sending courier packages, 
• Book air tickets/ hotels, apply for visa/ work permit/ residence card.
• Payment requests for monthly expenses (plants, water, courier, etc.)
• Support company events such as monthly birthdays, team building, etc.
• Control stationery (name card, envelope, etc.) and consumer goods
• Work closely with the building for office requests (parking, overtime, in-out goods, etc.)
• Assist Human Resources in updating employee database, candidate, and training records.
• Organize and liaise with external parties on meetings and official events, 
• Arrange appointments and travels for the team members
• Administer and manage office assets such as printing devices and IT equipment, coordinating and sourcing for office supplies
• Prepare purchase requisition and purchase orders for vendor payment in the SAP system
• Provide general Human Resources and IT support to the team, including document translation, updating staff leave records, coordinating interviews and training
• Manage and work with external IT vendors, as well as performing backups to documents and files regularly

Skills on Resume: 

• Guest Reception (Soft Skills)
• Phone Management (Soft Skills)
• Administrative Support (Hard Skills)
• Travel Booking (Hard Skills)
• Expense Management (Hard Skills)
• Event Coordination (Soft Skills)
• Office Management (Hard Skills)
• HR and IT Support (Soft Skills)