Job Summary:

• Organise and arrange the logistical requirements of international meetings in an effective and efficient manner according to predefined standards.
• Create and manage an annual meeting dates planner for the Association.
• Manage the resources associated with the meetings e.g. obtaining relevant service providers for the virtual meetings.
• Obtain agendas and send meeting notifications.
• Prepare and distribute meeting document packs for meetings.
• Load and publish agendas, and minutes as well as Compile reports.
• Make sure the meeting resolutions are acted upon.
• Ensure backup support is available for every meeting.
• Organize travel bookings and arrange visas for travel where required.
• Arranging meetings including the organization of people traveling from multiple countries, planning hotels and airport pick up, and ensuring all parties are aware of plans.

Skills on Resume: 

• Logistical Coordination (Hard Skills)
• Project Management (Hard Skills)
• Communication Skills (Soft Skills)
• Attention to Detail (Soft Skills)
• Resource Management (Hard Skills)
• Cultural Awareness (Soft Skills)
• Problem-Solving (Soft Skills)
• Time Management (Hard Skills)

Job Summary:

• Set up and maintain paper and electronic filing systems and ensure compliance to management requirements in terms of documentation control.
• Actively contribute to the effective delivery of project tasks according to allocated duties and project plan and escalate identified risks.
• Effectively update and maintain documentation of project work for reference and audit purposes.
• Oversee and organize participation at conferences, including workshops and panel discussions.
• Manage and execute webinars in coordination with international stakeholders.
• Secure speaking opportunities at conferences, on panels for the President and Secretary General.
• Analyze the effectiveness of membership campaigns to adjust and improve approaches.
• Communicate with all PAPA stakeholders on a regular basis.
• Identify communication deficiencies and provide regular feedback to the Secretariat
• Create and update the Stakeholders database.

Skills on Resume: 

• Filing Systems Management (Hard Skills)
• Project Task Coordination (Hard Skills)
• Documentation Management (Hard Skills)
• Event Coordination (Hard Skills)
• Webinar Management (Hard Skills)
• Public Speaking Coordination (Hard Skills)
• Data Analysis (Hard Skills)
• Stakeholder Communication (Soft Skills)

Job Summary:

• Produce messages and grow social media presence through content creation and consistent updating (Twitter, LinkedIn, Facebook).
• Updating of the website content in consultation with other member countries.
• Support budgeting procedures and manage expenditure control.
• Collect and receive invoices of service providers and arrange for payment.
• Sort and check invoices and all supporting documentation.
• Compile financial reconciliation statements for the Association and ensure signed off.
• Verification of payments according to standards set.
• Advise the Secretariat of possible non-deliverables, looming problems, and resource issues.
• Conduct internal audits to ensure adherence to quality management procedures and policies.
• Managing the packaging and final review processes before campaign assets are sent the client including quality assurance checks and proofreading assets, as well as uploading packages to client digital libraries.
• Supporting the project management team with the creation of project timelines

Skills on Resume: 

• Content Creation (Hard Skills)
• Website Management (Hard Skills)
• Budget Management (Hard Skills)
• Invoice Processing (Hard Skills)
• Financial Reconciliation (Hard Skills)
• Payment Verification (Hard Skills)
• Internal Auditing (Hard Skills)
• Project Timeline Creation (Hard Skills)

Job Summary:

• Attracting, interviewing, recruiting and inducting a temporary workforce to meet client requirements.
• Responding to staffing issues and dealing with any queries from workers.
• Maintaining staffing levels for all shift patterns.
• Meet with the client to ensure they are happy with the service and ensure any issues are worked through.
• Producing reports and KPIs.
• Accurate completion of onsite administration
• Maintaining organized folders and file systems within Catalysis's cloud storage and project management platforms
• Minuting at recurring client meetings and assisting account teams with notetaking at internal meetings
• Supporting account teams with client research and content audits, e.g. compiling and maintaining audit spreadsheets
• Assisting the Office manager with management of expenses, company systems, travel booking and other ad-hoc requests
• Coordinates onsite services maintenance work for the office, as well as audio/visual technology support.
• Perform some billable work to support Business Operations activities

Skills on Resume: 

• Recruitment and Induction (Hard Skills)
• Staffing Management (Hard Skills)
• Client Relationship Management (Soft Skills)
• Reporting and KPI Analysis (Hard Skills)
• Administrative Accuracy (Hard Skills)
• File Organization (Hard Skills)
• Meeting Minutes Documentation (Hard Skills)
• Expense and Travel Management (Hard Skills)

Job Summary:

• Screens visitors to office, pre-screens and routes telephone calls, taking messages as appropriate.
• Scheduling of appointments with candidates, hiring managers and other stakeholders.
• Coordinate Business Unit organizational team meetings, BU Leadership Team meetings, secure facilities, prepare agenda, coordinate speakers, record meeting notes, etc.
• Ensure that communications are promptly and accurately dispatched.
• Serves as liaison between real estate management company and office workers and corporate IQVIA, coordinates planning for future facility needs.
• Responsible for the development and design of improved administrative procedures to promote the timely processing and submission of all administrative deliverables.
• Performs project administrative tasks including PSA project set-up and project resource assignments.
• Support some financial administration activities including supporting Account Managers in customer invoicing and running PSA revenue reports.
• Performs various travel & expense supporting tasks including making reservations through Concur, scheduling and processing expense reports, coordinating outside venues for office events and activities.
• Tracks office inventory, places orders and appropriately routes invoices.
• Coordinates set-up, invoicing and payment for third-party suppliers and outside vendors.
• Handles shipment and receipt of all office packages.

Skills on Resume: 

• Visitor Screening (Hard Skills)
• Appointment Scheduling (Hard Skills)
• Meeting Coordination (Hard Skills)
• Communication Management (Soft Skills)
• Facility Liaison (Soft Skills)
• Administrative Procedure Development (Hard Skills)
• Financial Administration Support (Hard Skills)
• Inventory Management (Hard Skills)

Job Summary:

• Provide administrative support for internal fellowship and pilot grant programs
• Announce new programs and requests for applications through regular web and print channels
• Monitor application process
• Schedule interviews and selection committee meetings
• Monitor multiple budgets during the fiscal year
• Collect research updates from program participants for progress reports
• Aid in CHOP Research diversity initiatives
• Collect diversity data from HR, departments and key stakeholders
• Facilitate outreach with HBCUs, HSIs, and Grad School Diversity Offices
• Compile application materials for Diversity Fellowship applications
• Handle Diversity Fellowship travel reimbursement logistics

Skills on Resume: 

• Administrative Support (Hard Skills)
• Program Announcement (Hard Skills)
• Application Monitoring (Hard Skills)
• Interview Scheduling (Hard Skills)
• Budget Monitoring (Hard Skills)
• Research Data Collection (Hard Skills)
• Diversity Initiative Support (Soft Skills)
• Travel Reimbursement Management (Hard Skills)

Job Summary:

• Maintain outreach contact list
• Schedule committee meetings and manage meeting minutes
• Develop and monitor associated budgets
• Support programming and resource development for postdocs and trainees interested in academic teaching careers
• Assist with the development and management of the Academic Teaching Seminar series
• Handle logistics related to the Preparing for Academic Teaching Workshop
• Maintain internal site and updated list of teaching opportunities and related contacts in the Philadelphia area
• Coordinate CHOP community events
• Reserve space, arrange catering and speakers
• Announce events through regular web and print channels
• Maintain registrations
• Provide day-of event support

Skills on Resume: 

• Outreach List Management (Hard Skills)
• Meeting Scheduling (Hard Skills)
• Budget Development (Hard Skills)
• Programming Support (Soft Skills)
• Seminar Series Management (Hard Skills)
• Workshop Logistics (Hard Skills)
• Event Coordination (Hard Skills)
• Registration Management (Hard Skills)

Job Summary:

• Support Regional Management team with administrative support related to scheduling, timekeeping, special events and other paperwork
• Prepared contracts for new clients and third party vendors
• Maintain Certificates of Insurance
• Create new client/third party vendor account pages in Admin system
• Send and enforce all new policies to third party vendors
• Create new contract employee contact pages in Salesforce
• Prepare reports for Finance meetings
• Prepare Retail requests for Departments (IT, Software Solutions)
• Prepare and send weekly recap reports
• Prepare Reports for billing and create Job Codes
• Create, Log and Upload Loss-prevention cases

Skills on Resume: 

• Administrative Support (Hard Skills)
• Contract Preparation (Hard Skills)
• Insurance Management (Hard Skills)
• Account Creation (Hard Skills)
• Policy Enforcement (Hard Skills)
• Report Preparation (Hard Skills)
• Billing Management (Hard Skills)
• Loss Prevention Case Management (Hard Skills)

Job Summary:

• Supporting the whole Sales & Marketing Retail department.
• Assists the departmental secretary in all services provided to the department and the sales force
• Directly reports to the BU manager GGM, but collaborates on a daily basis also with the national sales manager, finance department and sales reps
• Manage all existing and new GGM contracts for wholesalers, hospitals, health care insurers, buying groups, drugstore chains and individual agreements with pharmacies 
• Responsible for the right filing and documentation of all relevant contracts.
• Create all Person of Interest pages
• Create Monthly Loss Prevention reports
• Adjust all BOLO reports and link to Loss Prevention preparer and account page
• Serve as a liaison with outside community partners
• Maintain database of partners
• Aid in the coordination of community events
• Extend invitations and arrange meetings

Skills on Resume: 

• Sales & Marketing Support (Soft Skills)
• Administrative Assistance (Hard Skills)
• Contract Management (Hard Skills)
• Documentation Management (Hard Skills)
• Report Creation (Hard Skills)
• Liaison Communication (Soft Skills)
• Database Maintenance (Hard Skills)
• Event Coordination (Hard Skills)

Job Summary:

• Performs a wide variety of administrative duties and coordination functions for PM team.
• Order FCST, UBR and auditing, account management administrative activities, Labor redistribution, work allocation for project managers, managing work-in-progress files, maintaining accruals, generating & issuing
• Purchase orders, processing all incoming invoices, and ensuring labor and material costs are supported.
• Monitor and manage overall project cost/margin with the ERP system.
• Responsible for compliance with policies and procedures.
• Promotes an efficient and professional image to all projects, internal and external.
• Interacts with the project manager may assist with problem resolution.
• Contributes to and compiles regular reporting requirements.
• Plans, co-ordinates and manages small projects
• Files and archives documents.

Skills on Resume: 

• Administrative Coordination (Hard Skills)
• Account Management (Hard Skills)
• Invoice Processing (Hard Skills)
• Project Cost Monitoring (Hard Skills)
• Compliance Management (Hard Skills)
• Professional Communication (Soft Skills)
• Reporting and Documentation (Hard Skills)
• Project Management (Hard Skills)

Job Summary:

• Keep jobs moving forward and on time
• Generate goodwill for the company in the form of 5 star reviews and referrals.
• Submit overlays to customers and obtain approval
• Manage a pipeline of customers in a variety of work queues (pre-site, overlay and NEM)
• Create and maintain a schedule for site assessors
• Answer incoming calls and field questions from customers
• Collect accounts receivable and submit information to the corporate office
• Advocate for the customer and engage with the appropriate staff to ensure project is meeting SLAs and timelines
• Advocate for the company and use knowledge and sincerity to overcome customer frustrations around construction challenges
• Utilize conflict management skills and escalate issues
• Communicate effectively with branch personnel using a professional, empowering approach
• Provide daily reports and update to management

Skills on Resume: 

• Project Management (Hard Skills)
• Customer Relationship Management (Soft Skills)
• Approval Process Management (Hard Skills)
• Scheduling (Hard Skills)
• Communication Skills (Soft Skills)
• Accounts Receivable Management (Hard Skills)
• Conflict Resolution (Soft Skills)
• Reporting (Hard Skills)

Job Summary:

• Provide smooth and efficient administrative support to Team Leaders with diary management, emails and travel.
• Support the wider field-based team through coordination of the team works calendar, circulating information, housekeeping of maintenance software and ad hoc administration assistance.
• Coordinate team meetings, functions, and events, reconcile and code credit cards and expenses, and research and prepare materials for presentations and meetings.
• Timely coding of invoices for payment.
• Document control and facilitating document execution.
• Preparing, with oversight from finance and legal, credit applications
• Booking meeting rooms, preparing documentation (printing, collating, binding), preparing and take minutes of fortnightly team meetings, and developing itineraries and agendas.
• Provides general administrative support to a team and may answer general queries, and general reception support.
• Process USFK pass/decal.
• Prepare presentation and cost report for PM and senior leadership.
•  Manage specialized policies and procedures for gaining staff, vendor and guest access to various military installations on the Korean peninsula.
• Project coordination between USG JCK and JCI Japan and JCI FS.

Skills on Resume: 

• Diary Management (Hard Skills)
• Team Coordination (Soft Skills)
• Meeting Organization (Hard Skills)
• Invoice Coding (Hard Skills)
• Document Control (Hard Skills)
• Presentation Preparation (Hard Skills)
• Administrative Support (Soft Skills)
• Project Coordination (Hard Skills)

Job Summary:

• Maintaining a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online and by telephone.
• Ensuring proficient flow of office procedures, providing essential administrative support to others in the office by receiving and distributing communications, and managing supplies and equipment to maintain an efficient office environment.
• Support all departments with administrative requirements
• Provide a professional "front-of-house" response to all telephone, email and in-person inquiries from employees and visitors
• Maintain records, filing systems and computer files (office admin guidelines, purchase orders, contracts, maintenance logs etc.)
• Processing contracts through the SCOUT contracts management system
• Maintain all travel arrangements for staff and visitors (hotels, flights, cars, parking etc.) as requested
• Undertake any other task/duties as may be reasonably
• Support and cover the Office Manager, Senior Administrative Assistant and department during sickness, holidays, and busy periods
• Provide support and cover for the main switchboard
• Sort and distribute of all incoming and outgoing post
• Maintaining GCP and H&S knowledge applicable to the job

Skills on Resume: 

• Customer Service (Soft Skills)
• Office Administration (Hard Skills)
• Communication Skills (Soft Skills)
• Record Keeping (Hard Skills)
• Contract Processing (Hard Skills)
• Travel Coordination (Hard Skills)
• Support and Coverage (Soft Skills)
• Postal Management (Hard Skills)

Job Summary:

• Administration and maintenance of Season Ticket Membership (STM) accounts
• Execute Membership Renewals
• Execution of event builds, including pricing, barcoding and mobile ticket management as events are announced across multiple venues
• Work in collaboration with internal teams to ensure manifests and maps are accurate
• Administration and Management of Ticketmaster’s online account manager across several brands
• Support internal departments with ticketing requests and troubleshooting of ticketing issues including ticket replacement, scanning issues and refunds.
• Execute event day ticketing including inventory management, team order fulfillment and post-event settlement.
• Lead/supervise assigned event day ticket operations for all sports and live entertainment events across all owned/operated venues
• Provide reporting for internal and external contacts on ticket inventory, sales and renewals
• Facilitate a variety of reporting for league requirements and daily balancing of the Archtics ticketing system and overall settlement needs
• Facilitate data cleanse processes within Archtics
• Communicate effectively and efficiently with colleagues and management
• Conduct oneself in a professional manner and take pride and ownership in the organization, its people and the position while maintaining confidentiality at all times

Skills on Resume: 

• Membership Administration (Hard Skills)
• Event Management (Hard Skills)
• Collaborative Work (Soft Skills)
• Ticketing System Management (Hard Skills)
• Problem-Solving (Soft Skills)
• Inventory Management (Hard Skills)
• Reporting and Data Analysis (Hard Skills)
• Professional Communication (Soft Skills)

Job Summary:

• Oversee intake of all new investigations matters and assist the manager, investigations, with file assignment and coordination of tasks
• Respond to phone calls and emails directed to investigations general inquiries as well as reports of unlawful practice of medicine, using judgment and discretion to assess whether matters engage the college and require escalation to the manager
• Communicate with external parties, including complainants, witnesses, health authorities and law enforcement agencies, in order to conduct preliminary inquires and investigation of unlawful practice matters and general inquires directed to investigations
• Assist with preparation for inquiry committee meetings, including preparing materials and drafting investigative reports to the inquiry committee
• Collate and oversee minutes of meetings, including reviewing inquiry committee meeting minutes for approval by legal counsel
• Conduct on-site compliance visits and interviews to ensure physicians are complying with practice limits and conditions
• Draft and edit memoranda of interviews, including transcription of recorded interviews and undercover unlawful practice investigations
• Draft, review and edit letters for review by the manager
• Ensure documents are well-organized, accurate, consistent and in compliance with applicable regulations, and adhere to the college’s editorial style guide and writing standards
• Update and develop precedents, process documents and prepare procedure manuals as directed by the manager
• Draft or edit template letters, ensuring consistency in language and style
• Maintain a tracking system of matters referred to investigations

Skills on Resume: 

• Investigations Coordination (Hard Skills)
• Communication Skills (Soft Skills)
• Report Preparation (Hard Skills)
• Meeting Minutes Management (Hard Skills)
• Compliance Monitoring (Hard Skills)
• Documentation Management (Hard Skills)
• Process Development (Hard Skills)
• Tracking System Maintenance (Hard Skills)

Job Summary:

• Answer phone calls and assist prospective clients, and customers, and email messages
• Enter new leads in the CRM system
• Enter new customers and jobs into CRM and keep track of progress with on-hold jobs. 
• Maintain company policy for follow-up after the sale.
• Greet walk-in guests and File paperwork
• Point person for shipping, supplies, equipment, bills, and errands, managing the office, and ordering office supplies to keep productivity smooth
• Update and create a contact list for all employees and sub-contractors. 
• Keep the list updated as new team members come on board.
• Close out jobs per customer and follow post job satisfaction once completed.
• Coordinate and organize team meetings in the office.
• Coordinate and organize materials for Events and Home shows with Brand Ambassador.

Skills on Resume: 

• Customer Service (Soft Skills)
• CRM Management (Hard Skills)
• Administrative Support (Hard Skills)
• Office Management (Hard Skills)
• Communication Skills (Soft Skills)
• Job Coordination (Hard Skills)
• Event Coordination (Hard Skills)
• Follow-up Management (Hard Skills)

Job Summary:

• Support of Chief Financial Officer and Vice President of Financial Operations and Facilities as well as administration of Professional Staff.
• Corporate Wide Calendar, tracking requirements and due dates
• Development and management of tracking tools for initiatives/projects
• Administrative support including scheduling and management presentations
• Organization of deliverables and required support
• Leveraging Sharepoint and One Drive
• Developing methodology for filing to eliminate multiple versions and paper copies
• Supporting compliance requirements
• Coordinate effective administrative process and systems, ensuring compliance to stores policy and standard operating procedures including, cash handling, banking integrity, stock adjustments, transfers, and claims
• Work collaboratively within a team environment to deliver a positive experience for customers and be able to resolve any customer complaints and queries
• Build and maintain working relationships with both internal and external stakeholders
• Manage web orders, including picking the stock and packing orders for delivery

Skills on Resume: 

• Executive Support (Hard Skills)
• Calendar Management (Hard Skills)
• Project Tracking (Hard Skills)
• Presentation Management (Hard Skills)
• Document Management (Hard Skills)
• Compliance Support (Hard Skills)
• Customer Service (Soft Skills)
• Relationship Management (Soft Skills)

Job Summary:

• Serve as the front-line support for the office by answering the phone, screening and directing calls, and greeting office visitors and directing person(s) to the appropriate parties
• Make travel arrangements for the executive team and field technicians with exceptional attention to detail
• Support company leadership and other key staff members through the completion of administrative tasks, coordination of calendars, and assisting with travel arrangements
• Support operations team through the completion of various administrative tasks such as tracking budgets, updating spreadsheets, tracking training and licensing, etc.
• Coordinate executives' schedules and manage calendars to ensure that activities are properly arranged and prevent conflict
• Handle office tasks such as preparing meeting areas and presentation materials, answering emails and phone calls, and data entry
• Order and store office supplies, food and beverages for break rooms and meeting rooms, and schedule miscellaneous office services (water, housekeeping, etc.)
• Be responsible for overall appearance and maintenance of the office
• Run errands and maintain confidentiality
• Assist with coordination of luncheons, board meetings, events, and parties to include scheduling, logistics, reservations, decor, and food and beverage

Skills on Resume: 

• Front-Line Support (Soft Skills)
• Travel Coordination (Hard Skills)
• Administrative Support (Hard Skills)
• Budget Tracking (Hard Skills)
• Calendar Management (Hard Skills)
• Office Management (Hard Skills)
• Supply Management (Hard Skills)
• Event Coordination (Hard Skills)