• Organize and manage meetings, trainings, business trips and travel schedules, as well as handle expense reports and invoices
• General secretarial activities, correspondence, drafting of contracts, memos, reports and other documents customary for the Legal Department (mostly in English)
• Regularly interact with the Legal Department, paralegals, external contacts (e.g. governmental agencies and authorities), outside counsel and clients and support the Legal Department in its day-to-day work
• Handle, draft, and support the execution and subsequent notarization, apostil, and legalization of international documents required for VMS companies (e.g. PoAs, Certificates, Authorizations, ToWhomItMayConcern letters, etc.)
• Responsible for creating and organizing documents and records on certain corporate documentation, working files, vital projects and for the activities of the group (third-party contracts, intercompany, etc.
• Basic legal research and drafting, resolving and responding to routine questions, preparing and drafting routine and standard agreements
• Support the Legal Department by handling regional and HQ projects for various client groups
• Handle, manage and supervise Corporate Governance matters in subsidiaries to ensure seamless communication, a high level of transparency and effective execution of the tasks at hand
• Monitor and communicate case developments, schedules, and filing deadlines to attorneys, clients, and other stakeholders
• Contract administration management in coordination with key Stakeholders (i.e. due dates, Payments/Invoice schedules, Contracts Archiving).
• Document the procurement process
• Create Internal Purchase Orders (PO) for each required service, monitoring and performing related goods receipts
• Monthly analysis of Actual vs Budget for the department and suppliers

Skills: Project Management, Administrative Support, Legal Documentation, Communication, Corporate Governance, Legal Research, Document Organization, Budget Analysis

• Managing the internal tools (Adiuto, Workday) for what concerns entrances, light terminations, transformation processes
• Collecting effectively new hires’ documentation
• Maintaining relationships with external providers (universities, internship activation partners)
• Preparing corporate communication documentation (hirings/termination/transformation)
• Managing successfully the onboarding process
• Following up with new hires, collecting and sharing relevant info and documents with payroll providers
• Ensuring an efficient documentation archive
• Preparing and monitoring analytics with forecasts and estimates (e.g. extra internships, ...)
• Well receive the VIPs visit, such as government officers and executives), also support external meetings/forums logistics
• Provide administrative support to company executives (VP level)， including business trip management, reimbursement follow-up and meeting arrangement, etc.
• Support and optimize the office's daily operation, such as office area (such as the active area, the front desk area, pantry, visit the area) management
• Planning and supporting staff of the company activities, such as town hall meetings, employee family day, annual meetings, promotional activities， etc.
• Support Plant Head as assistant
• Complete other work items arranged by superior leaders.

Skills: Tool Management, Documentation Collection, Relationship Management, Corporate Communication, Onboarding Coordination, Follow-up and Communication, Archiving Efficiency, Administrative Support

• Prepare documents, materials and information necessary for work and tasks completion.
• Perform information search, gathering and processing of documents and information needed to perform tasks
• Provide required information and reports without delay.
• Process tickets on Jira Help Desk.
• Support Employee Services department (defined in employee’s contract)
• Process shipments and collect sent post (post office, couriers, mails, customs, deliveries)
• Maintain Front-Desk and Distribute calls
• Handle Visitors in the office
• Work on any other administrative tasks (scanning, faxing, support to employees, support management).
• Negotiate conditions and services with contractors and other service providers when needed.
• Participate in ordering and invoicing.
• Participate in organizing corporate parties.
• Maintain all office correspondence.
• Take care of facilities in the appointed location: maintenance, and organizing orders of needed equipment.

Skills: Document Preparation, Information Processing, Timely Reporting, Help Desk Support, Employee Services Support, Shipment Management, Front Desk Management, Administrative Assistance

• Monitor the receipt of Annual Reviews submitted by the line each day and ensure proper completion and documentation per policy.
• Analyze financial statements received for Business Banking and Commercial clients and ensure they meet Policy requirements.
• Complete Audit confirmation request's received from CPA's on behalf of the Bank's clients.
• Responsible for completing Credit reference requests.
• Monitor multiple general email boxes and respond and resolve requests where applicable.
• Data entry into commercial and department systems with the highest degree of accuracy.
• Clear understanding of department processes and procedures.
• Gather documents and research information for yearly bank exams.
• Meet production standards and goals set forth.
• Design, implement, maintain and enhance internal controls to mitigate risk on an ongoing basis.
• Identify risk-related issues needing escalation to management.
• Promote an environment that supports diversity and reflects the M&T Bank brand.
• Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable.

Skills: Annual Review Monitoring, Financial Statement Analysis, Audit Confirmation Management, Credit Reference Processing, Email Management, Data Entry Accuracy, Process Understanding, Risk Management

• Preparing data for payroll (salaries and other income and benefits), validating and performing support for an external payroll provider
• Maintaining personnel files and other documents for legal purposes (employment contracts, contract extension, work certificates)
• Administration of all employee benefits (medical coverage, insurance, sports benefits etc.)
• Processing changes in employees’ employment lifecycle (new hire, transfer, termination, time & attendance, benefits, payroll)
• Preparing payroll monthly reports (monthly salary reports, records of payments and refunds...)
• Managing and archiving HR documentation (contracts, certificates etc.)
• Monitoring of all relevant legal regulations related to Labor law and Personal Income Tax or any other legal regulation that may impact related area
• Acting as a Work Safety Specialist and performing activities in relation to this field
• Support the Budget session preparation and explain actual, forecast and budget variances.
• Collaborate and propose process improvement in the budget, cost controlling and overall, in the administrative management of operations.
• Preparation of a Monthly Report on Admin and controlling activities to be shared with relevant stakeholders. 

Skills: Payroll Preparation, Personnel File Management, Employee Benefits Administration, Employment Lifecycle Processing, Monthly Payroll Reporting, HR Documentation Management, Legal Compliance Monitoring, Budget Preparation Support

• Demonstrate effective verbal and written communication skills
• Demonstrate tact and discretion in preparing, disclosing and handling information of a confidential and sensitive nature
• Good IT and Microsoft skills including Outlook, PowerPoint, excel, words
• Establish and maintain good working relationships with all levels of the organization
• Establish work priorities and remain flexible
• Motivated and enthusiastic individual
• Positive attitude and willingness to learn and step up
• Good customer service skills with the ability to courteously interact with both internal and external customers to ensure positive customer experience.
• Experience in an Academic or University setting, including Purchasing, Procurement Cards, Travel, Account Reconciliation, Grants, and general accounting.
• Ability to provide service excellence as a representative of the department.

Qualifications: BA in Business Administration with 4 years of Experience

• Ability to work independently or in a team environment, to listen and follow directions, and meet or exceed deadlines.
• Ability to collect, compile, evaluate, and analyze, data.
• Ability to plan, organize, coordinate and prioritize multiple work assignments.
• Ability to accurately enter data and respond in a timely manner to information requests.
• Ability to communicate effectively verbally and in writing.
• Ability to maintain confidentiality with sensitive materials and act with discretion.
• Ability to maintain effective communication with supervisor.
• Ability to establish and maintain an effective working relationship with faculty and staff, handle telephone calls and emails in a courteous and efficient manner.
• Knowledge of, and ability to use, standard business formats and styles, correct spelling, punctuation, and grammar with particular attention to ensuring communications are well put together and formatted correctly.
• Outstanding computer knowledge and skills with demonstrated skill using Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, Outlook), and Adobe Acrobat.
• Ability to operate phone system using finesse and Jabber.

Qualifications: BS in Public Administration with 5 years of Experience

• Proficient in MS Office software: word, excel, and PowerPoint.
• Strong communication in both English and Chinese, good interpersonal skill
• Strong sense of accountability, detail-oriented, be proactive, and able to work independently.
• Good analytical skills and problem-solving skills.
• Experience working in a sales or marketing role
• Demonstrable presentation skills
• Experience in Programming or scripting using common tools
• Exceptional organizational and time management skills, high levels of attention to detail, reliability, and professionalism.
• Advanced proficiency with Microsoft Office (Excel, Word and PowerPoint)
• Excellent organizational, written and verbal communication skills
• Professional demeanor and ability to interface with all levels of the organization

Qualifications: BA in Human Resource Management with 4 years of Experience

• Hands-on experience in setting up and administering one or more common operating systems (Windows, Linux, and/or OS X)
• The experience common virtualization solutions
• Practical experience of how to secure and harden systems
• Awareness of common attack vectors and how to mitigate risks
• Experience in setting up and administrating endpoint security products
• Experience in writing various documents like instructions or reports of research findings
• Able to set up, upgrade and perform fundamental troubleshooting of computer and network hardware
• Analyze large amounts of information and draw conclusions
• Able to search for specific information in documents and on the Internet
• Comfortably use Excel, Word, and PowerPoint at a high level
• Prior experience of working in the cybersecurity industry

Qualifications: BS in Organizational Leadership with 3 years of Experience

• Fluent in English; Knowledge of French
• Knowledge of Analytics tools (i.e. PowerBI; Google Analytics; Tableau) and experience with accounting software (i.e. Stealth 3000, SAP)
• Excellent knowledge of Excel/Office365/PowerPoint/Sharepoint
• Strong Analytical skills
• Accuracy in data entry, contract management, planning tasks and deadline meeting.
• A collaborative, solution-focused approach
• Strong written and communication skills
• Attention to detail and a high degree of accuracy
• Ability to work autonomously and follow through
• Staff experience researching and writing assessment reports in support of activities for defining policy.
• Ability to develop executive-level briefing materials, and administrative, and logistics support.

Qualifications: BA in Office Administration with 2 years of Experience