Job Summary:

• Provide full spectrum of secretarial and administrative support to the Director.
• Conduct market research and marketing activities on behalf of Director.
• Assist in strategic planning with the department director and monitor overall sales performance.
• Assisting the Director with all projects and duties.
• Engage and liaise closely with other departments/teams to ensure the operation flows effectively.
• Organise and schedule internal/external meetings and report to the Director.
• Maintain proper filing system, including data management and file sharing.
• Perform any other ad-hoc administrative tasks assigned by the Director.
• Assist ED in the oversight of each department and its operations
• Walk the property daily to remain apprised of repair needs, and safety hazards and to observe residents
• Work closely with the Sales Director and provide overflow tours as well as assist with marketing events
• Stand in for the ED in all functions

Skills on Resume: 

• Administrative Support (Hard Skills)
• Market Research and Marketing (Hard Skills)
• Strategic Planning (Hard Skills)
• Project Management (Hard Skills)
• Interdepartmental Coordination (Soft Skills)
• Meeting Management (Hard Skills)
• Data Management and Filing (Hard Skills)
• Ad-hoc Administrative Tasks (Soft Skills)

Job Summary:

• Prepare committee and annual general meeting notices of meeting and preparation of minutes
• Attend committee and annual general meetings for client Owners Corporations to take minutes
• Issue work orders for client Owners Corporations into Strata Master and follow up of same
• Issue quote requests for client Owners Corporations into Strata Master and follow up of same
• Record and manage creditor compliance information in Strata Master
• Arrange for payment of any invoices via Strata Master for client Owners Corporations on a weekly basis
• Answer telephone inquiries for client Owners Corporations and Contractors
• Respond to written (email and post) inquiries from client Owners Corporations and Contractors
• Prepare Owners Corporation Certificates relating to client Owners Corporations
• Liaise with Finance personnel to ensure quarterly and annual financial statements for client Owners Corporations and prepared in advance

Skills on Resume: 

• Meeting Preparation and Minutes Taking (Hard Skills)
• Administrative Support for Meetings (Hard Skills)
• Database Management (Hard Skills)
• Communication Skills (Soft Skills)
• Follow-up and Coordination (Soft Skills)
• Financial Management (Hard Skills)
• Attention to Detail (Soft Skills)
• Customer Service (Soft Skills)

Job Summary:

• Assist primarily the Director with organizational, financial and personal administration on a daily basis. 
• Conducting research and prepare background information for key business meetings/decisions. 
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner. 
• Email management for Director, keep track of correspondence and ensure that all correspondence is dealt with appropriately and quickly.
• Work with the Director to manage his calendar/ schedules, coordinating his travel itineraries. 
• Plan, organize and manage staff meetings to be attended by the Director, prepare MOM and follow up on the tasks/ action decided in the meetings. 
• Ensure that key dates and events are highlighted to the Director ahead of time. 
• Prepare important MIS reports and PowerPoint Presentations for the management. 
• Take and make phone calls on behalf of the Director. 
• Oversee all daily operations of the region.
• Identify obstacles within the agency and present solutions to the State Director.
• Assist the State Director with the development and implementation of fundraising activities.

Skills on Resume: 

• Administrative Skills (Hard Skills)
• Research Skills (Hard Skills)
• Project Management (Hard Skills)
• Communication Management (Hard Skills)
• Calendar and Travel Coordination (Hard Skills)
• Meeting Management (Hard Skills)
• Reporting and Presentation Skills (Hard Skills)
• Problem-Solving and Initiative (Soft Skills)
• Fundraising Support (Soft Skills)
• Operational Oversight (Soft Skills)

Job Summary:

• Managing and supervising the business office functions. 
• Serves as the Agency’s primary resource for handling and managing questions/inquiries related to, among other things, client cash receipts, client billing, vendor payments, expenses, employee payroll and employee benefits. 
• Supervises the Scheduling Department to ensure seamless delivery of services to clients and accurate billing, while minimizing overtime expenditures. 
• Supervises the Recruiting Department with responsibility for hiring practices, wages, schedules, and classifications to create and maintain a high-functioning, competent team. 
• Supports the Executive Director and, when needed, leads the day-to-day operations on a fill-in basis.
• Maintain and oversee specific processes for the collection and maintenance of resident data, which includes resident statement accuracy, 
• Review of resident agings, confirming level of care to billing accuracy, and resident demographic information.
• Provide a major focus on leading Agency recruiting and retention efforts by developing successful strategies in meeting Agency staffing goals 
• Working alongside the recruiter to develop strong relationships with local school placement offices, and publicizing the employee referral bonus program. 
• Build and retain a high-performing team that has high morale and meets objectives.
• Assist with the month-end close process, including accrual preparation and analysis of general ledger/monthly operating statements. 
• Work with the Executive Director to fully understand operating results and trends.

Skills on Resume: 

• Management and Supervision (Hard Skills)
• Financial Management (Hard Skills)
• Operations Management (Hard Skills)
• Leadership (Soft Skills)
• Data Management (Hard Skills)
• Recruiting and Retention (Hard Skills)
• Team Building and Morale (Soft Skills)
• Financial Analysis (Hard Skills)

Job Summary:

• Maintaining the value of the real estate asset.
• Serves as the point person for external business development with the support of the Executive Director.
• Participates in special events, marketing efforts and special programs, externally, as well as conducts tours to
• prospective families and residents.
• Conducts outside sales call to medical professionals and business professionals on a weekly basis per company standards.
• Actively participates in local community activities, establishing networks and resources for referrals.
• Trains leadership and associates on conducting community tours.
• Participates in new resident move-ins and coordinates resident assessments with the Resident Wellness Director.
• Utilizes Yardi to track, record and manage potential leads and ensures all data in the system is current and up to date.
• Provide supervision, training, coaching, and associated talent management processes with team members in accordance with company policies and regulatory guidelines.

Skills on Resume: 

• Real Estate Asset Management (Hard Skills)
• Business Development (Hard Skills)
• Marketing and Sales (Hard Skills)
• Community Engagement (Soft Skills)
• Training and Development (Hard Skills)
• Coordination and Administration (Hard Skills)
• Leadership and Talent Management (Soft Skills)
• Communication and Interpersonal Skills (Soft Skills)

Job Summary:

• Assists with the maintenance of the Human Resources/Payroll System at the community level.
• Coordinates and participates in the recruitment and selection of associates
• Pre-hire paperwork including background screening and New Hire Paperwork
• Ensures a proper level of staffing throughout the community at all times.
• Handles associate relations issues and carries out terminations of associates when necessary.
• Assists with the maintenance of personnel files for each associate and ensures compliance with regulations/standards
• Assists with the implementation and communication of monthly budgets in each department.
• Processes accounts payable, accounts receivable, resident funds and cash receipts.
• Maintains, logs, and reviews resident move-in/move-outs and resident accounts in Yardi.
• Maintains an administration file for each resident.
• Maintains all community contracts and ensures are up to date.

Skills on Resume: 

• Human Resources Management (Hard Skills)
• Recruitment and Selection (Hard Skills)
• Administrative Skills (Hard Skills)
• Staffing Management (Hard Skills)
• Employee Relations (Soft Skills)
• Record Keeping and Compliance (Hard Skills)
• Budget Management (Hard Skills)
• Financial Administration (Hard Skills)

Job Summary:

• Play a crucial financial part in Life, A Center for Independent Living’s funding strategy and long-term financial security. 
• Provide useful financial support to the Executive Director to help make sound financial decisions
• Lead all day-to-day accounting operations, audits, annual budgets, financial forecasts, accounts payable, payroll, and grants administration. 
• Act as an authority figure in the absence of the Executive Director.
• Participate in developing long and short-term department goals, objectives, and systems.
• May perform the duties of Community Support Staff and Direct Care Staff, in accordance with staffing needs.
• Works with the Executive Director to successfully manage operating expenses.
• Assists with managing the budget through implementation and monitoring of cost containment programs Clinical and Risk Management
• Ensures all state regulations and company policies are being followed
• Promotes and protects the rights of all residents
• Monitors resident care through the use of companies' quality assurance programs.

Skills on Resume: 

• Financial Management (Hard Skills)
• Financial Decision Support (Hard Skills)
• Accounting Operations (Hard Skills)
• Leadership (Soft Skills)
• Goal Setting and Systems Development (Soft Skills)
• Community Support and Direct Care (Hard Skills)
• Expense Management (Hard Skills)
• Regulatory Compliance and Quality Assurance (Hard Skills)

Job Summary:

• Assist the ED with the overall management and administration of the facility
• Planning, organizing, delegating, staffing, marketing, and budgeting.
• Develop, implement, and enforce all company policies and procedures
• Client and employee rights according to agency, state, federal, and accreditation standards.
• Plan for and administer managerial, operational, fiscal, and reporting components of the organization.
• Establish and maintain community relationships
• Memorandums of agreement with community resources.
• Supervise all staff, including medical, clinical, and administrative.
• Ensure that policies for documentation in the client record are adhered to and timely.
• Recommend sound personnel practices in employee recruitment, evaluations, compensation, employee benefits, and terminations.
• Prepare required statistical, financial, and service reports 
• Establish and maintain effective relationships with local, state, and governmental agencies.

Skills on Resume: 

• Leadership and Management Skills (Hard Skills)
• Policy Development and Implementation (Hard Skills)
• Knowledge of Legal and Regulatory Compliance (Hard Skills)
• Financial Management and Budgeting (Hard Skills)
• Community Engagement and Relationship Building (Soft Skills)
• Staff Supervision and Development (Soft Skills)
• Documentation and Record Keeping (Hard Skills)
• Reporting and Communication Skills (Soft Skills)

Job Summary:

• Uphold Better Beginnings Child Development Center’s philosophies about play-based curriculum, peaceful conflict resolution, and positive child guidance.
• Ensures that the school’s philosophy is implemented throughout Better Beginnings Child Development Center.
• Preparing stakeholder reports, accreditation and licensing reports, staff updates and/or procedures required by federal, state or local regulations and contract agreements, 
• Schedules and/or provides staff trainings and carries out administrative duties delegated by the Executive Director.  
• Trained in all areas to serve as Executive Director in absence, including budgeting, facilities 
• Coordinate and supervise daily operations.
• Work with the Executive Director to meet or exceed the Center’s financial goals and objectives as set in accordance with the company.
• Maintain the standards and/or the accreditation requirements per the State of  New Jersey Department of Children and Families Office of Licensing
• Assist with compliance of all licensing, training and safety requirements.  
• Engage with and support responsibility in the areas of interviewing, hiring and training employees, appraising the performance of educators, rewarding and disciplining employees, and addressing complaints and resolving problems.
• Educate and communicate company policies and procedures to newly hired and current employees
• Responsible for onboarding newly hired employees to include, new hire orientation, employee handbook overview, employment documents, and benefit enrollment.

Skills on Resume: 

• Child Development Philosophy Implementation (Soft Skills)
• Administrative Proficiency (Hard Skills)
• Training and Development (Soft Skills)
• Financial Management (Hard Skills)
• Operational Coordination (Soft Skills)
• Regulatory Compliance (Hard Skills)
• Human Resources Management (Soft Skills)
• Employee Onboarding and Communication (Soft Skills)

Job Summary:

• Assist in creating marketing plans to share unique programs throughout the community and to prospective parents through special events, tours and enrollment.
• Cultivate positive relationships with families, staff members and community contacts.
• Maintains accurate, confidential and complete student records by laws, district policies, and administrative regulations.
• Enforces all administration policies and rules governing families, children and personnel.
• Monitors the classroom budget.
• Implements positive discipline
• Participates in community activities
• Meets with other professionals to discuss individual students’ needs and progress.
• Attends professional meetings, educational conferences, and teacher training workshops in order to maintain and improve professional competence.
• Attends staff meetings and monthly board meetings and serves on committees
• Accomplishes all tasks as appropriately
• Establishes a positive rapport with local and state agencies
• Ensures the community is survey-ready at all times.

Skills on Resume: 

• Marketing and Communication Skills (Hard Skills)
• Interpersonal Skills (Soft Skills)
• Organizational Skills (Hard Skills)
• Administrative Skills (Hard Skills)
• Financial Management (Hard Skills)
• Behavior Management and Discipline (Soft Skills)
• Collaboration and Professional Development (Soft Skills)
• Community Engagement (Soft Skills)