• Regular follow-up on engineering milestone tracking and reporting
• Provide executive administrative support for day-to-day activities and projects
• Gather numerical data, analyze, and compile results
• Prepare customer data item deliverables in support of engineering staff
• Prepare purchase requests and track hardware deliveries in support of the engineering staff
• Develop and coordinate internal and external events
• Coordinate training for the engineering department
• Make travel arrangements, including scheduling flights, ground transportation, and accommodations.
• Schedule itineraries, meetings, and other related activities.

Skills: Milestone Tracking, Admin Support, Data Analysis, Data Deliverables, Purchase Management, Event Planning, Training Coordination, Travel Management

• Assist in the development of Engineering Services procedures and policies.
• Maintain files, records, and reports.
• Administer specified tasks in the SAP Management System.
• Enter data into AMMS, and open, and close PM packets in AMMS.
• Maintain ESM’s daily calendar, and update the Engineering Dept DMS board daily.
• Prepare management information reports and documents.
• Liaise with payroll, absence recording, and holiday recording systems.
• Assist engineering management with AMMS PM development and modifications.
• Enter and maintain associate education/training documentation.
• Maintain up-to-date files on contractors related to certificates of liability insurance and drug screen results.
• Maintain safety sub-committee information, as well as coordinate sub-committee activities.
• Collect, prepare, and mail legal and environmental documents.

Skills: Procedure Development, Records Management, SAP Administration, AMMS Data Entry, Calendar Management, Report Preparation, Payroll Liaison, Training Documentation Management

• Maintain and monitor project plans, schedules, work hours, budgets, and expenditures.
• Assist in developing and maintaining strong business relationships with internal and external customers and contacts.
• Research continuous improvement initiatives, programs, operational upgrades, and regulatory requirements.
• Secure/document/track projects from request for a quote through close of PO, including compliance, permits, purchasing, delivery construction, implementation, and acceptance.
• Create/update project management calendar for each goal and objective and ensure timelines are communicated and met.
• Track progress and ensure timelines and deadlines are met.
• Assess project risks, issues, and/or concerns and provide solutions where applicable.
• Prepare status, compliance, and other reports and maintain databases.
• Provide administrative support and perform other duties as assigned.
• Facilitate meetings, document responsibilities and minutes, and distribute to all project team members.

Skills: Project Management, Business Relationship Management, Continuous Improvement Research, Project Tracking, Calendar Management, Risk Assessment, Report Preparation, Meeting Facilitation

• Prepare and post reports and metrics for management.
• Perform receptionist duties and general office/administrative support for the office
• File, reconcile, scan, print, do data entry, process paperwork, log projects into the system and follow up on quotes.
• Assist in creating and submitting purchase requisitions.
• Run daily engineering reports to include metric deliverables, design reviews, and engineering schedules.
• Assist in the development of integrated engineering schedules to include drawing releases, planning, design reviews, and drafting support
• Assist in conducting special projects.
• Coordinate new employee onboarding and training.
• Document and organize new and recurrent job and safety training.
• Assist with project documentation and records.
• Maintain communications within engineering and between engineering and ISCO/external groups.
• Process engineering expense reports.

Skills: Report Preparation, Office Administration, Data Entry, Purchase Requisition, Engineering Scheduling, Special Project Assistance, Onboarding Coordination, Training Documentation

• Co-ordinate, update, and maintain record of samples
• Assist in the implementation of engineering standards
• Compile and maintain updated engineering data
• Review and study customer's specs and create an engineering bill of material list
• Create and maintain all files, documents, spreadsheets, and correspondence required to manage engineering work
• Assist Project Engineer in distributing workload to production and keeping track of projects at work
• Compile documentation required for the final work order
• Establish interdepartmental relationships to manage massive Excel spreadsheet content for quarterly reporting of engineering resource needs relative to current and pending company projects
• Coordinate internal review process of drawings and scan it into the system

Skills: Sample Tracking, Standards Implementation, Data Compilation, BOM Creation, Document Control, Workload Tracking, Documentation Prep, Cross-Department Coordination

• Experience working in a hotel or a related field
• Must have the ability to type 55 wpm
• Proficient with Microsoft operating systems OnQ and Sales Pro Enterprise
• Must be able to convey information and ideas.
• Able to evaluate and select alternative courses of action quickly and accurately.
• Must work well in stressful pressure situations.
• Must maintain composure and objectivity under pressure.
• Effective in handling problems in the workplace including anticipating preventing identifying and solving problems.
• The ability to assimilate complex information data etc. from disparate sources and consider adjustments or modifications to meet the constraints of the particular need.
• Effective at listening to understanding clarifying and resolving the concerns and issues raised by coworkers and guests.
• Able to work with and understand financial information and data and basic arithmetic functions.

Qualifications: BA in Communication Studies with 1 year of Experience

• Strong knowledge of general business, corporate, and government cultures.
• Excellent interpersonal and communication skills, with high attention to detail.
• Ability to maintain high standards despite pressing deadlines, and solve problems quickly and efficiently.
• The ability to handle highly sensitive, confidential, and non-routine information.
• Self-starter with excellent anticipation skills, problem-solving, and follow-up.
• The highest degree of integrity, professionalism, diplomacy, and discretion
• Strong organizational skills.
• Comfortable working with people at all organizational levels, in a sometimes hectic, high-pressure environment.
• Ability to display a consistent, professional degree of communication
• Ability to work well under pressure, adapt to unexpected events, prioritize, and multi-task in a deadline-driven environment.
• Strong proficiency in MS Word, Excel, PowerPoint, and Outlook.

Qualifications: BS in Computer Engineering Administrative Assistance with 4 years of Experience

• Administrative experience supporting a work group and/or manager. 
• Project coordination working experience
• Excellent computer skills particularly in Microsoft Word, Outlook, Excel, and PowerPoint
• Self-motivated and team-oriented
• Great attention to detail and proofreading skills
• Strong problem-solving capability
• Strong planning and organizational skills with the ability to prioritize tasks and meet deadlines
• Excellent customer service skills, interpersonal and communication skills, both oral and written
• Must have the ability to multi-task
• Excellent judgment, independent thinker, and resourceful.

Qualifications: BS in Civil Engineering Administrative Assistance with 3 years of Experience

• Exceptional written and oral communication
• Proficient in MS Word, Excel, Outlook, Projects, and Internet
• Enterprise Resource Planning (ERP) experience
• Ability to prioritize work to meet project schedules and deadlines.
• Attention to detail in fast fast-paced environment.
• Ability to maintain professionalism while assisting in oversight of multiple projects.
• Ability to interpret and communicate regarding blueprints and technical information.
• Strong customer service skills
• Strong organizational skills to effectively manage critical project details.
• Previous office working experience

Qualifications: BS in Mechanical Engineering Administrative Assistance with 2 years of Experience

• Project engineering assistance experiences such as standardized workflow processes, project development, and lifecycle administrative support
• Adequate knowledge of the patent system
• Ability to evaluate potential problems and technical issues and develop solutions
• Ability to participate in project design meetings and propose improvements, if necessary
• Ability to plan and manage team goals, project schedules, and new information
• Experience in taking initiative, ownership of job responsibilities, and making appropriate decisions to complete tasks.
• Excellent knowledge of and proficiency in Microsoft suite of products.
• Ability to organize and perform under strict deadlines and changing priorities.
• Professional email writing and phone etiquette with strong problem-solving
• Strong verbal and written communication skills with time management
• Dependability, resourcefulness, and high detail-oriented

Qualifications: BA in Business Administration with 5 years of Experience