• Plans, administers and monitors specific programs, grants and projects, in collaboration with the Program Manager, to ensure contract and budget compliance.
• Oversee the coordination and support staff in the implementation of child care referral and health outreach services, special projects and child care provider engagement.
• Oversee the timely submission of invoices and required reports to ensure that necessary records, files, and other materials are maintained for efficient conduct of business and audit requirements.
• Comply with contractual requirements and agency policies and procedures as well as assist in data collection and/or analysis to evaluate and/or enhance program operations and client services.
• Represent program and agency at professional organizations and contract, partner and/or community meetings, and participate in work groups, committees and ad hoc groups, as necessary.
• Supervise and monitor department personnel including hiring, orientation, training, mentoring and motivating staff.
• Provide direction, leadership and coaching to staff members by conducting periodic check-ins and performance reviews.
• Keep track, compile and prepare regular scheduled reports for the team.
• Work with faculty members to create program schedules and teaching materials
• Organizing company visits, meetings and support to guest speakers and preparing program budgets in coordination with the program
• Provide support to faculty and participants prior to and after the program

Skills: Program Management, Staff Supervision and Leadership, Compliance and Data Analysis, Budget and Financial Management, Stakeholder Engagement and Representation, Collaboration with Faculty, Event Coordination and Support, Reporting and Documentation.

• Perform duties as a program coordinator for the Residency Program
• Provide support to the Residents
• Coordinate the Resident Recruitment Process
• Liaison to both and outside agencies for documentation and reports
• Coordinate annual resident Orientation schedule
• Coordinate residency program didactic conferences
• Support with the preparation of formal residency program documents and reports
• Coordinate resident evaluation process
• Coordinate residency program banquets and ceremonies
• Perform duties as a clerkship coordinator for the Medical Student Clerkship
• Coordinate Grand Rounds Meetings

Skills: Program Coordination, Resident Support, Recruitment Coordination, Liaison and Communication, Event and Conference Coordination, Documentation and Reporting, Evaluation Process Coordination, Event Planning and Ceremony Coordination.

• Maintain member and customer learning profiles, update records, process registration payments, provided reports, and ensure the overall integrity and accuracy of the database.
• Respond to PDH/CEU certificate inquiries for past programs and additional requirements for global customers.
• Serve as the point of contact for member and customer inquiries for SFPE professional development programs. 
• Provide personable and professional customer service.
• Coordinate printing and shipping of content material and program collateral for in-person events.
• Support the professional development team with other duties
• Provide post-event follow up with speakers and instructors, including surveys and Q&A responses.
• Assist speakers and instructors with logistics.
• Support speaker management for conferences & symposiums.
• Coordinate sponsor and exhibitor packages with the sales team.
• Assist with the administrative and scheduling needs for committees.

Skills: Database Management, Customer Service, Payment Processing, Event Coordination and Logistics, Post-Event Support, Speaker and Instructor Management, Sponsor and Exhibitor Coordination, Committee Administration.

• Greet and direct visitors providing information, refreshments, and campus tours
• Maintain records and file systems to effectively manage information following regulatory guidelines for the organization and campus operations.
• Provide information, support, and problem-solving for leaders, faculty, staff, and learners.
• Serve as liaison with faculty, administration, other departments, affiliates, outside institutions, and other campuses.
• Maintain a working understanding of accreditation, board, and institutional requirements. 
• Coordinate and monitor activities related to these requirements to ensure full compliance.
• Coordinate institutional or program activities (e.g., educational events, schedules, training, recruitment, interviews, orientation) related to the requirements of accreditation agencies, national boards, or affiliates.
• Maintain database(s) to track, schedule, and record activities related to the institution, program(s), standardized patients, and learners.
• Prepare and compose correspondence, reports, memoranda, and other documents using basic and more advanced functions of computer applications and software packages, which may contain confidential information.
• Answer and relay telephone calls, resolve routine inquiries, distribute incoming mail, and take appropriate messages.
• Coordinate and maintain a calendar of events, appointments, meetings, and schedules for assigned staff.
• Create brochures, flyers, handbooks, and other educational materials.
• Coordinate room reservations and assist with room and event setup.

Skills: Visitor and Customer Service, Record Keeping and File Management, Communication and Problem-Solving, Liaison and Collaboration, Accreditation Coordination, Event and Schedule Coordination, Database Management, Administrative Support.

• Acts as primary liaison for MBE students, providing counsel and advice, coordinating problem-solving with faculty, preparing and submitting supporting materials for further study, scholarships, and other opportunities, and ensuring that all requirements are met for graduation
• Drafts and sends weekly updates and other communications for MBE students.
• Manages MBE Canvas site for student access to program information, events, and networking opportunities.
• Plans and coordinates student events including Orientation, Coffee Talks, Fridays at 4, Capstone Symposium, and Graduation
• Serves as a member of the Master's program managers group, sharing cross¬ program information and developing shared opportunities. 
• Share the agenda with the Education Team prior to the meeting in order to strategize MBE administrator attendance.
• Coordinates and implements administrative processes for onboarding MBE course instructors. 
• Assists with training, communication, and problem-solving.
• Updates course offerings oversees advising and registration processes, responds to inquiries, and approves cross-registration petitions.
• Manages scheduling of rooms for courses, ensures Canvas sites are prepared and published, and assists with library reserves.
• Gathers and maintains data for and assists in preparing assessments and reports
• Participates in periodic external advisory committee visits, and assists in drafting required reports for the committee.

Skills: Student Advising and Liaison, Communication and Coordination, Canvas Management, Event Planning and Coordination, Program Collaboration, Onboarding and Training, Scheduling and Administrative Support, Data Management and Reporting.

• Experience in an informal educational environment focused on young children with a strong commitment to hands-on learning and child-directed play.
• Experience in developing and presenting educational science and arts integration activities for ECE and elementary-age students and families.
• Excellent listening, verbal and written communication skills in English and Spanish
• Ability to organize within monthly, quarterly, school year and calendar year timelines
• Proficient with Word, Excel and Outlook. 
• Familiarity with Altru
• Demonstrated leadership and the ability to successfully multitask.
• Excellent interpersonal and organizational skills.
• Ability to create and maintain partnerships within the community.
• Comfortable speaking in public to large groups.

Qualifications: BA in Education Administration with 3 years of Experience

• Strong verbal and written communication skills, excellent interpersonal/communications skills, and a good command of the English language.
• Exceptional computer skills such as MS Office including Word, Excel, PowerPoint, Access or other database entry, e-mail, Internet, spreadsheets, and scheduling.
• Exceptional organizational skills and ability to organize time and priorities effectively, asking for direction when appropriate. 
• Flexibility to handle multiple tasks and deadlines.
• Ability to handle sensitive and confidential matters discreetly and to ensure confidentiality guidelines are maintained.
• Understanding of graduate medical education
• Familiarity with office procedures such as faxing, copying and filing
• Experience in coordination of educational programs or administrative experience in a large, complex organization.
• Effectively and clearly exchange information in written or verbal form.
• Knowledge of principles for creating positive customer experiences
• Skilled managing time in order to ensure work is completed in a timely manner
• Proficient in word processing and other office applications.

Qualifications: BS in Early Childhood Education with 4 years of Experience

• Excellent organizational and prioritization skills
• Able to handle multiple tasks, projects, and priorities effectively and professionally.
• Ability to work well in a small, high-energy organization, a team player willing to take on new challenges.
• Demonstrated ability to multi-task and independently manage a high-volume workflow.
• Strong verbal and written communication skills, including excellent telephone manner.
• Excellent, articulate, personable, and diplomatic customer service skills.
• Proficiency in MS Office 365 and willingness to keep up with evolving technologies and learn new platforms, specifically Association Management Systems and Learning Management Systems.
• Outstanding academic achievement and high aptitude for analysis
• Demonstrated history of being a self-starter with a strong work ethic and constant drive for improvement
• Comfortable presenting and managing a webinar program
• Collaborative team player with ability to work independently and manage multiple projects/tasks

Qualifications: BA in Special Education with 5 years of Experience

• Knowledge of and passion for British Columbia’s coastal ecosystems and conservation issues.
• Knowledge of Indigenous history and culture in BC.
• Experience working with Indigenous representatives or communities and knowledge of protocols around working relationships.
• Experience developing, managing, and coordinating education programs.
• Experience writing grant proposals, reports, and managing a program budget.
• Experience as a lead or primary educator for students both in classrooms and/or outdoors in nature-based programs.
• Comfortable working and teaching virtually, indoors, outdoors, and on boats, rain or shine.
• Organized and resourceful with a demonstrated ability to appropriately prioritize projects.
• Excellent communication and interpersonal skills working with people of diverse backgrounds and all ages (both verbal and written).
• Ability to work independently and problem-solve.
• Experience with interpreting a variety of instructions furnished in written, oral, diagram, or schedule form.
• Experience with working successfully under tight deadlines.

Qualifications: BS in Curriculum Development with 4 years of Experience

• Experience facilitating delivery of face-to-face education programs
• Able to liaise effectively with a wide range of internal and external stakeholders
• Excellent written and oral communication skills 
• Proficient in Microsoft Office suite
• Excellent planning and organisational skills, able to work autonomously and manage a range of tasks with conflicting priorities
• Demonstrated ability to take initiative to improve and enhance existing systems and procedures  
• Ability to be proactive, hands-on, flexible, resourceful and cost-conscious in a small team environment
• Experience in mental health literacy
• Understanding of the secondary curriculum in Victoria, understanding of curriculums in other States and Territories is desirable  
• Experience or understanding of the visual arts and/or arts-related fields  
• Proficiency with word processing applications and spreadsheets and databases.
• High attention to detail and the ability to perform multiple tasks, and excellent organizational skills.
• Ability to work with minimal supervision and function both as a team member and be involved in program problem-solving.

Qualifications: BA in Educational Leadership with 6 years of Experience