• Responsible for the document creation and shipments of commercial orders, stock transfers to other Bayer entities worldwide, and samples to third parties and Bayer entities worldwide.
• Creation of any necessary documents.
• Providing, supporting, and advising internal customers about the requirements for certain destinations.
• Organize export shipments of sales orders and stock transfers to deliver to customers and Bayer entities first time.
• Execute the administration linked to documentation and transport activities.
• Work efficiently and effectively against set deadlines to get documentation prepared in time.
• Evaluate and validate if documentation is compliant with Bayer and country regulations.
• Creation of documents/legalizations and accompanying correspondence and administrative tasks for export and EU shipments.
• Putting together a file per shipment so that correct invoice settlement can take place.
• Determining the appropriate means of transport from the destination, product type, shipping, and delivery time perspective.

Skills: Document Creation, Export Documentation, International Shipping Coordination, Regulatory Compliance, Administrative Support, Time Management, Invoice Settlement, Transport Planning

• Maintain the document management system, including management of templates, allocation of document numbers, and review of draft documents.
• Authoring, review, and approval of Quality Systems related procedures
• Supports the ExM team in preparing for the area and regional Quality Council meetings in addition to the provision of relevant information/metrics for presentation
• Supports the Deviation Management process as per the ExM procedures, facilitating the Investigation Review Board
• Support Quality Systems Specialists in the management of quality systems
• Act as the primary point of contact for the storage of Quality Documents within the ExM Document Archive
• Compile and perform GMP training for all ExM personnel, when appropriate.
• Support the management of quality documents (SOPs, Quality agreements, templates, forms) and records and maintain associated trackers
• Support the onboarding of new personnel.
• Quality systems Framework Champion, facilitate the timely review of Corporate Quality System Framework directives/SOPs and policies, and coordinate responses back to HQ.
• Author, track, and make obsolete QSF document exception requests

Skills: Document Management, Quality Systems Authoring, Meeting Preparation, Deviation Management, GMP Training, Document Storage, Quality Document Tracking, Onboarding Support

• Oversee, monitor, and track documents to ensure an accurate overview of project documentation.
• Issue and route controlled documents and ensure compliance of R&D Documentation with procedures.
• Review documentation in terms of compliance with pre-determined template standards and style requirements.
• Assist in the implementation of documentation policies and systems within R&D.
• Create, maintain, and update training roles and curricula for R&D employees and collate data for Quality Management Review and prepare reports.
• Assist in site internal, regulatory, and customer audits by providing document and training records & reports.
• Creates, changes, and maintains document control systems - including drawings, work instructions, specifications, and batch reports.
• Define and clarify in writing requirements for processes on work instructions and methods of manufacturing and assembly.
• Write document control systems - logging, tracking, and maintaining batch records
• Interact with peers, Manufacturing, and Quality Management at all levels.

Skills: Document Control, Compliance Monitoring, Documentation Review, Policy Implementation, Training Development, Audit Support, Document System Management, Cross-functional Collaboration

• Create and route document object and change notices within Illuminas PLM (Product Lifecycle Management) system, adhering to best practices and Quality System standards
• Collaborate with document owners, Document Control, project managers, and other stakeholders to proactively manage document processes within project timelines
• Coordinate and maintain organized records of all supporting activities
• Quickly learn and apply new tools, processes, and standards.
• Demonstrate adaptability and forward-thinking in the face of technological or organizational change
• Participate in team meetings
• Work with the mailroom to ensure incoming mail is scanned and uploaded to the appropriate place daily
• Upload and save physical paperwork in the correct place to the company’s network
• Communicate with specific departments regarding document storage and timelines
• Digitally move and save documents to the appropriate spot so they can be accessed by the correct department and people.

Skills: Document Management, PLM System Proficiency, Cross-functional Collaboration, Record Coordination, Adaptability, Meeting Participation, Mailroom Coordination, Digital Document Organization

• Collaborating with managers, scientists, engineers, technicians, and operators, to identify and define processes and procedures.
• Observing operational activities and extracting/capturing information.
• Working closely with subject matter experts, managers, and other NSLS-II staff to assist in developing documentation content.
• Editing and formatting documents into standard templates.
• Facilitating the regular review and revision of existing documentation.
• Ensuring that documents are clear, concise, and accurate, and that submission for review and approval, and resolution of comments are timely.
• Ensuring that documents are posted in the NSLS-II SharePoint site for revision tracking and document control.
• Helping to maintain Excel spreadsheets tracking documentation statuses and history.
• Updating data and maintaining records within FileMaker and other systems
• Properly handling and protecting sensitive and confidential information

Skills: Process Documentation, Cross-functional Collaboration, Information Capture, Document Editing, Revision Facilitation, Document Accuracy, SharePoint Management, Data Tracking

• Responsible for processing and storing classified and unclassified documentation as well as media sent from external and internal organizations for the LISC Launch/Mission Operations Division.
• Work in concert with the 2nd Range Operations Squadron and other external Department of Defense (DoD) organizations to coordinate the delivery and receipt of all classified documentation and media.
• Work as part of an integrated launch team supporting Mission Control Supervisors and Range Controllers/Planners by developing slides capturing critical launch information.
• Act as the administrative focal point responsible for consolidating and distributing briefing slides, preparing and scheduling conference rooms, and supporting weekly range operations briefing consisting of government and RGNext personnel.
• Accountable for documents and media related to past and current launch operations.
• Perform duties as a property custodian to maintain and control inventory for items such as work center access keys, furniture, computers, and various other assets related to supporting mission operations and associated work centers.
• Maintain accountability, receipt, and dispatch of records for all Secret and Confidential material received or produced by LISC Operations cleared facilities.
• Process, register, and schedule required USAF badge renewals for Mission Operations personnel.
• Function as a backup for the Universal Documentation Specialists for various tasks
• Act as an interface between RGNext Contracts and Mission Operations to verify, archive, and update Non-Disclosure Agreements (NDAs) and Program Information Agreements (PIAs)

Skills: Document Processing, Classified Documentation Management, Cross-functional Coordination, Briefing Preparation, Inventory Control, Records Management, Administrative Support, Compliance Verification

• Experience handling patient health information and/or medical records
• Working experience with the internal inquiry and posting system, as well as mailroom working experience
• Knowledge of a variety of insurance plans
• Strong word processing, spreadsheet, database, and presentation software skills
• Solid mathematical skills in addition, subtraction, multiplication, and division of whole numbers and fractions, computing percentages, and working with decimals
• Excellent oral, written, and interpersonal communication skills
• Strong time management and organizational skills
• Ability to post denials into accounts using the posting system
• Ability to remain flexible and work within a collaborative and fast-paced environment
• Ability to communicate with diverse personalities in a tactful, mature, and professional manner

Qualifications: BA in Library Science with 1 year of Experience

• Administrative assistance experience, similar administrative or business/security experience.
• Proficient experience in Microsoft Office products (Word, Excel, PowerPoint, Access, and Outlook)
• Experience working with CDCS (Classified Document Control System) Remedy Program, RATS (Range Automated Tasking System)
• Experience working with UDS (Universal Documentation System), RPS (Range Planning System), or similar documentation or planning systems
• Working knowledgeable of DoD Regulation 5200-1 requirements to ensure documents received comply and have proper classification markings
• Must have good organizational skills
• Self-driven and the ability to work independently
• Strong written and verbal communication and interaction skills
• Demonstrated ability to work accurately, follow instructions/schedules/timelines, and handle multiple priorities
• Flexibility to work occasional non-duty hours or on weekends to support specific project or mission requirements

Qualifications: BA in Records Management with 4 years of Experience

• Medical documentation-related experience or training
• Excellent customer service skills, and being comfortable and effective on the phone
• Proficiency in Microsoft Office Suite
• Ability to work in a fast-paced environment and juggle multiple priorities.
• Able to think quickly, assess a situation, and make a sound decision.
• Able to use technology to optimize efficiency and effectiveness.
• Solid written and verbal communication, listening, organization, and priority-setting skills.
• Listens well and retains instructions, accepts constructive feedback from supervisor.
• A track record of being consistent with attendance and prompt arrival at work and meetings.
• Ability to perform the job with integrity and values consistent with the Company Mission.

Qualifications: BA in Public Administration with 2 years of Experience

• Experience in medical device or pharmaceutical environment
• Skilled with computer applications and well-versed in Microsoft Office products
• Experience with document change control and document management systems
• Experience with electronic learning management systems
• Excellent analytical, communication, diplomatic, and interpersonal skills
• Demonstrated ability to work effectively with colleagues having a broad range of responsibilities, functional and cultural
• Excellent organizational skills and time management
• Strong problem-solving and customer service skills
• Ability to work in a fast-paced and deadline-driven environment
• Demonstrates a courteous, results-oriented commitment to build positive work relationships

Qualifications: BA in Information Technology with 3 years of Experience

• Controlled documentation work experience
• GMP working experience
• Excellent organizational skills and attention to detail.
• Demonstrate flexibility and capability of multitasking
• Excellent oral and written communication skills
• Must have excellent computer competence.
• Effective interaction with all contacts
• Must also exercise sound judgment in assuring compliance with Regulations.
• Self-directed with the ability to take initiative and follow through to completion of commitments.
• Ability to create effective change in a team-based collaborative environment.

Qualifications: BA in Legal Studies with 1 year of Experience

• Experience underwriting and strong computer skills.
• Experience with consumer loan products, loan structures, and/or loan documentation.
• Experience with all types of consumer loan documentation, along with knowledge/experience in the perfection of liens in real estate and non-real estate secured transactions.
• Experience with core bank systems and document software applications.
• Proficiency in financial computer applications, database management tools, and Microsoft Office applications.
• General knowledge of loan accounting and general ledger practices.
• Current knowledge of banking regulations.
• Ability to read, analyze, and interpret simple instructions, short correspondence, and memos.
• Strong interpersonal, verbal, and written communication skills, including the ability to write clear, concise correspondence.
• Ability to respond to common inquiries from internal and external customers.
• Ability to organize tasks and complete actions within established deadlines, handling multiple priorities with strong attention to detail.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Must be able to manage high volumes of documents and keep them organized.
• Ability to analyze and understand credit bureau reports and simple tax returns.

Qualifications: BA in Office Administration with 5 years of Experience