• Develop document management procedures, processes, and standards taking into account customer requirements.
• Manage the program document control function and team, guide and support the team in their day-to-day roles, and ensure both program partner and client have adequate support.
• Carry out inspections, audits, and assessments to measure the effectiveness of controls and the accuracy of data.
• Lead coordination of document management across the entire project including policies, protocols, and practice.
• Full ownership of document control function to ensure the issue, receipt, and tracking of all program information through to close out and handover stage
• Coordinate all document control procedure activities, including technical documents, drawings, and commercial correspondence
• Maintain accurate registers and action lists, ensuring timely document data input to ensure the most accurate and up-to-date information is readily available
• Liaise with the programme team providing support, managing issues, and instigating solutions
• Deliver timely and periodic reports on deliverables and document status
• Proactively seek improvements and efficiencies to core processes and activities

Skills: Document Management, Team Leadership, Audit and Inspection, Document Control Coordination, Process Ownership, Register and Action List Management, Stakeholder Liaison, Continuous Improvement

• Under the supervision of the Executive Vice-President, work with department owners to establish and maintain procedures and policies relating to the control of documents.
• Use computerized records systems to allow optimal control of the use of technical documents throughout the project life cycle.
• Manage and execute the controlled goods documents management process and maintain all records associated with such. 
• Work with department owners to establish and maintain procedures and policies relating to the control of documents for both project and corporate records.
• Supervise the reception, management, production, control, distribution/recovery of all types of documents by the entire document control team.
• Analyze the electronic retrieval criteria for classes of documents and modify or create new classes within the electronic information management system to effectively manage the documents. 
• Ensure the overall effectiveness of the electronic information management system and act as the admin/superuser of the system. 
• Develop appropriate workflows for electronic documents to ensure that they are distributed appropriately.
• Ensure that all hardcopy documents are logged and filed in the applicable storage location.
• Ensure that project-related hardcopy and electronic documents distributed outside of CDCI follow a transmittal process.

Skills: Document Control Procedures, Records Management, Electronic Information Management, Document Distribution, Team Supervision, Electronic Retrieval Systems, Workflow Development, Transmittal Process Management

• Setting policies and procedures, and creating systems to establish document management best practices across the project.
• Implementing a document management department and system in line with the needs of the project including but not limited to project initiation for the major projects.
• Leading the document control team and providing effective direction and motivation to the departmental staff.
• Actively promoting cross-departmental communication, identifying conflicting priorities, and resolving issues quickly.
• Managing deadlines and ensuring appropriate communication is provided (to relevant parties) when schedule conflicts arise.
• Liaising with IT to ensure all document management equipment (hardware, software, etc.) is maintained.
• Developing and implementing work processes and procedures, such as Engineering Document Control, Correspondence Control, etc.
• Designing and implementing detailed work instructions to support the approved procedures and supervise/influence the day-to-day activities of document management staff.
• Take responsibility for providing daily on-the-job training.
• Working closely with various groups to ensure they achieve maximum efficiency in document handling.

Skills: Document Management Best Practices, Team Leadership, Cross-Departmental Communication, Deadline Management, IT Liaison, Work Process Development, Work Instruction Design, On-the-Job Training

• Perform all document control tasks including but not limited to document archiving, distribution, version controls, project submittal, and a tracking log
• Assist with the creation of Project Document Controls Procedures including but not limited to document lifecycle management and document change control
• Operate as a central contact for all document control issues, support, and ongoing management of the system
• Process documents and deliverables including designs, drawings, estimates, budget calculations, and other project and program data
• Maintain all permit drawings/permit records/inspection cards/calculations (both soft and hard copies) with a log of submittals/photos/videos/training manuals
• Work with team members to ensure proper maintenance and retention of all qualifying documents and information
• Act as a liaison with Engineering as well as vendors/contractors/suppliers to onboard them on document management systems, maintain their access provisions and ensure compliance with system
• Provide document management support and ensure that working and final documents are readily accessible to team members
• Carry out routine document management administrative tasks including document release and publishing and quality checking to ensure adherence to program procedures
• Ensure consistency in document archive, retrieval, and storage as well as compliance with general program and client standards and policies

Skills: Document Control, Document Lifecycle Management, Version Control, Document Tracking, Document Archiving, Compliance Management, Vendor and Contractor Liaison, Document Quality Checking

• Effectively deliver the processes and functional work to meet relevant stakeholders' expectations
• Establish and implement an efficient project-related document control register and procedures
• Implement workflows and collate, issue, and receive documents following project requirements for the development, review, and approval of design documentation and all other procedures, instructions, product certification, and records that are subject to review and approval
• Provide direction and support to document controllers to ensure all project processes are consistent
• Ensure the maintenance and updating of filing systems and databases
• Provide training in company documentation procedures to other staff members
• Monitor version control of documents and ensure that only the valid version is available electronically and in hard copy (withdrawals, additions, and amendments) and outdated hard copies may be subject to positive recall.
• Verify security procedures for the issue of information before issuing documents/information 
• Update logs following the issue of information (for example, controlled goods).
• Ensures proper document classification, sorting, filing, and archiving.

Skills: Stakeholder Management, Document Control, Workflow Implementation, Team Support, Filing Maintenance, Training, Version Control, Document Archiving

• Experience in document management, preferably in a leadership or supervisory role, in an engineering and/or construction environment
• Experience with assembling documentation for project close-out and handover
• Electronic Document Management System (EDMS) experience
• Advanced knowledge of document control procedures and filing and record retention systems
• Basic understanding of standard engineering practices.
• Administrator experience with Microsoft SharePoint, ProjectWise, Aconex, In Eight Documents, or any equivalent document control software.
• Ability to work autonomously and with the ability to effectively manage multiple priorities and timelines.
• Superior organizational and time-management skills with the ability to meet deadlines.
• Decision and problem-solving ability.
• Proven ability to multi-task and efficiently respond to changing priorities

Qualifications: BS in Engineering Management with 6 years of Experience

• Technical writing experience supporting cybersecurity or information technology programs
• Hold cybersecurity or other technical certifications
• Knowledge of IRS Publication 1075 standards and requirements.
• Experience reviewing and drafting Standard Operating Procedures (SOPs).
• Experience supporting the development of Plan of Action and Milestones (POAandM).
• Experience reviewing/updating System of Records Notices (SORNs).
• Experience reviewing and developing Security Assessment and Authorization (SAandA) documents.
• Experience conducting stakeholder interviews to document procedures to facilitate the implementation of security and privacy controls.
• An in-depth understanding of the NIST Risk Management Framework (RMF).
• Ability to provide recommendations and guidance to the customer which enables them to enhance and optimize their information security program.
• Possess knowledge of OMB Memorandums and NIST SP 800 Series guidance at the subject matter expert level.
• Excellent communication skills, both verbal and written, internal and customer-facing.
• Demonstrated ability to interact effectively with senior management and leadership.
• Ability to craft enterprise-specific implementation guidance for system owners who are attempting to satisfy NIST SP 800-53 controls.

Qualifications: BS in Information Management with 11 years of Experience

• Hold a discipline/industry-recognized qualification.
• Previous experience working in the nuclear industry
• Proven ability to manage a large and diverse resource base across a wide range of Projects and Management offices.
• Detailed knowledge and understanding of construction and engineering processes, from project inception to close-out and migration.
• Detailed knowledge and understanding of Document Control electronic management systems, inputs, workflows, procedures, and processes.
• Exceptional organisational skills giving the ability to deliver to challenging timeframes.
• Good written, oral, comprehensive, and presentational skills to enable effective communication with stakeholders and management.
• Ability to work independently, keeping management adequately informed.
• Exceptional analytical skills to break down complex information and arrange it in logical sequences.
• Ability to compile and implement functional improvement strategies and processes, both technical and resource-based.
• Proven and demonstrable ability to assimilate complex information from a wide variety of sources and report on the impact/implications of misalignments and discrepancies.

Qualifications: BS in Environmental Science with 7 years of Experience

• Relevant experience in a cGMP environment. 
• Must have experience with pharmaceutical/biotechnology processes.
• Experience with planning, logistics, and scheduling
• Previous people management and/or team leadership experience
• Experience in the overall product development process
• Knowledge of and experience with Documentation management methodologies
• Knowledge of applicable federal, state, and local laws, ordinances, statutes, regulations, rules, policies, and procedures.
• Working knowledge of electronic documentation and quality management systems, MS Word, XL, PPT
• Skilled in motivating, communicating with, and instructing/training others, using both technical and nontechnical language to explain complex subjects and processes.
• Comfortable making decisions independently but demonstrates good judgment in escalating issues to management and QA colleagues.
• Ability to change the thinking of or gain acceptance of others in sensitive situations.
• The ability to negotiate, influence, and lead with and without direct line authority, and to engage others and lead an organization through continuous improvement and change is required.
• Skill in analyzing information of considerable difficulty and drawing valid conclusions, researching and gathering information related to customers, processes, and systems, and managing multiple projects.
• Must have strong technical writing skills

Qualifications: BS in Business Administration with 9 years of Experience

• Sound knowledge, and proven skills and competencies in the application of Document Control/Supplier Data Management principles, methodologies, and tools
• A track record of maintaining and reporting accurate document/supplier data control information and providing guidance to the Project/Engineering management teams. 
• Experience within an Oil and Gas, Chemical processing, or related business and equivalent projects
• Global Project Document Control Experience with proven skills in document control/supplier data management for projects on a global basis, supporting projects executed by multiple engineering offices.
• Understanding of a variety of project types, and structures including the sale of gas (SOG), third-party sale of equipment (SOE), and joint ventures.
• Determined, adaptable, and resilient, and able to achieve success under significant pressure, evolving requirements, and conflicting priorities. 
• Self-motivated, diligent, and accurate, able to work under pressure to meet project demands, and able to respond with urgency to solve problems as they emerge.
• Experience and ability to work with different cultures associated with multi-region project execution, and to therefore achieve success with a multi-cultural team. 
• Experience with Customer and external stakeholder regional cultures, and ability to achieve success with those cultures.
• The ability to build strong relationships to apply leverage to execute the project.
• Detailed working knowledge of project document management tools and systems. 
• Proven skills in document management coupled with strong teamwork skills
• A broad knowledge of project execution/engineering organization structure and roles.

Qualifications: BA in Project Management with 15 years of Experience