• Manage User configurations and processes
• Verify and maintain the electronic document control system integrity
• Manage the controlled document life cycle
• Launch and monitor documentation to ensure timely approval
• Create and revise procedures related to the system
• Create and conduct training for new users, editors, and other roles
• Support document owners and editors to ensure all documentation meets applicable requirements
• Manage the document alignment process between BPD and PCS
• Serve as a resource and Subject Matter Expert on the Document Control System

Skills: User Configuration, Document Control, Document Lifecycle, Approval Monitoring, Procedure Management, Training Delivery, Compliance Support, Document Alignment

• Serve as a liaison with corporate on document control system issues
• Review change orders and documents for compliance with company procedures and requirements
• Interfaces with the site Training Coordinator
• Act as Change Coordinator to ensure the change process is followed.
• Review change control documentation for compliance with company procedures and requirement
• Support corporate, notified body, FDA, and other regulatory body audits as they relate to document control and management of change.
• Participates in Kaizen, Lean, and other continuous improvement activities
• Actively seeks ways to improve processes and systems to improve throughput, Quality, reduce cost, etc. utilizing Lean and 6-Sigma tools and concepts.
• Provides back-up support (with appropriate training) to other roles within the Quality Assurance department

Skills: Liaison Management, Change Order Compliance, Training Coordination, Change Process Management, Document Control Review, Regulatory Audit Support, Continuous Improvement, Process Optimization

• All aspects of document management including data entry, filing, scanning, and clerical support.
• Assist with the creation of client proposals, including creating, reviewing, and printing proposal letters
• Take responsibility for maintaining the proposal log.
• Be responsible for issuing invoices to clients.
• Provide supporting documentation, including timesheets, and make collection calls
• Process vendor invoices for payment, and set up new vendors
• Create weekly project reports to track project performance and profitability.
• Assist with tracking monthly revenues and expenses.
• Create various monthly Accounting schedules for review by senior management.
• Administer QA program, including tracking and ensuring QA forms are submitted
• General admin responsibilities such as maintaining schedules for organizing both internal and external meetings, answering and screening incoming calls, maintaining staff calendars, coordinating travel arrangements, and completing expense reports.

Skills: Document Management, Proposal Creation, Proposal Log Management, Invoice Issuance, Collection Support, Vendor Invoice Processing, Project Performance Reporting, Accounting Schedule Preparation

• Attending the project kick-off meeting and participating in setup activities
• Receiving, formatting, and managing project documents to align with internal procedures and templates through a workflow in the EDMS
• Supporting all project participants in complying with project procedures and using the EDMS to capture project documents
• Understanding and complying with each functional group’s procedures
• Distributing documents and drawings to clients, external parties, and project participants as defined in the project distribution matrix using transmittals in the EDMS
• Assisting functional leads and groups in creating and updating organization charts, developing work plans, adding data, and extracting data from other project systems, such as the reporting tool, engineering systems, and project control systems.
• Interfacing with all other project groups and the Client and external users
• Ensuring the document control processes are meeting needs
• Auditing and reviewing the accuracy of document management metadata, distribution, and vendor submittals in the EDMS

Skills: Project Kick-off Support, Document Formatting, EDMS Management, Compliance Support, Document Distribution, Work Plan Development, Client and External Interface, Document Control Auditing

• Ensure corrective action for deficiencies are identified during internal audits.
• Communicate audit results to relevant management personnel and staff.
• Take responsibility for verifying that corrective actions are completed.
• Be responsible for documenting product release methods.
• Ensure that product is released by authorized personnel, once all inspections and analyses are completed and legislative and other established food safety controls have been met.
• Participate in the evaluation, approval, and monitoring of approved suppliers.
• Ensure timely distribution of the latest revision-level documentation to appropriate users and ensure that obsolete documentation is removed from distribution.
• Maintain the SharePoint database of all filed documentation that ensures fast retrieval of documents.
• Take responsibility for generating meeting documents
• Performs job following document control practices.

Skills: Corrective Action, Audit Communication, Release Documentation, Safety Compliance, Supplier Evaluation, Doc Distribution, SharePoint Management, Meeting Docs

• Experience working with legal documents
• Related administrative experience
• Must type 45 wpm with 95% accuracy
• Knowledge and ability to use MS Office and other software applications as well as related office equipment.
• Ability to demonstrate the ability to use written and verbal communication skills effectively with various levels of management
• Able to demonstrate written communication skills via a writing sample (not to exceed “2” pages)
• Exemplify the ability to communicate with customers in a clear, professional, courteous, and grammatically correct manner.
• High attention to detail, and must be well-organized
• Strong capability to organize and prioritize work, managing multiple tasks in a high-volume environment.
• Aptitude for identifying issues and developing practical solutions in the management and distribution of documents.

Qualifications: BA in Information Management with 1 year of Experience

• Prior document control experience
• Proficiency in managing both digital and physical documents, including storage, retrieval, archiving, and disposal.
• Familiarity with product manuals and record books
• A strong team player who is excited to work with collaborative engineers, designers, project managers, and production teammates
• Familiarity with Adobe and Microsoft Office software
• Familiarity with Bluebeam and Adept
• Working experience setting up projects in an EDMS
• Strong written and verbal communication skills
• Ability to meticulously manage data and information accuracy in documents.
• Willing to accommodate late-in-the-day engineering transmittals through flexible hours

Qualifications: BA in Records Management with 4 years of Experience

• Experience working in a document control environment,
• Commitment to excellence and high standards
• The ability to manage priorities and workflow with acute attention to detail
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Proficient in MRP system, MS Word, and Excel software
• Ability to deal effectively with a diversity of individuals at all organizational levels
• Strong Interpersonal and communication skills 
• Must be a team player and problem solver
• Strong time management skills and ability to accept and provide constructive feedback
• Ability to read and interpret documents such as operating and maintenance instructions, mechanical drawings and procedure manuals, standard processes, and requirements

Qualifications: BA in Library and Information Science with 3 years of Experience

• Computer proficiency and the ability to adapt to innovations and processes
• Can understand drawings and specifications
• Good time management and organizational skills
• Ability to maintain discretion and confidentiality at all times
• Strong written and verbal communication skills
• Ability to coordinate and interact with Client administrative document control personnel daily
• Ability to manage multiple projects and priorities at a time
• Familiarity with document control software and systems, such as SharePoint, Documentum, or similar platforms
• Ability to work effectively with other departments to facilitate the smooth flow of information and documents across the organization.
• Understanding of the importance of document confidentiality and experience in implementing security protocols to protect sensitive information.

Qualifications: BA in Archival Science with 2 years of Experience

• Experience in a similar role in construction, engineering, or a similar field
• Exemplary written and verbal communication skills, including editing and proofreading skills
• Ability to simplify the communication of complex facts and concepts
• Detail-oriented, highly organized, and able to multi-task and manage multiple priorities
• Excellent computer/technology skills including Word, Excel, Adobe, and PowerPoint
• A good working knowledge of e-discovery
• Ability to work in a high-intensity work environment, and in a deadline-driven capacity
• Ability to perform complex tasks with minimal supervision and guidance
• Excellent time management and organizational skills to meet deadlines
• Knowledge of Construction law Paralegal or legal assistant
• Construction project or administrative background
• Knowledge of Relativity, Bluebeam, and Fieldwire software

Qualifications: BA in Administrative Support with 7 years of Experience