• Maintain organized and detailed project records document management system and generate new forms on an as-needed basis for projects
• Organize and maintain design and construction records, documents, and files related to the direction and documentation of the project teams
• Prepare project reports for design and construction documentation, project milestones, and project status
• Track internal and external project schedules
• Ensure that documents are completed, accurate, and in compliance with established procedures
• Maintain standards of documentation such as proper completion of forms, spelling, and grammar, and ensuring that signatures are received.
• Provide document control training for new employees specific to the demands of each project
• Maintain project communications and distribute documents to appropriate project team members for notice and approval
• Route new documents and related notices for information, review, and approval.
• Track the review/approval process based on the schedule and agreed to contractual timelines for document processing
• Respect contractual relationships and work with the document control team to advise the larger team on appropriate communication/filing procedures.

Skills: Document Management, Document Control, Reporting, Schedule Tracking, Compliance, Review & Approval, Training, Communication

• Upload, organize, track, and maintain documentation in both electronic and paper format
• Evaluate the accuracy and completeness of all document change requests
• Coordinate the process for creating and amending documents with technical experts
• Review documents against set criteria and company standards
• Submit finalized documents to compliance for a review and acceptance
• Coordinate with department heads, managers, and training department to distribute changes
• Manage document processes and systems to ensure control and availability of documentation to personnel
• Highlight to Document Control Management immediately if processing targets cannot be met (24-hour turnaround).
• Maintain confidentiality of all project documentation.
• Assist in ensuring the 24-hour turnaround from receipt of requests into document control to completion of processing and distribution is achieved.

Skills: Document Management, Document Accuracy, Coordination, Document Review, Compliance Submission, Distribution, Process Management, Confidentiality

• Coordinates reviews and revisions of all auditable documents and files about Quality Systems for manufacturing operations
• Establishes the requirements for the Document Control Coding and Numbering system
• Maintains and updates SQF share point site for Azar Nut Company
• Supports Corporate Quality Document Specialist with the creation of Product Formulation/ Specifications Sheets
• Processes Temporary Specifications and Engineering Change requests
• Updates Incoming Material Lab Reports for changes in incoming goods
• Manages and updates internal corrective action logs, and tracks/trends analysis of incidents
• Complete trend reports of the HOLD file and provide them to the QA Manager and Supervisor
• Maintain inventory and orders office Supplies for QA lab
• Ensures that the procedures and forms used in the production, warehouse, maintenance, sanitation, and all areas match the latest version in the Document Control System
• Assist with Calibration Program, Purchase Order requests, PowerPoint Presentations, filling documents, participation in the Food Safety monthly audits, and keeping/reporting Hold Tag files

Skills: Document Coordination, Quality Systems, Document Control, SharePoint Management, Product Specification Support, Engineering Change Processing, Corrective Action Tracking, Inventory Management

• Review Engineering Orders issued by the Engineering Groups to verify accuracy and ensure all established global and local procedures before release were adhered to.
• Communicate with Engineers regarding any issues/findings in the Engineering Orders and request corrections, follow up, and confirm corrections were implemented.
• Electronically release all documents and verify all system processing and electronic distribution are correct
• Ensure all electronic and hardcopy documents are filed in the proper locations.
• Provide users with support on issues related to the use of all modules and basic functions
• Provide any requested specifications or internal standards to Engineers, verify correct version is utilized for engineering testing
• Maintain metrics to measure the Engineering Processes and create monthly reports
• Coordinate flow of Deliberation Requests between CBU's and Regions
• Administrate users' access to all workgroups and folders, managed by Engineering Administration
• Administrate/coordinate reviews and releases of all Quality Management System documents directly supporting several locations and provide support to other location Administrators

Skills: Engineering Order Review, Document Management, Electronic Distribution, Filing & Records Management, User Support, Version Control, Metrics & Reporting, Access Administration

• Review documents and drawings for necessary data, enter appropriate data into the corresponding PCL document tracking system, and check records for accuracy and completion.
• Ensure all documents are filed electronically on the project computer network and that a record of these filings is recorded in the corresponding PCL document tracking system
• Update project and contract documents (drawings and specifications) as directed by the project team.
• Ensure that all required documentation is distributed to required stakeholders internally and externally.
• Maintain project master document register and document distribution matrix.
• Ensure all documents are properly submitted to all relevant stakeholders in compliance with contractual requirements and use mandated file transfer protocol (FTP) or document management system (DMS).
• Audit document logs and project files, identify document discrepancies and expedite delivery of missing documents.
• Complete and distribute reports related to project documentation and the document management process.
• Report on the status of the document management process to the project manager and drawing/document control supervisor.
• Assist with the design and implementation of solutions addressing document management issues.
• Liaises with the project team and external parties for verification and resolution of relevant project and contract documentation issues.

Skills: Document Review, Data Entry, Electronic Filing, Document Distribution, Document Register Management, Compliance, Document Auditing, Reporting

• Experience using EDMS/PLM/ERP systems, specifically SAP and Arena
• Experience working within the Design and Drafting Environment.
• Industry experience directly related to Configuration Management and/or Standard Document Control Practices.
• Knowledge of standard document control practices.
• Knowledge of the Engineering change process.
• Attention to detail and quality consensus to ensure product documentation is properly completed.
• Excellent communication skills, both written and verbal
• Electronic computer proficiency with Microsoft Office suite.
• Ability to be a team player and foster a commitment to teamwork with other associates.
• Demonstrates a courteous, results-oriented commitment to build positive work relationships

Qualifications: BA in Information Management with 3 years of Experience

• Proficiency with Microsoft Office, particularly WORD and EXCEL
• Detail-oriented with strong organizational skills
• Experience with document control including ECO/ECN processing.
• Familiarity with the requirements for documentation in a plant/factory environment
• Experience in a regulated industry preferred (safety, medical, military, etc.)
• Knowledge of ISO 9001 documentation requirements
• Experience with MIL-PRF-19500 and/or MIL-PRF-38535
• The ability to understand technical drawings, as well as review/modify parts lists (BoM's)
• Strong oral and written communication skills and strong interpersonal skills
• The ability to build positive relationships with individuals of all levels

Qualifications: BA in Supply Chain Management with 2 years of Experience

• Previous experience in an engineering consulting environment
• A broad knowledge of document control systems, as well as industry-specific document control procedures and best practices
• Previous experience working with engineering industry-standard technical documents, specifications, data, and design drawings
• Experience working with the development of standard document packages and data books related to engineering design, bid, and construction
• Proficiency in the use of document control software. 
• Experience working with Procore, Document Locator, Project Wise, Documentum, Primavera, SharePoint, Aconex, or other applicable document control software packages
• Prior supervisory working experience with strong project management skills and a strategic perspective. 
• Previous experience developing and delivering training material
• Excellent communication and interpersonal skills and the ability to clearly and effectively present complex information to all levels of employees, management, and clients.
• The ability to thoughtfully and positively lead, influence, and manage change. 
• Strong problem-solving and conflict-resolution skills. 

Qualifications: BA in Library and Information Science with 6 years of Experience

• Experience in a natural science (biology, vet science, chemistry, biochemistry, etc.)
• Working experience in a veterinary or clinical laboratory
• Experience in Quality Assurance role with experience in Document Control (new document creation, revisions, approval workflows, document master lists, hard copy control, and/or archiving)
• Training in document and record management as well as general quality assurance and quality management systems development and maintenance
• Hold MLS/MT/MLS/CLS and/or ASQ certification
• Proficient in the use of the Microsoft Office suite, including Excel, Outlook, Word, and PowerPoint.
• Ability to apply established organizational policies to make decisions with minimal supervision.
• Demonstrated written, oral, and communication skills.
• Ability to work within a team and as an individual contributor in a fast-paced, demanding, and changing environment.
• Advanced skills utilizing Excel, Power BI, and/or other software to produce metrics and reports

Qualifications: BA in Records Management with 4 years of Experience

• Experience working in a similar position in the Medical Devices Industry.
• Experience within international standards ISO 13485, ISO 9001, ISO 14971, ISO 11137, ISO 14644, FDA and European Quality Systems Requirements QSR, MDD, office, DFMEA and PFMEA.
• Team player with a flexible attitude and ability to prioritize workload and handle multiple tasks/deadlines.
• Be motivated, and proactive and can promote/create a positive and productive environment
• Highly organized, attention to detail, self-directed, self-motivated
• Ability to write and comprehend instructions, short correspondence, and memos in both English and Spanish.
• Familiar with a Quality Management System such as ISO 13485 or other regulated environment.
• Considerable knowledge of good manufacturing practices and good documentation practices.
• Experience with the creation and writing of procedures or policies
• Good working knowledge in navigation and use of the Windows operating system in a networked environment.
• Strong understanding of the use of some Microsoft Office Tools such as Outlook, Word, Excel, and PowerPoint.
• Basic knowledge to read and interpret drawings, BOMs, charts, graphs, and tables of information.

Qualifications: BA in Business Administration with 5 years of Experience