DOCUMENT CONTROL MANAGER SKILLS, EXPERIENCE, AND JOB REQUIREMENTS

Published: Dec 11, 2024 – The Document Control Manager ensures efficient document management in complex engineering and construction environments, leveraging expertise in systems like SmartPlant, SharePoint, and electronic document management systems. Proficient in leadership, change management, and continuous improvement, this role requires outstanding communication skills, problem-solving abilities, and the capacity to organize and prioritize tasks in dynamic settings. Demonstrated experience includes managing records, conducting training sessions, and maintaining meticulous attention to detail while ensuring compliance with organizational requirements.

Essential Hard and Soft Skills for a Standout Document Control Manager Resume
  • Document Management Systems
  • File Archiving
  • Version Control
  • Quality Control
  • Compliance Standards
  • Data Entry
  • Record Keeping
  • Digital Imaging
  • Document Retrieval
  • Audit Support
  • Attention to Detail
  • Organizational Skills
  • Communication
  • Problem-Solving
  • Time Management
  • Adaptability
  • Leadership
  • Team Collaboration
  • Critical Thinking
  • Customer Service

Summary of Document Control Manager Knowledge and Qualifications on Resume

1. BA in Project Management with 2 years of Experience

  • A passion to be a part of high-performing, collaborative teams focused on executing projects effectively
  • Experience in document controls and/or technical administrative support on advanced technology construction projects
  • Administrative experience in the construction management industry. 
  • Work experience managing a Document Control Team
  • Experience with document management software (eDMS, SharePoint, eBuilder, Documentum, ProjectWise, etc.). 
  • Proficiency in Microsoft Office (Outlook, Word, Excel, and Access).
  • Detail-oriented with exceptional organizational skills
  • Innovative, open-minded, collaborative, and a team-oriented attitude.
  • Possess strong verbal and written communication skills
  • Commitment to working in a team environment.

2. BA in Records Management with 5 years of Experience

  • Pharmaceutical industry experience in biopharma document management
  • Experience in EDMS Administration, part 11 compliant software system
  • Experience in managing and maintaining Document Control systems and training program
  • Strong knowledge of GMPs/FDA regulations and regulatory inspections
  • Strong communication and interpersonal skills
  • Ability to multi-task, prioritize, meet deadlines, and work in a fast-paced environment
  • Strong initiative, detail-oriented, and well-organized
  • Team player, professional demeanor, enthusiastic, and self-motivated
  • Proven proficiency in Microsoft Office, including Word, Excel, and Outlook. 
  • Must work well in a diverse team environment.

3. BA in Business Administration with 8 years of Experience

  • Experience working as a document manager/coordinator      
  • Experience working on-site at a pharmaceutical plant (or something similar)
  • Ability to understand drawing and equipment document information
  • Ability to understand engineering reports, notes, and directions
  • Ability to understand construction reports, notes, and directions
  • Experience with ProjectWise, Prolog, and Microsoft Office
  • Experience with engineering, architectural, and construction documents (i.e., maps, drawings, technical specifications, etc.)
  • Strong communication skills and understanding of technical terminology
  • Experience with MS Office, SharePoint, Prolog Manager (or similar EDMS)
  • Experience working on various projects including coordinating and executing project issues
  • Strong oral and written communication skills
  • Strong organizational and time management skills

4. BA in Library Science with 3 years of Experience

  • Experience in project control work on engineering and construction projects
  • Experience in planning, estimating, forecasting, scheduling, cost control, schedule control, and project reports
  • Ability to manage proposal preparation, contract review, and negotiation, client relationship, and win strategy
  • Must have strong decision-making skills
  • Strong interpersonal and leadership skills
  • Ability to coordinate and prioritize multiple long- and short-term tasks simultaneously
  • Strong organizational, analytical, and problem-solving abilities
  • Strong oral and written communication skills
  • Hold certifications (one or more) such as PSP, PMP, PE, CM, EVP, PMI-SP, CST
  • Ability to interpret construction schedules

5. BA in Communications with 4 years of Experience

  • Experience in a GMP-oriented environment and Quality Assurance
  • Experience managing direct reports
  • Detail-oriented with strong analytical, written, and verbal communication skills.
  • Ability to work well under pressure, independently, and be able to multi-task.
  • Must be able to be flexible in a high-pressure environment with competing priorities.
  • Excellent formatting, writing, and analytical skills.
  • Excellent leadership, communication, and organizational skills.
  • Proficiency in Microsoft Office applications.
  • Capable of working independently and with minimal supervision.
  • Must have excellent decision-making skills
  • Ability to read, write, and understand complex situations.

6. BA in Information Management with 12 years of Experience

  • Understanding of/experience working in large complex organizations, ideally in engineering and construction.
  • Document control experience preferably in a leadership or supervisory position in an engineering/construction environment.
  • Experience with relevant Document Management Systems, such as SmartPlant Foundation, SmartPlant for Operations, SharePoint, and other collaborative project management tools
  • Competency in continuous improvement, change management, and a flexible approach.
  • Outstanding communication and relationship-building skills.
  • Strong leadership skills, decision, and problem-solving abilities.
  • Demonstrated ability to organize and prioritize work in a dynamic and complex environment to meet deadlines and daily requirements.
  • Must understand the structure of databases and have experience with document management and electronic document management systems.
  • Experience in virtual and classroom-style training and conducting demonstrations and presentations to large groups.
  • Knowledge of Microsoft Office suite.
  • Exceptional attention to detail, and ability to perform complex document control duties proactively demonstrating problem-solving skills.
  • Records and Information Management experience
  • Experience working with SmartPlant
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