Job Summary: 

• Manage reception and greet all visitors in a welcoming and professional manner.
• Carry out clerical duties such as answering the telephone and replying to emails.
• Preparing documents, reports and presentations.
• Maintain printers and office supply inventory.
• Diary and event management.
• Provide administrative support to management and purchasing departments.
• Inventory control of samples and assist various departments
• Update and maintain vendor databases.
• Onboarding new staff and organizing production paperwork.
• Assist the corporate HR- and Marketing departments, plan exhibitions/ conferences
• Effectively communicate internally and externally in written and verbal fashion

Skills on Resume: 

• Reception Management (Soft Skills)
• Clerical Duties (Hard Skills)
• Document Preparation (Hard Skills)
• Inventory Management (Hard Skills)
• Event Management (Soft Skills)
• Administrative Support (Soft Skills)
• Vendor Database Management (Hard Skills)
• Staff Onboarding (Soft Skills)

Job Summary: 

• Provide direct support to the COO in an executive assistant capacity in regards 
• Scheduling, email management, note-taking during meetings and running errands 
• Support HR tasks including document management and scheduling interviews
• Engage with accountants to track invoices and prep materials
• Stay abreast of business legal requirements and deadlines
• Update insurance policies and prepare documents for signing
• Work closely with the Operations team to track accounts, shipments and applications
• Support the entire team with other tasks and projects 
• Translation and communication, visitor support, pre-authorization, faculty CV and syllabi update, assistance to the Associate Dean for Academic and Faculty Affairs
• Organizing and arranging logistics for events led by the office and/or faculty, including budget planning and implementation, publicity, etc.
• Preparing and tracking documentation in support of reimbursement and expenses
• Assisting faculty visa/immigration support, responding promptly
• Daily requests for assistance from faculty, supporting the needs of incoming, continuing, and departing faculty, including relocation, housing set up, shipping, flight booking, etc.

Skills on Resume: 

• Executive Support (Soft Skills)
• Scheduling Management (Hard Skills)
• Document Management (Hard Skills)
• Invoice Tracking (Hard Skills)
• Legal Compliance (Hard Skills)
• Event Coordination (Soft Skills)
• Communication and Translation (Soft Skills)
• Budget Planning (Hard Skills)

Job Summary: 

• Producing and analyzing reports for the Merchandise and Buying teams in order to help maximize sales and profit.
• Creating sales packs for brands.
• Analyzing marketing data.
• Setting up and visually merchandising curated sales.
• Manage filing and coordinate day-to-day administrative and logistical requirements
• Coordinate project schedules, resources, equipment and information
• Assign tasks to internal teams and assist with schedule management
• Ensure file organization based on office protocol
• Assist with administration related matters pertaining to operations
• Handling the day to day administrative work for key staff members 
• Schedule calls, meetings, travel, deliverables for several team members
• Communicate on behalf of BD, PM and Executive staff, write emails, letters, ads

Skills on Resume: 

• Report Analysis (Hard Skills)
• Sales Pack Creation (Hard Skills)
• Data Analysis (Hard Skills)
• Visual Merchandising (Hard Skills)
• Administrative Management (Soft Skills)
• Project Coordination (Soft Skills)
• Task Assignment (Soft Skills)
• File Organization (Hard Skills)

Job Summary: 

• Act as the first point of call for admissions inquiries regarding applications and student funding.
• Provide support for the Admissions Officers during the student application and enrolment stages.
• Responsible for the admissions inbox.
• Issue course offer letters, booking letters, and scholarship confirmations.
• Maintain and update admissions trackers.
• Data entry to assist with data returns such as HESA.
• Provide support at Open Days and Marketing events requiring Admissions Team representation.
• Assist the Admissions Manager and Registry staff with immigration compliance-related processes, such as ID checks and audits.
• Assist with mass student mailouts.
• Assist the Student Services team at Registration and Induction Events.
• Develop a solid understanding of departments and staff functions to correctly refer inquiries helpfully and positively.
• Assist with meetings, write memos, prepare presentations and general correspondence
• File staff- and customer related papers, organize the office and assist with HR related work, payroll and benefit related

Skills on Resume: 

• Admissions Inquiries Handling (Soft Skills)
• Support for Admissions Officers (Soft Skills)
• Inbox Management (Hard Skills)
• Document Issuance (Hard Skills)
• Data Entry (Hard Skills)
• Event Support (Soft Skills)
• Immigration Compliance (Hard Skills)
• Customer Referral (Soft Skills)

Job Summary: 

• Handling inquiries regarding applications for study (by telephone and email).
• Processing of applications including managing online applications and the applicant portal
• Qualifications checking and assessment, decision processing, updating database records, verification of qualifications.
• Assisting in the preparation of applicant records for the production of Confirmation of Acceptance of Studies.
• Processing students through online enrolment
• Ensure effective communication with line manager regarding work in progress, implementation of developments and emerging trends or issues.
• Sets up and maintains an electronic data management system.
• Check and edit incoming documents and prepare for distribution
• Ensures distribution of engineering and construction packages are being distributed accurately and in a timely manner.
• Follows up with engineering and construction as required to confirm the status and/or completion dates of deliverables.
• Proficient in maintaining and processing construction submittals.
• Collect, retain, retrieve, distribute, and transmit project documents
• Communications and transmittals, engineering drawings, and construction documents.
• Assist the Construction and Design departments in all phases of the Project Closeout process.

Skills on Resume: 

• Records Preparation (Hard Skills)
• Enrollment Processing (Hard Skills)
• Manager Communication (Soft Skills)
• Data Management (Hard Skills)
• Document Editing (Hard Skills)
• Package Distribution (Hard Skills)
• Follow-up (Soft Skills)
• Document Handling (Hard Skills)

Job Summary: 

• Managing calendars, including scheduling meetings and teleconferences with global partners
• Optimize and maximize meeting outcomes, including coordinating meetings with internal and external parties, creating and distributing meeting agendas, managing and following up on action-items, arranging touchpoints and follow-up meetings 
• Manage travel arrangements, including preparing detailed itineraries, track and reconcile expenses and submit expense reports in a timely manner
• Complete routine administrative tasks (copies, fax, supplies, printing manuscripts and pre-reads)
• Facilitate grant proposal submissions, including completing administrative documents, compiling application components and online submission
• Manage lab meetings (meeting room reservations, ensuring agendas are drafted, misc. operational support)
• Organize and prioritize large volumes of information, daily calls and emails for follow-up
• Update and maintain lab website content and changes
• Facilitate collecting and organizing accurate meeting minutes
• Complete and approve timesheets and expense reports in accordance with required compliance by different funding agencies
• Assist in procurement of lab supplies
• Coordinate instrument repair requests and scheduling of repair and preventative maintenance services
• Facilitate sample shipments to collaborators

Skills on Resume: 

• Travel Management (Hard Skills)
• Administrative Tasks (Hard Skills)
• Grant Proposal Submission (Hard Skills)
• Meeting Management (Soft Skills)
• Information Organization (Soft Skills)
• Website Content Management (Hard Skills)
• Meeting Minutes (Hard Skills)
• Procurement and Scheduling (Hard Skills)

Job Summary: 

• Provide Personal Assistant support on a 1:2 basis for GSR’s senior management team as well as administrative support to the wider office including HR and Finance teams.
• Manage and maintain the diaries of the senior leadership team, organising and prioritising meetings and appointments.
• Organise and schedule client and company meetings and appointments, including circulating agendas, preparing and organising papers, arranging travel, assisting attendees, booking cars, conference rooms, meals etc.
• Book travel arrangements, including flights and lodging, with responsibility for attaining competitive pricing and managing itinerary changes.
• Submit expense reports and support the Accounting team in reconciling expense items.
• Manage GSR offices across all locations: liaising with staff, suppliers and clients, maintaining office administrative systems and contracts up to date, ensuring HSSE procedures are in place, manage and order office supplies, and maintain inventory logs of technical equipment.
• Manage incoming and outgoing correspondence including post, emails, fax and other communications.
• Diligent record keeping as appropriate, scanning, printing, and filing for records management.

Skills on Resume: 

• Personal Assistant Support (Soft Skills)
• Diary Management (Hard Skills)
• Meeting Coordination (Hard Skills)
• Travel Booking (Hard Skills)
• Expense Reporting (Hard Skills)
• Office Management (Soft Skills)
• Supplier and Client Liaison (Soft Skills)
• Inventory Management (Hard Skills)

Job Summary: 

• Be the first point of contact for enrolment enquiries, respond promptly and professionally to all enquiries received via the phone and email
• Collect and enter data in relation to the application and enrolment processes, input data about students and families accurately into the school current system
• Conduct virtual tours of the campus for prospective families and arrange enrolment interviews with senior staff
• Build relationships with prospective families form initial enquiry through to official enrolment, and provide additional support and information 
• Assisting with the organisation around virtual information sessions for prospective parents
• Manage and maintain enrolment waiting lists
• Provide back-up entry and other support 
• Entering applicant information and file status in database, assisting with application check vouchers, processing applications, assisting with administration of applicant interview process, and assisting information technology personnel with admissions technology troubleshooting.
• Assists with various duties and performs other related tasks 
• Undertakes special projects as determined by the Dean or Director and other admissions officers on an as-needed basis.

Skills on Resume: 

• Data Entry (Hard Skills)
• Virtual Tour Coordination (Soft Skills)
• Relationship Building (Soft Skills)
• Event Organization (Soft Skills)
• Waiting List Management (Hard Skills)
• Administrative Support (Soft Skills)
• Technology Troubleshooting (Hard Skills)
• Special Project Assistance (Soft Skills)