WHAT DOES AN ADMISSIONS ASSISTANT DO?

Published: Nov 18, 2024 - An Admissions Assistant fosters strong relationships with students and parents while advising prospective students on programs and conducting campus tours. Manages communication through email, text, and calls, updates marketing materials, and utilizes lead management systems to support outreach strategies. Reviews and analyzes applicant documents, determines admissions and residency status, counsels applicants on policies, and prepares correspondence to ensure smooth admissions processes.

A Review of Professional Skills and Functions for Admissions Assistant

1. Admissions Assistant Duties

  • Policy Knowledge: Understands administrative services, policies, and procedures.
  • Travel Coordination: Familiar with travel guidelines and generating reimbursements.
  • Budget Management: Understands catering guidelines, vendors, and budgets related to food expenses.
  • Procurement: Orders office supplies, books, and other necessary products needed for EHS.
  • Event Planning: Participates in the planning and execution of meetings, seminars, conferences, consortiums, and special events related to Broad and/or EHS specifically.
  • Technical Coordination: Coordinates with Facilities and Communications/Events to ensure appropriate equipment/technology have been set up.
  • Meeting Management: Assists with scheduling, planning, and management of meetings, training classes, and events.
  • Interview Scheduling: Assists with scheduling interviews and managing interview agendas.
  • Event Catering: Oversees catering and room set-up for meetings and events.
  • Calendar Management: Manages on-call calendar.
  • Meeting Preparation: Assists with IBC meeting preparation and takes minutes at IBC meetings.

2. Admissions Assistant Details

  • Social Media Management: Supporting role in social media management, working closely with the CEO and Marketing department.
  • Research and Data Handling: Conduct research, collate data, and distribute required documents to core team members upon request.
  • Document Management: File and organize reports, records, and corporate documents with utmost confidentiality.
  • Financial Analysis: Receive and analyze memos, financial statements, and invoices, providing assistance with accounting.
  • Task Monitoring: Monitor collective pending tasks and corresponding deadlines.
  • Follow-Up Coordination: Follow up and notify core team members to ensure completion by the target date.
  • Time Management: Work efficiently under time constraints to meet deadlines and handle multiple tasks simultaneously.
  • Event Coordination: Assist with coordinating office activities, schedules, and meetings both internally and externally.
  • Team Communication: Maintain clear communication within the core team for work development and progress.
  • Feedback Implementation: Receptive to feedback, execute changes swiftly to improve tasks.
  • Accuracy: Complete tasks with accuracy and measurable quality.
  • Industry Knowledge: Develop substantial knowledge associated with the skincare industry, current trends, and related topics.
  • Brand Representation: Maintain and elevate the overall company image through interpersonal interactions during external events.

3. Admissions Assistant Responsibilities

  • Student Guidance: Guides and assists students through the admissions process to ensure enrollment.
  • Application Review: Admits eligible applications and ensures that all required admissions documents have been received to complete enrollment.
  • Recruitment Strategies: Expands student access to admissions via use of chat sessions, targeted recruitment events, and calling campaigns.
  • Communication: Ensures service excellence and responsiveness by providing effective, timely communications to students regarding admissions, residency, and orientation status.
  • Residency Determination: Determines an applicant's initial residency status for tuition purposes after review and verification of supporting documentation.
  • Residency Knowledge: Maintains knowledge of current residency guidelines as put forward by state statute and SCF policy.
  • Resource Utilization: Accesses DMV and other resources as needed to ensure an accurate residency classification.
  • Admissions Meetings: Conducts admissions appointments with prospective students on an individual basis.
  • Campus Tours: Schedules campus tours for prospective students.
  • Recruitment Events: Assists with and participates in college-wide recruitment initiatives, including open house and admissions express events.

4. Admissions Assistant Accountabilities

  • Orientation Facilitation: Assists in the facilitation of the college-wide orientation program for new students.
  • Admissions Integrity: Ensures integrity of admissions standards through appropriate routing and processing of applicants requiring conduct review and student disclosure.
  • Appointment Scheduling: Schedules admissions review committee appointments for selected applicants.
  • International Student Support: Responds to international students regarding eligibility to attend SCF.
  • Visa Requirements: Responds to inquiries regarding international student admissions requirements for the F-1 student visa.
  • Policy Compliance: Keeps abreast of all SACS, Florida Department of Education, and College and/or departmental policies and procedures.
  • Dual Enrollment Processing: Processes dual enrollment admissions applications.
  • Data Reporting: Reports statistical data on the activities of the Enrollment Services Office, including admissions application numbers, residency, appointments, telephone, and walk-in inquiries.
  • Information Desk Support: Provides assistance at the information desk.
  • Training Facilitation: Conducts training sessions for departments concerning admissions procedures.
  • Student Worker Guidance: Provides guidance and training to student workers to assist with processing applications and documents received from applicants.
  • Registration Assistance: Assists students and staff during orientation, registration, and fee payment periods.

5. Admissions Assistant Functions

  • Relationship Building: Develop and foster relationships with students and parents.
  • Student Advising: Assist with general advising of new students and discuss programs with prospective students.
  • Program Knowledge: Maintain general knowledge of programs and requirements.
  • Campus Tours: Advise and conduct tours for prospective students and families.
  • Communication: Assist with email, text, and follow-up calls with student prospects and applicants.
  • Admissions Updates: Attend meetings to stay updated on issues relating to admissions.
  • Data Reporting: Utilize lead management system to run reports and assist the admissions team with student outreach strategies.
  • Material Management: Update and maintain marketing/admissions materials.
  • Document Review: Review and analyze official documents received from applicants based on admissions policies and procedures.
  • Admissions Decision-Making: Determine the admissions status of applicants based on institutional policies.
  • Applicant Counseling: Counsel applicants regarding admissions status, opportunities, policies, and procedures.
  • Residency Determination: Determine the residency status of applicants for tuition purposes based on state rules and regulations.
  • Correspondence Preparation: Prepare correspondence to applicants and other parties for additional information.
Relevant Information
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