Published: Nov 18, 2024 - An Admissions Assistant manages high-volume telephone calls and emails in a fast-paced office environment, providing accurate responses to applicant inquiries via multiple channels. Welcomes and informs prospective and admitted students, processes admissions applications and related materials and replenishes promotional resources for public use. Regularly compiles statistical reports on visitor and inquiry data, updates internal FAQs, and ensures accurate database entry to support efficient admissions operations.
An Introduction to Professional Skills and Functions for Admissions Assistant with a Cover Letter
1. Details for Admissions Assistant Cover Letter
- Answer high volume telephone calls in fast-paced, demanding, multi-tasking office
- Responds to applicant inquiries by telephone, email, and in-person regarding various internal and external policies.
- Timely retrieve, respond to, and coordinate handling of high volume e-mails received via the Office of Admissions’ public e-mail address.
- Greet and, as necessary, provide substantive information to prospective students, admitted students, visitors, and the general public at large.
- Assists in the creation, processing, and filing of admissions applications (materials that are received and processed include admissions applications, dean’s certifications, personal statements, letters of recommendations, and academic transcripts).
- Replenish stock of Admissions promotional materials and memoranda made available to the public.
- Provide regular statistical reports on walk-in visitor, call and email volume data
- Keep track of data and input relevant information into database.
- In conjunction with designated officer, continually update internal frequently asked questions.
- Perform telephone and electronic retrieval of admissions promotional materials and information requests and enter the information on computer database
- Collaborate with members of Admissions Staff to fill information requests.
Skills: Call Handling, Multi-tasking, Customer Service, Communication, Data Entry, Reporting, Coordination, Admissions Knowledge
2. Roles for Admissions Assistant Cover Letter
- Develop a detailed understanding of and arranging visas for overseas students
- Ensuring all administration, legislation and compliance requirements for overseas students is always up to date
- Proactively following up on all admissions leads, responding to queries from prospective parents in a timely manner and arrange taster days for prospective students
- In conjunction with the Admissions Officer, maintain the Admissions section of the ISAMS database ensuring it is accurate and compliant with regulatory requirements at all times.
- Input all data for new starters and amendments to current pupils across the whole school
- Provide detailed and up to date statistics on admissions for the Executive SLT and Marketing Consultant on request.
- Support the Admissions Officer with the organisation of overseas recruiting visits to develop and maintain a presence in various markets.
- Organising assessment testing for prospective students
- Organising Skype interviews for overseas students
- Providing detailed and up to date statistics on admissions
- Providing and suggesting new ways in which admissions processes can be improved
Skills: Visa Coordination, Compliance Management, Lead Follow-up, Database Management, Data Entry, Statistical Reporting, Event Coordination, Interview Organization
3. Responsibilities for Admissions Assistant Cover Letter
- Responding to enquiries from prospective parents, whether by email, telephone or through the website, sending relevant information and the transfer of information to other parties
- Being the first point of contact for any telephone enquiries to the School and responding / relaying enquiries
- Entering data into and maintaining the comprehensive School database for prospective and current pupils
- Be responsible for all Nursery enquiries and admissions and liaise with the Head of Junior Girls and Nursery over session requirements.
- Work collaboratively with the Nursery Team Manager/Secretary to arrange visits and ensure the smooth transition from prospective nursery pupil to current nursery pupil status
- Assisting with admissions processes following the receipt of a registration form including input of data, reference requests, arranging visits, acknowledgement of letters and follow-up
- Following up parental visits and enquiries to ensure pupil recruitment targets are achieved
- Responsible for maintaining the Feeder School database, implementing and coordinating visits by the Heads to Feeder Schools, reporting on and monitoring subsequent feedback
- Responsible for ensuring stock levels of marketing material are maintained and preparing literature for open events at Senior Boys
- Take a proactive role in the school’s pupil recruitment and retention activities
Skills: Inquiry Response, Data Entry, Database Management, Admissions Coordination, Collaboration, Visit Organization, Recruitment Follow-up, Reporting and Monitoring
4. Functions for Admissions Assistant Cover Letter
- Assist with general administrative duties such as word processing, photocopying, collating, filing and shredding
- Maintaining a confidential filing system in liaison with the Registrar
- Attend and assist with Open Events and other School events
- Cover for the Registrar in absence and work collaboratively to cover other school administrators and secretaries across sites
- Support administration across the school, especially during the school holidays to cover the reception desk very occasionally
- Carry out other tasks as required by the School Principals or Registrar
- Review prospective admissions against approved admission criteria, policies and procedures in collaboration with the Director of Admissions and Admissions RN.
- Efficiently and accurately complete the admission processing of patients and timely distribute patient paperwork to notify team members of patient arrival/transfer.
- Ensure compliance with patient admission including but not limited to prior authorizations, chart assessment/completion, engaging with insurance companies on claims and notification to clinical staff.
- Extend exceptional customer service to new patients, healthcare professionals transporting the patients, and any visitors at Mount Carmel Behavioral Health.
- Properly manage clerical duties such as paperwork, data entry, and engaging with phone calls.
Skills: Administrative Support, Confidential Filing, Event Assistance, Team Collaboration, Reception Support, Admissions Processing, Compliance Management, Customer Service
5. Job Description for Admissions Assistant Cover Letter
- Provides administrative support to entire Facilities and EHS team and some limited support for other offices within Facilities
- Triages RT tickets, responds where appropriate or assigns to appropriate EHS team member
- Data Entry, inputs data into various recordkeeping systems
- Waste manifest tracking
- Assists with administration of eProtocol Institutional Biosafety Committee (IBC) module (maintains list of users, trains new users and answers user questions about the system)
- Manages training records Credits Lab Specific trainings from tickets.
- Reviews overdue training records and emails users to update training.
- Coordinates the scanning, copying and filing of related documents (i.e. orientation sheets, manifests, Hepatitis B and BL2+ forms, training handouts, etc.)
- Coordinates with other administrative and support staff within EHS/Facilities or throughout the organization to accomplish routine activities, such as ordering supplies, obtaining approvals, arranging for document duplication and equipment repair.
- Coordinates the stocking of first aid kits, safety glasses, and spill kits
- Helps support the management and inventory of general supplies (signage, first aid kits, shipping materials etc.)
- Manages and files correspondence of both paper and electronic form and prepares documents for mailing.
- Draft routine documents for manager’s review.
Skills: Administrative Support, Ticket Management, Data Entry, Waste Tracking, Training Coordination, Recordkeeping, Document Filing, Cross-department Coordination
What Are the Qualifications and Requirements for Admissions Assistant in a Cover Letter?
1. Knowledge and Abilities for Admissions Assistant Cover Letter
- Must be organized, meticulous with an eye for detail
- Able to work cohesively in a team-based environment as well as independently
- Proactive self-starter with a high degree of flexibility
- Passionate about working with children with excellent written and spoken English
- Proficient in Microsoft Word, Excel and Powerpoint, working knowledge of Windows/Mac platform/Google Suite and collaborative software such as google calendar and event planning
- Ability to learn new skills and procedures quickly and with ease
- Ability to work under pressure in a fast-paced environment
- Professional level verbal and written communication skills
- Proficiency in GSuite
- Proficiency in Microsoft Excel and database management
- Experience using Asana
Qualifications: BA in Business Administration with 3 years of Experience
2. Experience and Requirements for Admissions Assistant Cover Letter
- Experience as an Executive Assistant or Office Manager
- Communications, HR- or Marketing Background
- Excellent verbal and written communication skills
- Experience with Microsoft Office programs including Word, Excel, PowerPoint.
- Multi-task and organizational skills.
- Interpersonal and customer service skills.
- Detail oriented and time management skills.
- Motivation and self-direction.
- Work effectively in a team setting.
- Prior executive administrative experience
Qualifications: BA in Communication Studies with 4 years of Experience
3. Skills, Knowledge, and Experience for Admissions Assistant Cover Letter
- Demonstrated experience with clerical functions to include: ticketing systems, constituent database, cash register, or point of sale equipment.
- Experience in a position that requires a high degree of accuracy, detail-oriented.
- Confident and outgoing customer service skills and the ability to act both courteously and firmly with the public.
- Demonstrates cultural sensitivity in communicating with colleagues and visitors of diverse backgrounds.
- Skilled in the use of PC or Mac computers and basic office software (MS Word and Excel).
- Strong, pro-active communication and interpersonal skills (both verbal and written).
- Works well with interruptions and can multi-task.
- Demonstrated experience with clerical functions
- Experience with Altru database and ticketing system.
- General interest and knowledge of the arts, Austin, and UT.
Qualifications: BA in Education with 1 year of Experience
4. Requirements and Experience for Admissions Assistant Cover Letter
- Operations or admin experience, auction experience
- Strong knowledge of operations
- Action-oriented with skills and aptitude to excel in a fast-paced and deadline-driven environment
- Excellent client service skills, ability to remain calm in pressure situations
- Excellent communication and interpersonal skills, demonstrated ability to communicate with all organizational levels
- Flexibility to work overtime and weekend hours
- Proficiency in Microsoft applications, specifically Word and Excel
- Ability to prioritize and multi-task and pay great attention to detail
- Ability to organize a daily workload by priorities, work independently and as a team member
Qualifications: BA in Marketing with 3 years of Experience
5. Education and Experience for Admissions Assistant Cover Letter
- Thorough knowledge of other GIA courses or willingness to obtain.
- Strong computer skills with expertise in SIS, CRM and other relevant software applications ( Windows, Word, Excel, Power Point, etc.).
- Flexible, self-motivated, team-oriented, and solution-oriented to effectively deal with a variety of people and situations.
- Must possess strong verbal and written communication skills .
- Proven customer service orientation and follow-up to ensure customer satisfaction.
- Ability to work well in a fast-paced, multi-tasking environment.
- Strong organizational skills.
- Knowledge of government, accreditation and Education department policies, guidelines and practices as related to all on-campus programs, lab classes and seminars.
- Must be able to meet deadlines in a fast-paced quickly changing environment
- Strong work ethic and interpersonal skills
- A proactive approach to problem-solving and strong decision-making skills
Qualifications: BA in Psychology with 3 years of Experience