ADMINISTRATIVE ASSISTANT BOOKKEEPER RESUME EXAMPLE

Emily Carter

Tampa, FL

(813) 555-2487

emily.carter.jobs@gmail.com

linkedin.com/in/emilycarteradmin

SUMMARY

Results-driven Administrative Assistant and Bookkeeper with 2+ years of experience in accounts payable, administrative coordination, and financial reporting within professional services and logistics environments. Proven record of reducing invoice processing delays by 22% through accurate bookkeeping and organized workflow management. Expertise in QuickBooks Online and bank reconciliation to optimize office operations, mitigate reporting discrepancies, and drive efficient financial administration across fast-paced business settings.

SKILLS

QuickBooks Online

Accounts Payable

Bank Reconciliation

Financial Reporting

Calendar Management

Invoice Processing

EXPERIENCE

Administrative Assistant and Bookkeeper

Bayline Logistics Group, Tampa, FL

June 2024 - Present

• Process 180+ monthly Accounts Payable invoices and customer payments in QuickBooks Online with 99% transaction accuracy.
• Reconcile bank accounts, credit card statements, and expense reports monthly, reducing financial discrepancies by 18%.
• Coordinate executive meetings, travel arrangements, and office supply inventory for a 60-person logistics office.
• Maintain organized filing systems and prepare weekly financial reports supporting month-end reporting deadlines.

Office Administrative Assistant

Suncrest Property Solutions, Clearwater, FL

August 2022 - May 2024

• Answered 50+ daily phone inquiries and directed customer requests, improving front-office response efficiency by 25%.
• Assisted with invoicing, collections, and vendor communication while supporting Accounts Receivable tracking exceeding $75K annually.
• Organized office records, processed outgoing mail, and scheduled meetings for 4 department managers.
• Supported payroll entry and employee record maintenance for a workforce of 35 administrative and field employees.

EDUCATION

Associate of Science in Business Administration

Hillsborough Community College, Tampa, FL

Danielle M. Brooks

Charlotte, NC

(704) 555-6194

dbrooks.finance.office@gmail.com

linkedin.com/in/daniellembrooks

SUMMARY

Results-driven Administrative Assistant and Bookkeeper with 5+ years of experience in bookkeeping, payroll administration, and vendor management within construction and operational services industries. Proven record of improving payment processing efficiency by 30% through streamlined Accounts Payable and reconciliation procedures. Expertise in financial analysis and QuickBooks accounting to optimize reporting accuracy, mitigate compliance risks, and drive organized administrative operations supporting executive leadership and cross-functional departments.

SKILLS

Payroll Administration

Accounts Receivable

QuickBooks Accounting

Budget Tracking

Vendor Coordination

Financial Analysis

EXPERIENCE

Administrative Assistant and Bookkeeper

Harborstone Facility Services, Charlotte, NC

March 2022 - Present

• Manage Accounts Payable and Accounts Receivable functions totaling over $1.2M annually while maintaining 98% payment accuracy.
• Prepare monthly financial statements, reconcile balance sheet accounts, and support audit preparation with minimal reporting adjustments.
• Coordinate vendor contracts, purchasing approvals, and inventory management for 3 regional office locations.
• Administer payroll processing, tax reporting, and employee reimbursement tracking for 75+ employees across operations teams.
• Support executive scheduling, meeting coordination, and administrative reporting for senior leadership initiatives.

Bookkeeping Administrative Coordinator

Pinegate Commercial Interiors, Raleigh, NC

January 2020 - February 2022

• Processed 250+ monthly invoices, purchase orders, and bank deposits while improving reconciliation turnaround time by 20%.
• Assisted with budgeting, job-cost tracking, and Profit and Loss reporting for commercial renovation projects exceeding $3M annually.
• Managed customer communication regarding billing inquiries, collections, and payment applications within Salesforce systems.
• Coordinated travel arrangements, meeting schedules, and office administration supporting a 90-person operational workforce.

EDUCATION

Bachelor of Science in Accounting

University of North Carolina, Charlotte, NC

Rebecca L. Whitmore

Denver, CO

(303) 555-8421

rebecca.whitmore@consultmail.com

linkedin.com/in/rebeccalwhitmore-financeops

PROFESSIONAL SUMMARY

Results-driven Administrative Assistant and Bookkeeper with 9+ years of experience in financial operations, executive administration, and accounting management within logistics, consulting, and professional services industries. Proven record of improving cash flow efficiency by 35% through strengthened receivables management and financial reconciliation controls. Expertise in financial reporting and operational budgeting to optimize accounting workflows, mitigate compliance risks, and drive executive-level administrative support across multi-department business operations.

CORE SKILLS

Financial Reporting

Cash Flow

Accounts Payable

Payroll Processing

Budget Management

Executive Support

EXPERIENCE

Senior Administrative Assistant and Bookkeeper

Westbridge Operational Consulting, Denver, CO

May 2021 - Present

• Direct financial operations, including Accounts Payable, Accounts Receivable, payroll administration, and monthly reporting, exceeding $4.5M annually.
• Lead bank reconciliations, journal entries, and budget analysis activities, reducing month-end closing time by 28% within two fiscal years.
• Coordinate executive communications, travel logistics, and vendor management supporting 6 senior leadership stakeholders and external partners.
• Oversee contractor documentation, tax preparation support, and compliance reporting while maintaining 99% audit-ready financial records.
• Streamline office administration and purchasing processes, lowering operational supply expenses by 17% through vendor negotiations and inventory controls.

Administrative and Finance Coordinator

Frontier Marine Supply Partners, Colorado Springs, CO

July 2017 - April 2021

• Managed bookkeeping, invoicing, and logistics coordination for international shipping operations, handling 400+ customer orders annually.
• Prepared quarterly financial statements, reconciled credit card accounts, and monitored departmental expenditures exceeding $2M yearly.
• Collaborated with freight providers, inspectors, and vendors to coordinate shipment documentation and customs compliance activities.
• Supervised administrative operations, including meeting coordination, reporting preparation, and cross-functional communication for 120+ employees.

EDUCATION

Bachelor of Business Administration in Finance

Colorado State University, Fort Collins, CO

• Coordinated 25+ monthly events, executive appointments, and business travel arrangements, ensuring accurate scheduling, timely confirmations, and uninterrupted administrative support across departments.
• Handled 40+ weekly phone calls, emails, memos, letters, and forms while maintaining professional correspondence standards and facilitating responsive communication between internal and external stakeholders.
• Documented detailed meeting minutes for 10+ recurring management sessions, enabling accurate report preparation, organized follow-ups, and consistent alignment with Senior Administrative priorities.
• Maintained organized contact databases, filing systems, and office procedures for 3 administrative functions, improving visitor support, record accessibility, and interdepartmental coordination efficiency.
• Monitored office supply inventory, researched vendor pricing, and processed expense reports with 100% documentation accuracy, supporting cost-conscious purchasing decisions and uninterrupted workplace operations.
• Collaborated with Executive and Senior Administrative Assistants to resolve 15+ monthly managerial requests, strengthening executive responsiveness and maintaining dependable administrative support for company representatives.

Core Skills:

• Calendar Management
• Expense Reporting
• Vendor Research
• Office Administration
• Document Filing
• Meeting Coordination

• Supported daily virtual office operations by coordinating 20+ weekly meetings, managing executive calendars, and ensuring seamless communication across administrative and client-facing activities.
• Responded to 50+ incoming phone calls, emails, and mail inquiries weekly, delivering professional communication while resolving scheduling requests and operational concerns efficiently.
• Executed administrative functions including filing, typing, copying, binding, and scanning documents, improving record organization accuracy and accelerating document retrieval processes by 30%.
• Facilitated administrative project coordination by scheduling assignments, tracking deadlines, and expediting task completion, contributing to consistent operational performance across multiple departments.
• Provided timely information and support by addressing employee and client requests, strengthening internal collaboration and maintaining dependable communication within fast-paced virtual office environments.
• Contributed to team productivity by organizing workflows, supporting cross-functional administrative tasks, and maintaining accurate documentation for recurring operational and reporting requirements.

Core Skills:

• Calendar Scheduling
• Document Management
• Virtual Administration
• Office Coordination
• Records Filing
• Email Correspondence

• Managed front desk reception by handling 60+ weekly calls, directing inquiries professionally, distributing mail, and welcoming walk-in clients and guests with consistent customer service standards.
• Oversaw office inventory and stationery supplies for daily operations, maintaining accurate stock levels and reducing administrative purchasing delays through organized supply monitoring procedures.
• Processed sales order entries and maintained supporting documentation with high accuracy, ensuring timely transaction recording and efficient coordination between customers and internal administrative teams.
• Organized scanning, filing, and document management activities for 200+ records monthly, improving file accessibility and supporting reliable administrative workflow across office operations.
• Conducted customer outreach and follow-up communications to address inquiries, confirm order details, and strengthen client relationships through responsive and professional service coordination.
• Performed light bookkeeping duties, including bill entry, invoice issuance, accounts receivable tracking, and accounts payable reporting, supporting accurate financial administration and timely payment processing.

Core Skills:

• Accounts Payable
• Invoice Processing
• Order Entry
• Records Management
• Inventory Tracking
• Customer Correspondence

• Evaluated 15+ general contractor proposals and change orders monthly, supporting accurate project cost assessments and maintaining compliance with contractual and operational requirements.
• Managed bid lists and tracked project workloads across multiple construction assignments, improving scheduling visibility and supporting timely coordination between contractors and administrative teams.
• Processed job billing activities and monitored accounts receivable balances exceeding $100K annually, ensuring accurate invoicing and consistent payment collection from commercial clients.
• Administered weekly payroll processing, certified payroll reporting, and payroll tax submissions for 25+ employees, maintaining compliance with multi-state labor and taxation requirements.
• Coordinated monthly, quarterly, and yearly tax payments while maintaining organized employee and subcontractor records, supporting audit readiness and reliable financial documentation practices.
• Maintained company insurance policies, business licenses, and CCIP reporting documentation across multiple states, ensuring uninterrupted operational compliance and accurate regulatory record management.

Core Skills:

• Certified Payroll
• Accounts Receivable
• Tax Reporting
• Change Orders
• CCIP Reporting
• Contract Administration

• Generated checks for vendors, agents, and staff with 100% processing accuracy, ensuring timely disbursements and maintaining dependable financial operations across multiple business functions.
• Managed office, property, and operational expenses against planned budgets, supporting cost control initiatives and maintaining compliance with compensation agreements and internal financial policies.
• Prepared and tracked 1099 documentation for 50+ recipients annually while administering monthly agent allowances, compensation adjustments, and sales management payment calculations accurately.
• Monitored agency receivables and administered debt collection activities, reducing outstanding accounts receivable balances and improving month-end cash flow performance through consistent follow-up procedures.
• Processed credit card transactions, reconciled monthly bank accounts, and maintained general ledger accuracy, supporting reliable financial reporting and audit readiness with minimal review findings.
• Collaborated with sister agency operations by supporting bookkeeping, income deposits, and financial administration tasks, ensuring consistent accounting practices and accurate cross-agency reporting standards.

Core Skills:

• General Ledger
• Bank Reconciliation
• Accounts Receivable
• 1099 Processing
• Financial Reporting
• Expense Management

• Handled 70+ daily phone calls and visitor inquiries, directing communications efficiently while serving as a dependable point of contact for internal teams and external clients.
• Coordinated executive appointments, travel arrangements, and 15+ monthly meetings, ensuring accurate scheduling, timely updates, and uninterrupted administrative support across business operations.
• Prepared and distributed correspondence, memos, reports, forms, and meeting minutes with strong attention to detail, supporting organized communication and consistent documentation management.
• Maintained filing systems, contact databases, and office procedures for multiple administrative functions, improving document accessibility and strengthening operational efficiency within fast-paced office environments.
• Managed office supply procurement, researched vendor pricing opportunities, and reconciled expense reports, contributing to cost-conscious purchasing decisions and accurate administrative expense tracking.
• Collaborated with Executive and Senior Administrative Assistants to resolve managerial requests and support cross-functional priorities, strengthening workflow coordination and executive responsiveness across departments.

Core Skills:

• Calendar Management
• Travel Coordination
• Expense Reporting
• Document Control
• Vendor Research
• Meeting Administration

• Processed accounts payable and receivable transactions by verifying bills, invoices, and purchase orders, ensuring full compliance with financial handbook standards and internal accounting procedures.
• Recorded daily journal entries and managed payment deposits within Quantum, maintaining accurate financial data and supporting reliable transaction reporting across multiple accounting functions.
• Reconciled checking, savings, customer, and vendor accounts monthly, identifying discrepancies promptly and maintaining 99% account accuracy through detailed financial review processes.
• Organized paper and cloud-based financial records while safeguarding confidential personnel and accounting information, supporting secure documentation practices and efficient audit preparation activities.
• Administered payroll processing and compliance reporting for 30+ employees, ensuring adherence to Florida labor code requirements and accurate payroll documentation submissions.
• Prepared monthly, quarterly, and annual financial statements for leadership and external review, supporting timely financial analysis and completing audits with minimal reporting adjustments.

Core Skills:

• Accounts Payable
• Bank Reconciliation
• Journal Entries
• Payroll Processing
• Financial Reporting
• Quantum Accounting

• Managed 50+ daily telephone inquiries, coordinated conference calls, and delivered accurate message handling to support efficient executive and administrative communication workflows.
• Processed incoming mail, photocopying, printing, and faxing requests while maintaining organized document distribution procedures and supporting uninterrupted office operations across departments.
• Monitored implementation of company policies and handled confidential business information responsibly, ensuring compliance with administrative standards and safeguarding sensitive organizational records consistently.
• Served as the primary contact for guests, suppliers, and support staff, facilitating professional interactions and maintaining responsive coordination for operational and executive requirements.
• Coordinated complex international travel arrangements, prepared travel expense reports, and reconciled credit card statements, supporting accurate financial tracking and uninterrupted executive scheduling activities.
• Oversaw property administration, household staff coordination, medical appointment scheduling, and confidential record maintenance for Italy and Swiss-based operations, ensuring dependable multi-location administrative support.

Core Skills:

• Travel Coordination
• Expense Reconciliation
• Document Management
• Policy Compliance
• Invoice Processing
• Records Administration

• Recorded daily sales journal entries from POS-generated reports, ensuring accurate transaction documentation and supporting reliable financial tracking across retail operations and bookkeeping activities.
• Processed vendor payable invoices, prepared deposit slips, and completed bank deposits accurately, maintaining timely payment workflows and supporting consistent cash management procedures.
• Managed clerical operations including mail distribution, office supply inventory monitoring, and file maintenance, improving administrative organization and ensuring uninterrupted daily office functionality.
• Supported accounts receivable and accounts payable recordkeeping alongside the Bookkeeper, contributing to accurate financial documentation and maintaining organized accounting records for monthly reconciliation.
• Coordinated front office activities by welcoming visitors, answering phone calls, delivering messages, and scheduling meetings, strengthening communication efficiency and professional client interactions.
• Assisted with employee onboarding, health insurance administration, payroll data entry into QuickBooks, and personnel record maintenance, supporting compliant human resources and payroll operations effectively.

Core Skills:

• Accounts Payable
• QuickBooks Payroll
• POS Reporting
• Benefits Administration
• Bank Deposits
• Records Management

• Supported the General Manager by coordinating calendars, organizing meetings, responding to inquiries, and collecting operational reports to maintain efficient daily administrative workflows.
• Maintained organized filing systems and prepared business records, reports, and documentation, improving information accessibility and supporting accurate administrative and accounting operations across departments.
• Processed checks, incoming bills, and accounting software entries with strong attention to detail, ensuring timely financial record updates and accurate expense tracking procedures.
• Managed office communications by screening calls, directing visitors, preparing outgoing mail, and handling email correspondence, strengthening professional interactions with clients and internal teams.
• Coordinated BEO, sales, marketing, and staff meetings while assisting with event proposals and production activities, supporting seamless planning and execution of operational initiatives.
• Monitored office supply inventories, tracked operational expenses, and performed clerical duties, including faxing, photocopying, and mail distribution, ensuring uninterrupted office functionality and administrative support.

Core Skills:

• Calendar Management
• Accounts Processing
• Event Coordination
• Document Filing
• Expense Tracking
• Office Administration

• Maintained a clean and organized reception area with fully stocked office materials, ensuring professional presentation standards and efficient support for daily client-facing operations.
• Handled phone, email, and in-person communications with clients and vendors, resolving inquiries promptly and maintaining dependable administrative coordination across multiple business functions.
• Processed financial transactions, issued checks, and updated ledgers, budgets, and accounting records accurately, supporting reliable bookkeeping practices and consistent financial documentation standards.
• Prepared monthly financial reports for clients, reconciled bank and credit card accounts, and processed expense transactions, ensuring accurate balance sheet management and timely reporting delivery.
• Assisted with payroll data entry, invoice processing, audits, and discrepancy resolution activities, contributing to compliant financial operations and minimizing reporting inconsistencies across accounting records.
• Managed vendor bills, client invoices, cash reconciliations, and assigned administrative responsibilities while following structured schedules to maintain organized workflows and uninterrupted office operations.

Core Skills:

• Bank Reconciliation
• Financial Reporting
• Payroll Processing
• Invoice Management
• Ledger Maintenance
• Expense Tracking

• Managed QuickBooks Online data entry, tracked operational budgets, and monitored financial transactions, supporting accurate bookkeeping practices and maintaining reliable expense reporting across office operations.
• Reconciled bank accounts, processed Accounts Payable and Accounts Receivable activities, managed invoicing, and supported payroll administration with strong attention to financial accuracy and compliance.
• Coordinated minor HR responsibilities, including employee benefit management and credit card administration for field and office staff, ensuring organized records and controlled expense usage.
• Handled 40+ weekly phone inquiries, directed calls appropriately, and provided responsive customer service support, strengthening communication between clients, field personnel, and office operations.
• Maintained office inventory levels, ordered supplies and materials, and supported workplace organization efforts, contributing to efficient administrative workflows and uninterrupted daily business activities.
• Assisted leadership with financial objective tracking by analyzing expenditure variances, supporting corrective actions, and implementing updated office policies and administrative procedures effectively.

Core Skills:

• QuickBooks Online
• Accounts Payable
• Payroll Administration
• Budget Tracking
• Benefits Management
• Bank Reconciliation

• Supported marine conservation operations by providing direct administrative and office management assistance, ensuring organized coordination across research, stakeholder, and financial activities.
• Maintained grant budget records and CWF accounting documentation accurately, supporting timely financial reporting requirements and improving transparency for conservation funding initiatives.
• Coordinated stakeholder workshops and meetings for multiple conservation projects, managing schedules, logistics, and communication to ensure effective collaboration between internal teams and external partners.
• Processed receipts, maintained VISA statement reconciliations, and collaborated with the CWF Finance team, ensuring accurate expense tracking and reliable monthly financial documentation practices.
• Submitted and tracked partner expense claims and charter invoices with strong attention to detail, supporting timely reimbursements and maintaining organized operational accounting records.
• Assisted with gear shipment logistics and related administrative responsibilities, ensuring smooth transportation coordination and dependable operational support for marine conservation field activities.

Core Skills:

• Grant Accounting
• Expense Reconciliation
• Budget Tracking
• Logistics Coordination
• Financial Reporting
• Stakeholder Coordination

• Entered financial data into QuickBooks accurately, supporting organized bookkeeping processes and maintaining reliable accounting records for monthly financial reporting activities.
• Assisted with monthly close procedures by preparing Balance Sheet reconciliations, contributing to timely reporting completion and improving overall financial statement accuracy.
• Supported the development and documentation of financial workflows, forms, and accounting procedures, strengthening process consistency and improving administrative efficiency across daily operations.
• Prepared Profit and Loss reporting support, monitored expenses, and maintained accounts receivable records, ensuring accurate financial tracking and dependable reporting documentation.
• Reconciled bank and credit card accounts monthly while analyzing financial discrepancies, identifying account variances promptly and supporting accurate resolution of accounting issues.
• Coordinated meetings, scheduled appointments, and managed administrative responsibilities, contributing to organized office operations and responsive communication across internal business functions.

Core Skills:

• QuickBooks Accounting
• Balance Reconciliation
• Accounts Receivable
• Financial Reporting
• Bank Reconciliation
• Administrative Support

• Processed Accounts Payable invoices and identified billing discrepancies promptly, supporting accurate payment processing and maintaining reliable vendor account management across daily financial operations.
• Applied customer payments and prepared daily bank deposits with strong attention to detail, ensuring accurate cash handling and timely financial transaction recording procedures.
• Communicated professionally with customers and vendors regarding payment inquiries, account updates, and operational matters, strengthening business relationships and responsive administrative coordination.
• Prepared monthly, quarterly, and yearly sales, production, and operational reports, contributing to accurate performance tracking and supporting informed business decision-making processes.
• Handled confidential financial and administrative information responsibly, maintaining data accuracy and ensuring compliance with internal procedures and organizational reporting standards consistently.
• Managed administrative responsibilities, including document organization, workflow coordination, and reporting support, contributing to efficient office operations and dependable financial administration activities.

Core Skills:

• Accounts Payable
• Bank Deposits
• Financial Reporting
• Invoice Processing
• Vendor Relations
• Data Reconciliation

• Managed invoicing, account support, and collections activities for multiple customer accounts, ensuring timely payment follow-ups and maintaining consistent accounts receivable performance.
• Processed monthly Accounts Payable transactions by entering and paying vendor bills accurately, supporting organized financial operations and maintaining dependable payment processing schedules.
• Collaborated with the Registrar and Course Coordinator regarding invoicing matters, improving communication accuracy and ensuring timely billing support for course-related administrative activities.
• Communicated professionally with customers and vendors regarding invoicing, billing questions, and payment updates, strengthening business relationships and supporting responsive financial coordination.
• Requested and evaluated work proposals while assisting with property management and vendor coordination, contributing to organized operational planning and reliable service administration processes.
• Provided administrative and telephone coverage support across departments, managing office duties efficiently and ensuring uninterrupted communication and workflow coordination within daily operations.

Core Skills:

• Accounts Payable
• Accounts Receivable
• Invoice Management
• Vendor Coordination
• Collections Processing
• Property Administration

• Managed customer service inquiries and monitored shared email inboxes daily, ensuring timely responses and maintaining efficient communication across accounting and operational departments.
• Processed end-to-end Accounts Payable transactions, prepared purchase orders, and reconciled vendor accounts accurately, supporting reliable financial operations and timely payment administration.
• Allocated expenses correctly to General Ledger accounts while monitoring departmental purchasing expenditures, improving job cost tracking accuracy and supporting budget control initiatives.
• Coordinated logistics reconciliations and resolved inventory-related discrepancies, contributing to organized operational reporting and maintaining accurate financial documentation across supply chain activities.
• Assisted with month-end accounting procedures and preparation of financial reports, supporting timely reporting completion and improving accuracy within routine accounting review processes.
• Administered raw stock supplier records, completed bank reconciliations, and supported general administrative responsibilities, ensuring organized workflows and dependable accounting support for daily business operations.

Core Skills:

• Accounts Payable
• General Ledger
• Bank Reconciliation
• Purchase Orders
• Financial Reporting
• Cost Allocation

• Served as the primary point of contact for executives, employees, clients, and external partners, ensuring professional communication and responsive coordination across daily business operations.
• Recorded and maintained financial transactions, including purchases, expenses, invoices, payments, and sales revenue, supporting accurate bookkeeping practices and organized financial record management.
• Prepared weekly, monthly, and quarterly business reports with strong attention to detail, contributing to timely performance tracking and informed operational decision-making processes.
• Managed executive calendars, scheduled meetings, and coordinated travel and accommodation arrangements, ensuring efficient time management and uninterrupted administrative support for leadership teams.
• Oversaw office supply inventory and maintained organized filing systems, improving workplace efficiency and ensuring reliable access to operational records and administrative resources.
• Formatted internal and external communications, including memos, emails, presentations, and reports, while screening calls and distributing correspondence accurately across multiple departments.

Core Skills:

• Calendar Management
• Financial Reporting
• Bookkeeping Support
• Travel Coordination
• Document Management
• Office Administration

• Coordinated receptionist responsibilities by managing front desk operations, directing inquiries, and providing administrative support to maintain efficient daily office functionality.
• Entered Accounts Payable and Accounts Receivable transactions into QuickBooks accurately, supporting reliable bookkeeping processes and maintaining organized financial records across business operations.
• Prepared monthly journal entries and completed account reconciliations with strong attention to detail, ensuring accurate financial reporting and consistent accounting compliance standards.
• Maintained organized filing systems and administrative documentation, improving record accessibility and supporting efficient workflow coordination across multiple office functions.
• Assisted with the preparation of production schedules by coordinating timelines, tracking materials, and supporting operational planning activities within fast-paced business environments.
• Requisitioned materials, supplies, postage, maintenance, and external services efficiently, ensuring uninterrupted office operations and accurate tracking of administrative purchasing requirements.

Core Skills:

• QuickBooks Accounting
• Accounts Reconciliation
• Journal Entries
• Production Scheduling
• Accounts Payable
• Office Administration

• Collaborated with the Controller and finance leadership on bookkeeping, banking, invoice payments, and order follow-up activities, supporting accurate financial administration and operational efficiency.
• Coordinated freight scheduling with trucking companies, suppliers, growers, and customers, ensuring timely transportation arrangements and reliable shipment planning across logistics operations.
• Managed communication between production teams, freight forwarders, inspectors, and customers to coordinate contract fulfillment, shipment scheduling, and completion of international shipping documentation.
• Prepared and maintained customs, shipping, and logistics paperwork accurately, supporting compliant global shipment processing and reducing delays in customer order deliveries worldwide.
• Handled customer service and logistics-related correspondence through consistent email communication with clients, managers, shipping professionals, and internal departments across daily operational activities.
• Supported administrative and office operations by completing assigned tasks from the Controller and Operations Team Leaders, contributing to organized workflows and dependable cross-functional coordination.

Core Skills:

• Logistics Coordination
• Invoice Processing
• Freight Scheduling
• Customs Documentation
• Bookkeeping Support
• Shipping Administration

• Entered Accounts Payable transactions, customer invoices, deposits, and financial reports into QuickBooks Online accurately, supporting organized bookkeeping operations and reliable accounting record management.
• Recorded and reconciled credit card and bank transactions with detailed coding accuracy, ensuring consistent financial tracking and minimizing account discrepancies across monthly reporting cycles.
• Prepared monthly financial statements for management review, contributing to timely financial analysis and supporting informed operational and budgeting decisions within the organization.
• Developed spreadsheets to monitor project timelines and marketing data for property pursuits, improving information visibility and supporting efficient coordination of business development activities.
• Assisted with administrative operations, including business license renewals, office documentation, and preparation of site tour books, ensuring organized support for marketing and operational initiatives.
• Supported daily office functions through general administrative and marketing-related responsibilities, contributing to streamlined workflows and dependable coordination across multiple business departments.

Core Skills:

• QuickBooks Online
• Accounts Payable
• Bank Reconciliation
• Financial Reporting
• Spreadsheet Tracking
• Invoice Processing

• Handled 60+ weekly phone inquiries professionally, directing calls to appropriate staff members and ensuring responsive communication across organizational and administrative operations.
• Responded to general information requests courteously while welcoming clients, volunteers, and visitors, maintaining a professional front office environment and positive stakeholder experience.
• Prepared and dispatched outgoing mail and courier packages accurately, supporting timely document distribution and efficient coordination of daily administrative communication activities.
• Sorted and prioritized incoming mail, voicemail, and email correspondence, forwarding urgent matters promptly and improving communication flow between departments and staff members.
• Prepared, proofread, and formatted reports and documents using Microsoft 365 while recording detailed meeting minutes to support accurate organizational documentation and reporting standards.
• Managed office supply inventory, received materials, and coded filed documents according to established procedures, ensuring organized record maintenance and uninterrupted administrative support operations.

Core Skills:

• Microsoft 365
• Document Proofreading
• Meeting Minutes
• Records Management
• Mail Distribution
• Office Coordination

• Supported the Executive Director and administrative staff with daily operational coordination, ensuring organized workflows and responsive assistance across multiple office and financial activities.
• Coordinated maintenance and servicing of office equipment, reducing operational disruptions and supporting efficient workplace functionality for staff and event-related administrative operations.
• Administered petty cash transactions according to established procedures, maintaining accurate financial records and ensuring dependable reporting of office expenditures and reimbursements.
• Prepared invoices, cheques, payroll processing, and government remittances, including GST Returns and T4 Summary Returns, ensuring compliant financial administration and timely reporting submissions.
• Reconciled monthly bank statements and processed office and event payments accurately, supporting reliable financial tracking and minimizing discrepancies across accounting records and cash transactions.
• Drafted monthly financial statements while assisting with charity returns, gaming reports, and annual budget preparation, contributing to accurate reporting and effective nonprofit financial management.

Core Skills:

• Payroll Processing
• Bank Reconciliation
• Financial Reporting
• Accounts Payable
• GST Reporting
• Budget Preparation

• Managed weekly remittance follow-ups for invoices exceeding 30 days, improving payment visibility and supporting timely accounts receivable collection across multiple partner accounts.
• Researched unapplied partner payments within Comp accounts and accurately allocated funds to outstanding invoices, reducing reconciliation discrepancies and improving financial record accuracy.
• Verified invoice distribution for all completed orders and processed monthly invoicing for channel partners, ensuring consistent billing operations and dependable revenue tracking procedures.
• Reviewed instructor billing submissions and reconciled lab fees accurately, supporting compliant financial administration and maintaining precise attribution of training-related expenses and charges.
• Processed Expensify transactions for two corporate credit cards by categorizing expenses to appropriate training classes, improving cost tracking accuracy and streamlined expense management reporting.
• Applied incoming payments correctly within Salesforce, handled customer refunds, calculated monthly commissions, and supported administrative payment processing to maintain organized financial operations.

Core Skills:

• Accounts Receivable
• Salesforce Administration
• Invoice Processing
• Expense Management
• Commission Tracking
• Payment Reconciliation

• Managed Accounts Payable operations, including expense authorization, approval workflows, and payables administration, ensuring accurate financial processing and compliance with internal accounting procedures.
• Coordinated Accounts Receivable activities by preparing client quotes, issuing invoices, and monitoring receivables, supporting consistent cash collection and reliable customer account management.
• Maintained contractor and employee documentation while supporting payroll administration, ensuring organized personnel records and compliant processing of employment-related financial activities.
• Prepared financial analyses, client reports, budgets, Profit and Loss statements, and job-costing documentation, contributing to informed decision-making and accurate operational performance tracking.
• Reconciled credit card expenses, bank accounts, and balance sheet records monthly while preparing journal entries, improving financial accuracy and minimizing reporting discrepancies across accounting operations.
• Supported cash flow management and corporate tax return preparation by collecting documentation, preparing payments, and maintaining organized financial records for timely regulatory reporting requirements.

Core Skills:

• Accounts Payable
• Accounts Receivable
• Cash Flow
• Journal Entries
• Budget Management
• Financial Reporting