WHAT DOES AN ADMINISTRATIVE ASSISTANT BOOKKEEPER DO?

• System Configuration: Configure user permissions and system access.
• Data Entry: Take responsibility for all aspects of data entry.
• Financial Procedures: Draft basic financial procedures, follow financial procedures, and improve financial procedures.
• Financial Auditing: Audit and spot-check adherence to financial procedures.
• HR Administration: Manage HR paperwork, time tracking, background checks, onboarding of new employees, and contractor hiring.
• IT Support: Manage usernames, passwords, security permissions, and administer basic software licenses.
• Communications Support: Provide general communications support, including company emails.
• Scheduling: Provide scheduling support, including meeting scheduling and CEO scheduling.
• Office Management: Manage office supplies, equipment, and expenses.
• Real Estate Support: Assist with real estate search and management, including sourcing additional office space.
• Gift Management: Manage holiday gift purchases, distribution lists, and payments.

Managing payroll and HR paperwork at once mirrors the pattern in the official duties employers publish here.

• Accounts Management: Track and process accounts payable and receivable.
• Expense Recording: Record and update expenses.
• Vendor Management: Track vendor accounts and contacts, and update vendors on payment status.
• Financial Reporting: Prepare deposit, expense, and petty cash reports.
• Reimbursement Processing: Process expense reimbursements.
• Donation Tracking: Record and monitor checks, ACH deposits, and donor gifts.
• Data Entry: Enter and manage data, including accurately entering data into corresponding fields in multiple databases.
• Data Quality Assurance: Perform quality assurance activities related to the accuracy and completeness of data stored in electronic case records, and identify and correct data entry errors using appropriate quality control methods.

• Transaction Recording: Record transactions, such as income and expenses, and post them to various accounts.
• Reconciliation: Reconcile credit card charges and invoices.
• Receivables Management: Enter and reconcile credit card charges, invoices, annual conference receivables, and fee-for-service training receivables.
• HR Support: Support human resource activities.
• Contract and CRM Management: Maintain contract files and manage Salesforce data.
• Event Support: Support event planning and logistics.
• Cash Management: Enter cash receipts and cash disbursements.
• Accounts Processing: Enter accounts receivable and accounts payable.
• Estimate Assistance: Assist with creating estimates for fee-for-service activities.
• Audit Support: Assist the Director of Finance and Operations with document uploads for the annual audit.
• Fee-for-Service Reconciliation: Enter and reconcile fee-for-service transactions.

ClickTime timesheet entries and Salesforce Click 'n' Pledge reconciliation appear in resume examples built around this exact work.

• Accounts Payable: Post and pay invoices, and reconcile vendor statements.
• Accounts Receivable: Generate invoices, maintain AR lists, and prepare statements.
• Rent Posting: Post rents received and prepare bank deposits.
• Bank Reconciliation: Take responsibility for bank reconciliation.
• Lease Management: Manage lease terms, update contact information, and process rent increases.
• Vendor Coordination: Coordinate quotes and deliveries for appliances, technicians, and subcontractors.
• Property Operations Support: Assist the Property Manager with all on-site operations.
• Relationship Management: Build and maintain positive relationships with tenants, vendors, and contractors.
• Training Coordination: Coordinate with the project lead to organize training and administrative procedures.

• Event Correspondence: Provide pre- and post-event correspondence with registrants.
• Registration Management: Manage registrations in Salesforce and QuickBooks Online.
• Registrant Support: Contact registrants to reconcile issues or changes.
• Event Logistics: Support conference, training, and other event planning and logistics.
• On-site Support: Provide on-site administrative and logistics support at the annual conference.
• Form Maintenance: Update and maintain forms for personnel files.
• Timesheet Management: Maintain records in timesheet software, including ClickTime.
• Payroll Preparation: Prepare payroll for the external payroll company.
• Contract Management: Maintain and organize contract records.
• Contract Execution Support: Support the execution of contracts.
• Payment Processing: Process payments through Salesforce Click ’n’ Pledge registration forms.
• Data Maintenance: Update records, carry out data entry tasks, and merge duplicate records.

Payroll and reconciliation work, translated here, moves you to the screening stage.