• Take responsibility for Accounts Payable
• Human Resources Assistance, as well as AIA Pay Applications Assistance
• Notice to Owners/Releases of Lien
• Data entry (QuickBooks, SAGE, and Excel)
• General administrative support to office staff
• Handle multiple tasks, prioritize, and expedite tasks upon request
• Answer/direct phone calls
• Take responsibility for maintaining office supplies
• Run outside office errands

Skills: Accounts Payable, HR Assistance, AIA Applications, Lien Releases, Data Entry, Admin Support, Task Management, Office Supplies

• Processing supplier invoices, talking to and corresponding with suppliers, and allocating payments
• Invoicing customers, talking to and corresponding with customers, and allocating receipts
• Assisting with reconciliations and management reporting regularly
• Assisting the Financial Controller
• Joining a small team, get exposure to various other tasks, such as filing, general phone answering, reception, etc.

Skills: Invoice Processing, Supplier Communication, Payment Allocation, Customer Invoicing, Receipt Allocation, Reconciliation Assistance, Financial Reporting, General Administrative Support

• Assist in invoicing
• Assist in product/vendor database management
• Manage and report on internal purchase orders
• Track orders with vendors and keep designers updated
• Manage and report on accounts receivable
• Create custom reports for accounts receivable and accounts payable
• Manage and report on team time tracking
• Manage and report on project-specific hourly billing

Skills: Invoicing Assistance, Database Management, Purchase Order Management, Vendor Coordination, Accounts Receivable, Custom Report Creation, Time Tracking Management, Hourly Billing Management

• Serve as bookkeeper over both Paperboy restaurants
• Serve as the executive assistant for the managing partner of Paperboy restaurants, duties including scheduling, personal requests, acting as backup by responding to emails, inquiries, and phone calls, and managing relationships with vendors, employees, and customers on his behalf
• Monitor daily activities at both restaurants and event coordination for staff
• Work with a restaurant payroll company to facilitate payroll
• Weekly inventory and mail pickup at the Austin and San Antonio locations
• Assist in the preparation of administrative needs, marketing activities, preparing and compiling reports, meeting coordination, and invoicing
• Monitor and process renewals for all licenses and permits for restaurants and properties, including liquor licenses, health permits, etc.

Skills: Bookkeeping, Executive Assistance, Scheduling, Vendor Relationship Management, Event Coordination, Payroll Management, Inventory Management, Administrative Support

• Proficiently process A/P and maintenance of vendor database
• Vendor correspondence/contact regarding invoices, balance due, refunds, etc.
• Credit card reconciliation and coding
• Payroll recording, timesheet calculation, and new hire paperwork processing
• Prepare 1099s, Union Reports, and workers' comp reporting
• Prepare weekly/monthly reports and prepare client packages
• Take responsibility for interacting with clients
• Assist with bank reconciliations as well as guild reporting
• Accountable for tax package preparation
• Daily interaction and effective communication with staff members
• Prioritize tasks and understand what is urgent

Skills: Accounts Payable Processing, Vendor Communication, Credit Card Reconciliation, Payroll Processing, Tax Reporting, Report Preparation, Client Interaction, Task Prioritization

• Input invoices, checks, vouchers, customer payments, reports, and other records
• Customer billing and account reconciliations
• Take responsibility for calculating hours worked
• Enter and file timesheets
• Take responsibility for processing customer orders
• Organize workflow to meet customer timeframes
• Record details of actions taken on customer orders
• Maintain records of storage and rental inventory
• Prepare paperwork for shipments
• Schedule/track freight shipments

Skills: Invoice Processing, Account Reconciliation, Time Calculation, Timesheet Management, Order Processing, Workflow Organization, Order Tracking, Inventory Management

• Logistical coordination of shipments and deliveries
• Vendor coordination and follow-up
• Appointment scheduling with Clients/vendors/etc.
• Managing sales orders and purchase orders
• Be responsible for bookkeeping
• Oversee accounts payable, accounts receivable, and billing
• Aid in the design process

Skills: Logistical Coordination, Vendor Coordination, Appointment Scheduling, Sales Order Management, Bookkeeping, Accounts Payable Management, Accounts Receivable Management, Design Assistance

• Experience within a similar position
• Fluently bilingual, English and French
• Proficient with Microsoft Office and QuickBooks
• Experience in Property Management/Real Estate
• Someone who can operate effectively with little or no supervision and who can manage multiple tasks at once
• Organized, strong attention to detail, and ability to multitask
• Pleasant, professional, and friendly disposition

Qualifications: BA in Finance with 3 years of Experience

• Strong computer skills, including proficiency in Microsoft Office (Outlook, Excel, and Word), QuickBooks, and internet applications
• Ability to work in a multi-cultural environment
• Effective communication, organizational, and time management skills
• Ability to give close attention to detail
• Work experience in accounting or finance
• Must be familiar with general ledger, double-entry accounting, bookkeeping, and journal entries
• Familiarity with non-profit accounting, budgeting, and tracking financials in Microsoft Excel
• Experience in office management and human resources

Qualifications: BA in Business Management with 4 years of Experience

• Strong computer skills, including MS Word, Excel, Outlook, PowerPoint, and G Suite
• Familiarity with LegalServer, Qualtrics, or other data management software
• Excellent organizational skills, attention to detail, and integrity
• Ability to multitask and prioritize
• Ability to work independently and in collaboration with others
• Working knowledge of QuickBooks
• Law firm and/or non-profit experience

Qualifications: BA in Economics with 3 years of Experience

• Fundamental knowledge of GAAP
• Ability to prioritize and multitask
• Deadline and detail-oriented
• Previous experience in accounting, finance, or other related fields
• Proficient in QuickBooks Online accounting software
• Bill.com working experience
• Proficient in software programs, including Excel, Google Drive, and Microsoft Word
• Strong communication skills, both verbal and in writing
• Good organizational, analytical, and problem-solving skills

Qualifications: BA in Accounting with 4 years of Experience

• Professional bookkeeping work experience
• Proven experience in controlling costs through process, combined with acquired behaviors
• "Healthy skepticism" in dealing with financial issues
• Experience with professional (dual-entry) bookkeeping software
• Experience in financial reporting (balance sheet, income statement, cash flow, AP, AR)
• Very proficient in MS Office, particularly in Excel, fast typist
• Ability to report proactively, clearly, frequently, and efficiently in writing, presentations, and other verbal reports
• Ability to communicate clearly and professionally, including with clients when needed

Qualifications: BA in Finance with 5 years of Experience

• Relevant experience in a bookkeeping position
• Previous nonprofit working experience
• Excellent organization skills with attention to detail
• Strong written and verbal communication skills
• Good data management skills
• Strong computer skills, with a knowledge of common bookkeeping and spreadsheet programs, including Microsoft Office, QuickBooks, and Salesforce
• Problem-solving skills
• Time management skills, ability to manage priorities
• Ability to work independently, and as a positive, proactive, and personable team player

Qualifications: BA in Business Administration with 4 years of Experience

• Previous bookkeeping work experience
• Experience in using QuickBooks
• Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly, with excellent attention to detail
• Strong interpersonal skills and the ability to build relationships with staff, external partners, and customers
• Expert-level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability and emotional maturity
• To be a highly resourceful team player, with the ability to be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment

Qualifications: BA in Accounting with 6 years of Experience