ACCOUNTING COORDINATOR JOB DESCRIPTION

An Accounting Coordinator handles the daily financial transactions that keep a business's books current and its cash moving. Most professionals in the seat hold AP and AR responsibility at the same time, managing vendor invoices and client collections as a single workflow rather than handing off between departments. That dual ownership means errors in either direction surface quickly, and fixing them falls to this person. At mid-level, the role also includes month-end close support, US GAAP compliance, and billing-cycle management from invoice generation through collections follow-up.

Employers read dual AP/AR ownership as a breadth signal, and what the day-to-day coordination looks like unpacks what that means at the task level.

As the Accounting Coordinator, you own the transactional accounting functions that keep general ledger balances accurate and vendor and client accounts current, including invoice processing, payment reconciliation, and month-end close activities. You work within the Finance or Accounting department, typically reporting to an Accounting Manager or Director of Finance, and collaborate regularly with operations, sales, and external vendors to resolve discrepancies and meet reporting deadlines.

Career Impact: Owning both AP and AR functions in a single role builds a broader transactional accounting foundation than either specialist path alone, making Accounting Coordinator experience directly relevant to Staff Accountant and Senior Accountant progression.

Business Impact: Timely invoice processing, accurate payment application, and consistent collections follow-up determine whether the company's cash flow reports reflect reality, and delays or errors in this seat show up immediately in management reporting.

Growth Opportunity: Exposure to month-end close, US GAAP reconciliation, and cross-functional coordination with Sales and Operations positions positions this role as a direct on-ramp to Staff Accountant, Senior Accountant, or Accounting Manager responsibilities within two to four years.

• Process vendor invoices and check requests, verifying general ledger coding and authorization before entry.
• Reconcile accounts payable and accounts receivable ledgers against system reports to confirm balances are current and accurate.
• Prepare and distribute client invoices for assigned accounts, ensuring billing details align with contract or purchase order terms.
• Monitor outstanding receivable balances and follow up with clients to resolve past-due amounts and payment discrepancies.
• Perform month-end close tasks, including recurring journal entries and balance sheet account reconciliations.
• Support the annual audit process by preparing documentation, reconciliation schedules, and transaction-level backup.
• Review and process employee expense reports in accordance with the company reimbursement policy.
• Identify process gaps in current AP and AR workflows and recommend improvements to reduce error rates and cycle time.

Candidates often list reconciliation duties but skip the volume metrics that prove scale, which resume examples for this dual AP/AR seat make concrete.

• Bachelor's degree in Accounting, Finance, or Business Administration, or equivalent work experience.
• 2 or more years of accounting experience, with demonstrated responsibility for both accounts payable and accounts receivable functions.
• Working knowledge of US GAAP and its application to transactional accounting and month-end close.
• Ability to prepare and post journal entries and perform general ledger account reconciliations independently.
• Strong attention to detail and accuracy when processing high volumes of invoices, payments, and expense claims.
• Proficiency in spreadsheet applications at an intermediate level, including pivot tables and lookup functions.
• Clear written and verbal communication skills for resolving discrepancies with vendors, clients, and internal departments.
• Ability to manage competing deadlines across multiple accounts or cost centers simultaneously.

What counts as strong ERP and GAAP depth shifts with seniority, and the credential and ERP requirements draws that line by experience level.

• Experience supporting an external audit, including preparation of reconciliation schedules and audit-ready documentation.
• Familiarity with cloud-based ERP or accounting systems used for accounts payable, accounts receivable, and close management.
• Exposure to billing cycle management in a client-facing environment, including collections follow-up and work-in-process reporting.
• Experience developing or improving process documentation for transactional accounting workflows.

• Invoice processing cycle time measures how quickly approved invoices move from receipt to payment entry.
• Accounts receivable aging percentage over 60 days, reflecting the timeliness and consistency of collections follow-up.
• Month-end close task completion rate within the established close calendar, indicating reliability across recurring responsibilities.
• Reconciliation error rate per period, tracking the accuracy of GL account reconciliations before management review.
• Expense report processing turnaround time in days, measuring how promptly reimbursements are completed relative to submission.
• Typical tools: general ledger and ERP platforms (commonly QuickBooks, NetSuite, or similar); spreadsheet software (commonly Microsoft Excel)

Mapping these KPIs to salary benchmarks, certifications, and career path is the quickest way to understand advancement from this seat.

• Base Salary Range: $42,000 to $58,000 annually, depending on experience and location
• Bonus: Discretionary annual bonus, typically 3 to 7 percent of base salary
• Equity: Not typically offered at this level
• Health Benefits: Medical, dental, and vision coverage; employer contribution varies by company
• PTO: 10 to 15 days per year; federal holidays included
• Common Perks: Hybrid or in-office schedule; professional development reimbursement; 401(k) with employer match

Figures are estimates based on general US market benchmarks and may be outdated. Adjust based on location, company size, and seniority level.

Work authorization in the United States is required for this position. Employment is contingent on successful completion of a background check. Reasonable accommodations will be provided to qualified individuals with disabilities throughout the application and employment process upon request. All applicants are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other characteristic protected under applicable federal, state, or local law.

Start your accounting coordinator resume with the duty language above.

The Accounting Coordinator owns procurement, subcontracting, and payroll compliance for construction projects operating under US Department of Defense and local regulatory requirements. Reporting to senior staff and collaborating with project management, local offices, and accounting agencies, the role delivers accurate financial reporting and ensures corporate policies are implemented at the project level.

Key Responsibilities

• Standardize administrative and operational procedures to meet local construction and US Department of Defense requirements.
• Manage employee processes from talent acquisition through onboarding, mobilization, and demobilization.
• Manage the implementation of new processes, including business alignment, socialization, and monitoring of effectiveness across all stakeholders.
• Manage local procurement and subcontracting responsibilities.
• Develop and manage subcontracts, purchase agreements, and lease agreements.
• Work with local offices to ensure corporate-level policies are implemented at the local level.
• Analyze project budgets and anticipate challenges in collaboration with project management and senior staff.
• Prepare accurate and timely monthly, quarterly, and annual business summaries in written, presentation, and verbal formats.
• Manage, evaluate, and develop professional staff across multiple disciplines, providing coaching, feedback, and developmental opportunities.
• Prepare schedules and provide data to support the annual audit as required.
• Administer and direct analysis and controls, recommending and implementing corrective action to bring programs into compliance.
• Administer continuous improvements to current practices and processes.
• Work with local accounting agencies to ensure all corporate and local taxes are accounted for on a quarterly, semi-annual, and annual basis.
• Process and audit payroll, per diems, and expense reports.

Required Qualifications

• Bachelor's degree in Accounting, Finance, or Business Administration preferred; a combination of five years of equivalent work experience and training accepted.
• Minimum of five years of experience on Department of Defense or Department of State construction projects.
• Extensive experience in DoD, US Embassy, or Consulate Compound project development and execution preferred.
• Ability to write comprehensive contracts, subcontracts, serial letters, cure notices, and responses to government serial letters.
• Experience in preparing and following through on insurance claims.
• Proficiency in Microsoft Excel, Outlook, Adobe, and Cost Point is required.
• Experience with contemporary corporate purchasing systems.
• Strong verbal and written communication skills across a culturally diverse population.
• Willingness to deploy to, or current residency in, Guam required; current residency preferred.

Embedded within the international accounting group, the Accounting Coordinator manages financial statements, tax computations, and consolidation processes across a defined scope of countries while ensuring IFRS harmonization for the group. Working closely with accounts payable departments, country teams, and tax consultants, the role advances accurate cross-border reporting and supports entry into new markets.

Core Functions

• Coordinate activities and accountants allocated to a defined scope of countries.
• Submit financial statements on HFM monthly, ensuring IFRS harmonization for the group.
• Manage specific technical operations, including company liquidations or mergers, tax optimization, equity operations, and the establishment of permanent entities or subsidiaries.
• Book and control inter-company flows.
• Ensure monthly payroll entries are completed accurately and on time.
• Manage tax computation and returns, including VAT, Corporate Tax, Income Tax, withholding tax, and local taxes, in accordance with local requirements.
• Prepare annual accounts for all legal entities in both local and group GAAP.
• Maintain local and group charts of accounts for all countries in scope.
• Book closing entries and set up closing files for auditors.
• Manage the initial consolidation process and ensure entries are completed.
• Liaise with accounts payable departments to support the smooth integration of geographies and entities into the system.
• Lead accounting system improvements in coordination with equivalent departments in other regions.
• Conduct initial tax assessments for entry into new countries in collaboration with tax consultants.
• Maintain Transfer Pricing dossiers and manage IFRS 16 using the designated system.
• Interface with country teams on internal controls, including risk assessments and reviews of risk areas.
• Ensure corporate secretarial records are updated, including annual general assembly minutes.

Qualifications & Experience

• Master's degree in Accounting required.
• Minimum of five years of experience as an accountant or consolidation specialist.
• Strong knowledge of IFRS, specifically in assets, foreign exchange, investments, shares, and financing.
• Strong knowledge of VAT operations and full tax management experience.
• Experience with accounting across more than one country's accounting policies.
• Good knowledge of consolidation processes.
• Proficiency in HFM or another consolidation tool.
• Experience with accounting software configuration, booking, and access rights management.
• IT and automation mindset.
• English proficiency required.

Reporting to the Accounting Department, the Accounting Coordinator processes daily automated accounting actions, refund workflows, and reservation payment reconciliations within a cruise industry operation. Partnering with internal and external customers, travel agents, vendors, and passengers, the role shapes accurate financial records and ensures the timely resolution of all incoming accounting workflows.

Primary Duties

• Process daily automated accounting actions and resolve all errors and discrepancies.
• Maintain and execute AS400 queries to identify and process actions not generated by automated system programs.
• Process and maintain abandoned property records.
• Action refund workflows from the Customer Service department and perform refund-related duties.
• Oversee all incoming workflows to the Accounting Department and ensure timely resolution.
• Apply company policy to accounting-related inquiries, including refunds, commission disbursements, payment applications, and credit card authorizations.
• Apply payments to the reservation system and reconcile reservation payments and refunds.
• Identify and escalate issues requiring further management attention.
• Communicate in writing and verbally with internal and external customers, travel agents, vendors, and passengers.

Skills & Qualifications

• An associate's degree or equivalent from a two-year college or technical school is required.
• Two to four years of related experience and/or training, or equivalent combination of education and experience.
• Knowledge of the cruise industry is preferred.
• Working knowledge of the IBM AS400 environment and experience with JD Edwards or a similar accounting system.
• Working knowledge of PC spreadsheet and word-processing applications, including Word, Excel, Lotus Notes, and Outlook.
• Ability to function in a high-volume environment and handle multiple tasks simultaneously.
• Clerical skills and strong detail orientation required.
• Excellent interpersonal, organizational, and oral communication skills.

Sitting at the intersection of royalty accounting and rights administration, the Accounting Coordinator leads the receipt, booking, and reconciliation of royalty and license income to ensure artists and publishing partners are reported accurately and on time. Operating across internal Accounting, Publishing, and A&R Admin teams as well as external royalty sources, the role builds the cross-reference database integrity that underpins reliable music licensing revenue tracking.

Duties

• Receive, log, and book all incoming royalty and license income, including physical checks, wires, and inter-company transfers.
• Prepare bank deposits as needed and maintain deposit logs to facilitate tracking and forecasting of future receipts.
• Process license income on a manual and upload basis to report to artists and publishing partners accurately and on time.
• Research unmatched receipts and verify statement data accuracy within the royalty system.
• Maintain the integrity of the cross-reference database by mapping third-party metadata to internal data.
• Prepare journal entries for transactions affecting assigned general ledger accounts, including routine month-end entries.
• Prepare license income reconciliations as requested and assist with research and analysis for royalty audits.
• Maintain strong working relationships with internal Accounting, Publishing, and A&R Admin teams, as well as external royalty sources.

Education & Experience

• Accounting degree preferred; music business degree combined with relevant work experience considered.
• Minimum of one year of relevant experience.
• Solid knowledge of basic accounting and cash application principles.
• Intermediate Excel skills required; basic understanding of Access preferred.
• Strong organizational skills with close attention to detail.
• Professional written and verbal communication skills.
• Ability to manage many ongoing tasks simultaneously.

A key member of the Finance team, the Accounting Coordinator delivers administrative and analytical support by identifying trends in client and financial information and preparing formal presentations for public and private audiences. Collaborating across departments under time constraints, the role enables accurate financial oversight within a regulated gaming environment.

Functions

• Provide administrative support to the Finance team.
• Prepare and deliver formal presentations before public and private audiences.
• Answer telephone calls promptly with an appropriate greeting.
• Identify trends and issues in client and financial information and bring them to the supervisor's attention.
• Complete detailed work assignments, maintain knowledge of relevant concepts and techniques, and express recommendations concerning job-related issues.
• Set and achieve high performance standards while managing multiple assignments under time constraints.

Experience & Qualifications

• High School Diploma or GED equivalent required; college degree in Finance, Accounting, Mathematics, or a related field preferred.
• Minimum of two years of experience in a related function; Finance experience preferred.
• Must be able to comply with all applicable gaming regulations, which may include obtaining a license.
• Strong analytical, problem-solving, critical thinking, and decision-making skills.
• Clear and effective oral and written communication skills.
• Strong initiative, with the ability to plan, organize, and complete work independently.
• Well-developed interpersonal skills.
• Ability to perform numerical calculations and basic math.
• Ability to sit and stand for extended periods and ascend and descend stairs several times a day.

Accurate NAV reporting and investor allocation for private business and internal venture capital funds depend on the Accounting Coordinator, who prepares monthly and daily management reports while supporting multiple investment vehicles across a broader Finance team. Based within the fund accounting function and coordinating with fund administrators, the role strengthens financial transparency through new reporting tools and technology-driven process improvements.

Accountabilities

• Support the marketing team and other departments with data collection, ad-hoc requests, and investor inquiries.
• Develop and implement new reporting tools to enhance reporting transparency using technology.
• Prepare monthly NAV reports and daily management reports for private business and internal venture capital funds.
• Prepare monthly investor allocations.
• Coordinate with fund administrators on accounting and reporting matters.
• Prepare and review financial statements.
• Assist the broader team with the management of multiple investment vehicles.

Minimum Qualifications

• Two to four years of experience in audit, private accounting, risk assurance, or advisory services required.
• Licensed CPA preferred.
• Fund administration and accounting experience preferred.
• Advanced knowledge of Microsoft Excel required.
• Working knowledge of Geneva a plus.
• Experience working with large datasets preferred.
• Working knowledge of any coding language a plus.
• Working knowledge of automation software, such as Alteryx, a plus.
• Experience working with software developers or technology groups is a plus.
• Strong analytical, organizational, and leadership skills.
• Strong verbal and written communication skills with excellent interpersonal skills.
• Ability to multi-task across time-sensitive deliverables and project work.
• High degree of accuracy and attention to detail.

As the Accounting Coordinator, this role supports accounts receivable, accounts payable, and month-end close functions within a nonprofit Finance Department, including bank reconciliations and general ledger preparation for grant and contract reporting. The Finance Department relies on this work to maintain audit readiness, support budget and forecast activities, and uphold the accuracy of financial statements across the organization.

Key Deliverables

• Assist accounts receivable with verification of cash receipts, data entry of receipt transactions, and preparation of invoices for various programs.
• Assist accounts payable with invoice verification, matching to proof of delivery documents, and data entry of transactions.
• Maintain assigned monthly allocations of various expenses and prepare periodic methodology reviews and journal entries.
• Complete bank account reconciliations on a daily and monthly basis.
• Complete balance sheet and income statement account reconciliations monthly.
• Assist with the annual audit process and provide general support to the Finance Department.

Knowledge, Skills & Abilities

• Knowledge of Generally Accepted Accounting Principles (GAAP) required.
• Knowledge of an integrated accounting system, ideally Workday.
• Grant and nonprofit accounting experience a plus.
• Ability to interpret and apply accounting theory to transactions and work accurately with numerical detail.
• Proficiency in remote technology platforms, including Zoom, MS Office Suite, Teams, Outlook, Salesforce Lightning, and Google Suite.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to build and maintain collaborative working relationships with internal and external stakeholders.
• Strong written and verbal communication skills.

Accounting Coordinator delivers journal entries, reconciliations, and month-end closing duties for wholesale refined product purchases and sales within a refinery or related industry setting. The work directly supports accurate financial reporting by coordinating with internal customers, external vendors, and SAP system users to verify pricing, volumes, and contract compliance.

Scope of Work

• Record journal entries, perform reconciliations, and make adjustments or corrections as necessary.
• Process wholesale refined product purchases and sales for timely payment.
• Coordinate with internal customers, external customers, and vendors to ensure proper recording and classification of transactions, verify pricing and volumes, and ensure compliance with contract and deal sheet terms.
• Perform month-end closing duties to ensure accurate financial reporting, including review of accounts receivable and payable.
• Review EMTS workbench and pending vendor reports.
• Provide SAP technical expertise and training.
• Assist with special projects for management or other operational areas as needed.

Background & Experience

• High school diploma or GED required; Bachelor's degree or higher in Accounting preferred.
• Three years of accounting experience required; refinery or related industry experience preferred.
• Basic understanding of contract terms and their application preferred.
• Basic understanding of generally accepted accounting principles and their application is preferred.
• Advanced proficiency in Microsoft Office, including Word and Excel, preferred.
• Ability to coordinate with various departments and outside customers in a timely manner is preferred.
• Ability to read and interpret company policies, regulatory guidelines, and work-related documentation preferred.
• Ability to maintain confidentiality when working with sensitive information is preferred.
• Strong customer service, written, and verbal communication skills preferred.
• Ability to multi-task, prioritize, and cross-train in other department duties preferred.

The Accounting Coordinator produces weekly cash flow reports, client invoicing, and payables processing as the financial and operational hub of Arcane's day-to-day office environment. Reporting directly to the Director of Finance & Operations and working closely with the Account Management team, the role enables accurate receivables collection, vendor relationship management, and a well-functioning building and employee experience.

Role Responsibilities

• Support the month-end closing process, including account reconciliations and recurring journal entries.
• Prepare weekly cash flow reports incorporating receivables and payables data.
• Prepare, review, and distribute client invoices and respond to initial inquiries.
• Identify and follow up on outstanding receivable balances and receive client payments.
• Prepare cheques and associated payables reports in accordance with agency schedules.
• Enter and reconcile all payments, including authorized and pre-authorized credit card transactions.
• Oversee employee expense reports, verifying accuracy and validity of claims.
• Track purchases against client jobs to ensure recovery of applicable client costs.
• Maintain and strengthen relationships with existing external vendors and establish new vendor relationships.
• Act as liaison with landlord and external suppliers for repairs and maintenance.
• Coordinate various office supply orders and manage incoming and outgoing shipments.
• Act as a point of contact for building-related inquiries and manage parking pass and key fob records in coordination with HR.
• Monitor and maintain the stocking and upkeep of kitchens and coffee areas.
• Oversee the setup and breakdown of boardrooms as needed.

Required Qualifications

• Experience in an accounting or office management capacity is considered an asset.
• Experience working with payables and receivables is considered an asset.
• Experience working with cross-functional teams and adherence to budgets.
• Excellent written and verbal communication skills with strong organizational and interpersonal skills.
• Ability to multi-task, prioritize projects, and execute on tight deadlines.
• Consistently seeking ways to improve processes and culture.

Embedded within the National Office Finance department's Treasury and Related Entity accounting group, the Treasury Accounting Coordinator develops daily cash flow reporting, general ledger reconciliations, and annual regulatory filings for a professional services firm and its related entities. Working closely with Shared Services Accounts Receivable and Accounts Payable teams, Regional Accounting teams, and internal entity managers, the role advances accurate treasury monitoring and ensures timely transaction processing across the organization.

Day-to-Day Responsibilities

• Monitor and respond to Treasury communications, including wire requests, cash payments, reporting requests, vendor and ACH forms, and miscellaneous treasury requests.
• Account for and report on the activity of related entities within the ERP system and/or QuickBooks, including regulatory reporting.
• Review and summarize daily cash activity and cash forecasting for the entire firm.
• Perform general ledger reconciliations and recurring journal entries independently.
• Communicate with national office departments, regions, and industry groups regarding general ledger activity and resolve any corrections needed.
• Support the preparation of annual receipt letters and annual filings related to foundation activities.
• Identify root causes of issues, understand best practices, and identify process improvement opportunities.
• Provide general support to the Finance team on a variety of projects.

Professional Experience

• Associate's degree or equivalent experience required.
• Experience required; experience in a professional services environment preferred.
• Proficiency in Microsoft Office and QuickBooks required.
• Strong attention to detail with a proven commitment to accurate and timely transaction processing.
• Good written and verbal communication and interpersonal skills, with the ability to quickly establish rapport with internal clients.
• Good organizational skills, with the ability to effectively prioritize assignments and competing deadlines in a fast-paced environment.
• Ability to understand problems, think critically, and identify creative solutions.
• Ability to travel approximately 5% of the time; some overtime may be required.

Reporting to management, the Accounting Coordinator refines the processing of accounts payable vouchers and employee expense claims by reviewing invoices, scanning them into Kofax, and importing them into Lawson for a healthcare organization. Partnering with Magellan employees, vendors, and providers, the role ensures prompt and accurate resolution of payment inquiries and supports overall accounts payable operations.

Work Activities

• Review approved check requests for proper general ledger coding and approvals.
• Review invoices for required information and accuracy, and prepare invoices and PO invoices for processing.
• Scan invoices into Kofax, verify successful scanning, and validate that populated fields match invoice information.
• Retrieve invoice output files, format for import into Lawson, and verify correct importation.
• Enter PO detail and match PO invoices, researching discrepancies and making necessary adjustments.
• Research and resolve inquiries and questions from employees, vendors, and providers promptly and accurately.
• Communicate with all levels of employees and external vendors in a clear and concise manner.
• Prioritize tasks to ensure productivity and minimize negative impact on team members.

Technical Qualifications

• General to intermediate knowledge of Microsoft Office Suite, specifically Word and Excel.
• Ability to easily learn new software.
• Strong written and verbal communication skills with a customer service attitude.
• Demonstrated ability to deal professionally with vendors and internal customers.
• Proactive on issues and committed to timely follow-up and resolution.

Sitting at the intersection of technical accounting and process improvement, the Accounting Coordinator oversees a team of two professionals plus an outsourcing team while preparing IFRS-compliant financial statements and supporting ERP implementation for offshore operations. Operating across the Accounting function, business groups, and IT, the role strengthens consolidation processes and drives efficiency across monthly, quarterly, and annual close cycles.

Leadership Responsibilities

• Lead a team of two professionals plus an outsourcing team, coordinating accounting team activities in the execution of tasks.
• Prepare financial statements in accordance with IFRS.
• Assist with monthly, quarterly, and annual close processes.
• Assist with external and internal audits.
• Drive improvements in accounting and consolidation processes.
• Support the implementation of the ERP system directly.
• Enhance partnerships between the Accounting function and various business and IT groups.

Position Requirements

• Degree in Accounting or a related field required.
• Excellent technical accounting knowledge of IFRS and BR GAAP required.
• Relevant experience in Accounting required.
• Advanced Excel proficiency required.
• Experience with researching and documenting support for accounting conclusions.
• Experience applying technical accounting standards in a group consolidation context and in subsidiary financial statements.
• Written and spoken fluency in English required.
• Ability to work in a flexible environment.

A key member of the Accounting department, the Accounting Manager supports the Accounting Director in overseeing SOX testing activities across Europe and managing lease accounting in compliance with ASC 842 and IFRS 16 within a denim and apparel business. Collaborating across country finance teams and internal control functions, the role enables timely statutory audit delivery and continuous improvement of finance operations.

Strategic Responsibilities

• Coordinate and monitor SOX testing activities across Europe, ensuring all requirements are met on time.
• Follow up on process descriptions and key controls, and pursue internal control deficiencies.
• Monitor segregation of duties and access rights.
• Manage lease accounting in compliance with ASC 842 and IFRS 16, including invoice approval for car fleet and property real estate.
• Maintain lease accounting software and lease reporting, and follow up on documentation and queries.
• Assist and follow up on country requirements and coordinate deliverables for statutory audits and filings.
• Support other closing activities and ad-hoc finance operations improvements as required.

Qualifications & Experience

• Degree in Accounting, Finance, or equivalent experience required.
• SAP knowledge and experience with US GAAP is a plus.
• People management experience required.
• High attention to detail and accuracy.
• Flexibility and strong logical and analytical skills.
• Good communication skills and a problem-solving mindset.

Timely billing and vendor payment accuracy depend on the Accounting Coordinator, who assembles and verifies invoices, manages the billing process, and reconciles account transactions while supporting operations with vendor setup in Salesforce. Serving as a liaison between the Accounting Manager and the operations team, the role enables compliant and well-controlled payables and receivables management.

Job Functions

• Assemble, review, and verify invoices and check requests, and set invoices up for payment.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Prepare and perform check runs.
• Manage the billing process and investigate past-due invoices and statements.
• Maintain accounting ledgers by verifying and posting account transactions.

Knowledge, Skills & Abilities

• A bachelor's degree in Accounting is highly desired.
• Knowledge of accounts payable and accounts receivable.
• Knowledge of general accounting procedures.
• Proficiency in MS Office Suite, including MS Excel.
• Ability to prioritize and multitask.
• Excellent written and verbal communication skills.

As the Accounting Coordinator, this role oversees the end-to-end processing of sales orders and invoicing in ERP and CRM systems to guarantee revenue accuracy for the organization. The Sales, Customer Support, and Logistics teams rely on this work to ensure purchase agreement compliance, timely reconciliation, and reliable monthly analysis reporting for management.

Performance Expectations

• Review new purchase agreements to verify completeness and compliance with policy.
• Process sales orders in ERP and CRM systems.
• Reconcile ERP and CRM systems on a weekly basis.
• Prepare and post sales-related expenses.
• Process credit card payment requests as needed.
• Track and follow up on special agreements.
• Assist in preparing monthly analysis reports for management.

Education & Experience

• Bachelor's degree required; a degree in Accounting is a strong plus.
• Minimum of two years of work experience with accounting-related functions.
• Experience with ERP and Salesforce.com systems preferred.
• Intermediate knowledge of MS Office Suite; advanced knowledge of MS Excel preferred.
• Strong analytical skills.
• Ability to work well under pressure and meet deadlines.

Accounting Coordinator develops improved processes and policies to drive financial discipline while managing daily seller fund collection, credit card reconciliation, and employee expense reimbursement for an e-commerce organization. Success in the position means meeting monthly reporting deadlines and supporting month-end close within a fast-moving, entrepreneurial team that spans accounting, finance, and business operations.

Operational Focus

• Collect funds owed by sellers for refunds on a daily basis and manage payment holds for sellers with outstanding refund balances.
• Reconcile credit card statements with account coding and supporting documents for multiple account holders.
• Review and enter employee travel and expense reports and prepare them for reimbursement in accordance with company policy.
• Meet monthly reporting deadlines and provide assistance with the month-end close.
• Assist in developing improved processes and policies to drive financial discipline across the company.
• Assist with other ad-hoc projects as assigned by management.

Required Qualifications

• Bachelor's degree in Accounting, Finance, or Business is a strong plus.
• US GAAP experience required.
• Experience using NetSuite or a similar ERP system is required.
• Advanced Excel skills required.
• Excellent written and verbal communication skills.
• Self-motivated, personable, organized, and a strong team player.

The Accounting Coordinator creates financial models and analyzes complex commission structures in direct support of the sales team, reporting results to upper management on a weekly and monthly basis. Reporting to accounting and finance leadership and working within a rapidly growing organization, the role guides budget and forecast accuracy for commission operations across new projects and expanding markets.

Key Responsibilities

• Work closely with the sales team to budget, forecast, and analyze complex commission structures.
• Research previous sales history and create financial models in collaboration with accounting and finance teams.
• Analyze large sets of data and report sales results to upper management on a weekly and monthly basis.
• Perform ad-hoc reporting and modeling for new projects and markets as the company expands.
• Maintain flexibility with work schedule and work overtime as needed.

Required Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field required.
• Zero to three years of experience in sales operations, commission, payroll analytics, or finance supporting sales departments.
• Proficiency in Microsoft Excel, including V-Lookups and Pivot Tables.
• Ability to work in a fast-paced environment.
• Superb written and verbal communication skills.
• Ability to work effectively within a rapidly growing team.

Embedded within a Distribution Center finance function, the Accounting Coordinator oversees general ledger activity, KPI dashboards, payroll clerk oversight, and freight financial accruals while directing staff accountant and clerk activities of varying size. Working closely with operational department managers, the Buying team, and the Inventory Control area, the role advances budget accuracy and financial controls on a development track toward management.

Leadership Responsibilities

• Monitor all general ledger activity to confirm accuracy of postings and respond promptly to any necessary changes.
• Interact with operational department managers regarding budget activity and actual results.
• Complete and distribute daily and weekly reports, including service level, gross profit, inventory turns, and labor reports.
• Update and ensure the quality of the KPI dashboard for operational use.
• Coordinate with the expense payables clerk to ensure invoices are routed, approved, and correctly coded for timely payment.
• Assist with period balance sheet reconciliation activity and analysis, and create general ledger journal entries as needed.
• Partner with the Inventory Control area on financial controls and associated reporting.
• Complete freight system updates, financial accruals, and reports to align with transportation backhaul activity.
• Oversee payroll clerk activity to ensure accurate wage payment and reporting each week.
• Review daily system reports to confirm system activity is accurately reflected for financial reporting.
• Interact with the Buying team regarding weekly account activity.

Qualifications & Experience

• Four-year college degree in Finance or Accounting preferred; MBA and/or CPA a plus; or equivalent experience.
• Minimum of two to three years of experience in accounting, planning, reporting, and analysis with a Fortune 500 company.
• Consumer products or distribution industry experience preferred.
• Strong analytical, investigative, and problem-solving skills, including NPV and IRR analysis.
• Strong understanding of inventory systems and their relationship to financial reports.
• Strong supervisory skills and ability to work with and through others to achieve desired results.
• Excellent project management, resource prioritization, and timeline development skills.
• Strong computer skills, including Word, Excel, Access, PowerPoint, and Essbase.
• Excellent oral and written communication skills with the ability to manage multiple priorities.

Reporting to senior management, the Client Accounting Coordinator executes full financial ownership of assigned clients by managing job cost, coordinating monthly billings, and monitoring accounts receivable collections in an agency environment. Partnering with Client Services and the corporate office, the role elevates the integrity of client billing contract compliance and revenue-related journal entry reporting.

Primary Duties

• Build relationships with Client Services to understand business and client needs.
• Open jobs and ensure all jobs have correct information, including client purchase orders, due dates, and client-specific billing details.
• Proactively manage all billable and non-billable jobs and monitor close dates to ensure timely completion and invoicing.
• Follow up on approval status of estimates and necessary revisions, and manage estimate-versus-actual reporting for all jobs.
• Monitor out-of-pocket expenses and labor hours against correct jobs and manage open purchase orders to ensure timely vendor invoice receipt.
• Coordinate monthly billings, check invoices for accuracy, and ensure the integrity of client billing contract requirements.
• Monitor accounts receivable collections and pursue timely collection with continuous client follow-up, escalating issues as necessary.
• Prepare and analyze monthly accounts receivable and work-in-process reports for senior management.
• Prepare upload revenue-related journal entries and provide accounts receivable and work-in-process commentary for the corporate office.
• Participate in or attend client calls as required and provide additional client reporting as necessary.
• Comply with all applicable accessibility regulations and company policies, including health and safety.

Skills & Qualifications

• A college education in Finance or an Accounting-related field is required.
• Accounting and Finance experience required.
• Proficiency in Excel required; SAP an asset.
• Superior written and verbal communication skills in English.
• Strong organizational, deadline-oriented, and detail-oriented skills, with the ability to prioritize.
• Superior problem-solving skills and ability to think critically and work under pressure.
• Ability to work effectively in a team environment and support colleagues.

Sitting at the intersection of financial analysis and vendor management, the Accounting Coordinator coordinates accounts payable and receivable tracking, conducts vendor negotiations, and compiles financial reports, including income statements and cash flow statements for the company. Operating across payroll audits, KPI generation, and budgeting and forecasting functions, the role strengthens the overall financial health of the organization through cost-savings implementation and technology-based systems.

Ownership Areas

• Coordinate the tracking, analysis, and reconciliation of accounts payable and receivable using technology-based systems.
• Carry out vendor negotiations and develop vendor relationships.
• Investigate, analyze, and implement cost-saving measures.
• Process payments for final approval, including purchase orders, service orders, and reimbursements.
• Produce financial aspects of bids and proposals.
• Classify revenue and expense items and make journal entries in accounting software.
• Generate and identify financial KPIs for the company.
• Carry out periodic and ad-hoc audits of incentive programs, pay structures, pay rates, and payroll processing.
• Compile and present financial reports, including income statements, cash flow statements, and balance sheets.
• Generate projections, forecasts, and recommendations concerning the financial health of the company.

Experience & Qualifications

• Bachelor of Science in Accounting, Business Administration, Finance, or a similar field preferred.
• Five or more years of overall accounting, finance, or business administration experience.
• Intermediate proficiency in QuickBooks Online.
• Intermediate proficiency in Microsoft Office, principally Excel, PowerPoint, and Word.
• Intermediate proficiency in Google Workspace, principally Gmail, Drive, Calendar, Docs, and Sheets.
• Strong negotiation qualities, cost-consciousness, and attention to detail.
• Excellent written and oral communication skills.
• Strong analytical, organizational, and problem-solving skills.
• Self-motivated, self-starting, and able to delegate tasks effectively.
• Ability to prioritize work, incorporate expert advice, and make decisions quickly and efficiently under pressure.

A key member of the accounting support staff, the Accounting Coordinator coordinates data entry of approved invoices, rental equipment tracking, and payroll timesheet scanning for a construction environment. Collaborating across purchasing, supervision, and accounting leadership, the role enables accurate financial records and timely information system maintenance in accordance with defined protocols.

Delivery Expectations

• Perform timely data entry of approved invoices into the accounting system and prioritize invoice entry as appropriate.
• Assist with vendor and subcontractor invoice statement review and research discrepancies.
• Assist purchasing with tracking rental equipment for proper invoicing.
• Sort and distribute payroll checks to supervision and maintain Excel spreadsheets as appropriate.
• Scan and index employee records and weekly payroll timesheets.
• Assist with the preparation of new hire packets and the onboarding of new employees as needed.
• Research and print accounts receivable backup documents, and scan and index accounts receivable invoices and associated documents.
• Ensure data retention and information systems are updated and maintained within defined protocols and standards.
• Communicate any observations of non-compliance with established standards or company policies through appropriate channels.

Background & Experience

• Associate's degree preferred, with a major field of study in Accounting or Business Administration.
• Minimum of one year of work experience in an accounting environment.
• Professional experience in an office environment.
• Advanced computer skills and proficiency with Microsoft Office products; technical aptitude to learn internal systems.
• Ability to use a 10-key calculator by touch.
• Excellent organizational skills, time management, and accuracy.
• Ability to prioritize multiple tasks simultaneously in a constantly changing environment.
• Strong service orientation, problem-solving flexibility, and professionalism.
• Ability to communicate effectively with all levels of employees and clients.

Full-cycle billing and collections for assigned architecture studios depend on the Accounting Coordinator, who creates client invoices, handles collections, and supports accounts payable vendor management while maintaining accurate accounting software records. Serving as the link between studio project teams and the broader accounting function, the role coordinates vendor close-out and ensures accurate documentation across receivable and payable workflows.

Areas of Ownership

• Create client invoices monthly for assigned studios and compile appropriate documentation for distribution with invoices.
• Extract reports from accounting software into the requested formats.
• Handle collections for assigned studios and resolve client issues and questions.
• Transcribe accounts receivable notes and enter them into accounting software.
• Aid in data entry for received accounts payable invoices.
• Assist with project close-out in relation to vendors and consultants.
• Monitor email correspondence for project-related documents.

Minimum Qualifications

• One to three years of accounting experience, or a relevant Associate's or Bachelor's degree.
• Basic understanding of general accounting, including accounts payable, accounts receivable, and collections (GAAP).
• Experience with accounting software; Deltek Vision a plus.
• Experience with GSA Awards a plus.
• Data entry speed of 50 WPM or higher.
• Intermediate experience with Word and Excel.
• Excellent oral and written communication skills with extreme attention to detail and accuracy.
• Flexible, reliable, and responsive to feedback.

As the Accounting Coordinator, this role coordinates bank deposits, journal entries, accounts payable audits, and expense report management in support of the UHS Corporate Accounting Department's administrative accounting functions. The Corporate Accounting Department relies on this work to maintain daily revenue reporting accuracy, ensure compliance with company policies, and provide timely financial support to hospitals and field directors across the organization.

Key Responsibilities

• Prepare and scan bank deposits and create a daily spreadsheet, coding checks to the appropriate accounts.
• Prepare monthly journal entries and distribute check details to hospitals on a monthly basis.
• Audit accounts payable invoice data and perform daily review of accounts payable checks for accuracy and compliance with company policies.
• Manage the Concur change log, review employee expense report activity, and prepare daily electronic funding approval forms.
• Distribute daily revenue and census reports to field directors and departmental managers.
• Track and reconcile company jet transactions and coordinate the mailing and distribution of tax returns.
• Assist with accounts payable invoice entry and scanning of backup documentation to facilities.
• Create journal entries, process rebates, and manage credit card and other allocations.
• Process data entry for all departmental and inter-company journal entries.
• Provide administrative support, including departmental supply orders, off-site storage coordination, and phone support for accounting leadership.

Core Functions

• High School Diploma with one to three years of experience in a similar role.
• Proficiency in Microsoft Office required.
• McKesson experience preferred.
• Strong customer service skills.
• Must be detail-oriented

Accounting Coordinator coordinates billing, contract compliance, and management reporting by preparing customer reports, ensuring proper document approvals, and completing month-end activities for project-based operations. The work directly supports internal teams, clients, and senior management by resolving billing and data issues and maintaining accurate financial records across assigned accounts.

Core Responsibilities

• Communicate with sponsors, project analysts, accounts payable, collections personnel, and senior management to resolve billing and data issues and produce required management reports.
• Prepare customer reporting based on specific needs and create custom Excel tools to address various departmental needs.
• Ensure proper approvals for documents, report audit compliance, perform authorization activities, and track changes in contract value.
• Complete month-end related activities.
• Collaborate proactively to achieve team, client, and firm goals.

Qualifications & Experience

• High school diploma or equivalent required; technical certification may be required for certain positions.
• Minimum of two years of related experience.
• Working knowledge of accounting principles and basic mathematical functions.
• Proficiency in Microsoft Office Suite.
• Good organizational and time management skills.
• Ability to handle sensitive information and data with confidence.
• Ability to coordinate multiple tasks while delivering high-quality results with strong attention to detail.
• Strong written and oral communication skills.
• Ability to interact effectively with all levels of the organization and outside vendors.