ACCOUNTING ASSOCIATE JOB DESCRIPTION

An Accounting Associate handles the transaction layer that keeps financial statements auditable. That means the general ledger stays reconciled, GAAP-conforming journal entries post on time, and the AP and AR cycles close without material errors each month. When this work slips - aging reports go stale, accrual lists carry inaccuracies, or vendor payments fall behind schedule - the downstream effect reaches month-end close, external auditors, and budget owners simultaneously. The role typically sits within the corporate finance function and answers to an Accounting Manager or Controller.

As the Accounting Associate, you own the daily and monthly transaction processing that keeps the general ledger accurate and audit-ready, including AP and AR cycle management, journal entry preparation, and account reconciliations against GAAP standards. You work within the corporate finance team, supporting Accounting Managers, Finance Business Partners, and cross-functional stakeholders who depend on clean financial data to close the books and report to leadership.

Career Impact: Hands-on ownership of the full AP and AR cycle, combined with exposure to month-end close and GAAP reporting, builds the technical depth that distinguishes a Staff Accountant candidate from a generalist.

Business Impact: The accuracy of every balance sheet reconciliation and journal entry you post flows directly into the financial statements that management, auditors, and budget holders act on each period.

Growth Opportunity: Regular interaction with Accounting Managers, Controllers, and Finance Business Partners, alongside exposure to audit preparation and variance analysis, positions this seat as a direct path toward Senior Accountant or Accounting Analyst roles.

• Process AP and AR transactions, including invoice verification, coding, and payment runs, to maintain current vendor and customer balances.
• Prepare and post monthly journal entries covering accruals, prepaid amortization, depreciation, and payroll, ensuring proper period cut-off.
• Reconcile general ledger and subledger accounts monthly, investigating and resolving open items before close deadlines.
• Perform bank reconciliations for all assigned accounts, coordinating with AP and AR teams to clear unmatched items.
• Analyze financial data for completeness and investigate variances against forecast or prior-period balances.
• Review and audit employee expense reports for policy compliance and accurate general ledger coding.
• Support annual audit preparation by providing reconciliations, supporting schedules, and explanations of journal entries to auditors.
• Identify process gaps and recommend improvements to close procedures, documentation, and internal controls.

• Bachelor's degree in Accounting, Finance, or a related field, or equivalent work experience.
• 2 or more years of accounting experience, with hands-on involvement in AP, AR, and month-end close.
• Solid working knowledge of GAAP, including accrual accounting, cost accounting principles, and proper cut-off.
• Demonstrated ability to prepare and reconcile general ledger accounts across multiple account types.
• Strong proficiency in spreadsheet applications, including formula-based data analysis and reconciliation workflows.
• High attention to detail with the organizational discipline to meet recurring close deadlines consistently.
• Clear written and verbal communication skills, with the ability to explain journal entries and reconcile items to non-accounting stakeholders.

• Active progress toward or completion of a CPA license, demonstrating commitment to professional accounting standards.
• Experience operating within an ERP financial module, including sub-ledger management and consolidation workflows.
• Familiarity with IRS 1099 reporting requirements and W-9 documentation management for vendor compliance.
• Prior experience supporting external auditors during year-end close, including preparation of audit schedules and PBC packages.

• Journal entry posting rate, measured as the percentage of recurring entries posted by assigned close deadlines.
• Reconciling item aging, tracking the number of open items older than 30 days across assigned GL accounts.
• AP payment timeliness, measured as the percentage of invoices paid within agreed vendor terms each period.
• Expense report audit accuracy rate, reflecting the percentage of reports reviewed without escalated policy exceptions.
• Bank reconciliation clearance rate, measuring the proportion of unmatched items resolved within the close window.
• Typical tools: accounting and ERP systems (commonly QuickBooks, SAP, or NetSuite); spreadsheet software (commonly Microsoft Excel).

• Base Salary Range: $45,000 to $62,000 annually, depending on experience and location.
• Bonus: Annual discretionary bonus, typically 3 to 7% of base salary.
• Equity: Not typical at this level; may be offered at high-growth companies.
• Health Benefits: Medical, dental, and vision coverage; employer contribution varies by company.
• PTO: 10 to 15 days annually, plus standard US public holidays.
• Common Perks: CPA exam fee reimbursement, professional development budget, hybrid schedule options.

Figures are estimates based on general US market benchmarks and may be outdated. Adjust based on location, company size, and seniority level.

Background check completion is a condition of employment for this position. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected under applicable federal, state, or local law. Reasonable accommodations are available to applicants and employees with disabilities upon request. Candidates must be authorized to work in the United States.

The Accounting Associate owns the full accounts receivable and payable cycle, overseeing invoice verification, bank transaction classification, and monthly credit card reconciliations for the organization. Working across departments and with vendors, this role ensures accurate financial records and timely resolution of account discrepancies, supporting the integrity of the month-end close and special accounting projects.

Key Responsibilities

• Oversee and manage the accounts receivable process, maintaining reports including monthly sales, open invoices, and aging reports.
• Oversee and manage the accounts payable process, ensuring timely and accurate invoice verification, posting, and processing.
• Guide and supervise complaint resolutions by coordinating with customers, vendors, and team members to resolve account discrepancies.
• Receive bank feeds and classify and enter transactions into the accounting system.
• Manage expense reimbursement systems, reviewing and auditing employee expense claims for accuracy and policy compliance.
• Reconcile credit card receipts against corporate credit cards monthly.
• Follow up on account statements and payment discrepancies, serving as liaison between departments and vendors.
• Maintain accounting department files, records, and data entry into accounting systems.
• Assist with month-end close, monthly reports, and special accounting projects as needed.

Required Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• 2-3 years of experience as an Accounting Associate or in a similar accounting role.
• Proficient in Microsoft Office applications, particularly Excel, and accounting software; QuickBooks is a plus.
• 10-key by touch with demonstrated ability to calculate figures and amounts accurately.
• Acute attention to detail with a commitment to high standards and excellence.
• Strong organizational skills with the ability to follow written and verbal instructions.
• Strong written and verbal communication and interpersonal skills.
• Flexible and willing to work within constantly changing priorities with enthusiasm.

Embedded within the Accounting and Finance team, the Accounting Associate delivers client engagements across forensic project portfolios, managing strategy, planning, and execution while ensuring quality in accordance with engagement letters and risk management standards. Working closely with senior leadership and cross-functional teams, this role advances client service through solution-based problem-solving, technology-enabled knowledge sharing, and the development of business proposals and marketing collaterals.

Core Functions

• Execute client engagements, ensuring quality delivery in accordance with engagement letters and risk management strategies.
• Review working papers and client folders, identifying areas for improvement in client business processes.
• Apply solution-based problem-solving and research techniques to deliver client recommendations.
• Suggest ideas to improve engagement productivity and identify opportunities to enhance client service.
• Manage engagement budgets and support superiors in developing marketing collaterals, business proposals, and new solutions.
• Manage key components of a forensic project portfolio, including strategy, planning, and execution.
• Contribute to teamwork, knowledge sharing, and process improvement efforts within the engagement team.
• Use technology to distribute leading-practice knowledge and enhance service delivery.

Qualifications & Experience

• ACCA, CPA, or equivalent qualification required; CFE certification is an added advantage.
• 3-5 years of relevant experience.
• Strong understanding of business and industry issues, trends, risks, and opportunities.
• Excellent report writing skills with the ability to produce quality client-facing reports.
• Proficient in leveraging technology for knowledge distribution and service delivery.
• Fluent in English and Vietnamese, with excellent reading, writing, and speaking skills.
• Strong interpersonal, leadership, and supervisory skills with comfort engaging senior executives.
• Highly flexible, adaptable, creative, and willing to travel domestically and internationally 20-30% of the time.

Reporting to the Research Analyst, the Accounting Associate shapes equity research coverage by developing detailed financial models, preparing research publications, and generating investment recommendations for institutional clients. Partnering with the Sales and Trading desk and participating in domestic and international site visits, this role enables the analyst team to deliver timely, high-quality research across covered sectors and companies.

Primary Duties

• Assist the Research Analyst in performing equity research functions for covered sectors and companies.
• Develop, maintain, and update detailed financial models and industry databases.
• Examine covered companies' financial prospects, operations, and management to generate investment recommendations for institutional clients.
• Prepare research publications, morning comments, and presentations.
• Conduct client inquiries and assist in planning analyst-hosted conferences.
• Attend domestic and international site visits and participate in marketing efforts with the Sales and Trading desk.
• Comply with professional conduct guidelines, including CFA Institute standards of practice.

Skills & Qualifications

• University degree in a financial, accounting, or technical discipline such as B.Comm (Accounting), CPA, MBA, Geology, Mining Engineering, or Metallurgy.
• CFA designation or progress toward it.
• 2-4 years of experience in equity research, corporate finance, or accounting, preferably at an investment dealer.
• Prior experience analyzing industries and companies, including industry analysis, company strategy assessment, and comparable company databases.
• Strong quantitative skills in finance, accounting, or programming.
• Proficient in financial modeling, DCF valuation, and financial statement analysis, with VBA expertise.
• Proficient in the Microsoft Office suite.
• Exceptional attention to detail with superior writing and communication skills.
• Ability to work independently under strict deadlines with flexibility in hours and tasks, while collaborating closely with analysts and institutional clients.

Sitting at the intersection of receivables management and financial process improvement, the Accounting Associate reviews receivable account statuses, processes journal entries for accruals and reclassifications, and facilitates month-end data collection from receivables partners. Operating across finance and project teams, this role builds process quality through analytical insight, data visualization, and proactive collaboration with planning and implementation stakeholders.

Duties

• Review the status of receivable accounts and integrate receivable balance comparisons against previous years and quarters.
• Process accounting journal entries for accruals and reclassifications.
• Facilitate the collection of month-end information from receivables partners.
• Suggest improvements to processes and work well with project teams in planning and implementation.
• Perform miscellaneous account billings and other accounting activities.

Requirements

• Experience in month-end closing procedures and receivables accounting.
• Experience in the hospitality or finance industry.
• Demonstrated accounting knowledge associated with receivables.
• Proficient in MS Office with the ability to integrate, analyze, and present data; experienced in data visualization using Excel, Tableau, or similar tools.
• SAP experience in financial modules.
• Strong organizational, prioritization, and communication skills with the ability to deliver on commitments under time constraints.
• Strong partnership, customer service, and conflict resolution skills.
• Proactive in identifying improvement solutions leveraging technology, with flexibility to adapt to and influence change.
• Pursues excellence with integrity, passion, and courage.

A key member of the finance function, the Accounting Associate leads end-to-end accounts payable duties, month-end close tasks, and bank and balance sheet reconciliations while supporting third-party integration projects and financial reporting system implementations. Collaborating across key stakeholders and project leads, this role ensures the accuracy of financial data and the smooth execution of reporting processes that underpin sound business decisions.

Functions

• Perform end-to-end accounts payable duties, including supplier set-up, correspondence, invoice coding, and reconciling weekly bill payment runs.
• Perform month-end close tasks, including recording cash and credit card transactions, gathering open invoices for accruals, and booking expense report journal entries.
• Prepare bank and balance sheet account reconciliations.
• Connect with key stakeholders to obtain invoice approvals and investigate costs during billing cycles.
• Assist key stakeholders in manipulating, inputting, and investigating data to support the financial reporting process.
• Assist project leads with third-party integration projects and financial reporting system implementations, including documentation, testing, and data migration.
• Support day-to-day and month-end close responsibilities of the finance function as needed.

Experience & Qualifications

• A diploma or a degree in Accounting.
• Prior experience with accounts payable and month-end close processes is a plus.
• Strong understanding of end-to-end processes and data investigation in a finance context.
• Proficient in Microsoft Excel, including vlookups, IF statements, and pivot tables.
• Familiarity with Word and PowerPoint.
• Detail-oriented with strong numerical accuracy and an aptitude for identifying and investigating discrepancies.
• Strong communication and organizational skills with the ability to adapt across tasks and stakeholders.
• Reliable and skilled at multitasking and meeting deadlines consistently in a fast-paced environment.
• Self-motivated team player who proactively engages stakeholders to accomplish tasks and solve problems.

Accurate financial reporting for new product features depends on the Accounting Associate, who bridges the finance and data science teams by extracting data, building reporting frameworks, and troubleshooting system-related issues. Based within a cross-functional environment and reporting to finance leadership, this role enables timely, analytically grounded delivery of reports that support strategic and technical decision-making.

Accountabilities

• Bridge the finance and data science teams to align financial reporting requirements with technical solutions.
• Create reporting frameworks for new product features in financial reports.
• Extract and provide relevant data to accurately represent financial reporting requirements.
• Troubleshoot system-related issues through communication, walkthroughs, and testing.
• Document process workflows and business logistics.
• Manage stakeholder needs, concerns, and problems related to changes, enhancements, or fixes.
• Think strategically and analytically about business, product, and technical challenges.
• Ensure timely and accurate delivery of reports.

Technical Qualifications

• Bachelor's degree in Finance, Accounting, Economics, Business Administration, or Business Analytics.
• Proficient in SQL; experience with databases is an advantage.
• Strong data analytics and visualization skills, preferably with Python and Microsoft Power BI.
• Excellent verbal and written communication and project management skills.
• Strong analytical thinking and problem-solving ability with a strategic mindset.
• Results-oriented team player with versatility to thrive in a fast-paced environment.
• Dependable, with a strong work ethic, keen sense of ownership, drive, and determination.

As the Accounting Associate, this role processes daily bank reconciliations, prepares monthly general journal entries, and performs variance analysis to support accurate general ledger and subledger reporting. The finance team relies on this work to maintain VAT compliance, support year-end audit activities, and deliver timely accounting reclassifications following P&L reviews in coordination with the Finance Business Partner.

Activities

• Process daily bank reconciliations for all assigned accounts and entities, liaising with AP and AR teams for additional information as needed.
• Prepare monthly general journal entries, including payroll, prepaid, depreciation, and accruals.
• Prepare monthly accounting entries related to FaaS using Tableau reports in coordination with the FaaS Specialist.
• Prepare monthly general ledger and subledger reconciliations for all accounts by assigned due dates.
• Assist the Finance Business Partner with accounting reclassifications following P&L reviews.
• Perform monthly, quarterly, and annual variance analysis.
• Prepare VAT returns and support year-end audit activities.
• Assist with ad hoc projects, process improvements, and documentation, and provide support to the Accounting Manager as needed.

Position Requirements

• Qualified accountant or recognized accounting qualification in progress.
• 3-5 years of experience working with the general ledger.
• Knowledge of Swiss GAAP.
• US GAAP and IFRS knowledge.
• Proficient in Excel and experienced with accounting systems.
• Familiarity with Tableau.
• High attention to detail with strong analytical skills.
• English proficiency required; French is desirable.

Accounting Associate manages monthly and quarterly financial close tasks, including journal entry preparation, account reconciliations, and variance analysis against forecast, serving the finance organization and cross-functional teams. Success in the position means that management receives accurate, complete financial reports and that forecast and budget models remain current through close collaboration with stakeholders across the business.

Operational Focus

• Perform monthly and quarterly financial close tasks, including preparing and reviewing month-end journal entries and ensuring proper cut-off for revenue, assets, liabilities, and expenses.
• Analyze financial data for accuracy and completeness, and investigate variances to forecast.
• Prepare account reconciliations and resolve reconciling items.
• Generate and interpret financial reports for management and assist in the preparation of materials for monthly and quarterly financial reviews.
• Update and maintain forecast and budget models.
• Work with cross-functional teams to compile actual and forecast data and prepare variance explanations.

Knowledge, Skills & Abilities

• Bachelor of Science in Business with a major in Accounting or Finance, or equivalent experience.
• 0-2 years of experience in Finance or Accounting.
• Proficient in MS Excel, PowerPoint, and Outlook.
• Analytical with excellent written and verbal communication skills.
• Strong attention to detail, data accuracy, timeliness, and problem-solving ability.

The Accounting Associate produces accurate bookkeeping and financial records using Deltek Vision, overseeing full-cycle accounts payable and receivable, bank reconciliations, and annual tax report coordination for the organization. Reporting to management and collaborating with HR and Admin staff, this role supports strategic business plan execution while ensuring the integrity of financial data and continuity of general office administrative services.

Key Deliverables

• Perform bookkeeping and data entry tasks, including billing, invoicing, and setup of clients, projects, and vendors in Deltek Vision.
• Provide accounts payable support by reviewing, reconciling, and processing invoices, issuing checks, and maintaining vendor records and monthly reconciliations.
• Manage accounts receivable by generating invoices, applying payments and credits, making bank deposits, and performing monthly reconciliations.
• Prepare and submit monthly bank and credit card account reconciliations.
• Handle administrative accounting tasks, including compiling, scanning, filing, and mailing accounting documents, and assist with annual tax report coordination.
• Support year-start and year-end checklists in coordination with Management, HR, and Admin staff.
• Serve as backup for general office administrative services, including billing, telephone coverage, customer service, filing, and travel arrangements.
• Support strategic business plan execution, team with colleagues, and assist in identifying prospects for recruitment when requested.

Professional Experience

• Bachelor's degree in Accounting, Business, or a related field.
• At least two years of relevant experience preferred; entry-level candidates welcome.
• Proficient in Deltek Vision and QuickBooks.
• Intermediate to advanced skills in Microsoft Office, including Word, Excel, and PowerPoint.
• Detail-oriented with strong math, organizational, and multitasking skills requiring minimal supervision.
• Excellent written and verbal communication skills in English, including expense audits and price negotiations.

Reporting to the Vice President of School Finance and working alongside an Accounting Analyst and Accounting Manager, the Accounting Associate develops accurate payroll, financial statements, and year-end audit materials across three primary areas: accounting and payroll services, financial reporting, and client management. Working closely with charter school clients, this role enables organizational compliance by training site office managers on accounting procedures and preparing all required financial reporting to public chartering agencies.

Areas of Ownership

• Perform bank reconciliations, manage deposits, and prepare payroll and year-end journal entries, including accruals and depreciation.
• Process payroll for client schools via Paychex or Paycom, managing deductions and retirement system eligibility determination.
• Review and audit general ledger entries for accuracy, balancing as needed.
• Assist with accounts payable services, including reviewing vendor invoices, preparing check requests, and aligning monthly spending with budgets.
• Prepare monthly financial statements and all financial reporting to public chartering agencies for client schools.
• Prepare year-end audit information and explain journal entries to auditors.
• Interface directly with charter school clients to address inquiries, provide process guidance, and train site office managers on accounting procedures and internal controls.
• Assist with insurance renewals, compliance reporting, ad hoc projects, and client site visits as needed.

Education & Experience

• Bachelor's degree in Accounting, Finance, Business, or a related field; 2-3 years of experience preferred.
• Strong knowledge of GAAP, business principles, and standard accounting practices.
• Knowledge of accounting systems required; MIP experience preferred.
• Proficient in Microsoft Office, including Word, Excel, and PowerPoint.
• Strong organizational, analytical, and written and verbal communication skills.
• Self-starter and team player with the ability to prioritize, multitask, and maintain effective professional relationships.
• Interest in and commitment to public education.

Reporting to finance leadership, the Accounting Associate refines accounts payable functions through three-way invoice matching, expense report audits, and weekly check runs while ensuring accurate general ledger treatment of sales, costs, and inventory transactions in conformance with GAAP. Partnering with Finance, Procurement, and Administration teams, this role upholds the quality of financial reporting and supports continuous improvement of accounting processes and systems.

Role Responsibilities

• Maintain accounting quality and productivity in alignment with common reporting metrics and KPIs within assigned time frames.
• Execute accounts payable functions, including three-way invoice matching, reconciling discrepancies with Procurement, and scheduling weekly check runs and credit card payments.
• Review and audit expense reports for compliance with T&E policy.
• Prepare and analyze accounting records and financial statements for accuracy, completeness, and conformance to GAAP and reporting standards.
• Prepare month-end journal entries and upload them into the financial reporting system.
• Ensure proper accounting for sales, costs, and inventory-related transactions in the general ledger.
• Support invoicing and accounts receivable functions as needed, coordinating with Finance, Procurement, and Administration teams.

Background & Experience

• Associate's or Bachelor's degree in Accounting or Finance.
• Minimum 2 years of relevant experience.
• Strong knowledge of GAAP and MS Office, primarily Excel.
• Strong analytical and problem-solving skills with the ability to identify and prioritize objectives.
• Excellent verbal and written communication skills.
• Proactive and creative approach to process and system improvements with a demonstrated can-do attitude.
• Ability to work efficiently while managing daily requirements alongside broader objectives.

Sitting at the intersection of corporate accounting and financial services compliance, the Accounting Associate oversees A/P and A/R functions for Broker Dealer and trail commissions, prepares journal entries and balance sheet reconciliations, and assists in calculating third-party commissions in accordance with ASC 606. Operating across finance, audit, and executive reporting functions, this role enables accurate consolidated financial statements and supports the Controller in building a scalable, well-controlled accounting department for a rapidly growing firm.

Job Functions

• Oversee A/P and A/R functions relating to Broker Dealer and trail commissions as part of the month-end close process.
• Prepare journal entries, balance sheet reconciliations, and monthly expense reconciliations and allocations to Broker Dealer and Advisor legal entities per expense sharing agreements.
• Maintain all accounting records and files.
• Assist in preparing monthly management and board financial packages, including consolidated financial statements, actual versus budget variance analysis, and KPI reports.
• Assist in calculating and recording third-party commissions in accordance with ASC 606.
• Identify and remediate process gaps, implement effective internal controls, and improve documentation of control processes.
• Liaise with external auditors, tax preparers, and third-party service providers, and assist with special projects, including new accounting software implementation.

Minimum Qualifications

• Degree in Accounting required; CPA license preferred.
• 4+ years of corporate accounting or audit experience in the Financial Services industry.
• Broker-Dealer experience required.
• Knowledge of journal entry booking and consolidation of financial statements.
• Familiarity with NetSuite preferred.
• Highly proficient in Excel and PowerPoint with the ability to manage large datasets and implement checks and balances.
• Excellent oral and written communication skills.
• Detail-oriented with big-picture capability.

A key member of the Accounting and Finance team, the Accounting Associate builds accurate monthly financial statements, manages payroll and accounts payable and receivable, and prepares tax returns for private equity investments and client family legacy assets. Collaborating directly with clients regularly and working independently in a demanding environment, this role enables process efficiency, strict data confidentiality, and high-quality financial reporting across client operating entities.

What You'll Do

• Prepare monthly financial statements and journal entries.
• Perform accounts payable, accounts receivable, cash management, and payroll functions.
• Manage client family legacy assets, personnel, and various client operating entities.
• Prepare tax returns, documents, and accounts for private equity investments.
• Maintain strict confidentiality of all records and data received and produced.
• Liaise directly with clients on a regular basis.
• Identify opportunities for greater process efficiency and quality of reporting, and assist with special projects as needed.

Required Qualifications

• Bachelor's degree with a major in Accounting.
• 2+ years of accounting experience.
• Advanced knowledge of Microsoft Excel and Word.
• QuickBooks Enterprise experience.
• Strong time and project management skills with the ability to work independently in a demanding environment.
• Advanced verbal, written, and listening communication skills.
• Thorough and analytical thinker with a high level of integrity.

Accurate and timely payment processing, invoice management, and receivables tracking across a technology company's financial operations depend on the Accounting Associate, who obtains payment approvals, enters invoices into MS Dynamics, and performs complex account analyses and reconciliations. Serving as a point of escalation coordination with Sales, Account Management, and Operations, this role also supports cost forecasting, budgeting, and other corporate financial functions.

Day-to-Day Responsibilities

• Obtain payment approvals and enter provider, vendor, and receivable invoices into MS Dynamics.
• Pay invoices when due via ACH, check, and wire transfers, ensuring processing timeframes are met.
• Review and track exceptions between invoices and payments, escalating to Sales, Account Management, and Operations as needed.
• Record cash receipts and make bank deposits.
• Perform complex account analyses, reconciliations, and maintain account schedules.
• Enter journal entries and inform management of potential problems or issues on time.

Qualifications & Experience

• Bachelor's degree in Accounting.
• At least 5 years of experience with a technology company preferred.
• Proficient in Microsoft Outlook, Word, and Excel; PowerPoint proficiency is a plus.
• Familiarity with cloud-based accounting systems; MS Dynamics experience is a plus.
• Detail-oriented with strong organizational and analytical skills.
• Ability to defend conclusions and recommendations.
• Process improvement oriented with the ability to work efficiently with minimal supervision.

As the Accounting Associate, this role oversees vendor master data management, timely invoice processing, and payment file preparation to ensure accurate compliance with tax code and legislative requirements. The finance team relies on this work to maintain current vendor relationships, resolve payment issues through direct vendor contact, and deliver accurate internal and external reporting on schedule.

Scope of Work

• Pay vendors on time per the payment schedule and perform daily reconciliation of vendor open items to clear payments.
• Prepare payment files and handle timely invoice processing, including tax code determination and posting.
• Manage vendor master data and perform maintenance and reconciliation of vendor data.
• Contact vendors directly to communicate and resolve issues, and provide training on new tools.
• Prepare internal and external reports and analysis.

Skills & Qualifications

• University degree in Economics, Accountancy, or Finance.
• Knowledge of bank payment applications and invoicing compliance with legislation.
• Good knowledge of MS Office, particularly Excel, with the ability to work with large volumes of data.
• Proficient in English at an intermediate level, spoken and written.
• Strong analytical, planning, organizational, and time-management skills with the ability to meet deadlines.
• Strong communication skills with the ability to follow up on pending issues.
• Open to change and willing to learn new skills.

Accounting Associate advances cash management, general ledger accuracy, and financial statement preparation by recording daily deposits, reconciling bank transactions, and preparing monthly journal entries across a broad set of accounts. The work directly supports treasury management and annual audit readiness, with daily cash reports and state apportionment schedules ensuring the organization's compliance and financial transparency.

Work Activities

• Maintain and reconcile general ledger accounts with a focus on cash, sales, cost of sales, receivables, payables, deposits, accruals, and prepaids.
• Record daily deposits, reconcile to the bank, and review and post daily bank transactions and PO invoices to the general ledger.
• Prepare monthly journal entries and post to the general ledger, monitoring expense postings for proper classification and department assignment.
• Assist with daily AP invoice flow using Cor360, assigning invoices, vouchers, and check requests with correct codes for proper system entry.
• Prepare daily cash reports for treasury management and ad hoc reports and supporting schedules as requested.
• Assist with the preparation and distribution of monthly financial statements and support annual audits and tax return schedules, particularly state apportionment.
• Assist with the development and maintenance of process documentation and perform other similar duties as required.

Requirements

• At least 1 year of Accounting or Finance experience, including internships.
• Solid understanding of GAAP, including cost accounting.
• Proficient in Microsoft Office Suite with an emphasis on Excel.
• Strong organizational, problem-solving, and prioritization skills with keen attention to detail.
• Strong written and verbal communication skills.
• Proactive, flexible, and able to work independently and collaboratively while managing multiple tasks effectively.

The Accounting Associate creates accurate accounts payable records, processes and reviews A/P invoices matched to purchase orders, and tracks payroll data for distribution to the payroll team as part of a broad accounting support function. Reporting to department leadership and collaborating with department supervisors, this role enables timely vendor payments, clean accrual lists, and accurate cash and occupancy analysis reports for the organization.

Performance Expectations

• Process and review A/P invoices for accuracy and completeness, matching with purchase orders or check requests, and assist department supervisors with proper invoice coding.
• Maintain vendor master information, W9 files, and files of paid and unpaid invoices.
• Compare invoice payments to the check register to ensure accuracy and timeliness, and maintain an accurate accrual list at month-end.
• Assist with 1099 preparation, annual audits, and provide reconciliations in response to auditor inquiries.
• Assist in tracking and reconciling payroll data and compiling and distributing payroll-related memos to employees.
• Prepare occupancy, cash, and operating analysis reports and maintain a daily cash sheet.
• Process monthly, quarterly, and annual functions and report preparation, and perform other duties as needed.

Experience & Qualifications

• Associate's or Bachelor's degree.
• 2+ years of accounting experience with previous accounts payable and cash deposit experience.
• Proficient in Microsoft Excel.
• Solid analytical, mathematical, and research skills with strong attention to detail.
• Highly organized with excellent written and verbal communication and interpersonal skills.

Embedded within the accounting team, the Accounting Associate executes statutory payment processing, financial ledger close and cut-off transactions, and local tax provisions while supporting sub-ledger operations across AP, AR, and GL. Working closely with internal and external auditors and interfacing with team supervisors on KPI performance, this role coordinates continuous improvement of closing processes to ensure accuracy and timeliness across the consolidation cycle.

Core Responsibilities

• Accrue FI invoices, process standard and recurring journal entries, and perform internal order settlement.
• Process close and cut-off transactions, open and close sub-ledgers for AP, AR, and GL, and close the financial ledger.
• Process local tax provisions, allocations, and currency revaluations.
• Review cost centre expenses and regional preliminary P&L.
• Prepare submission checklists and transfer and reconcile GL for consolidation.
• Support day-to-day team operations, meet KPIs for accuracy and timeliness, and proactively escalate business and performance issues to supervisors.
• Continuously improve closing processes and efficiency, interfacing with internal and external auditors.

Technical Qualifications

• University degree.
• 0-2 years of relevant experience.
• Working knowledge of general accounting procedures and GAAP.
• Intermediate Microsoft Office skills with an emphasis on Excel.
• SAP ECC experience.
• Excellent verbal and written English communication skills with a great customer service orientation.
• Critical thinker and team player with a can-do mentality and ability to maintain accuracy in a fast-paced environment.

Reporting to finance management, the Accounting Associate guides the processing of statutory payments, commission reconciliations, and premium entries while preparing monthly statements of account for insurers and managing client receivables for an insurance services organization. Partnering with clients, sub-agents, and internal teams, this role maintains financial compliance and delivers accurate Great Plains and Oracle accounting entries to support audit readiness and operational continuity.

Key Responsibilities

• Process statutory payments, including NIB, NHIP, and government tax remittances by required dates, and prepare all monthly office payments, including rent and utilities.
• Request and prepare bank drafts and wire transfers as necessary.
• Prepare monthly statements of account for insurers along with binders, expense support, transaction bordereaux, and claims support.
• Prepare medical and claim requisitions and dispatch client account statements, liaising with clients to collect outstanding receivables.
• Monitor and reconcile client receivables, prepare weekly receivables reports, and identify accounts for cancellation.
• Prepare and verify commission sheets for sub-agent payments and provide monthly cheque and bank transfer reports.
• Process all Great Plains or Oracle accounting entries and prepare monthly reconciliations of Administrator Services Only arrangements.
• Assist with audit queries and perform other duties.

Position Requirements

• Degree in Business Administration or Accounting.
• 1 year of accounting experience in the financial services sector.
• 1-2 years of experience in the insurance industry.
• Good working knowledge of Great Plains and Oracle accounting software.
• Excellent organizational and time management skills with strong prioritization abilities.
• Strong interpersonal and communication skills.

Sitting at the intersection of accounts payable, accounts receivable, and customer service, the Accounting Associate executes accurate ledger and general journal entry posting, responds to customer inquiries, and resolves vendor and customer problems independently across a broad portfolio of account management responsibilities. Operating across internal systems and external client interactions, this role ensures outstanding account reports are current and that financial data is accurately maintained to support organizational decision-making.

Core Functions

• Process and research A/P and A/R records accurately and post ledger and general journal entries.
• Respond to customer inquiries in a timely and professional manner and proactively contact customers regarding outstanding accounts.
• Prepare outstanding accounts reports and use PC systems to input data, generate records, and conduct specialized projects.
• Resolve customer and vendor problems independently, recognizing when escalation or additional resources are needed.
• Complete all responsibilities as outlined in the annual Performance Plan and fulfill special projects and other duties as assigned.

Knowledge, Skills & Abilities

• College degree plus 1-2 years of accounting experience.
• In-depth knowledge of accounting principles.
• Excellent working knowledge of Microsoft Office applications, including Excel and Word.
• Exacting attention to detail with advanced organizational skills to meet critical timelines.
• Ability to interact effectively with internal and external customers verbally and in writing.
• Ability to work independently and in a team environment.

A key member of the engagement team, the Accounting Associate guides accurate documentation and evidence gathering by managing workflow within engagement budget guidelines, conducting client inquiries, and preparing complete engagement documentation and simple returns. Collaborating with colleagues in engagement debriefings and working directly with client locations as needed, this role supports the firm's delivery of high-quality audit and accounting engagements for a diverse client base.

Primary Duties

• Manage workflow in accordance with engagement budget guidelines.
• Understand basic file structure of an engagement and gather appropriate evidence and information through client inquiries, tests of details, and analytical procedures.
• Evaluate gathered evidence and information appropriately.
• Prepare complete and accurate engagement documentation or simple returns.
• Participate in engagement debriefings.

Professional Experience

• Bachelor's degree in Accounting.
• Drive to pursue a CPA license.
• Above-average computer skills, including MS Word and Excel, with adequate typing abilities.
• Strong verbal and written communication skills with a solid command of English grammar.
• Ability to travel to office or client locations as needed.
• Committed to a regular and consistent schedule.

Accurate grant reporting and donor database integrity depend on the Accounting Associate, who processes accounts payable, collects and redacts grant data from CASA Manager, and maintains donor records in Raisers Edge for a mission-driven organization. Serving as a collaborative member of the Voices for Children team while reporting to organizational leadership, this role directly advances the mission and vision of the organization through dependable financial and administrative support.

Duties

• Process accounts payable, including receiving and reviewing invoices, obtaining approvals, data entry, and payment processing.
• Distribute petty cash and perform bank deposit runs monthly or as needed.
• Collect grant data by exporting from CASA Manager, taking screenshots, redacting records, completing documents, and providing backup documentation.
• Update and maintain donor records in Raisers Edge to support database integrity.
• Provide support at special events and activities as requested by the President and CEO.
• Continually work to further the Mission and Vision of Voices for Children.

Education & Experience

• Associate's or Bachelor's degree in Business or Accounting preferred but not required.
• 1-3 years of accounting or accounts payable experience; invoice processing and data entry experience preferred.
• Proficient in Microsoft Office, including Word, Excel, and Outlook; Blackbaud experience is a plus.
• Good at 10-key by touch.
• Meticulous attention to detail, good time management skills, and comfort with repetitive tasks.
• Self-motivated team player with high initiative, follow-through, and effective communication skills at all organizational levels.
• Valid California driver's license, automobile insurance, access to a vehicle, and ability to meet all security screening requirements per California Rules of Court, Rule 5.655.

As the Accounting Associate, this role coordinates supplier profile approvals, vendor master data maintenance, and IRS TIN matching within a centralized supplier administration function, reporting to the Financial Management Manager. The Supplier Administration Team relies on this work to ensure W-9 documentation, ACH forms, and 1099 reporting compliance are consistently maintained across the organization's vendor ecosystem.

Functions

• Monitor the Supplier Administration general mailbox and ensure all emails are addressed in a timely manner.
• Perform data entry to approve supplier profiles and complete monthly vendor profile maintenance in PeopleSoft.
• Ensure all required documentation, including W-9, vendor admin forms, and notarized ACH forms, is completed, submitted, and attached in PeopleSoft.
• Perform IRS TIN matching via external websites.
• Provide customer service by responding to supplier profile inquiries via email and phone.
• Perform basic reporting as requested.
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Background & Experience

• Bachelor's degree or equivalent experience.
• Experience in relevant professional work with proven knowledge of supplier management and 1099 reporting.
• PeopleSoft exposure.
• Ability to learn and use Microsoft Office applications, including Word, Excel, PowerPoint, and Access.
• Detail-oriented with strong organizational, analytical, and problem-solving skills and accuracy in task execution.
• Strong customer service and communication skills with the ability to interact with both business and technical personnel.
• Able to manage operational processes under strict deadlines, prioritize tasks, and adapt flexibly to changing priorities with initiative and drive to learn.

Accounting Associate coordinates full-cycle accounts payable, accounts receivable, and bank reconciliations while supporting team members across a nonprofit organization to ensure financial deadlines are consistently met. Success in the position means that expense reimbursements, invoicing, and financial filings are processed accurately using Fund-EZ and supporting systems, enabling the organization to operate with fiscal integrity and efficiency.

Accountabilities

• Process accounts payable by verifying financial amounts and entering data into the accounting system.
• Manage the expense reimbursement process in the external expense tracking system.
• Handle accounts receivable, including invoicing and clearing.
• Review bank account activities and perform soft reconciliations.
• Maintain accurate filing of all financial paperwork and supporting materials.
• Assist other team members as needed.

Minimum Qualifications

• Accounting experience in a fast-paced environment; nonprofit accounting knowledge is a plus.
• Understanding of data entry, accounting rules, general ledger, and financial reports.
• Proficient in Microsoft Office, Google Apps for Business, Zoho Expense, and Fund-EZ or similar accounting systems.
• Detail-oriented with a good balance of accuracy and efficiency in planning, prioritizing, and problem-solving workflows to completion.
• Good interpersonal, verbal, and written communication skills with a customer service attitude.
• Ability to work a flexible schedule during busy periods and handle adverse situations with composure.

The Accounting Associate owns general account reconciliations, vendor and commission payment processing, and monthly sales commission statement reviews within Clear Spring's general accounting team, offering unique exposure to insurance and regulatory accounting. Reporting to accounting leadership and serving both internal and external clients, this role maintains accurate general ledger records across premium, commission, and vendor payment cycles to support financial compliance and operational reliability.

Activities

• Complete general accounting functions, including account reconciliations and researching and resolving discrepancies.
• Process payments, including general vendor, agent commission, and regulatory payments, ensuring accurate general ledger recording.
• Review and finalize monthly sales commission statements and assist with premium deposits and general ledger account entries.
• Respond to inquiries from internal and external clients and provide backup assistance as needed.
• Perform ad hoc analysis as required.

Required Qualifications

• Insurance industry experience.
• Understanding of basic accounting concepts.
• Experience with Oracle Fusion.
• Intermediate proficiency in Microsoft Office applications, particularly Excel.
• Strong organizational, communication, and interpersonal skills.

Embedded within the fund accounting and investor relations teams, the Accounting Associate manages investor onboarding, fund closing execution, and capital call and distribution notices while cultivating relationships with investors and prospective investors across all strategies. Working closely with Legal, Compliance, Technology, Fund Accounting, and Tax teams, this role advances fundraising outcomes and operational best practices by generating quarterly reports, capital account statements, and marketing materials for alternative investment and real estate funds.

Operational Focus

• Cultivate and enhance client relationships through effective communication, processing requests, resolving inquiries, and maintaining current investor account documentation.
• Support fundraising processes and investor relations efforts across all strategies.
• Complete and respond to requests from investors and prospective investors.
• Liaise with Legal, Compliance, and Technology teams to execute fund closings and manage investor onboarding and subscription processes.
• Assist in creating quarterly reports, capital account statements, yearly tax reporting, and post-fundraise marketing and communication materials.
• Review and process investor assignments, contact changes, account changes, and anti-money laundering documentation.
• Assist with the investor reporting portal and coordinate content for annual investor and LP meetings and events.
• Communicate with strategic advisors to lead Capital Markets process improvements and enhance best practices.
• Keep abreast of market conditions, industry news, and issues impacting business development.
• Assist in developing marketing and fundraising materials, including pitch books, teasers, offering memoranda, and prospect pipelines.
• Work with Fund Accounting and Tax teams to generate and distribute capital call and distribution notices and manage investor-facing capital activity events.
• Handle client account data requests by facilitating coordination across internal teams, including capital markets, portfolio management, real estate operations, finance, and legal/compliance.
• Identify, develop, and document operational procedures for fund maintenance and investor services, recommending best practices and process improvements.

Qualifications & Experience

• 2-3 years of work experience in a role related to investor relations or fund operations.
• Currently employed in an investor relations capacity with a fund.
• Proven track record of connections with real estate investors.
• Strong knowledge of fundraising processes, fund closings, and investor-facing capital activity.
• High proficiency in Microsoft Office, including Word, PowerPoint, and Excel.
• Familiarity with private market databases such as Preqin or PitchBook is a plus.
• Ability to maintain databases and follow up effectively on investor requests.
• Superior attention to detail, strong organizational skills, and excellent customer service abilities.
• Strong verbal and written communication skills, including with Senior Management and investors.
• Ability to multi-task in a fast-paced environment, manage multiple clients, and problem-solve independently.
• Team player and self-starter who takes initiative.