ACCOUNT CLERK JOB DESCRIPTION

The Account Clerk is a foundational finance role responsible for processing, recording, and reconciling financial transactions across accounts payable, accounts receivable, and general ledger functions. Sitting within an accounting department or finance team, this position supports day-to-day financial operations across industries, including professional services, manufacturing, and outsourced accounting. A clerk is essential to maintaining payment compliance, producing timely reports, and keeping records audit-ready.

As the Account Clerk, this position maintains the integrity of financial records by processing transactions, reconciling accounts, and supporting reporting functions that keep the organization's financial operations accurate and compliant. Embedded within the accounting department, the Account Clerk reports to a Finance Manager, Accounting Supervisor, or CFO and collaborates closely with internal departments, external auditors, tax agents, and banking counterparts.

Career Impact: Account Clerks who manage full-set accounts independently build a comprehensive finance foundation that opens pathways to senior accounting, finance executive, and audit roles.

Business Impact: Accurate AP/AR management and timely reconciliations directly protect cash flow and prevent the revenue leakage that comes from unmonitored outstanding accounts.

Growth Opportunity: Exposure to multi-entity reporting, statutory tax compliance, and ERP system management develops the technical breadth needed to advance into financial controller or management accounting roles.

• Maintain full-set accounts including general ledger entries, payment vouchers, and supporting schedules up to the balance sheet level.
• Reconcile bank accounts, accounts receivable, accounts payable, and credit card statements to identify and resolve discrepancies.
• Process supplier invoices, purchase orders, and payments while enforcing compliance with company payment policies to prevent duplicate transactions.
• Monitor outstanding accounts receivable, generate customer statements, and execute timely follow-up on collections.
• Prepare monthly management reports, cash flow summaries, and ad hoc financial analyses for leadership review.
• Liaise with auditors, tax agents, bankers, company secretaries, and government agencies to support year-end closing and statutory compliance.
• Perform daily data entry, document filing, and database maintenance to ensure financial records remain current, complete, and audit-ready.
• Support accounts department operations, including administrative duties, petty cash management, and general clerical tasks as required.

• Diploma or Bachelor's degree in Accounting, Finance, or a related discipline, or equivalent work experience.
• 2+ years of hands-on accounting experience, with demonstrated exposure to AP, AR, and bank reconciliation functions.
• Working knowledge of basic bookkeeping principles, accounting standards, and tax filing procedures.
• Strong numerical accuracy with the ability to identify and correct data entry errors under time pressure.
• Ability to manage a full set of accounts independently with minimal supervision and to a high degree of accuracy.
• Effective written and verbal communication skills for liaising with internal stakeholders, vendors, and external professionals.
• Strong organizational and time management skills with the ability to prioritize competing deadlines across multiple accounts.
• Demonstrated integrity and commitment to confidentiality when handling sensitive financial records.

• Professional accounting certification, such as ACCA, CPA, LCCI Higher, or progress toward membership in a recognized accounting body.
• Experience in outsourced accounting services, multi-entity group reporting, or SST/GST compliance environments.
• Prior exposure to ERP system implementation, report automation, or accounting workflow improvement initiatives.
• Bilingual or multilingual communication ability relevant to the organization's client base or regional operations.

• Core Stack: Microsoft Excel (intermediate to advanced), computerized accounting software.
• ERP & Accounting Systems: SAP, SQL Accounting, AutoCount, Sage, MYOB, Peachtree, Oracle, Xero, UBS System, Agresso.
• Productivity: Microsoft Word, Microsoft Office Suite.
• AI Tools: Not specified in examples.

• Base Salary Range: $38,000-$52,000 per year, depending on experience, location, and scope of accounts managed.
• Bonus: Performance-based annual bonus common in professional services and outsourced accounting firms; typically 5-10%.
• Equity: Rarely offered at this level; more common at senior or supervisory accounting grades.
• Health Benefits: Medical, dental, and vision coverage; employer contribution varies by company size.
• PTO: 10-15 days annually for entry-level; 15-20 days with 3+ years of experience.
• Common Perks: Flexible work arrangements, study leave or exam support for professional certification, and reimbursement for accounting software training.

Figures based on current US market benchmarks. Adjust based on location, company size, and seniority level.

Lamwork is committed to equal employment opportunity and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. Candidates requiring workplace accommodations during the application or employment process are encouraged to request them at any stage. All offers of employment are contingent upon satisfactory completion of a background check. Applicants must be legally authorized to work in the United States.

Reporting to the Finance Director and CFO, the Account Clerk drives accounts receivable and payable management, daily banking operations, and financial reporting to support cross-office coordination and timely collections. Working closely with the Perth Office and internal stakeholders, this position processes EFT transactions, manages customer statements, and assists in preparing monthly financial reports.

Core Functions

• Manage Accounts Receivable tasks, including preparation of daily control sheets.
• Reconcile Accounts for Customers, Suppliers, Bank, and Credit Cards.
• Process and manage various company expenses.
• Liaise with the Perth Office on day-to-day operational activities.
• Generate and circulate customer statements of accounts to coordinate collections and follow-ups.
• Process banking, debtor receipts, credit card payments, and EFT transactions.
• Provide daily site P&L reports and Sira Reporting.
• Assist in preparing monthly financial reports and communicate with stakeholders to resolve arising issues.

Skills & Qualifications

• Exposure to MYOB.
• Proficient in Microsoft Office.
• Strong, accurate data entry skills with close attention to detail.
• Excellent English communication skills, both written and verbal.
• A strong, positive, and "can-do" attitude.
• Capable of working both as part of a team and autonomously.

Embedded within a finance team supporting marine operations, the Account Clerk processes day-to-day accounting entries, including supplier invoices, onboard revenue reports, and vessel cashbooks. Collaborating with internal departments, this role handles reconciliations, supplier payments, and travel expense reviews while providing general office support.

Primary Duties

• File documents relating to Finance.
• Process supplier invoices in Sage.
• Reconcile, prepare, and process payments to suppliers.
• Process onboard revenue reports.
• Process vessel cashbooks.
• Review and pay travel expense reports.
• Assist with any other office duties as required.

Skills & Qualifications

• O-level pass in Accounts.
• Previous experience in a similar post.
• Knowledge of MS Office software.
• Fluent in English with excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Ability to work well with colleagues.
• Ability to work independently.

A key member of the hotel finance team, the Account Clerk ensures the accurate and timely recording of Accounts Receivable data, performs monthly reconciliations, and maintains full compliance with financial reporting requirements. Reporting to the accounts supervisor, this position manages OTA transaction reconciliations, AR statement generation, and clerical support within the Accounts Receivable section.

Day-to-Day Responsibilities

• Responsible for the daily reconciliation of transactions on different OTAs and the payment gateway website.
• Responsible for the prompt and accurate recording of the hotel's Accounts Receivable data directed and uploaded into the accounting system promptly.
• Ensure that all the Accounts Receivable statements are properly generated for supervisor review.
• Perform the monthly reconciliation schedule and follow up on outstanding items.
• Ensure all financial data is timely, accurate, and complete.
• Handle all clerical support in the Accounts Receivable section.

Education & Experience

• Diploma or above in Accounting, Finance, or related disciplines.
• Minimum 2 years' relevant hotel experience.
• Highly enthusiastic, willing to take on extra responsibilities, results and detail-oriented.
• Hands-on experience in Sun Accounting System and Opera (PMS).
• Strong oral and written communication skills.
• Excellent planning, problem-solving, organizational, and customer service skills.

As the Account Clerk, this role supports municipal finance operations by processing accounts payable and receivable, managing vendor files, performing quarterly state filings, and serving as backup for city payroll processing. Collaborating with city departments and the public, the Account Clerk maintains accurate record-keeping systems and applies knowledge of municipal finance law to ensure compliance and operational continuity.

Scope of Work

• Post accounts payable and accounts receivable.
• Encumber purchase orders and maintain vendor files.
• Perform various quarterly filings with the State, including sales tax.
• Order supplies and forms for the department.
• Process fixed assets.
• Act as backup for City payroll processing.
• Maintain accurate and up-to-date record-keeping systems.
• Monitor past due vouchers and invoices and send follow-up notices.
• Build and maintain positive working relationships with co-workers, City employees, and the public using good customer service principles.

Knowledge, Skills & Abilities

• Knowledge of laws about municipal government, finance, and taxation.
• High degree of integrity and maturity.
• Ability to maintain complete confidentiality of information.
• Strong record-keeping abilities.
• High level of accuracy.
• Mature judgment and initiative.
• Good public relations skills.
• Ability to get along well with others.

Independently managing a full set of accounts and overseeing collections, receipt issuance, and bank reconciliation, the Account Clerk plays a central role in maintaining financial accuracy and stakeholder relationships within the organization. Working closely with bankers, auditors, tax agents, company secretaries, and government agencies, this position prepares monthly management reports and ensures the accounting system is current and compliant.

Role Responsibilities

• Responsible and able to prepare a full set of accounts independently.
• Be in charge of collections and issuing original receipts.
• Responsibility for the original receipt and payment voucher.
• Prepare and review the bank reconciliation report.
• Prepare monthly management reports.
• Maintain proper records in the Accounting System.
• Liaise with bankers, auditors, tax agents, company secretaries, government agencies, and other professionals.

Education & Experience

• At least a Diploma/LCCI, Advanced/Higher/Graduate Diploma, Bachelor's Degree in Accountancy/Finance, or equivalent qualification in Accountancy/Finance.
• Minimum of 3 years of working experience in accounting.
• Able to speak in Mandarin and Malay.
• Able to handle a timeline at work with minimal supervision.
• Good interpersonal and communication skills.
• Experience in Microsoft Word and Excel.
• Experience in Autocount and SQL accounting.

Sitting at the intersection of finance and operations, the Account Clerk manages accounts receivable follow-up, accounts payable compilation, and end-to-end bookkeeping through to the balance sheet within a fire protection and engineering services firm. Partnering with the broader administrative team, this position supports day-to-day finance functions while maintaining filing systems, reconciling bank statements, and processing staff expense claims.

Key Responsibilities

• Monitor and follow up on outstanding accounts for Accounts Receivable.
• Maintain proper records and organization of the filing system.
• Responsible for day-to-day finance and accounts administration tasks.
• Compile the supplier Invoices, Delivery Order, and Purchase Order for Accounts Payable.
• Full sets of Accounts up to the Balance Sheet.
• Check on staff expenses claim and input to the staff claim template.
• Perform monthly bank statement reconciliation and resolve any discrepancies.

Required Qualifications

• Minimum SPM/O Level/Certificate in Accounting, Finance, or related fields with professional qualifications.
• Experienced in an Accounting Assistant or Accounting Clerk position.
• Good knowledge of basic bookkeeping procedures.
• Familiar with accounting standards, tax laws, and filing procedures.
• Excellent math skills and the ability to spot numerical errors.
• Advanced level in MS Excel and good knowledge of accounting software.
• Knowledge of the UBS System.
• Strong organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

Charged with elevating management reporting and driving budget accuracy across a group of entities, the Senior Account Clerk prepares and develops value-added reports that support leadership decision-making and improve operational efficiency. Collaborating across finance teams and business units, this position leads annual group budgeting exercises, automates recurring reports, and performs ad hoc analytical tasks as directed.

Strategic Responsibilities

• Prepare regular management reports for management review.
• Prepare annual group budgeting exercises.
• Work closely with various parties on management reports and budget exercises.
• Develop value-added reports to facilitate management decision-making and business performance.
• Automate regular reports to improve overall efficiency and accuracy.
• Perform other ad hoc tasks.

Qualifications & Experience

• Degree in accounting, preferably with ACCA/HKICPA membership, or students.
• Min 3 years working experience in the accounting field, preferably with experience in group reporting or system reports development.
• Good command in English and Chinese, including Cantonese and Putonghua.
• Good PC skills in MS Office (Word, Excel, PowerPoint), Chinese input.
• Knowledge of Oracle.
• Detail-minded and able to work under pressure and independently.
• Proactive team player with strong interpersonal and communication skills.
• High integrity and responsible.

To support an outsourced accounting services environment, the Account Clerk performs data entry, bank reconciliations, and full-set management accounts preparation while liaising with auditors and tax agents to ensure financial year-end compliance. Working closely with internal teams and Mandarin-speaking associates, this role assists across the full spectrum of accounting and statutory tax compliance activities.

Work Activities

• Support and assist the Accounting Department in all aspects of outsourced accounting services.
• Perform data entry and maintain and update records in the system.
• Prepare bank reconciliations of payables and receivables.
• Prepare a full set of management accounts.
• Liaise with Auditors on financial year-end closing.
• Provide information related to income tax and other statutory tax compliance matters to tax agents.
• Assist in other ad hoc tasks.

Background & Experience

• SPM/Diploma/Post Graduate Diploma in Accountancy, Finance, Business Administration or equivalent.
• High integrity, responsible, good interpersonal skills, initiative, and a fast learner.
• Good interpersonal and communication skills.
• Strong ability to prioritize and multitask.
• Proficient in MS Office applications.
• Bilingual in Mandarin, English, and Bahasa Melayu to liaise with Mandarin-speaking associates for business communications.

Managing an independent portfolio of clients and leading a team to deliver high-quality accounting and tax services, the Account Clerk reviews full-set accounts, oversees SST compliance, and ensures all client engagements are completed on time and to a high standard. Reporting to senior leadership, this position highlights and resolves client account issues, processes payments, and brings strong leadership and analytical capability to a fast-paced professional services setting.

Areas of Ownership

• Independently manage a portfolio of clients and lead a team to provide high-quality services.
• Review the full set of accounts and supporting schedules for audit and tax purposes.
• Review SST returns.
• Process payments and review payment vouchers and online payments.
• Highlight and resolve issues related to client accounts.
• Monitor work progress and ensure all jobs are completed on time.

Professional Experience

• Diploma in Accounting/Finance/Commerce with at least 3 years of direct working experience in the field of accounting and/or finance.
• Professional Certificate of ACCA and CPA.
• Good knowledge of Sales and Service Tax.
• Proficient in a computerised accounting system and Microsoft Excel.
• Strong verbal and written communication and presentation skills.
• High technical ability and analytical skills.
• Able to manage multiple tasks and assignments to meet deadlines.
• Proactive, innovative, and self-driven.
• Strong leadership, interpersonal, and team management skills.
• Strong sense of integrity and good working attitude.

Overseeing daily accounting functions, including stock reconciliation, operational reporting, and administrative support, the Account Clerk ensures financial data accuracy and proper document control within a structured accounting environment. Reporting to management, this role generates ad hoc analyses, maintains organized filing systems, and undertakes additional duties as assigned.

Accountabilities

• Manage all aspects of daily accounting functions.
• Perform stock reconciliation and operational reports on time.
• Generate various reports and analyses as required by Management on an ad hoc basis.
• Provide general administrative support to other departments.
• Create and maintain a proper filing system and document control.
• Undertake any other ad hoc duties as assigned by Management.

Minimum Qualifications

• Minimum Diploma or Degree in Finance, Cost Accounting, Business Management, or equivalent.
• 2 years of relevant working experience.
• Knowledge of the SQL Accounting system.
• Fluent in Mandarin and English.
• Good spoken and written communication skills.
• Meticulous, analytical, and able to work independently.
• Able to multi-task and work under pressure.

Fully in charge of the company's accounting operations, the Account Clerk independently manages a complete set of accounts, handles day-to-day departmental operations, and supports annual financial audits. Reporting to management, this position administers general departmental duties, assists with ad hoc tasks, and ensures financial records are maintained with accuracy and integrity.

Job Functions

• Fully in charge of the company's accounting independently.
• Responsible for the preparation of a full set of accounts.
• Responsible for the day-to-day operational matters of the accounts department.
• Handle all general administrative duties of the department.
• Assist in yearly financial audit.
• Assist in ad-hoc duties as requested.

Qualifications & Experience

• A diploma or degree in Accounting or equivalent.
• 2 to 3 years of working experience in the related field.
• Working knowledge of SST.
• Computer-literate with accounting software.
• Able to handle a full set of accounts and administrative duties.
• Able to work independently.
• Committed and able to multitask.
• Proactive, able to work in a team and independently.

The Account Clerk performs daily invoice and banking checks, ledger maintenance, and cross-functional communications, ensuring financial accuracy and operational continuity across the accounts department. Collaborating with clients and vendors by phone, email, and in person, this position processes transactions, manages petty cash, reconciles accounts receivable and banking records, and resolves accounting discrepancies in real time.

Key Deliverables

• Check invoices and bank transactions in the system on a daily basis.
• Provide support to the Accounting Department and maintain and update the accounts database daily.
• Perform basic office tasks, including filing, data entry, and processing payments.
• Handle communications with clients and vendors via phone, email, and in person.
• Process transactions, issue checks, prepare TT Transfers, and update ledgers and budgets.
• Calculate and verify payments, amounts, and records for accuracy and manage petty cash transactions daily.
• Verify and reconcile accounts receivable records, balances, and banking transactions.
• Work with journals, sales, and purchase ledgers and spreadsheets to track and resolve accounting problems and discrepancies.

Technical Qualifications

• Professional Certificate or Degree in Accountancy.
• At least 1 to 2 years of working experience with accounting knowledge.
• Able to work under pressure with minimum supervision, with a high level of accuracy, and meet tight deadlines.
• Computer-literate in Microsoft Office applications and computerized accounting systems.
• Pleasant personality, self-motivated, and able to multitask independently in a challenging environment.
• Proficient in Bahasa Malaysia and English, with Mandarin preferred to liaise with Mandarin-speaking clients.
• Proactive with a high sense of responsibility.
• Able to perform ad hoc tasks as and when required.

Maintaining a full set of accounts and ensuring full compliance with company payment policies, the Account Clerk manages daily payment issuance, supplier accounts, bank and creditor reconciliations, and accounts receivable collections. Working closely with the Accounting Department, this position monitors both payables and receivables, performs system entries, and upholds rigorous controls to prevent duplicate payments.

Operational Focus

• Maintain the full set of accounts and the accounting system.
• Issue payments and generate payment vouchers.
• Perform daily administrative duties of the Accounting Department and file accounting documents.
• Handle supplier statements of accounts and assist in daily system entries.
• Perform reconciliation of bank accounts, accounts payable, and accounts receivable.
• Monitor accounts receivable and accounts payable, and prepare creditor payments.
• Perform collections on all outstanding accounts.
• Ensure full compliance with company payment policies and procedures to avoid double payments.

Experience & Qualifications

• At least 1-3 years of working experience in the related field.
• Familiar with basic accounting principles.
• Proficiency with computers, Microsoft Word, Excel, SQL, and SAP.
• Strong oral and written communication skills.
• Self-motivated, sound analytical mind, and good team player.
• Detail-oriented, independent, with a strong sense of responsibility.
• Able to work overtime.

Combining general administrative support with basic accounting procedures, the Account Clerk manages document flow, client inquiries, order fulfillment, and services tax submissions within a dynamic office environment. Reporting to department leadership, this position monitors the account function, handles inbound and outbound communications, and ensures records are maintained in a systematic and timely manner.

Functions

• Perform general administration duties, including data entry and record updating.
• Attend to incoming and upcoming phone calls.
• Handle clients' inquiries and assist when required.
• Monitor documents, dispatch, and receipt, ensure proper filing system with appropriate supporting documents, in a systematic and timely manner.
• Handle the order fulfillment process from issuing a purchase order to generating a sales invoice.
• Handle and prepare services tax submission and other tax matters.
• Perform basic accounting procedures.
• Monitor the account and provide support for the accounting department.

Requirements

• SPM/O Level or a diploma in any field.
• Knowledge of computerized accounting system software.
• Computer-literate and internet savvy, with proficiency in Microsoft Office.
• Good communication and interpersonal skills.
• Good at English, Bahasa Malaysia, and/or Mandarin.
• Responsible, teamwork-oriented, able to multi-task and work independently.

Focused on analytical review and compliance validation, the Account Clerk processes and reconciles financial documents, accepts and applies receipts from internal and external sources, and supports accountants through structured filing and prescribed procedural reviews. Collaborating with employees and external parties, this position designs and maintains financial spreadsheets, resolves transactional inquiries, and ensures data integrity across the financial system.

Engineering Responsibilities

• Compile, sort, and verify documents substantiating business transactions and post details into the financial system.
• Design and maintain spreadsheets and produce and interpret reports from the financial system.
• Accept and process receipts of cash and source documents from internal and external sources.
• Maintain filing of documents and perform prescribed procedures for review by accountants or supervisory personnel.
• Reconcile detailed information from system reports and external documents to internal reports.
• Assist employees with inquiries and initiate corrective actions as needed, and document results.

Position Requirements

• One year certificate from college or technical school, or one and one-half years related experience, or equivalent combination of education and experience.
• Demonstrated working knowledge in bookkeeping.
• Strong data input skills, as well as 10-key by touch ability.
• Working knowledge of Accounting software, Database software, Payroll systems, Spreadsheet software, and Word Processing software.
• Excellent problem-solving and organizational skills.
• Exceptional interpersonal communication skills.
• Dedicated and thorough attention to detail.

Handling a full set of accounts, payroll, and MPF administration, and regular financial reporting within a retail industry context, the Account Clerk manages month-end close processes, forecasting, and bank records while overseeing day-to-day accounting workflows. Reporting to management, this position prepares budgets, handles administrative duties, and completes ad hoc assignments using retail-oriented accounting systems.

Key Responsibilities

• Handle a full set of accounts and the daily accounting routine.
• Prepare monthly reports, breakdowns, and reconciliations with customers and suppliers.
• Prepare the budget, forecast, cash flows, and month-end closing.
• Monitor bank book, records, and accounting workflow.
• Handle Payroll and MPF.
• Handle administrative work.
• Prepare regular and ad hoc reports.

Experience & Qualifications

• Form 5 or above, LCC Higher or above.
• Minimum 3 years of accounting working experience.
• Experience in the Dynamic POS system and Peachtree account software.
• Solid experience in the retail industry.
• Proficient in computer knowledge in MS Office, Excel, and Chinese word processing.
• Well-organized, able to work independently with a strong sense of responsibility.

Supporting the After-School Program Director with attendance procedures, account management, and parent communications, the ASP Account Clerk ensures the accuracy of attendance records, account balances, and late fee charges during after-school hours. Working closely with the ASP Director, Bookkeeper, Principal, and Homeroom teachers, this position assists with delinquent account collection, corrects posting errors, and distributes reporting as requested.

What You'll Do

• Assist with attendance check-in and check-out processes and prepare and distribute ASP attendance forms for Homeroom teachers to facilitate safe and orderly release of students.
• Review and approve contract schedule changes and drop-in attendance requests.
• Ensure accuracy of ASP records, including attendance, late fee charges, and account balances.
• Assist parents and guardians with questions regarding their Cobb Schools ASP accounts.
• Assist the ASP Director in identifying and collecting delinquent account balances.
• Document and report changes necessary to correct receipt posting errors to the ASP Bookkeeper.
• Identify and correct attendance errors.
• Provide ASP reports as requested by the Principal and ASP Director.

Requirements

• High School Diploma or GED.
• Must be certified in CPR and First Aid.
• No prior experience required.
• Routine physical activities required to fulfill job responsibilities.
• Strong oral and written communication, computer skills, and math aptitude.
• Demonstrate prompt and regular daily attendance.

Driving end-to-end accounts receivable and payable functions, the Account Clerk manages purchase order processing, debt collection, reconciliations, and payment scheduling within an ERP-enabled environment. Reporting to the finance team, this position handles database and invoice management, conducts audits, investigates discrepancies, and applies advanced Excel skills to support financial accuracy in a fast-paced setting.

Core Functions

• Manage accounts receivable and accounts payable functions.
• Process and manage purchase orders and match invoices with purchase orders.
• Perform debt collection, audits, and investigate any discrepancies.
• Perform reconciliations and general clerk duties.
• Perform coding and reporting functions.
• Schedule and process payments.
• Manage database and invoice records.

Skills & Qualifications

• Demonstrated experience working in all aspects of accounts receivable and payable.
• Experience with ERP systems, with SAP knowledge.
• Ability to work in a fast-paced environment with conflicting priorities.
• Strong interpersonal, negotiating skills, and a strong work ethic.
• Ability to work under pressure and autonomously with excellent time management skills.
• A natural problem solver with the ability to think outside the square.
• Intermediate to advanced Excel skills.
• Experience with SAP, Xero, or the manufacturing industry.

The Account Clerk manages credit control, pathology billing, and complex customer query resolution within a healthcare setting, ensuring accurate invoicing of inpatient episodes, processes private health insurance claims, and maintains rigorous financial records across a large customer base. Collaborating with the pathology accounts team members and external stakeholders, this position identifies billing anomalies, handles direct client contact, and provides administrative relief across the team as required.

Delivery Expectations

• Manage effective credit control levels and maintain systems to report outstanding debt and recovery.
• Collect payments and investigate and resolve queries in person, by telephone, and by email.
• Review and process invoicing of Pathology episodes for billable hospital inpatients and prepare and complete invoicing activities for the hospital.
• Follow up and assist with online claims to Private Health Insurance funds.
• Identify anomalies, report on them, and take action to rectify issues.
• Accurately record and validate information from source systems and documentation, and process correspondence via email and telephone.
• Handle direct contact with customers regarding complex billing queries.
• Relieve other staff within the Pathology Accounts team as required and perform other administrative tasks as directed.

Qualifications & Experience

• Understanding of Pathology CMBS billing rules, Medicare Australia billing, private health fund billing, and experience in a related medical field.
• Experience working in an accounts environment using computer-based systems.
• Ability to communicate effectively with a diverse range of people both verbally and in writing.
• Demonstrated ability to plan, prioritise, and organise work to achieve goals and meet deadlines with limited supervision.
• Ability to identify and analyse problems and recommend effective solutions.
• Proven experience in providing administrative and financial services to a large or demanding customer base.
• High level of attention to detail and able to use initiative, working both independently and as part of a team.
• Current National criminal history check or willingness to obtain one.

Overseeing the custody and lifecycle management of classified COMSEC materials, the Account Clerk serves as a trusted advisor to senior leadership on security accountability, physical security standards, and policy changes affecting COMSEC operations. Reporting to upper management, this position conducts feasibility studies, generates briefings and major documents for senior-level clients, and performs weekly check processing functions.

Leadership Responsibilities

• Maintain custody and accountability of centrally and locally accountable COMSEC material and manage acquisition, control, and distribution of all classified COMSEC material associated with the COMSEC account.
• Guide users in formulating requirements, advise on alternative approaches, and conduct feasibility studies.
• Advise upper management on changes and new developments in security accountability, physical security, standard operating procedures, and policies regarding COMSEC security and materials.
• Serve as advisor to clients in assigned subject areas, recommend functional changes, and identify areas for further investigation.
• Generate recommendations in the form of briefings, reports, and other major documents provided to senior-level client personnel.
• Perform weekly check processing functions.

Experience & Qualifications

• Relevant experience in managing COMSEC accounts.
• Strong analytical skills and the ability to work with large volumes of data.
• Detail-oriented with the ability to maintain a high level of accuracy when entering financial information.
• Strong communication and engagement skills.
• Considerable organisation and project management skills.
• Ability to work in a high-growth, fast-paced environment.

Centered on Accounts Receivable operations and bank reconciliation, the Account Clerk performs routine AR data entry, manages daily collections, and provides clerical and administrative support to the Finance Department using SAP. Reporting to the finance team, this position liaises with customers on enquiries, independently prepares voucher inputs and accounting schedules, and handles ad hoc duties.

Key Responsibilities

• Perform routine Accounts Receivable functions, including data entry.
• Manage daily collection activities.
• Independently perform voucher input, accounting schedule, and bank reconciliation preparation.
• Liaise with customers on enquiries raised.
• Provide clerical and administrative support to the Finance Department.
• Undertake ad hoc duties as required.

Qualifications & Experience

• LCCI Certificate or Diploma in Accounting.
• Minimum 3 years of working experience.
• Strong numerical skills, attention to detail, and problem-solving skills.
• Proficient in MS Office, particularly Excel.
• Efficient, well-organised, and positive work attitude.
• Good interpersonal and communication skills.
• Good command of both written and spoken English and Chinese.
• Hands-on experience with SAP.

Processing timesheet data, contractor payments, and employee expenses within a fast-paced payroll environment, the Account Clerk ensures accurate coding, compliance with procedures, and timely payment advice to employment intermediaries. Reporting to the finance function, this position maintains supplier records, resolves payment and timesheet queries, and sustains clear documentation and stakeholder relationships both internally and externally.

Performance Expectations

• Enter timesheet data into the company payroll system.
• Set up new contractors and relevant cost centre coding.
• Prepare and raise payments to employees and employment intermediaries and supply payment advice to employment intermediaries.
• Process employee expenses and client invoices.
• Maintain supplier records.
• Resolve queries in relation to timesheets and payments.

Requirements

• Previous experience in the role.
• Ability to ensure full compliance with all relevant processes and procedures.
• Able to manage stakeholders and understand their requirements.
• Able to communicate clearly and effectively.
• Able to build and maintain relationships internally and externally.
• Excellent organisation and diary management skills.
• Must be IT competent.
• Able to produce and maintain clear, comprehensive documentation, scheduling, and reporting.

To maintain complete and accurate fiscal records, including cash receipts, disbursements, and forward revenue estimates, the Account Clerk reconciles trust and bank accounts daily and prepares monthly financial activity reports for the Civil Division. Reporting to the Finance Department, this position performs data entry, filing, and administrative duties while handling funds, adapting to changes in law and fee structures, and communicating effectively with a culturally diverse public.

Scope of Work

• Reconcile all trust and bank accounts.
• Receive and apply funds daily to proper trust accounts.
• Reconcile funds daily and forward to the Finance Department.
• Prepare and distribute monthly reports of the Civil Division's financial activities.
• Perform data entry, documentation, filing, and administration work.
• Ensure all financial data is timely, accurate, and complete.

Knowledge, Skills & Abilities

• Two years of previous bookkeeping, accounting, or related experience, with the ability to use a 10-key keypad.
• Knowledge of modern office equipment, practices, and procedures.
• Ability to balance, maintain financial records, handle and count varying amounts of money, and prepare fiscal reports.
• Ability to keep complex clerical records and learn and retain information concerning the law, and adapt to changes regarding interest and fees.
• Ability to understand and carry out complex verbal and written directions.
• Ability to communicate effectively verbally and in writing, using appropriate telephone etiquette.
• Ability to maintain confidentiality and cooperative working relationships with other employees.
• Ability to deal tactfully and courteously with the public, including irate individuals, and communicate effectively with culturally diverse citizens.

Performing daily accounting and clerical operations, including data preparation, journal entries, and bookkeeping functions, the Account Clerk supports AR/AP processes and liaises with internal and external parties to keep financial workflows running smoothly. Reporting to the finance team, this position handles ad hoc assignments, input processing, and filing duties in a fast-paced environment.

Activities

• Perform daily accounting/clerical operations such as data preparation, data input, and filing.
• Prepare journals and payment arrangements.
• Assist in AR/AP/bookkeeping functions.
• Liaise with both internal and external parties whenever necessary.
• Handle ad hoc tasks and assignments.

Experience & Qualifications

• HKCEE/DSE or above with LCCI Level 1 or above.
• 2 years of relevant working experience.
• Proficient in MS Office.
• Be responsible, polite, well-organized, detail-minded, self-motivated, good team player.
• Able to follow instructions.
• Able to work independently and in a fast-paced environment.
• Good communication and interpersonal skills.
• Willing to handle customer inquiry requests and/or complaints.

Key member of the Account team, the Account Clerk handles a full set of accounts alongside daily banking operations and cheque payments, including preparing monthly management reports, maintaining financial filings, and fulfilling ad hoc assignments within a structured accounting department. Reporting to management, this position requires a solid accounting foundation with proficiency in Peachtree and core MS Office tools.

Day-to-Day Responsibilities

• Responsible for handling a full set of accounts.
• Responsible for handling daily accounting operations, including cheque payment and banking matters.
• Prepare/manage the monthly reports for the management team.
• Maintain filing and documents.
• Perform ad hoc assignments as required.

Qualifications & Experience

• Higher Diploma or above in Accounting.
• Minimum 1 year of accounting experience.
• Proficiency in computer skills, e.g., MS Word, MS Excel.
• Basic knowledge of Peachtree.
• Willing to learn, responsible, careful, and mature.
• Good command of English and Chinese.

Operating at the front line of financial transactions and regulatory compliance, the Account Clerk performs cash teller and remittance duties, conducts Know Your Customer protocols, and ensures all transactions conform to Anti-Money Laundering and Anti-Terrorism Financing legislation. Reporting to branch management, this position reconciles bank remittance data, handles customer enquiries, and performs general administrative tasks, including filing and correspondence.

Core Responsibilities

• Perform cash teller and remittance duties.
• Conduct Know Your Customer protocols as outlined by Bank Negara and Branch SOPs.
• Ensure all transactions comply with the Anti-Money Laundering and Anti-Terrorism Financing Act 2001 and adhere to Bank Negara Malaysia guidelines.
• Perform reconciliation of data to ensure the customer bank remittance advice submitted is true and correct against bank statements and accounts.
• Handle customer enquiries in a polite and efficient manner.
• Perform ad hoc duties, including light administrative tasks such as filing and drafting correspondence.

Requirements

• Have prior experience working in Sales or as a Cashier.
• Good verbal and written communication skills.
• Be proactive and able to work in a team and independently.
• Strong work ethic - responsible, honest, and respectful.
• Be willing to undergo further training (if appropriate).
• Be able to work on Saturday, Sunday, and Public Holidays.

Providing comprehensive administrative and client-facing support across a busy office environment, the Account Clerk manages document handling, communications, inventory, scheduling, and facility coordination to ensure smooth daily operations. Collaborating with internal staff and external clients, this position operates office equipment, books travel and meeting rooms, and disseminates information to maintain organizational efficiency.

What You'll Do

• Welcome clients and offer them refreshments.
• Transcribe, record, fax, and file documents.
• Maintain filing, database systems, and inventories.
• Operate office equipment such as photocopiers and fax machines.
• Communicate with clients and employees, and respond to any queries or complaints.
• Sort and forward incoming mail and emails, and prepare and send outgoing mail.
• Book and prepare meeting rooms and ensure that refreshments are made available.
• Book flights and accommodation as required.
• Coordinate activities and disseminate information to office staff.

Requirements

• High School diploma with relevant experience.
• Certificate in office administration or an associate's degree in office management.
• Strong computer skills and working knowledge of Microsoft Office.
• Ability to type 45–60 WPM (words per minute).
• Good time management and organizational skills.
• Superb attention to detail.
• Personable demeanor.

Performing a broad range of account-keeping, payroll, and fiscal reporting duties within a government setting, the Account Clerk maintains ledgers, reconciles accounts, processes purchase orders and vouchers, and assists in budget preparation and employee payroll records. Reporting to departmental management, this position interfaces directly with the public, vendors, and contractors while operating calculating and keyboard equipment to maintain accurate financial and inventory records.

Key Responsibilities

• Maintain various account-keeping records and post entries to ledgers.
• Reconcile balances of accounts with yearly control accounts and general ledger balances.
• Assist in preparing payrolls, tax and assessment rolls, tax bills, and financial statements.
• Prepare, process, and review purchase orders, vouchers, bills, and fiscal claims.
• Perform simple audits such as checking amounts on vouchers against receiving copies of orders, and maintain simple cost accounts and cost records.
• Transfer account information to spreadsheets, balance daily journal sheets, and prepare and make bank deposits and check against bank statements.
• Disburse petty cash funds and process service orders to replenish petty cash as required.
• Operate calculating, check writing, and other office machines and input receipts, payrolls, requisitions, vouchers, and other materials using alphanumeric keyboard equipment.
• Assist in the preparation of budget requests and maintain inventory records.
• Assist in the preparation of periodic reports for management and control purposes, and maintain and update employee payroll and paid leave records.
• Answer phones and deal directly with the general public, vendors, and contractors, providing information about departmental functions and activities.
• Maintain various clerical reports concerning office activities and input billing, file maintenance for miscellaneous charges, data, and records using computers and word processors.

Skills & Qualifications

• Working knowledge of office terminology, procedures, and equipment.
• Strong arithmetic ability and clerical aptitude.
• Knowledgeable in payroll compilation and account-keeping practices and principles.
• Ability to understand and interpret written, statistical, and tabular material.
• Ability to type accurately at 35 words per minute.
• Ability to follow directions and instructions with a high degree of accuracy.
• Ability to be trained in the operation of personal computers and other computer terminals.

To process supplier invoices, reconcile statements, and ensure adherence to Accounts Payable procedures within a university finance environment, the Account Clerk responds to queries from suppliers, staff, and students while maintaining rigorous financial controls and accurate records in Agresso. Reporting to the line manager or Head of Department, this position handles filing, archiving, and shared administrative tasks while actively communicating with ordering departments and suppliers to uphold procedural compliance.

Accountabilities

• Respond to queries from suppliers, staff, and students in person, by telephone, and via group email accounts.
• Process student expense claims.
• Prepare, scan, and input purchase invoices to Agresso, ensuring accurate recording and correct matching to purchase orders and liaising with ordering departments and Procurement staff as necessary.
• Reconcile supplier statements.
• Ensure financial procedures are followed, and a good level of financial control is maintained, including compliance with Accounts Payable procedures and communicating with ordering departments and suppliers when procedures are not followed.
• Perform filing and archiving of documents and undertake shared administrative duties such as sorting and distributing electronic post.
• Undertake any other tasks as reasonably requested by the line manager or Head of Department.

Experience & Qualifications

• Experience in Accounts Payable to respond to queries.
• Experience using Agresso for Accounts Payable.
• Understanding of good customer service with the ability to respond to queries clearly and concisely.
• Excellent communication skills by email, phone, and online.
• Good administrative skills, including the ability to organise documents and prioritise tasks.
• High level of accuracy and attention to detail.
• Ability to work as part of a team while working remotely.

Tthe Account Clerk coordinates building-level accounting functions, including purchasing, deposits, budget distribution, and account reconciliation across multiple fund types, ensuring the school building's financial activity is accurately tracked and reported in alignment with district accounting systems. Working closely with the Principal, Department Chairs, and Business Services Office, this position manages parking permits, donation processing, vending issues, and provides back-up support within the Principal's Office.

Ownership Areas

• Maintain and reconcile building accounts monthly against the District's main accounting system, including operating, trust, capital, parent involvement, activities, compensatory education revenue, and staff development accounts.
• Reconcile P-card statements with supporting documentation and submit all necessary paperwork to the Purchasing Department, registering staff for conferences, and ordering building supplies and materials.
• Enter building purchase orders into the District's main accounting system and complete all relevant follow-up paperwork.
• Sell, manage, and track student parking permits, violations, and related information.
• Coordinate donation form completion and submission to the Business Services Office, and follow up with thank-you letters to donors, including volunteer match program donations.
• Document and resolve building vending machine issues and arrange for servicing as needed.
• Deposit all monies for building activities, clubs, athletic events, fees, parking, operating funds, and donations.
• Facilitate expenditure transfers for building accounts and complete and submit check requests and supporting documentation to the Accounts Payable Department for all building invoices and scholarships.
• Work with the Principal and designated support staff to ensure the building budget is appropriately distributed to various departments.
• Generate account-related reports for Department Chairs and notify teachers of Capital Outlay approved orders for the following school year, reviewing orders and discussing special needs.
• Provide back-up support within the Principal's Office.

Education & Experience

• Associate's degree or equivalent.
• Minimum of two years of relevant experience.
• Strong computer skills, including word processing, database, and spreadsheet programs.
• Keyboarding speed of 40 wpm.
• Knowledge of Quicken software.
• Ability to maintain confidentiality.
• Strong communication (written and oral) and interpersonal skills.
• Highly organized and flexible.
• Skilled in prioritizing tasks, multitasking, and record-keeping.
• Self-motivated with the ability to function with minimal supervision.

Analyzing and processing a full spectrum of accounting documents, including student loans, payroll forms, and departmental accounts, the Account Clerk exercises independent judgment in resolving discrepancies and guides students, faculty, and external agencies through university financial policies and procedures. Reporting to the Account Clerk Supervisor, this position maintains and monitors department budgets, assists in developing accounting systems, and directs student or temporary employees.

Strategic Initiatives

• Analyze and process accounts and financial documents, including student loan applications, payroll forms, vouchers, student accounts, and department accounts according to established guidelines and procedures.
• Verify the accuracy and validity of accounting documents and determine appropriate actions based on review of information and application of general guidelines.
• Identify and exercise independent judgment in resolving problems, accessing information from paper and computerized files, other departments, and financial and government agencies.
• Respond to inquiries from students, faculty, staff, and financial and government agencies concerning department or student accounts.
• Provide general information to authorized parties and explain University and departmental policies and procedures.
• Maintain and monitor department budget, recording expenditures and monitoring spending.
• Research and reconcile discrepancies, and assist in budget and cost projecting.
• Assist in developing accounting systems and procedures.
• Prepare and compile materials for financial and statistical reports and generate statistics.
• Prepare documents and enter financial data into computer spreadsheets, journals, or ledgers, and revise data as necessary.
• Complete and process various financial documents in accordance with established procedures.
• Order supplies and equipment and contact vendors, suppliers, and service representatives to resolve issues with price, shipment, and related matters.
• Train and direct student or temporary employees, and participate in training new employees.

Education & Experience

• High school diploma or equivalent with coursework in bookkeeping.
• Minimum of one year of experience in accounting or bookkeeping.
• Knowledgeable in bookkeeping and accounting procedures, terminology, spreadsheet software, office practices, and standard alphanumeric filing procedures.
• Skilled in operating an adding machine or calculator and typing at 35 net words per minute if required by the position.
• Strong interpersonal communication skills to effectively interact with university personnel and the public to answer questions, explain policies, and resolve problems.
• Able to locate and correct bookkeeping and accounting errors with accuracy.
• Able to analyze information, draw valid conclusions, and perform basic mathematics, including fractions, decimals, and percentages.
• Able to apply policies and procedures, classify information, and maintain accurate records.
• Able to read, write, follow oral and written instructions, and operate a computer for data entry and retrieval.

Managing a diverse set of financial functions for a county clerk's office, including escrow accounts, e-filing authorization, budget preparation, and trust fund reconciliation, the Account Clerk ensures all fiscal records are accurate and current using systems such as NewVision and One Solution. Reporting to the Finance Department, this position prepares resolutions for major purchases, communicates with interdepartmental and external parties, and generates financial reports on county accounts.

Executive Functions

• Add, reconcile, and verify all checks and receipts by the inputter daily, examining data for miscalculations and errors.
• Update Excel files containing records of cash receipts, checks, attorney accounts, and voucher accounts on a daily basis.
• Scan, deposit, and save checks in proper order, maintaining records on returned checks and issuing refunds for duplicate or incorrect payments.
• Maintain computerized records for all receipts and disbursements to prepare monthly reports and provide revenue estimates to the Finance Department and the State.
• Assign escrow accounts, voucher accounts, and e-filing account numbers for government agencies, calculating split realty transfer fees for deeds and records with mortgages.
• Accept and submit registrations for e-filing accounts to the bank for direct deposit authorization and set accounts for the e-record document type to submit documents electronically.
• Check e-filing revenue on the portal against the NewVision System and reconcile the County Clerk's trust fund account regularly.
• Prepare purchase requests for maintenance, repair of equipment, office supplies, and computer accessories for the Registry, Election, and Passport Departments, and submit to the Finance Department for processing.
• Prepare Miscellaneous Vouchers and receipts for accounts payable and process requests for transfer of funds between operating accounts.
• Prepare resolutions for freeholders' approval for major purchases, maintenance, and conferences using Minute Traq.
• Prepare and revise current-year operating budgets using the One Solution System.
• Communicate with departmental, interdepartmental staff, and vendors through email, fax, and phone.
• Order printed materials from Reprographics through the Marketing Department and prepare Financial Reports on the County Clerk's accounts.

Education & Experience

• Bachelor's degree in Accounting, Finance, or related field.
• Experience 1 year in an accounting or finance role, or an accounting/finance internship.
• Software experience using Microsoft Excel and the ability to create, run, update, and read reports through Excel and other systems.
• Knowledge of basic arithmetic functions.
• Ability to understand, remember, and carry out oral and written directions.
• Ability to perform routine/repetitive tasks, compare numerical/verbal data, and select appropriate information for forms.
• Ability to add, subtract, multiply, divide, and find averages/percentages.
• Ability to apply arithmetic principles and to correct computational errors.
• Ability to acquire an understanding of numerical record keeping and data gathering, and other clerical procedures used in a specific establishment.
• Ability to perform work requiring constant/close attention to clerical and numerical detail.
• Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Ability to read, write, speak, understand, and communicate in English sufficiently.