What Does A HR Administrator Do?

WHAT DOES A HR ADMINISTRATOR DO?

Overview Job Description Resume Cover Letter Skills Roles

Updated: July 14, 2025 - The Human Resources (HR) Administrator provides essential administrative support to the Human Resources Manager while maintaining the confidentiality of employee records and ensuring effective communication between staff and HR. This role involves managing recruitment processes such as job postings, candidate screening, interviews, and reference checks, as well as assisting with benefits, compensation, and performance programs. The administrator also focuses on developing employee engagement plans, supporting company culture, and coordinating talent management initiatives.

A Review of Professional Skills and Functions for Human Resources Administrator

1. HR Administrator Duties

Employee Relations: Creating a pleasant working environment through employee relations activities, committees and communication and acting as a point of contact for global employees
Issue Resolution: Fielding issues and inquiries for the HR team
Job Posting: Assist the talent acquisition team with posting job ads on various platforms
Recruitment Processing: Processing all recruitment requests effectively and efficiently and being aware of all Mapless Group recruiting initiatives
Process Coordination: Coordinating the joiner and leaver process
Relocation Support: Coordinating the relocation of overseas employees
Probation Monitoring: Monitoring of probation meetings
Survey Administration: Administer the engagement survey system
Absence Monitoring: Administering and monitoring of absences
Immigration Coordination: Coordinating the immigration process
Benefits Administration: Administering and monitoring employee benefits and coordinating changes
Induction Monitoring: Monitoring new hire induction programs
Report Preparation: Preparation of general documentation and reports
Data Accuracy: Ensuring and maintaining all data in the HRIS is accurate and entered promptly
Record Management: Monitoring timely and accurate updates of personnel records (personnel details, position, salary, appraisal outcomes, leave records, training and awards)
Training Coordination: Assisting with the coordination of employee orientation training
Policy Compliance: Acting by legal, regulatory and internal risk management requirements, including complying with policies and procedures
Confidential Handling: Managing sensitive and confidential matters and protecting the security of information, data and files
Project Assistance: Assisting with HR projects

2. HR Administrator Details

Recruitment Coordination: Coordinate and support the Recruitment and Selection life cycle
Manager Liaison: Liaise with recruiting managers to develop role profiles, person specifications and advertising material
Interview Scheduling: Set up interviews and issue correspondence
Panel Participation: Participate as part of interview panels
Documentation Administration: Administer HR-related documentation, such as employment contracts
Onboarding Arrangement: Arrange staff inductions and onboarding
Policy Development: Contribute to policy development in line with best practice and continuously develop and improve the recruitment and selection process
Safety Implementation: Support the HR team in implementing safety management systems
Committee Support: Provide administrative support to health and safety committees and working groups
Training Setup: Set up training programs, ensuring notifications are issued, facilities are arranged, and appropriate records are kept
Training Support: Support the HR team in sourcing and delivering Training initiatives
Query Handling: Act as the first point of contact for HR-related queries
Problem Resolution: Research and resolve problems
Policy Maintenance: Assist the HR team with the development and maintenance of HR policies and processes
Investigation Support: Provide support in investigations for disciplinary and grievance procedures

3. HR Administrator Responsibilities

Employee Counseling: Interact with and counsel all levels of management, salaried and hourly employees
Issue Resolution: Assist and resolve a wide variety of personnel, wage/salary and benefit-related issues
Orientation Leadership: Lead new employee orientation
Policy Consultation: Provide consultation on human resources policies, payroll, and absence management
Metric Reporting: Track and report on metrics and measurements for human resource functions and provide data to management
HR Support: Support other human resources activities such as investigations, recruiting, learning, reporting, Diversity and Inclusion initiatives, and compliance activities
Department Interface: Interface with Corporate Human Resources, Corporate Labor Relations, Total Rewards, Timekeeping, and Payroll personnel to assist and support employees
Personnel Administration: Responsible for all personnel administrative matters
Inquiry Handling: Responsibility for all employee lifecycle-related inquiries and being the first contact for all employee inquiries
Correspondence Management: Contracting and general correspondence will be carried out by you
Team Collaboration: Cooperate with the local teams and HR Business Partner to solve possible personnel administrative problems
HR Reporting: Create monthly HR reports and accruals
Process Improvement: Participate in projects to optimize and improve the People Ops daily tasks

4. HR Administrator Job Summary

Inquiry Handling: Acting as a first point of contact in the efficient management of various HR inquiries
Administrative Support: Providing general administrative HR support to stakeholders across the organization
Document Generation: Utilising Workday and other related systems, promptly generating employment contracts and other new starter documentation with a high degree of care and accuracy
Lifecycle Management: Processing new employee setups and terminations centrally manages key moments in the employee lifecycle
Project Support: Supporting ad-hoc HR projects and business initiatives
Service Delivery: Support HR administrative services for large-scale Resident Site Staff business units
Recruitment Assistance: Providing support services, including but not limited to recruitment, contract preparation, handling employee issues, etc
Policy Compliance: Ensure the delivery of HR services in line with overall HR policies and statutory compliance
Staff Liaison: Act as the point of contact for staff on matters relating to HR
Data Maintenance: Maintain and update HR reports, and maintain personnel data integrity

5. HR Administrator Accountabilities

Task Support: Supports the HR Team and Managers with a wide variety of tasks and projects, communicating with internal and external customers at all levels
Onboarding Facilitation: Facilitates the onboarding process (including relocation) for new hires and internal transfers
Recruitment Assistance: Assists with recruiting to include resume screening, phone screens, interviewing, new hire paperwork and reference checking
Project Management: Manages and directs complex and long-term projects to completion, which may include influencing peers
Planning Coordination: Coordinate appropriate project planning tasks, including resource allocation, task assignment, and progress monitoring
Orientation Delivery: Conducts new hire orientation and other presentations
Data Processing: Completes paperwork for employee master change data
Data Utilization: Utilizes data from reports and makes recommendations
Strategy Support: Strategize with the Business Manager and departments
Policy Guidance: Answers questions related to HR policies and procedures
Exit Interviewing: Assists with employee relations and conducts exit interviews
Staff Development: Assists in the knowledge and skills development of other administrative staff

6. HR Administrator Functions

Process Management: Manage HR processes related to personnel administration
Process Improvement: Proposal and implementation of improvements to these processes
Policy Optimization: Reviewing, updating, and optimizing HR procedures and policies
Vendor Cooperation: Cooperation with third parties in different countries of the region
Benefit Support: Support in managing employee benefit systems
Data Management: Management and update of data in the personnel administration and other HR systems
Project Participation: Participate in projects implementing HR processes
Report Preparation: Prepare monthly reports and analyses
Query Support: Support to the management and staff on queries relating to personnel administration or HR processes
Team Support: Support to the HR team community (including CoE, Field, HRBP, Payroll)

7. HR Administrator Job Description

Data Maintenance: Maintain employees’ data and prepare, issue, and file employee life cycle-related documentation
Payroll Coordination: Coordinate payroll process with the external vendor
Query Handling: Act as the first point of contact for all personnel queries
Process Setup: Set up and maintain HR processes/flows in SuccessFactors modules
Policy Updating: Update company policies and ensure legal compliance
Compliance Assistance: Assist in compliance processes, both from a document flow as well as a system perspective
Report Management: Prepare and maintain HR administration statistics and reporting, as well as the internal database
Process Improvement: Design and continuously improve HR processes in a dedicated field
Stakeholder Support: Support internal stakeholders in HR Administration matters
Partner Liaison: Liaise with external partners
Supply Ordering: Order supplies for the HR department
Meeting Management: Manage the Contributor call outline
Event Coordination: Assist with the coordination and planning of Service Awards, Birthday and other celebrations
Community Engagement: Assist with community relations activities

8. HR Administrator Overview

Administrative Support: Support with any delegated administrative HR activity including the completion of new starter onboarding paperwork and the processing of leavers
Query Resolution: Work closely with stakeholders and managers in the business to resolve any HR-related questions or queries
Service Delivery: Deliver a professional and consistently high level of customer service, to meet customer requirements within agreed SLA’s
Document Production: Production of employee contracts, letters and other supporting documentation
Record Maintenance: Maintenance of employee records on SAP
Workload Planning: Workload management and daily planning, whilst consistently maintaining a high level of quality, carrying out high volumes and routine tasks, within agreed SLA’s
Team Contribution: Contributes to team goals and objectives by actively sharing skills and knowledge for the achievement of team targets
Project Participation: Partake in special projects
Report Generation: Pull daily, weekly and monthly reports from HRIS systems
Data Processing: Assist with processing new hire entries, status changes, and general HRIS updates
File Management: Maintain electronic personnel records (New Hire Paperwork, Status Change Forms, Disciplinary Forms, etc.)

9. HR Administrator Details and Accountabilities

Administrative Support: Supporting the HR team with all admin duties related to HR functions
Process Management: Fully managing the recruitment starter and leaver induction process
Record Handling: Raising and processing all documentation, managing internal databases and records
Document Preparation: Preparing any HR-related documents
Contract Preparation: Prepare offer letters, contracts, promotions, resignations, reference requests, probationary reviews, etc
Appraisal Support: Supporting performance appraisal processes
Issue Assistance: Working alongside the HR team for any ER-related issues
Absence Monitoring: Monitoring absence records for payroll purposes
Project Collaboration: Working with the team on any HR projects and daily activities

10. HR Administrator Tasks

Timesheet Entry: Inputting timesheet data into a spreadsheet every week
Onboarding Administration: Onboarding administration, such as drafting contracts, sending out new starter documents, and recording documents received
Appointment Coordination: Assisting with arranging appointments such as occupational health and sending confirmation letters
Data Input: Inputting data into the HR system, such as sickness absences and new starter information
Pack Preparation: Printing and collating new starter packs
Document Scanning: Scanning of documents into the electronic HR system
Notice Maintenance: Keeping notice boards up to date throughout the business
HR Assistance: Assisting the team with additional HR duties and projects
System Management: Data input and management on systems
Invoice Handling: Raising POs and managing invoices
Query Response: Responding to and taking control of HR/Payroll queries
Request Support: Supporting the team with any ad hoc administrative requests

11. HR Administrator Roles

Portal Oversight: Overseeing the PeopleHR portal and ensuring records are kept up-to-date and GDPR compliant
Recruitment Support: Assisting with the recruitment process and onboarding of new employees
Letter Preparation: Preparing letters (contracts, resignations, probationary reviews, etc)
Query Handling: Dealing with emails and telephone queries on a day-to-day basis
Legislation Awareness: Maintaining an up-to-date awareness of employment legislation and HR practices
Process Management: Responsible for all processes related to HR administration - new hires documentation, terminations, absence, time off, job change
File Maintenance: Maintaining documentation related to employees’ files
System Updates: Working with Payroll and HCM systems, making updates to employees’ accounts in the systems
Welfare Support: Assisting in various activities and initiatives around employees’ welfare - additional health insurance, company sports cards, food vouchers, birthday vouchers
Policy Suggestion: Monitoring changes and trends in the labor legislation and suggesting changes in company procedures
Health Oversight: Responsible for the occupational health service
Employee Communication: Communicating with employees and managers in the company daily

12. HR Administrator Additional Details

Query Support: Provide day-to-day support to Associates onsite with HR-related queries
Payroll Coordination: Provide detailed information to payroll to ensure accurate payment rates are maintained and updated
Document Preparation: Ensure all documents on absence and benefits are prepared timely and follow local legal and global company requirements
Data Management: Manage and ensure employee data accuracy in various HR systems such as SuccessFactors, SharePoint, SAP, Time and Attendance system, Workforce Analytics, VHI and Pension-related are correct and updated promptly
Data Compliance: Ensure the administration of data is managed in alignment with the GDPR and Privacy Notice guidelines for local and global requirements
Benefit Administration: Administer benefits and provide administrative support to the HR team on all aspects of the Benefit processes
Program Leadership: Leading the process around benefits such as ‘Cycle to Work’, ‘Flu vaccination’, ‘Retirement planning’, ‘Pension clinics’, ‘VHI renewals’, ‘Industrial Peace / Christmas bonus’, ‘Bonus Vouchers’ and similar
Leave Tracking: Administration and tracking of Associate leave requests
Scheme Management: Manage the VHI scheme and supporting systems to ensure that appropriate cover is available for all members and that the appropriate payroll deductions are being made
Renewal Leadership: Leading the yearly renewal process
Pension Administration: Administration of Pension membership and change forms
Induction Tracking: Tracking that all receive a pension induction and return their forms promptly
Provider Updates: Provide these updates to the Pension providers in a correct and timely manner

13. HR Administrator Essential Functions

Policy Implementation: Support ongoing review and implementation of HR policies and procedures and maintenance of Policies and Procedures on iConnect
Report Generation: Generate reports leveraging data from multiple information systems and present data efficiently to various stakeholders in writing and verbally
Engagement Support: Support Associate engagement through proactive communication including maintenance of HR related content on noticeboards, digital boards, input to weekly news and other communication channels
Event Planning: Lead the planning and execution of employee activities
Recognition Coordination: Recognition events like the Service Awards luncheon and dinner, Perfect Attendance, Christmas Lunch and similar
Newsletter Coordination: Ensure the quarterly coordination and publication of HolliNews, the internal newsletter
Data Analysis: Support HR Business Partners in gathering data, structuring, analyzing and presenting data
Project Support: Supporting the HR Team with ongoing projects including Absence, Wellness and Future of Work
System Maintenance: Support for sick pay, block bookings in the Time and Attendance system, payroll data updates and data maintenance and reporting in the various HR systems

14. HR Administrator Role Purpose

Payroll Processing: Process monthly payroll for Israel employees, including all different variable data (sales commissions, lunch vouchers, army days calculations and other benefits in kind need to be added from month to month)
Payroll Support: Working with the HR Generalist to provide further assistance and support with general head office payroll, and maintain payroll data with employee changes
System Guidance: Support the HR Generalist to advise employees on using the HR systems
Database Updating: Ensure that the HR Link database is kept up to date with changes to employees’ jobs or organizational information
Integrity Checks: Conduct data integrity checks and amend the system
Issue Follow-up: Follow up on data issues with the HR Service Desk
Performance Support: Support the performance management modules in HR Link, such as the release of performance forms
Recruitment Entry: Recruiting in HR Link - add roles into the online recruitment system, supporting line managers
Data Alignment: Ensure data integrity and alignment of data in both systems, support monthly Finance checks
Info Response: Respond to requests for management and numerical information
Report Preparation: Monthly and quarterly headcount, sickness absence reporting, etc
Deadline Adherence: Ensure that regular global reporting deadlines are adhered to
System Reporting: Run reports from the HR LINK system, based on requirements and requests
Recruitment Support: Working with the HR Generalist, supporting all recruitment activities, using recruitment agencies and providing support to local managers on the use of the automated hiring system

15. HR Administrator General Responsibilities

System Superuser: Being a superuser on all internal HR systems and training employees across the business
Data Entry: Inputting starters, leavers, absence, holiday and ad hoc requests on the system efficiently and accurately, also raising any issues with the IT team
Payroll Support: Supporting the payroll team, including inputting overtime, 3rd party and various business requests on the system
Interview Coordination: Set up interviews, manage logistics, liaise with agencies
Library Maintenance: Maintain the Job Descriptions Library
Temp Administration: Conduct all administrative duties associated with temporary workers, such as invoicing and updating the HR Link system
Sickness Tracking: Update sickness records and work with the HR Generalist on long-term sickness cases, or with high short-term sickness cases
Record Maintenance: Maintain and update HR records and employee files to ensure accurate records are kept at all times and filing is in order
List Management: Ensure email/address listings are maintained
Communication Assistance: Assist in general communications
Audit Participation: Participate in internal and external audits of the HR function
Improvement Projects: Participate in continuous improvement administration projects, e.g, organization of shared drive
Project Assistance: Assist with project work as determined by the HR Generalist

16. HR Administrator Key Accountabilities

Query Handling: First point of contact for employees on any HR-related queries
Record Management: Maintaining and organizing employee records
Database Updating: Updating all HR databases (e.g. new hires, time off, etc.)
Policy Implementation: Implementing established company policies and procedures to secure efficiency and compliance
Safety Compliance: Ensuring that health and safety policies are up to date
Event Participation: Participating actively in the planning and execution of training sessions and team-building events
Space Planning: Managing all aspects of the office's space/infrastructure planning (moves, adds, and changes to workstations) and providing solutions
Vendor Management: Managing office vendors and service providers
Review Monitoring: Monitor and administer employee probationary reviews
Conduct Tracking: Collation of Business Conduct returns
Data Reporting: Providing data reports, both monthly and on an ad hoc basis

17. HR Administrator Roles and Details

Record Organization: Organise and maintain personnel records in both electronic and paper form
Payroll Administration: Handle payroll administration
Regulation Compliance: Ensure compliance with labor regulations
Benefit Administration: Administer compensation and benefit plans
Database Updating: Update the internal HR database
Employee Support: Provide support to employees in various HR-related topics, such as leaves and compensation and resolve any issues that may arise
Policy Development: Assist in the development and implementation of human resource policies
Satisfaction Enhancement: Enhance job satisfaction by resolving issues promptly and applying new perks and benefits
Recruitment Assistance: Assist in talent acquisition and recruitment processes
System Maintenance: Maintain the HR Information System
Form Processing: Processing new starter forms and new employee records
Contract Preparation: Preparation and distribution of employee contracts
Record Maintenance: Maintaining and updating employee records

18. HR Administrator Responsibilities and Key Tasks

Project Participation: Assist the HR team with specific projects and participate in the improvement of HR processes
Insurance Consultation: Provide employees and HRs with assistance and consultation on the social security system and other insurance
Policy Advisory: Offer consultancy to employees and HRs about policies, procedures, labor laws and corporate standards
System Management: Manage HR systems and provide general support to payroll
Data Analysis: Support in providing different analyses related to Headcount, payroll, costs, etc.
Onboarding Support: Support in onboarding activities of the new joiners (documentation, training, etc.)
Offboarding Support: Support in the off-boarding phase, exit meetings and related procedures
Permit Handling: Support in handling work permits for VF associates
Immigration Liaison: Liaise with Immigration authorities and employees to ensure the process is dealt with in a smooth and timely manner
Data Entry: Data entry of new starters' details into the HR database
Absence Monitoring: Monitor employee absences and let line managers know
Payroll Support: Assist in the collation of information for payroll
Query Response: Help to answer routine inquiries into the department by email, telephone and in person
File Maintenance: Undertake regular filing and housekeeping checks on personnel files

19. HR Administrator Duties and Roles

Document Preparation: Prepare legally compulsory documents and administer employee personal files
Data Maintenance: Enter and maintain up-to-date master data throughout the full hiring-retiring process
Training Administration: Administering the compulsory health and safety training and professional training
Time Management: Administrate time management and execute the monthly payroll process
Payroll Support: Be a contact person for employees and managers in connection with payroll questions and issues
Post-Payroll Execution: Executing post-payroll activities by reporting to local authorities and finance teams
Benefits Administration: Administer employees’ benefits within the area
Report Preparation: Prepare all data for reporting in the desired structure, quality and on time
Profile Coordination: Proactively cooperate in preparing the job profiles and job descriptions of the respective positions within the organization
Task Execution: Execute other job-related activities assigned by the HR Manager

20. HR Administrator Roles and Responsibilities

Record Management: Organize and maintain employee records
Document Preparation: Prepare employee documentation, including employment contracts, recruitment paperwork, and starter packs, as well as letters and references relating to ongoing employment
Onboarding Support: Provide support for the onboarding of new employees and contingent workers
Induction Coordination: Mandatory e-learning and coordinating with IT for systems access and responsible for the inductions of people joining Liverpool
System Updating: Update and maintain Seadrill’s internal databases and systems (such as Oracle HR)
Data Accuracy: Ensuring accurate data entry and undertaking data cleansing
Self-Service Usage: Proper and timely use of self-service to ensure an effective interface with other systems
Query Handling: First point of contact for day-to-day HR queries including advising on the use of HR-related systems
Vendor Liaison: Liaise with external partners, such as insurance vendors and relocation service providers, and ensure the quality of service and legal compliance
Process Improvement: Support, along with the Functions HR team, for processes and process improvements in line with global directives, including appropriate documentation
Report Preparation: Prepare and provide management information and reporting, including data requests
Administrative Support: Assist with any other administrative responsibilities that come up from time to time
Project Contribution: Contribute to HR projects on a local and global basis, including being a member of HR workgroups

21. HR Administrator Duties

Record Maintenance: Responsible for the maintenance of all personnel records
Offer Handling: Draft offer letters and handle the paperwork for incoming new employees
University Liaison: Act as the point of contact between the company and Universities for career fairs
Interview Scheduling: Schedule interviews between candidates and hiring managers
Desk Preparation: Populate new-hire desks with equipment
Project Support: Perform other related duties, including special projects, as directed by the Director of Human Resources
Setup Advisory: Provide advice about the administration of the new employee setup on their HRIS
Contract Administration: Administrator contracts of employment
System Maintenance: Maintain HR records in their system
Function Liaison: Liaise with HR functions such as payroll, employee relations and HR
Pre-employment Checks: Complete pre-employment checks for potential employees
Administrative Support: Provide ad hoc administrative support

22. HR Administrator Details

HR Administration: Managing employee HR administration
Database Maintenance: Maintain online and hard-copy database
Leave Tracking: Keep track of vacations, sick leaves, and timesheets
Report Preparation: Prepare monthly reports for each employee
Supply Management: Order weekly and monthly office supplies and address employee queries regarding office-related issues
Vendor Liaison: Liaison with facility management vendors, including cleaning and security services
Budget Management: Manage and regularly update the office budget
Invoice Tracking: Collect and track monthly invoices, maintain inventory records
Team Collaboration: Work collaboratively with team members and colleagues across the company

23. HR Administrator Responsibilities

Recruitment Support: Supporting the onsite HR Manager with all aspects of commercial recruitment
Job Advertising: Advertising current vacancies on the job boards
Candidate Contact: Contacting candidates who have the right skills and discussing the current vacancies
Interview Booking: Booking candidates for interviews using the online booking system
Interview Conducting: Conducting 1st stage interviews
Office Support: Supporting the office with office administrative duties
Report Generation: Generates reports and updates the database for the human resources department
Flow Management: Manage candidate flow and pre-employment hiring steps
Supply Maintenance: Maintains stock of HR department supplies and literature
Document Processing: Process I-9 documents and complete e-Verify
Event Planning: Assists in planning and coordinating employee events

24. HR Administrator Job Summary

Application Management: Receive, sort and catalog all incoming applications
Acknowledgment Processing: Acknowledge receipt of all incoming applications
Interview Scheduling: Schedule interviews between candidates and managers
Outcome Communication: Send outcome emails/letters to all unsuccessful applicants
Reference Checking: Conduct reference checks for short-listed applicants
Test Arrangement: Arrange pre-employment testing
Package Assembly: Assemble new staff and volunteer starter packages
Induction Coordination: Coordinate induction sessions for all new staff and volunteers
Training Coordination: Assist with coordinating mandatory staff and volunteer training

25. HR Administrator Accountabilities

Hiring Support: Assists with the new hire process, schedules and administers new hire testing
Benefits Communication: Direct preparation and distribution of written and verbal information to inform employees of benefits programs such as insurance plans, pension plans, paid time off, and special employer-sponsored activities
Benefit Administration: Plan and direct the implementation and administration of benefits programs designed to ensure employees against loss of income due to illness, injury, layoff, or retirement
Change Notification: Notify employees and labor union representatives of changes in benefits programs
Report Creation: Create monthly reports for the plant management
Union Reporting: Generate any contractual union reports like overtime accumulation, seniority, LOA listing, etc.
Government Reporting: Conduct federal, state, and local government reporting of employee information
Attendance Tracking: Attendance tracking for hourly employees
Software Utilization: Possess computer software knowledge for various tracking, reporting, and documenting tasks required by the basic requirements listed
Training Delivery: Training of hourly and salaried employees in Federal, State, and local mandated disciplines
Clerical Functions: Perform clerical functions such as updating records and filing
Agreement Compliance: Assure adherence to the collective bargaining agreement
Complaint Resolution: Assist in addressing complaints and resolving problems
Team Participation: Actively participate in a self-directed work team model
Procedure Compliance: Follow ISO14001, TS16949 procedures/processes
Recycling Participation: Participate in plant recycling efforts

26. HR Administrator Functions

Compliance Assurance: Ensure compliance in postings, employee files, filings, HR documents, ordinances, policies, and procedures
Confidential Mediation: Act as an objective and confidential intermediary for employees and supervisors
Conflict Resolution: Participate in conflict resolution, mediation facilitation, problem-solving, and negotiation with/between supervisors and employees
Benefit Administration: Assist with benefits administration
Employee Processing: Assists with tasks associated with on-boarding and off-boarding employees, maintaining employee records and special projects
Separation Guidance: Guide layoffs, terminations, or corrective action
Relations Facilitation: Facilitate sound and consistent employee and labor relations decisions
Leave Advisory: Provides advice and counsel regarding leave administration, e.g., FMLA, CFRA, and compliance with the Americans with Disability Act and the requirements under this law, e.g., the interactive process

27. HR Administrator Job Description

Process Coordination: Onboarding and offboarding whilst coordinating with recruiters
Compliance Procedures: Background checks and compliance procedures
Escalation Support: Be the first escalation point in the HR team and provide triage support for requests
Policy Enforcement: Clarify and help enforce HR policies and procedures across the company alongside the HR Manager
Data Management: Manage and ensure data integrity of HRIS, as well as good record-keeping of HR-related documentation
Engagement Support: Assist in deploying and embedding employee development, engagement, and retention initiatives
Team Collaboration: Collaborate effectively with a range of teams internally, from Hiring, to Finance, to Office Management and Technical teams, whilst reporting to the HR Manager
Setup Preparation: Prepare new hire onboarding set-up and offboarding
Schedule Coordination: Coordinate interview schedules with the Hiring Manager
Training Coordination: Manage training requests and coordinate with training providers
Visa Processing: Process the visa application
Travel Management: Manage travel arrangements, accommodation and appointments

28. HR Administrator Overview

Document Management: Responsible for all employment documentation (hiring, job change, termination, etc.)
Deadline Processing: Process a high volume of documents within a specific deadline
Pre-employment Coordination: Ensures timely and smooth execution and administration of the pre-employment processes between the candidate and the Company, together with HR Admin colleagues
Data Management: Drive HR data management, including data uploads, data audits, and data cleansing, to continuously improve HR data quality
Process Improvement: Work on process improvements together with colleagues, HR Business Partners, HR Administrator, Payroll and Recruitment
File Compliance: Maintains personnel files in compliance with company policies and government regulations
Record Retention: Retains personnel records in compliance with company record retention requirements
Confidential Handling: Professionally handles confidential information, respecting privacy while maintaining company confidentiality
System Administration: Responsible for the administration related to the various HR Information systems
Stakeholder Interaction: Interacts with various levels of management, vendors, and associates

29. HR Administrator Details and Accountabilities

Information Updating: Accurate and timely updating of information held in the system
Service Administration: Shared service administration of job changes
Data Quality: Manage HR data quality
Transaction Management: Manage the end-to-end transactions within and outside of Workday for new hires
Form Processing: Process forms and transactions
Call Handling: Handle calls from end users
Incident Resolution: Monitor and resolve incidents, logging calls with external vendors and following through to resolution
Data Reconciliation: Carry out data reconciliations
Audit Assurance: Ensure audit reports are clean and accurate
System Review: Work closely with HR and business customers to review the system and offer improvements and modifications

30. HR Administrator Tasks

Record Management: Organizing and maintaining employee records and making sure that all procedures, processes and documentation are according to the Labor law in place
Database Updating: Updating internal databases to ensure compliance with the legislation in force (e.g., record sick or maternity leave, BambooHR)
Document Preparation: Preparing documents related to HR processes of hiring/contract change/exit, and any other situation
Policy Review: Reviewing Company Policies to ensure compliance with the legislation in force
Health Coordination: Organizing occupational physician interviews and occupational health and safety training for new hires
Query Handling: Answering employees' queries about HR-related issues
Payroll Assistance: Assisting the payroll department by providing relevant employee information (e.g., leaves of absence, sick days, and work schedules) to ensure compliance with the legislation
Employee Integration: Participating in Learning and Development projects helps orientation and integration of new employees in the company

31. HR Administrator Roles

Process Administration: Accurate administration of key people processes, including on-boarding, contract changes, maternity/paternity, flexible working, leavers and employee benefits
Data Maintenance: Accurate and timely maintenance of data on the HR system
Report Generation: Running reports, extracting monthly headcounts, leavers and new employee data from the HR system and exporting these into MS Excel
Data Visualization: Using pivot tables to produce graphs presenting people's data
Workflow Creation: Involved in creating workflows in the HR system to enable the HR Administration team to work more efficiently
Starter Administration: Carry out all new starter administration, including offer letters, contracts, pre-employment checks/screening and set up on the HR system
File Management: Ensure the maintenance of electronic employee files/records and associated HR system records, making sure these meet company, legislative and regulatory requirements
System Updating: Accurate and timely maintenance of data on the HR system
Payroll Notification: Updating the Payroll Administration team regarding notification of new starters, leavers and variations to the contract, by monthly payroll deadlines, and generating any associated individual correspondence

32. HR Administrator Additional Details

Administrative Support: Provide administrative support to the human resources function in all areas
Record Maintenance: Maintains employee personnel records and document management
Document Accuracy: Maintain accurate documents and records
Data Entry: Input employee personal data into the human resources information/computer system (HRIS) database
Activity Processing: Processes various, manually or electronically, related to documenting human resources activities such as new-hire, change-of-status, performance evaluations, benefits, terminations, etc.
Orientation Assistance: Assist in new-hire orientation preparation and provide a positive onboarding experience for new hires
Policy Research: Assisting with researching and providing information related to company policies, training, and other human resource programs
Employee Guidance: Answer employee questions to provide guidance and information to employees on matters about their personal employee information and direct them to sources to answer their questions
Offboarding Support: Assist in the off-boarding process
Travel Management: Assist in Travel Management
Expense Reconciliation: Reconcile the department's corporate credit card
Inventory Management: Corporate Swags maintenance and merchandise inventory management

33. HR Administrator Essential Functions

Relations Administration: Assisting the HR Team with the administration of employee relations matters
Exit Management: Administering leavers, including undertaking exit interviews
Training Coordination: Supporting the HR Team with the administration and coordination of training
Bonus Administration: Administering the company bonus scheme
Compliance Tracking: Administering Compliance E-Learning Database
Workplace Cleanliness: Ensure that the work area is kept clean and tidy through company initiatives such as LEAN and by health and safety requirements
Report Preparation: Prepare MI reports for meetings, monthly recruitment updates and recruitment commentary
Strategy Collaboration: Collaborate with line managers to build strong relationships, discuss recruitment needs and determine recruitment strategy for each position
Candidate Sourcing: Utilise various sourcing methods such as a recruiting database, internet job boards, and direct sourcing to identify potential candidates
Supplier Management: Managing relationships with preferred suppliers and establishing new supplier contracts
PSL Review: Assisting with the management and review of PSL and supplier feedback and market intelligence gathering
Ad Drafting: Assisting Managers in drafting adverts in line with company standards
Candidate Liaison: Liaising with candidates, including arranging interviews and providing feedback
System Maintenance: Maintaining the HRIS recruitment module
Stats Reporting: Assisting with monthly reporting and monthly stats
Job Descriptions: Ensuring job descriptions are in place for all authorized recruitment
Vacancy Circulation: Ensuring the internal vacancy list is circulated to all Service Centres every week
Policy Promotion: Ensuring the equal opportunities policy is actively promoted and implemented
Risk Mitigation: Ensuring that risks and hazards in activities undertaken in the role are acknowledged and mitigated by processes, procedures and measures in place to mitigate risks
Recruitment Support: Responsible for supporting Managers throughout the end-to-end recruitment process, ensuring that quality, cost and time targets are met

34. HR Administrator Role Purpose

Daily Support: Supporting the HR Operations and Compliance team on a day-to-day basis
Task Assistance: Assisting with queries and various administrative tasks
Query Handling: Dealing with HR-related queries, including answering the telephone
Email Response: Responding to emails and providing first-line support promptly
System Updating: Updating information within the HR system
Onboarding Support: Supporting onboarding requirements for new starters
Document Processing: Raising IT tickets, creating and issuing offer letters and contracts, conducting right-to-work checks, ordering PPE, etc
Project Support: Supporting ad hoc HR-related projects
System Usage: Using a variety of internal systems for specific HR tasks
Document Uploading: Uploading electronic documents
Absence Logging: Logging absence information
License Checking: Conducting driving license and vehicle checks
Communication Issuance: Creating and issuing HR-related communication and letters
Data Cleansing: Inputting and cleansing data
Deadline Adherence: Working to deadlines to maintain company standards and meet requirements
Compliance Understanding: Working with GDPR and company compliance and understanding its importance

35. HR Administrator General Responsibilities

Mailbox Management: Managing a dedicated HR Helpdesk mailbox, responding to emails and answering any queries from employees promptly
SLA Compliance: Responding to all service level agreements (SLAs) and contributing to the evolution of the HR Department's SLAs to bring continuous improvements to all stakeholders and internal customers
Hiring Support: Supporting Recruitment, onboarding and Inductions with new hires, including managing HR documentation, personnel records and internal databases
Payroll Assistance: Supporting the HR Operations function with payroll administration and supporting the payroll function with administrative activities
Benefit Maintenance: Supporting the maintenance of up-to-date details for all employees across benefits such as bike to work, travel tickets, pension, and health, including liaising with 3rd party providers
Report Analysis: Running routine reports across the HR and payroll functions, analyzing data, validating and sharing with stakeholders
Query Resolution: Responding to employee queries efficiently across the spectrum of HR topics, such as systems, processes, policies, benefits, etc.
Fleet Coordination: Maintaining company fleet schedules and acting as the main coordinator for fleet updates
Compliance Support: Supporting compliance and control risk functions across all HR and payroll activities
Project Participation: Participating in HR and Payroll projects, as part of a continuous improvement ethos and engagement
Engagement Facilitation: Facilitating the execution of employee engagement activities and supporting projects across the business
System Expertise: Becoming a subject matter expert (SME) for Workday and supporting the business to maximize self-service features available through the Workday Platform
Document Updating: Ensuring appropriate documentation is up-to-date and available for HR processes

36. HR Administrator Key Accountabilities

Staff Verification: Verify the staff list daily against the payroll
Leave Reporting: Obtain a leave report daily
Data Extraction: Extracting the database of staff survey submissions from the Teams Excel document
PUI Analysis: Analyse and send the PUI list to each district and department director/manager/contact person
Symptom Monitoring: Monitor consecutive day symptoms and report
Survey Follow-up: Liaise with managers or staff directly when surveys are not completed
Entry Validation: Flag double entries (>1 entry for a day) and address with the staff Weekly
Workforce Reporting: Provide the CCG team with the total staff at work per day for the previous week
Report Compilation: Compile weekly reports required by the HR department
Document Follow-up: Following up with the districts for documentation and ensuring it is all accurate
Payroll Collation: Collating the payroll information from the offer letter onto a spreadsheet
System Updating: Assisting in the quarterly updating of the USAID system with Human Resources and Financial Information
Equity Submission: Employment Equity and WSP submission
Leave Processing: Ensure all leave applications submitted on ESS are processed in line with the company leave policy, and approve leave
Leave Escalation: Proactively identify and escalate any outstanding leave applications on ESS
Credential Assistance: Assisting employees with credentials on HR365 and ESS Passwords
Leave Assignment: Assigning leave to correct managers
Report Generation: Generating leave reports on the system

37. HR Administrator Roles and Details

Policy Administration: Administers company-wide human resources policies, procedures, and practices by stating corporate objectives and federal and state legal requirements
Benefit Coordination: Coordinates employee benefit programs including health insurance, long-term disability insurance, life insurance, COBRA, FMLA, and other programs
Benefit Support: Responds to employees’ benefit questions, resolves problems regarding access to or payment of benefits, orients newly eligible employees, and processes enrollment forms and change requests
Report Preparation: Prepares and maintains human resources and employee benefits data and reports
Claims Administration: Administers unemployment and disability claims
Safety Administration: Administers safety programs
Vendor Management: Works with PEO on contracts with benefit plan providers, vendors, and consultants
Change Communication: Communicates benefit program changes and updates
Accommodation Coordination: Interfaces with managers and health care professionals to coordinate accommodations, return-to-work, light-duty, and other responses for injured or disabled employees
HR Support: Provide advice and administrative support with an HR focus
File Maintenance: Maintaining and updating filing systems
Query Handling: Dealing with general queries

38. HR Administrator Responsibilities and Key Tasks

Service Participation: Participate in the administration of Human Resources services as it relates to employee engagement, performance management, employee training and development, management development, and general employee relations
Program Execution: Work closely with the Operations Director of EMEA in the execution of employee-based programs
Management Coaching: Coach management on performance management and other employee-related issues
Onboarding Management: Manage end-to-end contracting and onboarding
Policy Interpretation: Interpret and counsel all levels of management on the application of company policies, procedures, employee issues, and regional employment laws
Survey Facilitation: Participate in the execution of employee engagement surveys, facilitate focus groups and take the lead on resulting employee initiatives
Data Analysis: Audit, maintain, and analyze employee data in the HRIS system to keep employee data up to date
Trend Analysis: Conducting trends analysis and identifying opportunities for improvement
Benefits Administration: Administer rewards and benefits, including staff welfare support such as EAP
Regulation Compliance: Maintain compliance with local employment and benefits laws and regulations
Change Management: Manage changes and identify provisions for each entity
Solution Design: Efficiently devise a solution that is in the best interest of the employee and the business
Innovation Advocacy: Champion innovation and recommends fresh approaches to improve business efficiency
Knowledge Development: Proactively develop business and industry knowledge by participating in educational opportunities
Network Building: Conducting research and maintaining professional networks to progress within the department
Project Support: Support the Global Director of Compensation on key regional analysis projects and change management

39. HR Administrator Duties and Roles

Absence Support: Assist the HR Advisors with absence management
Health Coordination: Ensuring all self and medical certificates are received, and arranging Occupational Health referrals
Administrative Support: Provide full administrative support to the HR function
Document Management: Ensure all documentation is captured and held on staff profiles
Query Handling: First point of contact for admin queries
Meeting Participation: Participate in disciplinary, grievances and appeals, taking notes and all the related administration
Directory Maintenance: Ensuring the front-end directory is up to date, working with IT Support
Report Creation: Create various reports for managers and HR, such as milestones, headcount and attendance
Correspondence Management: Ensure all correspondence is kept up to date and is sent out promptly
Benefits Administration: Administrate staff discounts and recommend a friend scheme

40. HR Administrator Roles and Responsibilities

Onboarding Management: Manage the new starter process through PCE’s HR Portal, PeopleHR including the collection and input of all new starter documentation and data, diarising induction modules and coordination of probationary reviews
Contract Issuance: Issuing offer letters and contracts of employment
Induction Delivery: Delivering inductions in the absence of the HR Generalist
Offboarding Management: Manage the leaver process through PeopleHR, completing all necessary paperwork
Feedback Reporting: Manage training feedback reports
Meeting Coordination: Arranging formal disciplinary/grievance meetings and maintaining employees’ files on such matters on PeopleHR
Certificate Provision: Provides employment certificates to employees
Termination Documentation: Creates all the proper documentation upon employment termination according to the law
Voucher Management: Manages meal voucher orders and distribution
Payroll Coordination: Sends the necessary information for payroll processing to the global payroll team

41. HR Administrator Duties

Recruitment Support: Fully support managers with recruitment needs, including support with JDs and PSs, advertising roles, processing applicants, and support with Interview documents
Vetting Processing: Process all safer recruiting and vetting checks on new and existing staff
Induction Management: Induct new staff in HR processes and add to the IRIS HR management system
DBS Processing: Process DBS checks for volunteers
Contract Preparation: Prepare contracts of employment for new staff and any significant changes
Document Preparation: Prepare all HR letters and documents as required by the managers
Policy Awareness: Be fully aware of all HR Policies and Procedures and how to apply them
Procedure Advising: Advise managers on these procedures
Absence Monitoring: Record, monitor and report on staff absence by maintaining appropriate records
Record Updating: Compile and update employee records on the HR systems
System Support: Support staff with any queries on the IRIS HR Management system
Operational Assistance: Assist with the day-to-day operations of the HR function and duties
Payroll Preparation: Assist in the preparation of the monthly payroll spreadsheet for the external payroll provider
Data Collection: Assist with the collection and recording of organizational statistics using Excel spreadsheets
Minute Taking: Take minutes of confidential meetings
File Management: Assist with the secure filing and archiving of HR documents
Process Development: Contribute to the development of the HR processes, working closely with the HR Manager
Clerical Support: Provide general clerical and administrative support for the HR function

42. HR Administrator Details

Operational Support: Provide HRBP operational support and interim, including background screening, onboarding, probationary reviews and benefits, exit processing
Data Maintenance: Maintain employee and contractor data on Workday, ensuring up-to-date and accurate information
Report Preparation: Prepare reports and provide data for management review, following up to correct any data issues
Payroll Coordination: Prepare all documentation for updates to the London monthly payroll and liaise with the Payroll team to ensure the provision of prompt and accurate data
Benefits Administration: Administer benefits programs including pension, health cover, life assurance, gym, etc.
Employee Support: Provide employee support on inquiries concerning employment policies and systems
Absence Management: Ensure holiday and sickness absence recording operates effectively and resolve any queries
Facility Support: Support to Facilities for office management and health and safety procedures
Training Coordination: Support HR training workshops and presentations including scheduling and tracking
Project Assistance: Assist with global and regional HR project work such as performance management and year-end
Executive Support: Provide admin support to the CHRO
Policy Compliance: Maintain an understanding of employment legislation and how this applies to company policies and procedures

43. HR Administrator Responsibilities

Ad Posting: Posting advertisements on various platforms
Stakeholder Liaison: Liaising with internal and external stakeholders to ensure the reach of advertisements to relevant networks
Inbox Management: Managing of Recruitment inbox
Recruitment Support: Supporting hiring managers through the recruitment process
Correspondence Administration: Responsible for the administration of all recruitment correspondence including offer and regret letters to candidates
Start Coordination: Coordinating and communicating start dates, reference checks
Contract Drafting: Drafting and administration of contract terms and agreements
System Administration: Overall responsibility for the administration and maintenance of the HR Information System
Query Response: Responding to employee and management queries
Induction Scheduling: Coordinating and scheduling the Company Induction
Payroll Support: Supporting the HR Officer with payroll communications and reporting every month
Benefits Administration: Administrate employee benefits, including Bike to Work, Annual TaxSaver
Project Assistance: Providing administrative support for Human Resources project work
Supplier Management: Managing the relationship with the Health and Safety and Hazard Prevention supplier
HR Project: Offering support in other HR Projects (Recruitment, evaluation, updating of CBA and IR, etc)

44. HR Administrator Job Summary

Hiring Documentation: Creates all the hiring documentation (Labor contract, annexes to the contract with additional clauses, verifies all documents necessary for the personnel file, etc.)
Registry Updating: Updates the Revisal (General Employee Registry) according to legal terms
Medical Management: Manages the medical check-up (Hire and Periodical) for all ADP employees
Personnel Administration: Responsible for comprehensive personnel administration service for about 1,800 employed persons (employment contracts, civil contracts)
Staff Matters: Deal with staff-related matters
File Maintenance: Keeping personal files, and preparing documents related to the employment relationships and their expiration, such as employment contracts, annexes, certificates, and work certificates, by the labor law provisions
Onboarding Management: Managing the onboarding and welcoming new employees to the organization
Absence Handling: Manage all types of employee absences, including holiday balance calculation
Health Compliance: Take care of occupational medicine examinations, OHS training and employee benefits
Manager Support: Support the HR Manager in the field of personnel administration management

45. HR Administrator Accountabilities

Clerical Support: Provide clerical and administrative support to the Human Resources Manager
File Integrity: Maintains the integrity and confidentiality of human resource files and records
Information Flow: Ensure smooth flow of information between employees and Human Resources
Request Handling: Deal with employee requests regarding human resources issues, policies, and regulations
Job Posting: Posting job openings in the media and social media outlets
Applicant Screening: Finding and filtering appropriate job applicants and performing reference checks
Interview Scheduling: Scheduling and conducting interviews
Talent Management: Develop and maintain talent management processes
Morale Monitoring: Monitor employee morale and company culture
Benefits Administration: Assist in administering benefits, compensation, and employee performance programs
Engagement Planning: Creating employee engagement plans, getting necessary budget approval and initiating activities
Gift Purchasing: Purchasing gifts for team members and business affiliates

46. HR Administrator Functions

Pre-employment Checks: Ensure that employment checks are conducted before appointments are made
Document Preparation: Prepare and produce employee letters, contracts and offers of employment
Data Accuracy: Ensure that employee data is kept up to date at all times
Record Organization: Organise and maintain personnel records and ensure that all supporting documents relating to an employee are on file
Workday Maintenance: Capture and maintain data accurately and timeously on Workday
Onboarding Followup: Follow up on new joiners' documents
Termination Followup: Follow up on employee termination packs
Exit Interviewing: Schedule and assist with exit interviews
Document Filing: Filing of source documents every two weeks
Process Implementation: Support the Senior HR Manager and the rest of the HR Team in the implementation of processes
Cycle Support: Provide administrative support for cyclical HR processes, e.g., salary reviews, practicing certificates, onboarding, etc.
Adhoc Support: Provide any other ad hoc support, including support on projects, running reports, and drafting documentation

47. HR Administrator Job Description

Recruitment Assistance: Assist the Talent Sourcing Consultant with the recruitment and selection of all employees as per the firm's recruitment processes and procedures
Vacancy Advertising: Advertise vacancies on the appropriate platforms under the supervision of the Talent Sourcing Consultant
Background Coordination: Coordinate and administer vetting and background checks for all staff and contractors
Assessment Facilitation: Arrange and facilitate assessments for candidates
Shortlisting Support: Assist the team with the shortlisting of candidates for entry-level positions
Interview Scheduling: Schedule interviews with all relevant parties, often across conflicting time zones, including video conferences
Pack Coordination: Coordinate interview packs for the panel members
Candidate Communication: Assist with the updating and distribution of correspondence with candidates, including sending regret emails to unsuccessful candidates
File Maintenance: Regular maintenance and organization of filing systems, retaining documents, correspondence and other records in line with the Firm's recruitment procedures

48. HR Administrator Overview

Report Production: Produce weekly/monthly and once-off recruitment reports
Onboarding Management: Manage the onboarding process of all new employees
Integration Oversight: Manage the settling-in process of all new employees for a month
Offboarding Management: Manage the exit/offboarding of employees, ensuring that the proper documentation is completed and correct processes are followed
Checklist Completion: Ensure that the exit checklist is completed and the tools of trade are collected
Interview Conducting: Conduct exit interviews in a sensitive manner
Exit Reporting: Compiles a monthly exit interview report for Senior HR Management
Probation Liaison: Liaise with Managers regarding employee probations and compile documentation
Report Extraction: Extract HR Reports from Axiomatic and Workday
Report Analysis: Analyse information or information included in reports
Error Management: Manage and rectify errors from the MI reports
Report Maintenance: Compile and maintain HR reports as and when requested by the HR Advisor and Talent Sourcing Consultant
Submission Assistance: Assist with any online submissions as required by legislation
Training Recording: Record all training that employees have attended and maintain a database
Data Accuracy: Ensure the accuracy of online data being captured
Report Submission: Assist the Talent Sourcing Consultant with WSP/ATR report submissions
Plan Implementation: Ensure that the training plans identified during performance appraisals or any performance management meetings are implemented
Document Filing: Maintain and file the leadership documents
Study Support: Assist the HR Administrator with study support queries

49. HR Administrator Details and Accountabilities

Recruitment Processing: Raising requisitions, preparing offers, hiring in Workday, creating new vendors, and handling employee/manager queries around Recruitment
Regional Support: Support growth in multi-geographical locations across APAC with an understanding of region-specific employment laws and best practices
Legal Compliance: Ensure legal compliance and guide local employment laws, processes, and policies
Process Education: Educating employees, line managers, and other HR members on proper ways of working, promoting the use of the HR ticketing system (AskHR Portal)
Stakeholder Service: Delivering high-quality HR service to internal stakeholders
Inquiry Handling: Handling recruitment inquiries globally from Hiring Managers, HRBPs and candidates
Recruitment Coordination: Coordinating all recruitment, planning advertising campaigns with HR Advisors, posting job adverts, and managing all candidate communication
Onboarding Administration: Administering the onboarding process and pre-employment checks
Meeting Support: Supporting HR meetings and getting involved with various HR processes across the department

50. HR Administrator Tasks

Policy Advisory: Provide advice to staff on HR policies and procedures
Query Handling: Act as a first point of contact for employee queries
Onboarding Coordination: Coordinate Onboarding and offboarding of employees
Admin Support: Provide administrative support and report on HR metrics
Project Participation: Work as part of the wider HR team on initiatives and projects
Record Maintenance: Forming and maintaining employee records
Database Updating: Updating internal databases, such as sick and maternity leave
Document Preparation: Preparing HR documents, such as employment contracts and recruitment guides
Payroll Assistance: Assisting with payroll preparation and acting as a backup for the payroll person

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